C04 1240LP27Q0008.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40LP

OGDEN UT 84401-2310

324 25TH ST

USDA-FS CSA INTERMOUNTAIN 4

8233 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40LP

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

11/19/2026 1000 MT

11/05/2026

605-517-1170STEPHEN HOLLY

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240LP27Q0008

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 19 1177851OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

PAGOSA SPRINGS CO 81147

180 SECOND PAGOSA ST

PAGOSA RANGER DISTRICT

USDA FOREST SERVICE

15. DELIVER TO

OGDEN UT 84401-2310

324 25TH ST

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA INTERMOUNTAIN 4

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 01/01/2027 to 12/31/2027

0001 Daily Janitorial Cleanings Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2027

0002 Weekly Janitorial Cleanings Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

STEPHEN D. HOLLY

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2027

0003 Annual Janitorial Cleaning

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2027

1001 Option Year 1 - Daily Janitorial Services

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2028

Period of Performance: 01/01/2028 to 12/31/2028

1002 Option Year 1 - Weekly Janitorial Services

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2028

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

19 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 19

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240LP27Q0008

Period of Performance: 01/01/2028 to 12/31/2028

1003 Option Year 1 - Annual Janitorial Cleaning

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2028

Period of Performance: 01/01/2028 to 12/31/2028

2001 Option Year 2 - Daily Janitorial Cleanings

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2029

Period of Performance: 01/01/2029 to 12/31/2029

2002 Option Year 2 - Weekly Janitorial Cleanings

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 01/01/2029

Period of Performance: 01/01/2029 to 12/31/2029

2003 Option Year 2 - Annual Janitorial Cleaning

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2029

Period of Performance: 01/01/2029 to 12/31/2029

3001 Option Year 3 - Daily Janitorial Services

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 01/01/2030

Period of Performance: 01/01/2030 to 12/31/2030

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

4 19

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240LP27Q0008

3002 Option Year 3 - Weekly Janitorial Services

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2030

3003 Option Year 3 - Annual Janitorial Cleaning

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2030

4001 Option Year 4 - Daily Janitorial Cleanings

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2031

Period of Performance: 01/01/2031 to 12/31/2031

4002 Option Year 4 - Weekly Janitorial Cleanings

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2031

Period of Performance: 01/01/2031 to 12/31/2031

4003 Option Year 4 - Annual Janitorial Cleaning

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 12/31/2031

Period of Performance: 01/01/2031 to 12/31/2031

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Statement of Requirement

The United States Department of Agriculture, Forest Service, requires janitorial services for the Pagosa Ranger District located at 180 Pagosa Street, Pagosa Springs, Colorado.

Janitorial services include all management, supervision, personnel, transportation, labor, equipment, tools, materials, supplies, and other items and services necessary to perform janitorial services in accordance with the requirements of this solicitation and the attached Performance Work Statement.

See Attachment 1 – Janitorial Performance Work Statement for complete specifications.

See Attachment 2 – Schedule of Items for a list of contract line items and pricing requirements.

Schedule of Items

Offerors shall submit pricing for all Contract Line Item Numbers, including the base period and all option periods, using Attachment 2 – Schedule of Items.

Failure to submit pricing for all required items, including the base period and all option periods, may result in the quotation being excluded from further consideration.

The Government intends to make one award from this solicitation. Therefore, to be considered responsive, offerors must submit pricing for all items.

Vendor Name: ___________________________________________

Vendor UEI: _____________________________________________

Technical Data

Technical data and supporting documentation associated with this solicitation are available through the following sources:

1. Solicitation Attachments

The following documents are included as attachments to this solicitation and can be accessed through the “Attachments/Links” section of the posting:

• Attachment 1 – Janitorial Performance Work Statement

• Attachment 2 – Schedule of Items

• Attachment 3 – Facility Layout

• Attachment 4 – Wage Determination

• Attachment 5 – Quality Assurance Surveillance Plan

• Attachment 6 – List of Sustainable Products

• Attachment 7 – Experience Questionnaire

Service Contract Labor Standards

This acquisition is subject to the Service Contract Labor Standards.

Offerors must request additional wage determinations no later than two calendar days before solicitation close. Offerors who intend to perform in a place or area of performance for which a wage determination has not been attached or requested may nevertheless submit quotations. However, a wage determination shall be incorporated in the resultant contract, and there shall be no adjustment to the contract price.

The applicable wage determination is included as Attachment 4 – Wage Determination.

Site Visit

There is no scheduled site visit for this solicitation.

Interested offerors who would like to tour the Pagosa Ranger District site shall contact:

Email: brandon.caley@usda.gov

Offerors are responsible for accounting for all site conditions affecting performance in their quotations.

Award Type

It is anticipated that a firm-fixed-price requirements contract consisting of one one-year base period and four one-year option periods will be awarded as a result of this solicitation.

The Government may also extend services under FAR 52.217-8, Option to Extend Services, for up to six months.

The total duration of this contract shall not exceed five years and six months.

The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services, is not applicable to this solicitation. In lieu of this provision, quotations will be evaluated in accordance with FAR 12.203 based on the criteria listed below.

Award will be made to the responsible offeror whose quotation represents the lowest price technically acceptable offer with acceptable or neutral past performance.

Evaluation Factors

Quotations will be evaluated using the following factors:

1. Price

2. Technical Acceptability

3. Past Performance

Price

Offerors shall provide pricing as requested in Attachment 2 – Schedule of Items.

Any quantity price discounts and discounts for prompt payment should be included in the quotation.

Total evaluated price will include the base period, all option periods, and the potential extension of services under FAR 52.217-8 for up to six months.

Failure to propose pricing for the base period and all option periods on individual line items may result in the quotation being excluded from further consideration.

The offeror’s quotation will be evaluated in accordance with FAR 12.204 to determine whether the price is fair and reasonable.

For purposes of evaluation, the potential need to exercise the option under FAR 52.217-8 to extend the period of performance for a maximum period of six months beyond any period of performance will be considered the same for all offerors.

The Government will consider that, if FAR 52.217-8 is exercised, it will be exercised at the same rates and terms, other than length of performance, as the period of performance being extended. For evaluation purposes only, the Government will use the rates specified in the final option period and add the cost of six months to the prices proposed for the base period and all option periods to determine total evaluated price.

The Government will determine whether the total evaluated price, including the options available under FAR 52.217-8, is fair and reasonable.

Technical Acceptability

Technical acceptability will be evaluated on an acceptable/unacceptable basis.

A quotation will be rated acceptable if it demonstrates the offeror’s ability to provide a sound and compliant approach that meets all solicitation requirements and shows a thorough understanding of the required services.

It is the offeror’s responsibility to ensure its quotation clearly demonstrates its capability to meet all requirements.

At a minimum, offerors shall submit the following information and documentation to be considered responsive and to have their quotations evaluated:

1. Technical Approach

The offeror shall provide a detailed explanation of its ability to perform the required services. A simple statement of capabilities is not sufficient.

The offeror shall address how it will accomplish the requirements of Parts A, B, and C of the Performance Work Statement.

The quotation shall include a detailed explanation of any requirement listed in the Performance Work Statement that cannot be successfully accomplished by the offeror.

Offerors are advised that the Government intends to award without discussions. Any exception to the solicitation or Performance Work Statement requirements may cause the quotation to be found technically unacceptable.

2. Key Personnel

The offeror shall provide the name of the primary janitor who will access the Government facility.

The offeror shall include a resume for the primary janitor demonstrating a minimum of six months of janitorial or directly related experience, along with references.

A letter of commitment from the primary janitor may be required after solicitation close but before final award.

The quotation shall also include the name of the On-Site Quality Control Manager.

If the offeror is unable to obtain contingent commitment letters from key personnel, the offeror shall submit a written statement to that effect and describe its efforts to obtain contingent letters.

In lieu of contingent letters, the offeror may submit a staffing plan. The staffing plan shall include evidence of the contractor’s demonstrated ability to address personnel issues, hire and maintain qualified staff, fill immediate requirements, and provide staff with necessary support and oversight.

The staffing plan shall also include the recruitment and selection process for all staff performing under this contract.

3. Quality Control Plan

The offeror shall submit a Quality Control Plan.

The Quality Control Plan shall describe the actions the contractor will take to control and monitor performance of services to ensure compliance with the Performance Work Statement.

4. Biobased and Sustainable Products

The offeror shall include a list of biobased and sustainable products proposed for use during contract performance.

The list shall identify all proposed biobased products, including brand names and a summary of product attributes.

Examples of biobased and sustainable products are provided in Attachment 6 – List of Sustainable Products.

Past Performance

The Government may use any references provided by the contractor, information available from prior or current USDA contracts or orders, information from other Federal Government sources, and information available in the Contractor Performance Assessment Reporting

System to determine whether the offeror has acceptable, neutral, or unacceptable past performance.

Past performance will be evaluated using the following rating system:

• Acceptable: The contractor demonstrates an ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.

• Neutral: The offeror does not have a past performance record.

• Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.

Evaluation Method

The Government will evaluate quotations using a lowest price technically acceptable methodology.

Only the lowest-priced quotation will be evaluated for technical acceptability and past performance.

If the lowest-priced quotation does not receive an acceptable technical rating and an acceptable or neutral past performance rating, the Government will evaluate the next lowest-priced quotation.

This process will continue in order of price until the Government identifies the lowest-priced, technically acceptable quotation with acceptable or neutral past performance.

Award will be made to the responsible offeror submitting the lowest-priced technically acceptable quotation with acceptable or neutral past performance.

Delivery and Performance Information

Services shall be performed at:

Pagosa Ranger District 180 Pagosa Street Pagosa Springs, Colorado 81147

The period of performance shall be identified in the SF-1449 and resulting contract.

Qualification Requirements

Offerors, or the product or service, are not required to meet a separate qualification requirement to be eligible for award.

Other Information

The Government intends to make one award from this solicitation.

Quoter shall submit pricing for all items.

Quoters shall submit all required technical information, pricing, and past performance information by the solicitation closing date and time identified in the SF-1449.

Document types acceptable for submission are PDF, Microsoft Word-compatible files, and Microsoft Excel-compatible files.

Federal Acquisition Regulation and Agriculture Acquisition Regulation Clauses and Provisions

The clauses and provisions contained herein are applicable to any order or contract awarded as a result of this solicitation.

The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul, system updates may lag policy updates. The System for Award Management may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation.

Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available.

The full text of the clause may also be accessed electronically at:

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

Mandatory Commercial Product and Commercial Service Clauses

The following clauses are incorporated by reference:

• FAR 52.212-4, Terms and Conditions—Commercial Products and Commercial Services, Nov 2025

• FAR 52.203-17, Contractor Employee Whistleblower Rights, Nov 2023

• FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements, Jan 2017

• FAR 52.222-50, Combating Trafficking in Persons, Nov 2025

• FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving, May 2024

• FAR 52.232-39, Unenforceability of Unauthorized Obligations, Jun 2013

• FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors, Mar 2023

• FAR 52.233-3, Protest After Award, Sep 2025

• FAR 52.233-4, Applicable Law for Breach of Contract Claim, Sep 2025

• FAR 52.240-91, Security Prohibitions and Exclusions, Nov 2025

• FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services, Nov 2025

Additional Applicable FAR Clauses

The following clauses are incorporated by reference, as applicable to this janitorial services requirement:

• FAR 52.204-9, Personal Identity Verification of Contractor Personnel, Jan 2011

• FAR 52.204-13, System for Award Management—Maintenance, Nov 2025

• FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment, Sep 2025

• FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations, Sep 2025

• FAR 52.219-6, Notice of Total Small Business Set-Aside, Nov 2025

• FAR 52.222-3, Convict Labor, Jun 2003

• FAR 52.222-19, Child Labor—Cooperation with Authorities and Remedies, Nov

• FAR 52.222-36, Equal Opportunity for Workers with Disabilities, Nov 2025

• FAR 52.222-41, Service Contract Labor Standards, Aug 2018

• FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, May 2014

• FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards— Price Adjustment, Multiple Year and Option Contracts, Aug 2018

• FAR 52.222-62, Paid Sick Leave Under Executive Order 13706, Jan 2022

• FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (Apr 2026)

• FAR 52.223-2, Reporting of Biobased Products Under Service and Construction Contracts, Nov 2025

• FAR 52.223-23, Sustainable Products and Services, Nov 2025

• FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, Oct 2018

• FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation, Apr

Service Contract Labor Standards Clauses

The contractor shall comply with the following FAR clauses for commercial services:

• FAR 52.222-41, Service Contract Labor Standards, Aug 2018

• FAR 52.222-42, Statement of Equivalent Rates for Federal Hires, May 2014

• FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards— Price Adjustment, Multiple Year and Option Contracts, Aug 2018

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires

May 2014

This statement is for information only. It is not a wage determination.

Employee Class

Monetary Wage — Fringe Benefits

Janitor $18.68 + Fringe

Other Applicable Clauses

The following clauses are incorporated by reference:

• FAR 52.217-8, Option to Extend Services, Nov 1999

• FAR 52.217-9, Option to Extend the Term of the Contract, Mar 2000

• FAR 52.245-1, Government Property, Sep 2021

• FAR 52.245-9, Use and Charges

FAR 52.217-8 Option to Extend Services

Nov 1999

The Contracting Officer may exercise the option by written notice to the contractor within 30 calendar days prior to contract expiration.

FAR 52.217-9 Option to Extend the Term of the Contract

Mar 2000

Paragraph (a): The Government may extend the term of this contract by written notice to the contractor within 30 calendar days prior to contract expiration, provided that the Government gives the contractor preliminary written notice of its intent to extend at least 60 calendar days before the contract expires.

Paragraph (c): The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years and six months.

AGAR Clauses

This solicitation incorporates one or more Agriculture Acquisition Regulation clauses by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available.

The full text of the clause may also be accessed electronically at:

https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept- 26pdf

The following AGAR clauses are incorporated:

• AGAR 452.204-70, Modification for Contract Closeout, Apr 2026

• AGAR 452.204-71, Personal Identity Verification and Workforce Integrity of Contractor Employees, Apr 2026

• AGAR 452.236-70, Electronic Submission of Payment Requests, Sep 2026

52.252-1 Solicitation Provisions Incorporated by Reference

Feb 1998

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

The full text of a solicitation provision may also be accessed electronically at:

Instructions to Offerors

FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, Nov 2025, is incorporated by reference.

FAR 52.212-1 is amended as follows:

SAM Registration

Quoters must have an active entity registration in the System for Award Management to submit a quotation and to be eligible for award.

Submission Format

Acceptable document types for submission are:

• PDF

• Microsoft Word-compatible files

• Microsoft Excel-compatible files

Period for Acceptance of Offers

The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Questions

Questions shall be submitted by email to:

Stephen Holly Email: stephen.holly@usda.gov

Questions are due no later than:

November 10, 2026, at 10:00 AM Mountain Time

This deadline is intended to allow sufficient time for the Government to respond before the solicitation closes.

Offerors shall include the solicitation name and solicitation number in the subject line of the email.

Required Representations and Certifications

The following provisions are incorporated by reference:

• FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation, Jan 2017

• FAR 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations— Representation, Sep 2025

• FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction Under Any Federal Law, Sep 2025

• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications, Nov 2025

Additional Applicable FAR Provisions

The following provisions are incorporated by reference, as applicable:

• FAR 52.204-7, System for Award Management—Registration, Nov 2025

• FAR 52.217-5, Evaluation of Options, Nov 2025

• FAR 52.237-1, Site Visits, Apr 1984

Notice for Filing Agency Protests

United States Department of Agriculture Protest Procedures

The United States Department of Agriculture is committed to fair, transparent, and efficient acquisitions. Interested parties with concerns about this solicitation are encouraged to seek resolution through the following USDA procedures.

Tier 1: Contracting Officer Concern Resolution

Submission

Interested parties with concerns about either the solicitation or subsequent award should first submit their concern directly to the Contracting Officer, providing sufficient detail to allow the Contracting Officer to understand and assess the issue.

Process

The Contracting Officer will review the concern, seek clarification as needed, and engage with the interested party to attempt prompt resolution.

Review Timeline

The Contracting Officer will make every effort to provide a response or resolution within 10 business days of receiving the concern.

Effect on Award or Performance

Tier 1 engagement is not considered an official notification of filing an agency protest and does not pause solicitation deadlines, delay award decisions, or suspend contract performance.

Next Steps

If the matter cannot be resolved at Tier 1, the interested party may file a written agency protest under Tier 2.

USDA encourages all parties to seek resolution with the Contracting Officer before filing an agency protest.

Tier 2: Agency Protest

If concerns cannot be resolved at Tier 1, an interested party may file a written agency protest with either the Contracting Officer or the USDA Independent Review Authority.

The decision by the USDA Independent Review Authority is an alternative to a decision by the Contracting Officer. The USDA Independent Review Authority will not consider an appeal of the Contracting Officer’s decision on an agency protest.

The protest must state whether the protester elects review by the Contracting Officer or by the USDA Independent Review Authority. If no election is stated, the Contracting Officer will decide the protest.

Required Information

Protests shall include the information set forth in FAR 33.104-4(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.

Submission

Agency protests should be submitted electronically to:

SPE.inquiry@usda.gov and to the Contracting Officer identified in the solicitation.

Timeliness

Protests must be filed within the timeframes specified in FAR 33.104.

Effect on Award or Performance

Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined to be in the best interest of the Government.

Review Timeline

USDA strives to resolve agency-level protests within 35 business days of receipt.

Election of Forum

By filing a protest with USDA, the protester agrees not to file a protest on the same matter with the Government Accountability Office or any other external forum while the agency protest is pending. If such a protest is filed externally, the USDA agency protest will be dismissed.

Questions

Questions regarding this notice or protest procedures should be directed to the Contracting Officer identified in this solicitation.

US Department of Agriculture (USDA)

Performance Work Statement

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards Attachment

1.0 Background and Purpose

1.1 Background: This is a services contract for janitorial services for the Pagsoa Ranger District, 180 Pagosa Springs, Colorado.

1.2 Scope of Work: The Contractor shall provide all transportation, labor, equipment, supervision, materials, and supplies (except those listed as Government Furnished Property), necessary to perform janitorial services located at the Pagosa Ranger District, Pagosa Springs, CO 81147, in a manner that will maintain a satisfactory conditions and present a clean, neat and professional appearance. The floor plan for the building is included on page 13.

1.3 Description of Services: The Pagosa Ranger District facility is a single-story building consisting of approximately 5,437 square feet of interior floor space. The facility includes two enclosed offices with carpeted flooring, 28 carpeted work cubicles, four collaborative or shared-use rooms with carpet or vinyl tile flooring, and two separate restrooms, each containing one toilet and tile flooring. Hallways are finished with tile, and the front foyer and main entrance are finished with vinyl tile. Although the building is primarily single-story, the contractor may be required to use a ladder to access all exterior windows.

1.4 Site Visit: A tour of the worksite can be arranged by contacting Brandon Caley at brandon.caley@usda.gov.

1.5 Place of Performance: Pagosa Ranger District, 180 Pagosa Springs, Colorado 81147

1.6 Government Regular Working Hours: The Government’s regular working hours are Monday through Friday from 0800-1630 except federal observed holidays.

Contractor Hours of Performance: Daily services shall be performed Monday through Friday between the hours of 1700 and 0630. Weekly services shall be performed at any time either on Saturday or Sunday. The annual service shall be performed at any time either on Saturday or Sunday; however, it shall not be conducted on the same day that weekly services are performed. Note: No children shall be permitted on government premises working under a janitorial contract, unless they are at least 16 years old in accordance with the Fair Labor Standards Act (FLSA).

1.6.1 Federal Observed Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday Presidents Day Memorial Day

Independence Day Juneteenth Labor Day Columbus Day

Veteran’s Day Thanksgiving Christmas Day

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday. If a holiday falls on a scheduled Contractor workday, the following or proceeding workday will be used to schedule the work to be accomplished.

1.6.2 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency the Contractor shall notify the CO and COR as soon as practicable.

1.6.3 Bio-based Materials: Contractor shall use products made from bio-based materials (e.g., bio-based cleaners, degreasers and toilet bowl cleaners) to the maximum extent practical without jeopardizing the intended use or detracting from the overall quality delivered to the end user or potential harm to mailto:brandon.caley@usda.gov surfaces. The Contractor shall submit a list to the COR Within ten (10) calendar days after contract award and any changes indicating the name of the manufacturer, brand name, Safety Data Sheets (SDS), and intended use of each product used in the performance of this contract in accordance with

29 CFR 1910.1200.

Biobased products that are designated for preferred procurement under USDA’s Bio-Preferred program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov.

1.6.4 Conservation of Utilities: The Contractor shall instruct employees in utility conservation practices.

The Contractor shall be responsible for operating under conditions which preclude the waste of utilities, including but not limited to the following activities: lights shall be used only in areas where and at a time when work is being performed; heating, ventilation, and air conditioning controls shall not be adjusted by the Contractor’s employees; water faucets and valves shall be turned off after use.

1.6.5 Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The QCP document or plan must be forwarded to and accepted by the CO. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor ensures that work complies with the requirements of the contract. The QCP shall be delivered to the CO within ten (10) days from the date of award. After acceptance of the QCP the Contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to the

QCP.

At a minimum the quality control program should address:

1) An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection.

2) A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

3) A method for ensuring all keys and security access codes issued to the contractor are not used by unauthorized persons.

4) A file of all inspections conducted by the contractor and/or corrective actions taken. This documentation shall be made available to the COR for review upon request.

1.6.6 Contractor Work Plan: The Contractor shall develop and maintain an effective work plan to ensure services are performed in accordance with this PWS. At a minimum the plan shall include the contractor’s daily work schedule and any planned sub-contracting. The work plan will be submitted to the COR within ten (10) days from the date of award.

1.6.7 Quality Assurance: The Contractor shall comply with the quality assurance program as defined in the Quality Assurance Surveillance Plan (QASP). It defines how the performance standards will be applied, the frequency of surveillance, and the minimum Acceptable Quality Level(s) (AQL). Government surveillance of Contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

The COR will perform inspections as necessary to evaluate the quality of work being performed. At any time when work is performed and is not in compliance with specifications, the Contractor will be informed and required to correct the deficiencies in accordance with Clause FAR 52.246-4, Inspection of Services –Fixed Price (see Section I). Acceptance of work will be determined by inspection of the entire job and will be based on adherences to the specifications. The COR will record the results of these inspections on a Quality Assurance Report.

1.7 Type of Contract: The Government will award a firm fixed price contract.

http://www.biopreferred.gov/

1.8 Period of Performance: The period of performance shall be for one (1) Base Period of twelve (12) months, and four (4) option periods of twelve (12) Months.

The Periods of Performance read as follows:

Base Period: From 01/01/2027 – 12/31/2027 Option Period One: From 01/01/2028 – 12/31/2028 Option Period Two: From 01/01/2029 – 12/31/2029 Option Period Three: From 01/01/2030 – 12/31/2030 Option Period Four: From 01/01/2031 – 12/31/2031

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the Contractor to review the Contractor's performance

1.10 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: ensure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings, designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies;

and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

1.11 Contractor Personnel:

1.11.1 Quality Control Representative: Determined by Contractor.

1.11.2 Special Qualifications: The Contractor shall ensure bio-hazard cleaning and disposal of bio-hazard materials is performed by qualified and certified personnel, as per OSHA Code of Federal Regulations, 29 CFR

1910.1030 .

1.11.3 Conduct of Personnel: The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or if they are found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents.

1.11.4 Contractor Personnel Identification: Contractor personnel shall be easily identifiable through the display of badges or uniform. Contractor employees shall identify themselves by name and company affiliation when answering the telephone and attending meetings. All Contractor correspondence (written, facsimile, and email display) shall include their company name.

1.11.5 Security Requirements: Contractor personnel or any representative of the Contractor entering the Government facilities shall abide by all security regulations. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.11.6 Background Checks: Background checks are required to comply with Presidential Directive HSPD-12 that requires “for unescorted entry into a Federally controlled facility, the individual will have a background investigation on file.” Within ten calendar days of contract award and a new employee being selected for work on this contract, provide a complete list of the name, address, social security number, date of birth, and work phone of each employee engaged in the performance of this contract.

Excessive personnel turnover means more than 3 occurrences within a rolling 12-month performance period.

No more than three background investigations will be conducted within a 12-month period at the Governments expense. Additional background investigations, if necessary, will be at the contractor’s expense, and will be deducted from final invoice of the current line-item period of performance.

1.12 Key Control: If the Contractor is provided with a door access guest pass to allow access to buildings and rooms requiring cleaning, they shall ensure they are not lost or misplaced and are not used by unauthorized personnel. The Contractor shall not duplicate keys. All keys that are provided to the Contractor will require a logged entry, signed signature, and date. Keys shall be retained in possession of the janitorial staff while performing services and returned to the COR prior to contract end date. All keys lost by Contractor’s personnel shall be reported to the COR immediately and shall be replaced at the Contractor’s expense this includes costs associated with re-keying of facility if justified.

1.13 Safety: The Contractor shall instruct employees in appropriate measures as specified by applicable provisions of the Occupational Safety and Health Act, 1970, PL 91-596 (84 Stat 1590). The Contractor shall provide a copy of the Safety Data Sheet (SDS) for each of the products used to perform services to the CO and COR within ten (10) days from the date of award, to be approved by the CO. Once products are approved for use on site, the Contractor shall furnish a copy of the SDS at each location where products are stored.

Within ten days of contract award and any changes thereafter.

1.13.1 Accidents: Report any accident within 24 hours from occurrence to the COR.

1.14 Fire Protection and Prevention: All sweeping compounds, dust cloths and mop treating materials, floor oils and floor treatment materials (exclusive of waxes) shall be products which are free of any spontaneous heating capability. Listings of these products as free of this capability by the Underwriters’ Laboratory Inc. or other qualified nationally recognized testing organization shall be considered as meeting these requirements.

The Contractor shall not store combustible supplies including rags, paper, and other like items near possible sources of combustion such as steam pipes, high wattage lamp bulbs, and other like items.

2.0 Definitions

2.1 Acceptable Quality Level (AQL). The allowable leeway or variance from a standard before the Government will reject the specific service. An AQL does not say that the Contractor may knowingly offer defective service. It implies that the Government recognizes that defective performance sometimes happens unintentionally. As long as the percent of defective performance does not exceed the AQL, the service will not be rejected by the Government. The Contractor, however, must re-perform the defective service when possible.

2.2 Clean. “Clean” shall be defined as free of dirt, dust, odors, spots, streaks, stains, smudges, film, discoloration, litter, debris, foreign matter, and other residue or evidence of soil. Any maintenance solution or cleaning product residue that is not an air-dry product shall be removed.

2.3 Contracting Officer (CO). A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

"Administrative Contracting Officer (ACO)" refers to a Contracting Officer who is administering contracts. A single Contracting Officer may be responsible for duties in any or all of these areas. In accordance with 48 CFR chapter 1, Administrative Contracting Officer does not-Require that a duty be performed at a particular office or activity; or Restrict in any way a contracting officer in the performance of any duty properly assigned.

2.4 Contractor. The term Contractor as used herein refers to both the prime Contractor and any sub-contractors. The prime Contractor shall ensure that his/her sub-contractors comply with the provisions of the contract. The term in this contract refers to the prime.

2.5 Contracting Officer’s Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring Contractor performance.

2.6 Disinfect. Cleaning in order to destroy any harmful micro-organisms by application of an approved chemical agent.

2.7 Facility. An establishment, structure, or assembly of equipment designated for a specific function.

2.8 Frequency of Service.

2.8.1 Annual. Services performed once during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

2.8.2 Weekly. Services performed twice during each 12-month period of the contract. These services are to be conducted in accordance with the specified schedule unless change is scheduled in writing.

2.8.3 Daily. Services to be performed in intervals in accordance with PWS.

2.9 Moveable Item. Items that are fifty (50) pounds or less such as chairs, trash receptacles, and any easily movable item.

2.10 Non-Personal Services. The person rendering services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. Non-personal service contracts are authorized by the Government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.

2.11 Performance Requirements Summary (PRS). Identifies the key performance indicators of the contract that will be evaluated by the Government to ensure the Contractor meets standards.

2.12 Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor for each item of the Performance Requirements Summary.

2.13 Quality Assurance (QA). A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.14 Quality Control (QC). A method used by the Contractor to control the quality of goods and services provided.

2.15 Random Sampling. A method of looking at a few individual items in a lot to determine the quality of that lot against a standard.

2.16 Space. An area to receive custodial services, which may or may not be considered a room by common definition. Examples of space are definable sections of hallways, stairwells, lobbies, offices, entrances, and elevators.

2.17 Sub-Contractor: One that enters into a contract with a prime Contractor. The Government does not have privy of contract with the sub-contractor.

Contractor Requirements

3.0 Technical Requirements / Tasks / General Cleaning Techniques

JANITORIAL SERVICES – TECHNICAL SPECIFICATIONS

Service Hours Janitorial services shall be performed Monday through Friday between 1700–0630, and any hours on Saturday or Sunday, as needed.

Note: Under FLSA, all workers must be 16 years or older. No children under this age may work on government premises under this contract.

1. Daily Requirements

Lobby & Main Hallways

• Vacuum lobby and hallway doormats; ensure they are free of dirt and debris.

• Sweep and mop all uncarpeted floors, keeping them free of marks, dirt, mud, and debris.

• Clean and disinfect drinking fountains.

• Clean and disinfect main entrance and exit door handles.

Office Bathrooms

• Sweep and mop bathroom floors, maintaining sanitary conditions.

• Clean and disinfect inside and outside surfaces of all toilets.

• Clean, disinfect, and remove any rust/residue from sinks.

• Keep mirrors clean, dry, and streak-free.

• Clean and disinfect all fixtures, including assist bars, flat surfaces, and walls as needed.

• Clean and disinfect door handles.

• Maintain continuous supply of toilet paper, paper towels, and soap; refill or replace as necessary.

2. Weekly Requirements

Offices, Conference Rooms, Stairs & General Trash Maintenance

• Vacuum all carpeted floors, carpeted stairs, and indoor doormats; remove visible dirt and debris.

• Clean and disinfect high-touch areas: door handles, light switches, counters, etc.

• Empty all trash cans into designated outside receptacles whenever trash is present.

• Note: Employees are responsible for transporting recyclables (blue bins) to the outdoor recycling receptacle.

• Maintain clean trash liners free of paper, food, liquids, and unsightly materials.