1240BK26Q0002.pdf

Paisley RD Janitorial Service

1240BK26Q0002

Description - The Janitorial service will be performed at the Paisley District Office and the District Fire Office and Warehouse Bathroom at 303 Hwy 31, Paisley OR, 97636. These services will provide a clean and inviting appearance to the USDA Forest Service Offices for Customers and Employees.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation; offers are being requested, and a separate written solicitation will not be issued.

Solicitation number 1240BK26Q0002 is issued as a Request for Quotation (RFQ) for Paisley RD Janitorial Service.

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The applicable North American Industry Classification Standard Code is 561720. The small business size standard is $22.0 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.

Statement of Requirement

Janitorial services for the Divide Ranger District Office. Services will be performed two (2) times weekly being Wednesday after 1630hrs (4:30pm) and either Saturday or Sunday while the buildings are closed.

Services will be billed monthly. Prior approval for increased frequency of billing must be authorized by the Contracting Officer based on need.

See Attachment 1 Performance Work Statement and Attachment 4 – Schedule of items for a list of all requirements.

This solicitation includes options. Options may be exercised at the discretion of the Government as required.

Period of Performance:

Base Year: Date of Award-March 8, 2027 Option Year 1: March 9, 2027-March 8, 2028 Option Year 2: March 9, 2028- March 8, 2029 Option Year 3: March 9, 2029- March 8, 2030 Option Year 4: March 9, 2029- March 8, 2031 http://www.acquisition.gov/

Federal Acquisition Regulation (FAR) and United States Department of Aquiculture Acquisition Regulation (AGAR) Clauses, Provisions, Additional Terms and Conditions

1. The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions. Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

2. As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates.

The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

I. FAR and AGAR Provisions:

• 52.212-1 Instructions to Offerors - Commercial Products and

Commercial Services (Nov 2025) Addendum to 52.212-1:

(a) A site visit has not been scheduled for this requirement. Offerors are however encouraged to conduct their own research into the area, this research is at the offerors’ own expense and is not reimbursable by the government.

(b) Questions concerning this solicitation shall be submitted electronically via email to tawana.green@usda.gov no later than Monday, February 16, 2026, at 4:00 PM Central Time.

(c) Answers to offerors questions will be posted in SAM.gov no later than Thursday, February 19, 2024.

(d) All amendments to the solicitation will be posted in SAM.gov. Acknowledge receipt and understanding of all amendments to this solicitation by sending an email to tawana.green@usda.gov. In the email, include the solicitation and amendment number.

(e) Offers shall be submitted electronically via email to tawana.green@usda.gov no later than Wednesday, February 25, 2026, at 4:00 PM Central Time. Offerors shall ensure offers are delivered into this inbox by the due date and time. Emails should contain 3 separate attachments: Technical Capability (in Microsoft Word or PDF format), Past Performance (in PDF format), and Price (in Microsoft Excel format). Be aware that large attachments may increase the time required to deliver an email. It is the offeror’s responsibility to confirm receipt of the offer.

(f) The Government reserves the right to require the submission of Other Than Certified Cost or Pricing Data as is deemed necessary to arrive at a fair and reasonable price.

(g) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is mailto:tawana.green@usda.gov mailto:tawana.green@usda.gov mailto:tawana.green@usda.gov received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition.

(End of Provision)

FAR and AGAR Provisions incorporated by Reference:

• 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

• 52.204-7 System for Award Management—Registration (Nov 2025)

• 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (SEP

2025)(DEVIATION)

• 52.216-31 Time and Materials/Labor Hour Proposal Requirements – Commercial Acquisition (Nov 2021)

• 52.217-5 Evaluation of Options (Nov 2025)

• 52.222-52 Exemption from Application of the Service Contract

Labor Standards for Certain Services-Certification (Nov 2025)

• 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)

FAR and AGAR Provisions incorporated by full text:

FAR Provisions:

• 52.216-1 Type of Contract (OCT 2025) It is anticipated that a firm-fixed price contract consisting of (1) approximately one-year base period and four (4) one-year option periods shall be awarded as a result of this synopsis/solicitation. The total duration of this contract shall not exceed five (5) years.

The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.

(End of provision)

• 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

(End of provision) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

• 52.252-5 Authorized Deviations in Provisions (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any Agricultural Acquisition Regulation (AGAR) (48 CFR Chapter 4) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision) AGAR Provisions:

• 452.203-70 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Certification (Dec 2025)

(a) By submission of its offer, the offeror certifies that:

(b) It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S. Constitution.

(c) Neither it nor any proposed subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S. Constitution.

(b) If the offeror participates in, facilitates, or funds programs that implicate

Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, by submission of its offer, the offeror certifies that it is compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The offeror affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the offeror will not be eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to offeror’s compliance with the above requirements and/or eligibility for the contract may subject the offeror to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) Failure on the part of the offeror or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate the contract for default.

(End of Provision)

II. FAR and AGAR Clauses:

FAR and AGAR Clauses Incorporated by Reference:

• 52.212-4 Terms and Conditions—Commercial Products and

Commercial Services (Nov 2025)

• 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

• 52.203-19 Prohibition on Requiring Certain Internal Confidentiality

Agreements or Statements (Jan 2017)

• 52.204-13 System for Award Management—Maintenance (Nov 2025)

• 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025)

• 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025)

• 52.216-21 Requirements (Nov 2025)

(b) Contractor shall not be required to make any deliveries under this contract after [insert date].

• 52.217-8 Option to Extend Services (Nov 1999)

(b) 30 calendar days prior to contract expiration

• 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(b) 30 Calendar days prior to contract expiration and 60 days five years and 6 months.

• 52.219-6 Notice of Total Small Business Aside (Nov 2025)

• 52.222-3 Convict Labor (June 2003)

• 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

• 52.222-41 Service Contract Labor Standards (Aug 2018)

• 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

• 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price

Adjustment (Multiple Year and Option Contracts) (Aug 2018)

• 52.222-50 Combating Trafficking in Persons (Nov 2025)

• 52.222-54 Employment Eligibility Verification (Nov 2025)

• 52.226-8 Encouraging Contractor Policies to Ban Text Messaging

While Driving (May 2024)

• 52.232-33 Payment by Electronic Funds Transfer— System for Award

Management (Oct 2018)

• 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors (Mar 2023)

• 52.233-3 Protest After Award (Sep 2025)

• 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025)

• 52.237-2 Protection of Government Buildings, Equipment, and

Vegetation. (APR 1984)

• 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

• 52.244-6 Subcontracts for Commercial Products and Commercial

Services (Nov 2025)

• 52.245-1 Government Property (Sep 2021)

• 52.245-9 Use and Charges (APR 2012)

• 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods. (APR 1984)

FAR and AGAR Provisions incorporated by full text:

AGAR Clauses

• 452.203-71 Anti-Discrimination and Diversity, Equity, and Inclusion (DEI) Compliance (Dec 2025)

(a) By entering into this contract, the Contractor certifies that:

1. It is compliant with all applicable Federal anti-discrimination laws and the Equal Protection principles of the U.S.

Constitution, and it will remain compliant for the duration of the contract.

2. Neither it nor any subcontractor or teaming partner operates or funds any program, policy, or initiative that promotes DEI in a manner that violates any applicable Federal anti-discrimination laws, including but not limited to Title VI and VII of the Civil Rights Act of 1964, or the Equal Protection principles of the U.S.

Constitution, and the Contractor and any subcontractor or teaming partner will not do so for the duration of the contract.

(b) If the Contractor participates in, facilitates, or funds programs that implicate Title VI of the Civil Rights Act of 1964 or Title IX of the Education Amendments of 1972, as amended, including but not limited to grants to or for schools, colleges, universities, 4-H programs, non-governmental organization (NGO) programs, sports programs, and education-related grants to prisons or other detention facilities, the Contractor certifies that it will remain compliant with those laws, including the requirements set forth in Executive Order 14168, Defending Women from Gender Ideology Extremism and Restoring Biological Truth to the Federal Government, and Executive Order 14173, Ending Illegal Discrimination and Restoring Merit-Based Opportunity.

(c) The Contractor affirms that the above requirements are conditions of payment that go to the essence of the contract and are therefore material terms of the contract. Payments under the contract are predicated on compliance with the above requirements, and therefore the Contractor is not eligible for funding under the contract or to retain any funding under the contract absent compliance with the above requirements.

(d) This certification reflects a change in the Government’s position regarding the materiality of the foregoing requirements and therefore any prior payment of similar claims does not reflect the materiality of the foregoing requirements to this contract.

(e) Submission of a knowing false statement relating to Contractor’s compliance with the above requirements and/or eligibility for the contract may subject the Contractor to liability under the False Claims Act, 31 U.S.C. § 3729, and/or criminal liability, including under 18 U.S.C. §§ 287 and 1001.

(f) The Contractor must include the provisions of this clause in all subcontract solicitations.

(g) Failure on the part of the Contractor or its subcontractors to comply with the terms of this clause may be grounds for the Contracting Officer to terminate this contract for default.

(End of Clause)

• 452.204–70 Modification for Contract Closeout (Nov 2025)

(a) If unliquidated funds in the amount of $1000 or less remain on the contract, the Contracting Officer (Contracting Officer) shall issue a unilateral modification for deobligation. The contractor will receive a copy of the modification but will not be required to provide a signature. The Contracting Officer shall immediately proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(b) Upon contract closeout for contracts utilizing SAP: if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and will be required to provide a signature. (The Contracting Officer may also request a “Contractor Release of Claims” be completed by the contractor, although not required for contracts and orders using SAP.) If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 60 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(c) Upon contract closeout for contracts utilizing anything other than cost reimbursement, if unliquidated funds of more than $1000 remain on the contract, the Contracting Officer shall issue a bilateral modification for deobligation. The contractor will receive a copy of the modification and a ‘‘Contractor Release of Claims’’ and will be required to provide a signature on both forms. If the bilateral modification and Release of Claims are not returned to the Contracting Officer within 120 days, the Contracting Officer shall release the modification as unilateral and proceed with contract closeout upon completion of the period of performance, receipt and acceptance of supplies or services, and final payment.

(End of Clause)

III. Additional terms and conditions:

A. EVALUATION AND BASIS FOR AWARD:

Evaluation—Commercial Products and Commercial Services (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability Past Performance Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). For the purposes of FAR 52.217-8, the Government will utilize the rates quoted for the final option year for up to a 6 month period.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Contractors are required to submit the following information for evaluation. Lack of this information could result in contractor not receiving further consideration.

1. Technical capability - Contractor should provide a statement of Experience providing the required services as stated in this solicitation. Contractor must provide no more than a one-page statement of experience.

2. Past Performance - Contractor should provide projects of similar scope that are both recent and relevant to the scope of this requirement. This should be projects of similar or greater magnitude to include contract number, value, period of performance and contract point of contact including name, email address, and phone number. Contractors can also provide CPARS assessment reports. The Government reserves the right to utilize any information whether provided or otherwise for the purposes of past performance evaluations. This can include, but is not limited to, the Contracting Officer’s personal knowledge or experience or other feedback gathered by the Contracting Officer.

3. Price - Contractor must provide a fully priced schedule of items to include pricing for all option years and totals.

B. NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Ombudsman Program

The USDA is committed to issuing solicitations and awarding contracts in a fair and prompt manner. The Ombudsman Program for Agency Protests (OPAP) was established to address protest issues within the agency, providing an alternative to costly and time-consuming litigation. Operating independently, OPAP offers relief comparable to that granted by the Government Accountability Office (GAO). Interested parties are encouraged to resolve concerns through USDA’s internal Alternative Dispute Resolution (ADR) process before pursuing external forums such as the GAO. Concerns may be addressed informally or through a formal agency protest filed with either the Contracting Officer or the Ombudsman.

Informal Forum with the Ombudsman

1. Initial Point of Contact: Interested parties who believe a specific USDA procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer.

2. Escalation: If the Contracting Officer is unable to address their concerns, interested parties are encouraged to contact the USDA Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Utilization of the informal forum does not suspend any time requirement for filing a formal protest with the agency or other forums.

3. Required Information: To ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman

1. Effort to Resolve: Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions.

2. Independent Review: If the protester’s concerns remain unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest with either the Contracting Officer or, alternatively, with the Ombudsman under the OPAP program. Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined in writing to be in the best interest of the Government.

3. Resolution Timeline: The agency’s goal is to resolve protests within 35 calendar days from the date of filing.

4. Required Information: Protests shall include the information set forth in FAR 33.104(a)(3). Failure to submit the required information may result in a delay or dismissal of the protest.

5. Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

6. Submission: Formal protests under the OPAP program should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Election of Forum. By initiating a protest with the USDA, the protester agrees not to pursue the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If a protest is filed externally, the agency protest will be dismissed.

C. ATTACHMENTS AND APPENDIX

The following attachments and appendix are made part of this solicitation and any resultant contract.

a. Attachments:

(1) Performance Work Statement

(2) Service Contract Labor/Wage Rates

(3) Schedule of Items

CSS Pro and Clauses Service up to SAT Updated 03 Feb 2026 2