SF18_SAM SOLICITATION_12314424Q0135.pdf

12314424Q0135

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

07/17/2024 1132835

1 2

Acquisition Management Branch-CO 301 S. Howes St., Suite 321 Fort Collins CO 80521-2795

USDA, DM/OCP/POD/AMB, POD Acq Mgmt 07/21/2025

USDA, OO, Executive Services Divisi

USDA, OO, Executive Services Divisi 1400 Indep Ave, SW, Rm. 10-A

Washington

DC 20250

334 887-4595AVA PIERCE

07/22/2024 1500 ET

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

NAICS: 812320

Firm Fixed Price

Services are not Inherently Governmental

Period of Performance: 07/22/2024 to 07/21/2025

0001 The US Department of Agriculture (USDA), Office of Operations, Executive Services Division (ESD) is responsible for providing administrative support and services for the Office of the Secretary, Under Secretaries, Departmental Management, including executive meetings and events. ESD requires linen cleaning service for an assortment of tablecloths used at such meetings and events.

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12314424Q0135

SERVICE TO INCLUDE WASHING, IRONING, AND PLACING

TABLE LINENS ON HANGERS.

Product/Service Code: S209

Product/Service Description: HOUSEKEEPING-

LAUNDRY/DRYCLEANING

Delivery: 07/21/2025

Contracting Officer:

Carlton Bradshaw carlton.bradshaw@usda.gov

ACO:

Ava Pierce

Ava.pierce@usda.gov (334) 887- 4595

COR:

Juanita James

Juanita.james@usda.com, 202.690.6716

NFC IPP Helpdesk for Payment Inquiries

Inquiry Line 800-421-0323 - Option 1 ipp-helpdesk@usda.gov

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

USDA Office of Operations Executive Services Division

Statement of Work - Linen Cleaning Service

SCOPE

The US Department of Agriculture (USDA), Office of Operations, Executive Services Division (ESD) is responsible for providing administrative support and services for the Office of the Secretary, Under Secretaries, Departmental Management, including executive meetings and events. ESD requires linen cleaning service for an assortment of tablecloths used at such meetings and events.

Contractor Requirements The contractor will provide linen cleaning service for USDA-owned tablecloths. The tablecloths will be an assortment of colors and sizes, such as round, rectangle, and spandex style. All of the linens are polyester or polyester/blend fabric, machine washable, (no dry cleaning required). The linen cleaning service provider will pick up soiled tablecloths from the USDA headquarters complex in Washington, DC within 2 business days of request and wash, press/steam (free of wrinkles), and deliver them back to USDA headquarters within 3 business days after picking up. On average, there have been 30-50 tablecloths in each transaction. The vendor will be required to pre-treat any noticeable spots/stains. The contractor will perform the cleaning at their location.

Deliverables/Schedule The contractor will be contacted by an ESD employee to pick up/deliver as needed, usually on a weekly or bi-weekly basis.

Government Furnished The linens are owned by the government.

Travel The cost for transporting linens should be included in the proposed price for cleaning.

Contracting Officer Carlton Bradshaw Carlton.bradshaw@usda.gov

Administrative Contracting Officer (ACO) Ava Pierce Ava.pierce@usda.gov Phone: 33-887-4595

Contracting Officer’s Representative (COR) Primary: Denise Lyons-Bey, Program Analyst, Executive Service Division tawannadenise.lyons-bey@usda.gov

(202) 281-0083

Secondary: Juanita James, Program Specialist, Executive Services Division juanita.james@usda.gov

(202) 657-2622

Place of Performance The contractor will pick up soiled linens and deliver clean linens at the USDA headquarters complex, (Whitten building) located at 1400 Jefferson Drive SW, Washington, DC 20250.

mailto:Ava.pierce@usda.gov mailto:tawannadenise.lyons-bey@usda.gov mailto:juanita.james@usda.gov

USDA Office of Operations Executive Services Division

Statement of Work - Linen Cleaning Service

Period of Performance The contractor shall perform work for 1 base year, July 11, 2024 – July 10, 2025. The government retains the option to extend the contract for four additional option years as described below. All is dependent on funding availability and performance.

Base Year: July 11, 2024 to July 10, 2025 Option 1: July 11, 2025 to July 10, 2026 Option 2: July 11, 2026 to July 10, 2027 Option 3: July 11, 2027 to July 10, 2028 Option 4: July 11, 2028 to July 10, 2029

Invoicing The contractor will submit invoices through the Invoice Processing Platform (IPP) for each transaction.

Henderson, Julie - RD, DC Please double check the dates. Fore some reason, I recall the new contract neede to be in place by July 1st.

USDA ESD - Linen Cleaning Services Q & A

Q: What size/dimensions are the table linens?

A:

90” x 132” Rectangle tablecloth 90” x 156” Rectangle tablecloth

132” round tablecloth 120” round tablecloth

Q: What color are the table linens?

A: black, white, blue, red, blue (dark & light blue) and green.

Q: Is a SF1449 required for submission.

A: The solicitation has been amended to include the SF18 if you would like to use this to submit your quote.

Q: The current contract value listed on the Q&A is $20,000. Is that annual or the complete price of the 5-year contract?

A: The estimated value is for one year and does not include the option years.

Q: How I should submit my proposal for 12314424Q0135 A: Please submit all quotes to ava.pierce@usda.gov

Q: Could you please provide guidance on how you would like us to submit our bid for this solicitation?

Additionally, we would appreciate details on the preferred format for pricing.

A: Please submit all quotes to ava.pierce@usda.gov. This contract will be awarded on a Firm Fixed basis.

Preferred format for pricing includes Price per Item for wash and ironing services. Linens must also be placed on hangers after ironing.

Q: Who is the incumbent?

A: The incumbent is ALG Drapery Cleaning and Installations LLC

Q: What is the contract value and number?

A: Current contract value is $20,000. However, we understand that the market is in constant fluctuation. Contract number for ALG Drapery is 12314423P0057.

Q: Regarding quoted price, please clarify if you want:

• Price per item

• Price per pound

• Flat monthly fee, regardless of quantity

A: Please include Price per Item for wash and press/iron service for table linen. We are also requiring that the linen is placed on hangers after ironing/pressing.

mailto:ava.pierce@usda.gov mailto:ava.pierce@usda.gov

USDA ESD - Linen Cleaning Services Q & A

Q: Also, do you currently have your own laundry bags or will I be responsible for providing those as well.

A: Laundry bags should be supplied by the vendor.