Attachment 2 - Revised Performance Work Statement.pdf

US Department of Agriculture (USDA)

Performance Work Statement

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

Base Vaults Optional Vaults

5.0 Government Furnished

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 - Electronic and Information Technology Standards

11.0 Performance Requirement Measures

Attachment

Project Title Bighorn National Forest Vault Servicing

General Information

1.0 Background and Purpose

To provide toilet vault pumping services required for the Bighorn National Forest. The contractor shall furnish vault pumping services including all equipment, transportation, labor, supplies, supervision, and incidentals necessary to pump, wash down, recharge, cleanup, disinfect, and dispose of all waste products removed from the vaults. Contractor shall complete all work in accordance with the following contract specifications and in accordance with State and Federal regulations.

2.0 Definitions

Debris – all other refuse found in vault toilets, to include but not limited to items such as the following: cans, bottles, rocks, sticks and logs, deer heads, clothing, plastic bags and containers, metal products, pine cones, waste food products, cardboard and paper products, whole rolls of toilet paper, toilet paper dispensers, tools, diapers and sanitary napkins, miscellaneous trash, etc.

Dump Station – designated facility for safely emptying wastewater into a sanitary sewer system Pre-charge – adding a specific amount of fresh water and potentially a deodorizer or anti-freezing agent to a dry, empty vault Riser – the pedestal built over the vault Sewage – liquid, semi-liquid, and solid waste matter.

Unit of work – all portable toilets will be considered one-quarter (1/4) unit of work. Vaults containing 750 gallons or less are considered one (1) unit of work, vaults containing 1000 gallons are considered one and one half (1 ½) units of work, vaults containing 1500 gallons are considered two (2) units of work, and vaults containing 2000 gallons are considered three (3) units of work.

Vault – the underground container that collects waste

Contractor Requirements

3.0 Technical Requirements / Tasks

General Contractor Responsibilities The Contractor is responsible for adhering to all Occupational Safety and Health Administration (OSHA) Regulations, specifically 29 CFR 1910 – General Industry.

The Contractor must have general liability insurance in sufficient quantity as to conform to all Federal, State, and local laws and ordinances. The Contractor shall have all valid and necessary licenses to perform all work stated herein.

Equipment and Supplies The Contractor shall furnish all toilet vault pumping equipment, tools, approved disinfectants, and any other equipment and supplies necessary to perform the work in accordance with the following specifications. A tank truck, one that can reverse the suction process and create a pressure force, is preferred/ required so that the inevitable clogged lines can be more easily cleaned. All disinfectants shall be Bio-Based and, when possible, approved by the COR. The pumping hose should be long enough to access all vaults and large enough in diameter to pump without clogging. Terrain permitting, the truck tank shall not be driven closer than six feet from each facility. All equipment shall be in full compliance with local and State regulations.

A pressure washer system is required to wash the side and end walls of the vault after pumping and may be necessary to dilute solidified waste in the bottom of a flat-bottomed vault and to wash the last portion of waste down a sloped bottom vault.

Pumping Procedures Flat Bottom Vaults The contractor shall remove all waste within 4-5 inches of the bottom of the vault. Any compacted solids shall be broken up, diluted, and removed and the remaining 4-5 inches should consist of liquids. The interior walls of the vault shall be pressure washed, or otherwise cleaned, to remove any contamination from servicing. After cleaning, the vaults shall be pre-charged with enough water to increase the depth of 10 inches.

Sloped Vaults

The waste in the vault shall be pumped down at the deep end until the hose is pulling air and further pumping is no longer practical. Pre-charge the vault with enough water to increase the depth between 6 and 10 inches. The contractor shall clean and disinfect the vault to remove any contamination from servicing. The Contractor shall ensure the manhole cover fits with an airtight seal, is replaced correctly, and, if the seal is not airtight, communicates this defect with the COR as soon as possible.

When an External Manhole is Available The Contractor shall not remove toilet vault contents through the riser when external access to the vault is available and exceeds twenty inches in diameter. All debris, as much as possible, shall be removed from the vault prior to pumping. All debris removed from the vault shall be placed in a leak-proof container and disposed of in an off-forest location.

When an External Manhole is Not Available The Contractor shall remove the toilet riser prior to removing debris or pumping. If the rise cannot be removed, the contractor may proceed with the riser in place. When submitting invoices the contractor shall communicate if the toilet riser cannot be removed.

Debris The Contractor shall remove all debris, as much as possible, before pumping the vault following technical specifications.

The toilet paper, toilet paper holder, toilet riser and interior walls and floors shall be protected from spillage, damage, and contamination. After pumping, the contractor shall thoroughly clean and disinfect any spillage or contamination. Door handles and knobs shall be disinfected. Spilled waste must be disposed of properly by the contractor and cannot be left at the facility in any capacity. Each unit shall be available for immediate use after the pumping and final cleanup. The Contractor shall not leave any facility until it is thoroughly cleaned and disinfected.

Drafting Water The Contractor may draft fresh water to use for washing down the vault walls, emulsification of waste, and final cleanup from lakes, ponds, and streams under the following conditions:

1. Drafting shall be accomplished in a manner that least interferes with the public including location use and visual aesthetics

2. No waste shall be introduced to any body of water

3. The Contractor must discuss and a get written approval prior to the commencement of work by the COR for all intended drafting sites

Offsite Disposal The Contractor shall be wholly responsible for waste disposal. All waste products extracted from the vaults shall be disposed of at the contractor’s expense only at sewage disposal facilities. Should the contractor wish to use the dump stations located on the Bighorn National Forest, they must acquire advanced authorization for the Forest Service and have it available when using those sites. The Contractor is responsible for making disposal arrangements of waste, effluent, debris, trash, and covering the cost of any associated fees. All disposals shall conform to all Federal, State, and local laws and ordinances.

4.0 Deliverable / Schedule

The contract provides for the servicing of toilet vaults at Campgrounds, Picnic Areas, Administrative Sites, and Trailheads on the Medicine Wheel, Tongue, and Powder River Ranger Districts of the Bighorn National Forest. The number of days and exact dates of which services will be required cannot be pre-determined.

Base Vaults The vaults listed below shall be serviced at least once per year for each year of the contract and executed option years.

The Government, represented by the designated Contracting Officer’s Representative, shall notify the Contractor via call/ text/ email/ or in person when a service is needed. At a minimum, each work order pertaining to the schedule shall guarantee three units of work. This excludes emergency services.

Line Item 1 Location

Powder River Ranger District

Latitude Longitude

Number of Toilets

Number of Vaults

Vault Size (gallons)

1-1 Tie Hack* 44.287403 -106.923904

2 2 1000

1-2 Circle Park* 44.27668 2 2 1000

-106.98453 1-3 Muddy Guard* 44.15963

-106.91279 1 1 500

1-4 West Tensleep 44.262028 -107.21243

2 2 1000

1-5 Battle Park Campground 1

44.308826 -107.311554

1-6 Battle Park Campground 2

44.308826 -107.311554

2 2 1000

1-7 Battle Park Host Site

44.308826, - 106.92773

1 1 1000

1-8 Battle Park Trailhead

44.308826 -107.311554

2 2 1000

1-9 Pole Creek Rental Cabin*

44.196987 -106.92773

1 1 500

1-10 North Cove Boat Ramp

44.179104, - 107.22132

1 1 1000

The Powder River Ranger District has fifteen toilets that need to be serviced annually. Four toilets (demarked*) may need to be serviced multiple times per year.

Line Item 2 Location

Medicine Wheel Ranger District

Latitude Longitude

Number of Toilets

Number of Vaults

Vault Size (gallons)

2-1 Medicine Wheel Upper

44.82617 -107.92158

1 1 1000

2-2 Medicine Wheel Lower*

44.8261 -107.9204

2 2 1000

2-3 Post Creek* 44.577232 -107.6758

1 1 1000

2-4 Crystal Creek* 44.79667 -107.577232

2 2 1000

2-5 Bucking Mule Trailhead

44.8484346 -107.90621

2 2 1000

2-6 Cabin Creek* 44.56831 -107.534978

1 1 1000

2-7 Jaws Trailhead 44.834010 -107.851363

2 2 1000

The Medicine Wheel Ranger District has eleven toilets that need to be serviced annually. Four toilets (demarked*) may need to be serviced multiple times per year.

Line Item 3 Location

Tongue Latitude Longitude

Number of Toilets

Number of Vaults

Vault Size (gallons)

3-1 Park Reservoir 1*

44.56335932 -107.2121628

1 1 50

3-2 Park Reservoir 2*

44.56335932 -107.212628

1 1 50

3-3 Burgess 44.783886 -107.52927

1 1 250

3-4 Arrowhead Bowl 44.790261 -107.485728

1 1 50

3-5 Twin Lakes 44.610985 -107.30289

1 1 250

The Tongue Ranger District has five toilets that need to be serviced annually. Two toilets (demarked*) may need to be serviced multiple times per year. The Forest Service owns the two port-o-johns at Park Reservoir and places the Arrowhead Bowl port-o-john on location in late fall. The Contractor shall be notified via call/ text/ email/ in person when the Arrowhead Bowl port-o-john is placed on site. This port-o-john shall be removed for servicing either by the Forest or the Contractor. This responsibility shall be determined at the annual pre-work conference.

Optional Vaults These toilets may or may not require service each year. The Contracting Officer’s Representative shall notify the Contractor via call/ text/ email/ in person when they require servicing. This need is based on the accessibility of those vaults and their frequency of use. Once notified, the contractor has 72 hours to complete the service. If the Contractor cannot complete the service within 72 hours, a responsive time shall be established by mutual agreement of both parties.

Line Item 4 Location

Powder River Ranger District

Latitude Longitude

Number of Toilets

Number of Vaults

Vault Size (gallons)

4-1 Elgin Park 44.264244 -106.901375

2 2 500

4-2 Sheep Mountain 44.19131 -107.004555

1 1 500

4-3 Veterans Cove 44.169807 -107.21591

1 1 1000

4-4 Lake Point 44.16707 -107.23322

2 2 1000

4-5 North Fork 44.318584 -106.94524

2 2 1000

4-6 Pole Creek Nordic Ski Area

44.19721838 -106.9293969

1 1 500

4-7 Hunter 44.33436 -106.97263

2 3 1500

Line Item 5 Location

Medicine Wheel Ranger District

Latitude Longitude

Number of Toilets

Number of Vaults

Vault Size (gallons)

5-1 Edelman Trailhead

44.410736 -107.38563

1 1 1000

5-2 Porcupine Ranger Station

44.8285 -107.8447

2 2 500

5-3 Shell Reservoir 2 44.515332, - 107.416375

2 2 500

5-4 Shell Reservoir 3 44.515332, - 107.416375

2 2 500

Line Item 6 Location

Tongue Ranger District

Latitude Longitude

Number of Toilets

Number of Vaults

Vault Size (gallons)

6-1 Coney Creek 44.614758 -107.32363

2 2 1000

6-2 Coffeen 44.519123 -107.245094

Emergency Services Emergency services shall be performed on a call as needed basis. This may be required outside the normal schedule due to unexpected events like excessive use or spring runoff. The Contractor must commence emergency services within 72 hours of notification, excluding Saturday, Sunday, and Federal holidays. Servicing shall take place during the daylight hours. If the response time exceeds 72 hours, a responsive time shall be established by mutual agreement of both parties. A Government Purchase Card can be used to cover the costs of emergency services.

Work Schedule The vault locations are generally accessible between the months of May through September, with those located at lower elevations typically becoming accessible first. The Government, represented by the designated Contracting Officer’s

Representative, shall notify the Contractor via call/ text/ email/ or in person when a service is needed. At a minimum, each work order pertaining to the schedule shall guarantee three units of work. This excludes emergency services.

The vault service total cost per vault location shall include all costs for removal of waste, recharge, cleaning, mileage, and any additional costs incurred while completing the contracted work.

Hours of Operation Services shall be conducted during daylight hours. Services shall not be conducted on the following federal holidays, unless an emergency arises.

New Year’s Day – January 1st Martin Luther King Junior’s Birthday – third Monday in January President’s Day – third Monday in February Memorial Day – last Monday in May Independence Day – July 4th Labor Day – first Monday in September Indigenous People’s Day – second Monday in October Veteran’s Day – November 11th Thanksgiving Day – fourth Thursday in November Christmas Day – December 25th

Specifications Barrier Removal and Replacement The Contractor may remove and replace any removable barriers required to access the work sites. The Contractor shall ensure all barriers and gates are replaced to their original position upon arrival, unless posted signage on site states otherwise.

Prework Conference Prior to the start of work, a meeting shall be scheduled by the Government, represented by the designated Contracting Officer’s Representative. At a minimum, the COR and the Contractor shall attend, while other Forest Service personnel who may be involved in the administration of said contract, are permitted but not required to attend. The meeting’s purpose is to thoroughly discuss the schedule of work, work performance requirements, approved waste disposal sites, contract terms, and to familiarize both parties with the responsibilities to each under the terms of this contract.

Contractor’s Representative Prior to the start of work, the Contracting Officer shall designate in writing a person to act on their behalf during their absence from any work on site. That designation shall specify the scope of authority and termination date of said authority.

5.0 Government Furnished

The Government shall provide Yale keys to the Contractor to access locked vaults. The Contractor shall fill out and sign an AD 107 and is responsible for returned all leased property at the close out of the contract period. The Contractor and their key personnel shall be the only ones authorized by the Government to use those keys for official business only. If, at any point, the Contractor loses, damages, or otherwise renders the keys unusable they must complete an AD 107. If it is determined that this occurred entirely due to Contractor negligence, they shall pay the required fee to receive additional keys.

If the Contractor determines they require additional items from the Government, they shall contact the COR and mutually determine what, if any, additional items should be furnished. Any additional items should be listed on the AD 107 and the Contractor is subject to the same standards as stated previously.

6.0 Travel

The Contractor is responsible for all travel to and from work sites and must furnish their own vehicle(s) for travel. The Government will not reimburse any travel costs incurred by the Contractor for work completed within the scope of the contract. All travel shall occur on officially designated highways, roads, and routes. The Contractor is responsible for knowing and updating their personnel on any road closures and shall obey all officially posted signage and special orders regarding vehicle travel. The Contractor shall comply with all local, state, and federal ordinances and ensure all personal are properly licensed to operate their respective vehicle(s).

7.0 Contractor’s Key Personnel

The Contractor must identify key personnel who shall be responsible for carrying out the tasks and duties of said contract.

Conduct of Personnel The Contractor and their employees shall make every reasonable effort to prevent interference with the normal use and occupancy of recreational areas while engaged in the performance of the contract. The Contractor and their employees shall always keep themselves and their equipment presentable. The Contracting Officer (CO) may, in writing, require the contractor to remove, from the worksite, any employee the CO deems incompetent, careless, and discourteous to the public, or is otherwise objectionable, or for theft, possession and or removal of materials, supplies, equipment or any government owned property.

Resource Damage Any damage or defacement that is observed by the Contractor, prior to performance of their duties, shall be reported to the COR. Damage or defacement that occurs to government property or land resources during the Contractors’ operations shall be reported to the COR and repaired at the Contractor’s expense to its original condition. Onsite inspections will be made by the COR prior to the acceptance of work.

8.0 Security Requirements

Physical Security The work sites are all accessible by vehicle. The Contractor will be provided with keys to access locked vaults (see 5.0 Government Furnished). If the Contractor cannot physically access a site they shall communicate this with the COR including the physical barrier (e.g. broken lock, downed timber, road closure, etc.) and preferably sharing images. The Contractor may encounter wildlife, Forest Service employees, or rowdy members of the public. The Contractor and their personnel should prioritize their wellbeing and respond accordingly.

Data Security No level of security clearance is required. The resultant contract and all supporting documents will be safeguarded according to FAR 52.204-21. This entails limiting information systems access to authorized users, protecting against malicious code and performing scans, and reporting system flaws and vulnerabilities.

9.0 Data Rights

All written documents, communications, and quality surveillance surveys, images, etc. shall be considered records. It is the responsibility of the Government to store and maintain all records per their requirements and have those records available to share with the Contractor as requested, and to supplement any decision making in terms of performance reviews. The Contractor is responsible for submitting invoices via the Invoices Processing Platform and informing the COR when said invoices have been submitted for approval. Records may be subject to audit, used as reference materials for future solicitations, or subject to Freedom of Information Act requests.

10.0 Section 508 - Electronic and Information Technology Standards No information technology shall be acquired.

11.0 Performance Requirement Measures

Performance Objective

Required Task or Deliverable

Performance Standard Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

Pump vaults Remove all debris prior to pumping

Remove the entire vault contents

Avoid spillage

Replace the manhole cover and lock (if applicable)

Remove as much debris as possible prior to pumping

Remove all waste within 4-5 inches of the bottom of the vault

Ensure manhole cover is replaced correctly with airtight seal

Quality Assurance Surveillance

Monthly reporting

Negative performance review

Potential deduction in pay

Contract termination

Clean vaults (interior)

Clean and thoroughly disinfect the seat and cover

Pressure wash the riser interior

Pre-charge the vault per specification in the PWS

Wipe down all surfaces with approved disinfectant materials

Pre-charge the vault with enough water to increase the depth to 10 inches

Quality Assurance Surveillance

Negative performance review

Potential deduction in pay

Contract termination

Clean vaults (exterior)

Clean and thoroughly disinfect any area of spillage

Clean and disinfect the riser exterior, toilet paper holder, and toilet paper

Restock toilet paper

Thoroughly remove and disinfect any area of contamination

Wipe down all surfaces with approved disinfectant materials

Replace any near empty rolls and stock at least one toilet paper dispenser to capacity

Quality Assurance Surveillance

Negative performance review

Potential deduction in pay

Contract termination

Dispose of waste

Remove all debris and waste from premises

Dispose of waste at sewage disposal facilities

Conform to all local, state, and federal laws and ordinances

Ensure toilet is ready for immediate use after servicing

Quality Assurance Surveillance

Monthly reporting

Negative performance review

Potential deduction in pay

Contract termination

Conduct emergency servicing

Completes the servicing with 72 hours of initial notification

Pumps and cleans per PWS within 72 hours

Quality Assurance Surveillance

Negative performance review

Potential deduction in pay

Contract termination

Attachment If applicable, include an Attachment stating Evaluation Factors and significant Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision.