Attachment 6 Questions and Answers.pdf
PDF 183 KB Posted
- Solicitation number
- 12444126Q0022
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Questions and Answers file for a Blanket Purchase Agreement (BPA) solicitation for janitorial and trash services at the Andrew Pickens Ranger District of Sumter National Forest in South Carolina (Solicitation 12444126Q0022).
The BPA covers both recreation sites and office/work center spaces, with fixed service schedules: recreation sites require weekly Monday service from November 1 through March 31, and twice-weekly Monday and Thursday service from April 1 through October 31; office and work center spaces require weekly service on either Tuesday or Thursday, with the Government finalizing the specific day prior to award. No alternative service days are permitted. The Government furnishes cleaning solutions, disinfectants, deodorizers, toilet paper, paper towels, trash bags, and basic janitorial equipment (brooms, mops, vacuum cleaners) for the office/work center only. The contractor must provide 60-gallon and 14-gallon trash liners, two-ply toilet paper for recreation sites, all cleaning chemicals for recreation sites, and any specialized equipment not provided by the Government such as floor scrubbing machines and HEPA vacuums. All costs for travel, fuel, trash disposal, recycling fees, and route-related expenses must be included in unit pricing with no reimbursable items. The Subcontractor Consent Form (Attachment 4) is the only required subcontracting document at quote submission, with each major subcontractor providing three independent references. No formal Quality Assurance Surveillance Plan or inspection checklist is provided; the Contracting Officer's Representative will conduct inspections and monitor performance. For missed services due to closures or severe weather, the Contracting Officer may direct the contractor to perform makeup work, forego the work with payment deductions, or reschedule work to mutually agreeable dates. The previous contract (12444121D0010) held by Keep It Clean had a total value of $281,128.63 across five task orders, though no transition period is required under this BPA structure.
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Solicitation 12444126Q0022 Janitorial and Trash Services for recreational sites and office/work center space at Andrew Pickens Ranger District at Sumter National Forest SC BPA
1. Is a pre-quote site visit available or recommended? If so, please provide the date, time, meeting location, and included sites.
A formal site visit is not scheduled and is not mandatory. However, the Government strongly encourages offerors to independently visit the publicly accessible recreation sites to assess travel distances, road conditions, and site access. No coordinated group walkthrough will be conducted.
2. Can the Government confirm that Attachment 1 contains the complete and final list of all office/work center and recreation sites?
Attachment 1 – Schedule of Items and Attachment 2 – Statement of Work (Section 2.1.3) together contain the full list of locations covered under the BPA. These items represent the complete scope available for pricing at the BPA level. However, as this is a Blanket Purchase Agreement, individual BPA Calls may include only a subset of the Schedule of Items, and the total quantities or items ordered under any BPA Call may differ from the full BPA pricing schedule.
3. Are the service days and frequencies fixed as written? Or may the contractor propose alternate days?
Service days and frequencies are fixed requirements:
• Recreation sites o Weekly Monday (Nov 1–Mar 31) o Twice weekly Monday & Thursday (Apr 1–Oct 31)
• Office & Work Center o Weekly on Tuesday or Thursday; the Government will finalize the day prior to award.
Contractors may not propose alternative service days.
4. Will the Government provide incumbent contract information, transition period details, and incumbent pricing?
Yes. The SAM posting provides historical data:
• Previous contract: 12444121D0010
• Previous awardee: Keep It Clean
• Total value (five task orders): $281,128.63
No transition period is required under this BPA, as each Ordering Period will be issued by a BPA Call.
Incumbent pricing beyond the totals above will not be released.
5. Please confirm which supplies/equipment are Government-furnished vs. contractor-furnished.
Government-Furnished (District Office & Work Center only) The Government furnishes:
• Cleaning solutions, disinfectants, deodorizers
• Toilet paper
• Paper towels
• Trash bags
• Basic janitorial equipment (brooms, mops, vacuum cleaners)
Solicitation 12444126Q0022 Janitorial and Trash Services for recreational sites and office/work center space at Andrew Pickens Ranger District at Sumter National Forest SC BPA
Contractor-Furnished (Recreation Sites & Office/Work Center) Contractor must provide:
• 60-gal bags (39"x58", 2.0+ mil)
• 14-gal wastebasket liners
• 2-ply toilet paper for recreation sites
• All cleaning chemicals used at recreation sites
• All required equipment not provided at office/work center (e.g., floor scrubbing machines, HEPA vacuums)
6. Should all travel, fuel, disposal fees, landfill/recycling fees, and route-related costs be included in unit prices?
Yes. Per Section 6.0 of the SOW, all travel-related expenses are the responsibility of the contractor and must be included in the cost of services.
Trash disposal and recycling are contractor responsibilities and must also be included in unit pricing. No reimbursable travel or disposal items exist.
7. If the prime uses a local subcontractor, is Attachment 4 the only subcontracting document required at quote submission? Are there additional limitations?
Yes. The only required subcontracting document at the time of quote submission is:
• Attachment 4 – Subcontractor Consent Form (titled “Subcontractor Information and Consent
Form”).
Key requirements:
• Must be completed by each major subcontractor.
• Provides consent for release of subcontractor past performance.
• Subcontractor must provide three independent references (not from the prime).
No additional subcontracting limitations or approvals are identified in the solicitation.
8. What inspection methods, QA checklist, and performance standards will the Government use? How are missed services or weather-related issues handled?
• The COR will:
o Perform inspections o Monitor performance o Notify the contractor of deficiencies o Provide technical interpretations
• A formal QASP or inspection checklist is not provided in the solicitation.
• Missed services / closures / severe weather
Section 2.4 of the SOW states the CO may:
o Direct contractor to perform missed work on subsequent days equal to the shutdown duration o Forego the work and apply payment deductions o Reschedule work to mutually agreeable dates
File details come from the government source that posted it. Updated .