Q and A Response 5.6.24.pdf

Request for Proposal: 1202SA24R9500 Addendum 1 Dated: 05/06/2024 Sherpa Maintenance Service (SMX) Questions and Answers

Revision 1

Document Page Section Description Questions under Solicitation 1202SA‐24‐R‐9500 Answer

Table of Contents

Solicitation

Solicitation Number

Page 1 of the Solicitation states the Solicitation number is 1202SA249500.

The SF 1449 (the 4th Page of the Solicitation) has Solicitation Number of 1202SA24R9500 in Block 5. Please confirm the correct Solicitation Number is 1202SA24R9500.

05/03/2024 – The solicitation number is 1202SA24R9500.

Important ‐ Notice to

All Prospective Offerors

Proposal Due Date

Page 1 of the Solicitation states that "Quotes are due on May 13, 2024 @ 1:00 PM Mountain Time". The SF 1449 in Block 8 states the "OFFER DUE DATE/LOCAL TIME" is due "05/10/2024 1300 MT". Please confirm the correct Proposal due date, with the release of an amendment to the Solicitation.

05/03/2024 – The RFP due date is 1:00 PM Mountain Time May 13, 2024.

2‐3

Solicitation, Table of

Contents

Schedule of Items

In the Schedule of Items, there is not a reference to B.5, yet it is included in Page 16 as B.5 PERSONNEL. In the Schedule of Items, there is not a reference to C.31, yet it is included in Page 55 as C.31 COMPLIANCE WITH LOCAL REGULATIONS, INSTRUCTIONS, DIRECTIVES. In the Schedule of Items, there is not a reference to E.7, yet it is included in Page 72 as E.7

52.209‐7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018).

If this was an oversight, does the Government plan to issue an amendment to incorporate these three (3) references in the Schedule of Items on Pages 2 and 3 of the Solicitation?

05/03/2024 – The Government will correct the numbering in the Schedule of Items at the time of award. No amendment will be issued.

SF 1449

SF 1449, Section A, Block 18a

Payment Information

Will Block 18 on the SF 1449 have the following payment information:

INVOICE PROCESSING PLATFORM ALL INVOICES MUST BE SUBMITTED

ELECTRONICALLY THROUGH THE INVOICE PROCESSING PLATFORM IPP VIA

WWW IPP GOV. If so, will an amendment be issued to add the invoicing processing verbiage?

05/03/2024 – The IPP payment information will be reflected on the award 1449.

Section B

Labor Pricing

In accordance with the Schedule of Items in Section B, it is our assumption that the Unit Price of HOURS for the Overtime CLINs are to be based on a loaded Labor Hour Rate and that the Unit Price of DAYS is to be based upon a "day rate" made up of 8 hours per day. Please confirm.

05/06/2024 – Overtime hours would be true time and a half rate. The daily rate is fully burdened. OT begins when the employee exceeds 8- hours during a normal workday. If the employee is an hourly employee, Hourly rate (regular pay rate for an employee paid by the hour) - If more than 40 hours are worked, at least one and one-half times the regular rate for each hour over 40 is due. If the employee is salary based, then the overtime will be paid as straight time at the employees’ standard rate of pay.

Section B.5 (f)(2)

Minimum A&P Time for

Apprentice

Is there an experience minimum amount of time required beyond an A&P for an Apprentice Mechanic position? The RFP requires a Minimum qualification of an A&P and having a valid US drivers license.

05/06/2024 - There is not a minimum amount of experience required beyond the A&P.

Section B.5(g) (2)

CMMS

What standardized CMMS is currently being used by/for the Sherpa SMX Program, which tracks the aircraft maintenance actions – and requires the aircraft logs and records clerk to be proficient in? Request the name of the System and provide an understanding how and when the Contractor personnel will be trained in usage of the System.

05/06/2024 – we currently do not have a CMMS in place. We are using custom excel spread sheets. We are in work on a solicitation for a CMMS contract, once selected and awarded we will have a date for implementation and training.

Section B 23 Section B.5 (h)(1)(ii) Forklift Certification Is there a timeframe associated for the Parts Clerk to obtain a forklift certification? Is it required at contract award?

05/06/2024– The Parts Clerk needs to possess a Forklift Operator’s certification at start of contract performance.

Section C

Section C.1 (f)

Base Closure Impacts

Excusable delays are discussed. What is the USG intent should there be a Base closure and employees are notified by the USG not to come into work?

As examples, base closure due to unusally severe weather, delays of common carriers, floods, epidemics, etc. The SCA covers Holidays, but not any of these types of instances. Will the contractor be paid for these days or are we to take this into account as we develop our labor hour rates? History indicates the Redmond, Oregon Base has been closed by the USG multiple times during the conduct of the current contract.

05/06/2024 – The vendor is not paid for goods & services not received.

Past weather closures have averaged 1-3 days.

Request for Proposal: 1202SA24R9500 Addendum 1 Dated: 05/06/2024 Sherpa Maintenance Service (SMX) Questions and Answers

Revision 1