Addendum 0004.pdf

(x)

1202SA24R9500

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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02SA

BOISE ID 83705-5354

3833 S DEVELOPMENT AVE

INCIDENT PROCUREMENT AVIATION BRANC

05/16/20240004

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/26/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Addendum 0004 Sherpa Maintenance Services (SMX) Located in Redmond, OR

A. Addendum 0004 incorporates an updated set of questions and answers dated 05/16/2024.

All previous questions from Addendums 0001, 0002, and 0003 remain unchanged and are highlighted in gray.

B. All remaining terms and conditions of the RFP remain unchanged.

Period of Performance: 09/01/2024 to 08/31/2029

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

ROBERT W. PFEIL

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Request for Proposal: 1202SA24R9500 Addendum 4 Dated: 05/16/2024 Sherpa Maintenance Service (SMX) Questions and Answers

Revision 4

Document Page Section Description Questions under Solicitation 1202SA-24-R-9500 Answer

Table of Contents

Solicitation

Solicitation Number

Page 1 of the Solicitation states the Solicitation number is 1202SA249500.

The SF 1449 (the 4th Page of the Solicitation) has Solicitation Number of 1202SA24R9500 in Block 5. Please confirm the correct Solicitation Number is 1202SA24R9500.

05/03/2024 – The solicitation number is 1202SA24R9500.

Important - Notice to

All Prospective Offerors

Proposal Due Date

Page 1 of the Solicitation states that "Quotes are due on May 13, 2024 @ 1:00 PM Mountain Time". The SF 1449 in Block 8 states the "OFFER DUE DATE/LOCAL TIME" is due "05/10/2024 1300 MT". Please confirm the correct Proposal due date, with the release of an amendment to the Solicitation.

05/03/2024 – The RFP due date is 1:00 PM Mountain Time May 13, 2024.

2-3

Solicitation, Table of

Contents

Schedule of Items

In the Schedule of Items, there is not a reference to B.5, yet it is included in Page 16 as B.5 PERSONNEL. In the Schedule of Items, there is not a reference to C.31, yet it is included in Page 55 as C.31 COMPLIANCE WITH LOCAL REGULATIONS, INSTRUCTIONS, DIRECTIVES. In the Schedule of Items, there is not a reference to E.7, yet it is included in Page 72 as E.7

52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018).

If this was an oversight, does the Government plan to issue an amendment to incorporate these three (3) references in the Schedule of Items on Pages 2 and 3 of the Solicitation?

05/03/2024 – The Government will correct the numbering in the Schedule of Items at the time of award. No amendment will be issued.

SF 1449

SF 1449, Section A, Block 18a

Payment Information

Will Block 18 on the SF 1449 have the following payment information:

INVOICE PROCESSING PLATFORM ALL INVOICES MUST BE SUBMITTED

ELECTRONICALLY THROUGH THE INVOICE PROCESSING PLATFORM IPP VIA

WWW IPP GOV. If so, will an amendment be issued to add the invoicing processing verbiage?

05/03/2024 – The IPP payment information will be reflected on the award 1449.

Section B

Labor Pricing

In accordance with the Schedule of Items in Section B, it is our assumption that the Unit Price of HOURS for the Overtime CLINs are to be based on a loaded Labor Hour Rate and that the Unit Price of DAYS is to be based upon a "day rate" made up of 8 hours per day. Please confirm.

05/06/2024 – Overtime hours would be true time and a half rate. The daily rate is fully burdened. OT begins when the employee exceeds 8- hours during a normal workday. If the employee is an hourly employee, Hourly rate (regular pay rate for an employee paid by the hour) - If more than 40 hours are worked, at least one and one-half times the regular rate for each hour over 40 is due. If the employee is salary based, then the overtime will be paid as straight time at the employees’ standard rate of pay.

Section B.5 (f)(2)

Minimum A&P Time for

Apprentice

Is there an experience minimum amount of time required beyond an A&P for an Apprentice Mechanic position? The RFP requires a Minimum qualification of an A&P and having a valid US drivers license.

05/06/2024 - There is not a minimum amount of experience required beyond the A&P.

Section B.5(g) (2)

CMMS

What standardized CMMS is currently being used by/for the Sherpa SMX Program, which tracks the aircraft maintenance actions – and requires the aircraft logs and records clerk to be proficient in? Request the name of the System and provide an understanding how and when the Contractor personnel will be trained in usage of the System.

05/06/2024 – we currently do not have a CMMS in place. We are using custom excel spread sheets. We are in work on a solicitation for a CMMS contract, once selected and awarded we will have a date for implementation and training.

Section B 23 Section B.5 (h)(1)(ii) Forklift Certification Is there a timeframe associated for the Parts Clerk to obtain a forklift certification? Is it required at contract award?

05/06/2024– The Parts Clerk needs to possess a Forklift Operator’s certification at start of contract performance.

Section C

Section C.1 (f)

Base Closure Impacts

Excusable delays are discussed. What is the USG intent should there be a Base closure and employees are notified by the USG not to come into work?

As examples, base closure due to unusually severe weather, delays of common carriers, floods, epidemics, etc. The SCA covers Holidays, but not any of these types of instances. Will the contractor be paid for these days or are we to take this into account as we develop our labor hour rates? History indicates the Redmond, Oregon Base has been closed by the USG multiple times during the conduct of the current contract.

05/06/2024 – The vendor is not paid for goods & services not received.

Past weather closures have averaged 1-3 days.

Request for Proposal: 1202SA24R9500 Addendum 4 Dated: 05/16/2024 Sherpa Maintenance Service (SMX) Questions and Answers

Sec on B

B.1 - d

Is the inten on that the CRS is in Redmond(depot), our home loca on is out of state. We comply with B.6 – a.

05/10/2024 - The contract does not require the CRS to be located in Redmond.

B.2

Would the DHC-6 aircra need to be added to the CRS or will maintenance sign off completed by the mechanic’s A&P cer ficate?

05/10/2024 - This would depend on if there was a need for DHC-6 work and whether the work required needed to be sign off under the CRS or A&P privileges. To date, the current incumbent has not performed work on a DHC-6 aircraft under this contract.

B.3 – f

Whose overhaul facili es will we be using for engines, landing gear, Garmin avionics and propellers? Does USFS already have (overhaul) facili es in place or would this be an awardee duty.

05/10/2024 - The government is using other contracted vendors with their own facilities for this work.

B.4 – A

Will maintenance personnel require use of our CRS manuals, including aircra .

05/10/2024 - Yes, if and when vendor employees perform work under the privileges of their CRS, they would utilize their applicable CRS manuals.

B.5 – A

Will this training documenta on be made readily available for the specific type equipment to us, and in what format? Electronic, photocopy, etc… Is this the “general training syllabus” referenced in B.5 – d.

05/10/2024 - Training reference material is generally through Operator manuals (paper). There may be additional training material through electronic media. The general training syllabus for AMT progression referenced in B.5 (d) is separate.

B.5 – B

Forest Service Handbook 7109.19 contains mul ple sec ons for specific regions, what is specific for this contract.

05/10/2024 - Motor vehicles under 10,000 GVRW, aircraft tugs and forklift (where applicable by position)

B.5 – General

Do any of the mechanics need to be USFS Carded, and if so – what is the process?

05/14/2024 - No.

B.6 – a - i

Confirm specifically what is Government furnished at the USFS Redmond facility.

05/10/2024 - The government has a hangar, tooling, ground support equipment.

Based on this question, the Government will set up a site visit for interested parties on May 16, 2024 as referenced in this addendum.

B.6 - General

Does or how o en will the aircra be flown to the contractors CRS for maintenance.

05/10/2024 - This has only occurred once in the past.

During a typical week how many aircra will be at the Redmond facility.

05/10/2024 - Varies by season and workload. Two to four Sherpas, plus one to two other light fixed wing aircraft. Not all are in maintenance. Facility also supports operational/mission aircraft.

B.6 - d

Please iden fy the current aircra maintenance program.

05/10/2024 - Sherpas have an FAA approved modified manufacturer’s program meeting the requirements of an Owner Established inspection program.

B.8 – General

Confirm if all records are held on-site. Could record entries be conducted off site.

05/10/2024 - Physical records are stored locally on site.

B.10

Do mechanics provide their own tools, or is ALL tooling provided by USFS? Do toolboxes need to be shadowed? Is their tool accountability/ATAF programs in place?

05/10/2024 - Tooling is provided by the USFS. Tool chests are shadowed and a tool control program is in place.

Sec on C

C.19

We assume 3rd party agreements are currently in place. Will the awardee need to arrange for con nua on of such agreements. Can you provide a current list of 3rd party suppliers.

05/10/2024 - The current awardee is not involved in or managing any third party agreements for the agency.

Sec on C

C.24 – a - 1

List 5 personal listed. Sec on B, schedule of items indicates 8 posi ons with 260 days of u liza on. We assume schedule of items is the requirement.

05/10/2024 - Section B, Schedule of Items is the requirement. C.24 references additional considerations related to identified Key Personnel.

Request for Proposal: 1202SA24R9500 Addendum 4 Dated: 05/16/2024 Sherpa Maintenance Service (SMX) Questions and Answers

Sec on B. Schedule of Items and

Sec on C.1, 52.212-4 Sec on C, C.4 52.212-5 (c )(3) and Sec on D, Exhibit

Please confirm the Government will only use the Offerors proposed direct labor wages and associated benefits contained in the Wage Determina on for evalua on purposes and will allow the successful awardee to be reimbursed during execu on at the wages and benefits necessary to execute the work.

5/14/2024 – All cost will be evaluated only as proposed at the time of the proposal submissions are received by the Government.

Sec on B. Schedule of Items and

Sec on C.1, 52.212-4 Sec on C, C.4 52.212-5 (c )(3) and Sec on D, Exhibit

Due to the increased wages and benefits the incumbent is paying the current workforce (appears to be above Government provided AWD), will the Government please confirm that future price adjustments will be approved for the delta increases between what an Offeror proposes and what the successful Offeror has to pay during execu on? This will allow all Offerors to propose the wage determina on rates and benefits provided in the solicita on and have an avenue for recovery during execu on for those costs necessary to execute the program.

5/16/2024 – Employers can choose to pay employees as they deem necessary as a business decision as long as the minimum requirement specified in the applicable wage determination are met. Each option year of the contract, the wage determination incorporated into the resultant contract will be verified and added to the option to extend services modification and if there is a difference (higher or lower) and the contractor wages paid to their employees are lower than the amount of the change in the wage determination, then the contractor can request a price adjustment of only the difference between the current wages paid and the wages provided in the wage determination. If the wages currently being paid to the employee are higher than the wages specified in the wage determination, then the contractor is not entitled to an adjustment. The Government expects its contractors to build anticipated wage increases into their option year pricing when building their proposals submitted in response to RFP’s. What the vendor proposes to pay their employees is strictly a contractor’s business decision and will be evaluated at the time of the proposal evaluation.