1240LN21R0001Amend001PreproposalMeetingNotes.pdf

Solicitation 1240LN21R0001, Amend 001 Wise River Helibase

Beaverhead-Deerlodge National Forest

RFP 1240LN21R0001

Pre-Proposal Meeting Notes 03/31/2021

Government Representatives:

Alisha Knaub, Contract Specialist Mark Libby, Contracting Officer’s Representative/Facilities Engineer Seth Bond, Assistant Fire Management Officer, Wisdom/Wise River RD

Industry Attendees (scanned Attendance Sheet with complete details is attached):

Prospect Construction Missoula, MT

Bodec Electric Idaho Falls, MT

Loenbro Industrial

Silverleaf West Haven, UT

Abide International Sonoma, CA

HD Inc.

Loveland, CO

Doyon Federal Way, WA

Lapke Construction Simms, MT

Guardian Construction

Elite Electrical

J & J Excavating

George Rabel Excavation

Attendees met at the parking lot of the Wise River Work Center on 03/31/2021 at 1:00 pm and introductions were made.

Basic requirements and administrative information covered by the Contracting Officer:

o A Bid Bond is required. It is acceptable to scan in the Bid Bond with your emailed proposal but it MUST be followed up with a hard copy in the mail to the address in Box 8 of the SF1442. Envelope must be post marked the day responses are due which at this time is 4/12/2021.

o Contractors must be registered in the System for Award Management at the time of the response to be considered for award.

o Optional Items may be exercised by the COR up until September 30, 2021 and there will be no extension to the contract time if this happens.

o The base and all optional items will be used in evaluating price reasonableness but there is a possibility that not all items will be awarded at the time of initial award.

o Section L, starting on page 32 through page 34 lists information about submitting your proposal.

o Section M, Page 37 through 39 (Evaluation Factors for Award) lists the factors that will be evaluated, Price, Capability, Technical Approach and Past Performance.

The meeting was then turned over to Mark Libby, project Contracting Officer Representative, for an overview of key technical requirements.

Reviewed the Summary of Work section of the Technical Specifications Document o Description o Location o Contractor Use of Premises o Special Construction Requirements o Disruption of Water and Sewer Services o Field Verification o Temporary Services o Temporary Controls o Construction Materials o Storage of Materials o Existing Utilities o Preconstruction Conference

Mark Libby, project COR, led the group and toured the Wise River Work Center site where construction will take place.

Walked to the location of the warehouse addition and the Bathhouse and reviewed existing conditions, utilities and area where it will be located. The addition will be on the east side of the warehouse and the bathhouse will be located on the west side of the warehouse. Residing of the warehouse – just removing siding and installing new.

At the warehouse location, reviewed the Helibase and Access Road that is directly east of the warehouse in adjacent field. Existing weather station will be relocated by the government.

Access road will be located above the warehouse parking area to helipad and then connects to the parking area above main office. Resurface and grading of just the upper, warehouse parking lot.

BLM/private pit above Wise River complex, Pete (406)832-3334.

Walked to the location of the Bunkhouse and reviewed the existing condition, utilities and area where it is to be located. Bunkhouse is replica of existing bunkhouse. Tie into the existing septic system, water runs along fence. There is one well in pumphouse and 1 well by existing houses.

Inspections – Contractor responsible for quality control and government responsible for quality assurance. The government will inspect but this doesn’t relieve the contractor from performing their own inspections.

There is fiber optic through the compound, contractor to make arrangements with local company.

NOTE: Contractor questions must be submitted in writing to Alisha Knaub, Contract Specialist:

alisha.knaub@usda.gov.