1202SA24R9500.pdf

Contract Number: 1202SA24T95xx Request for Proposal No. 1202SA24R9500 USDA/Forest Service Sherpa Maintenance Service (SMX) Washington Office

TABLE OF CONTENTS

OFFEROR’S COPY

Issuing Office:

National Interagency Fire Center USDA/Forest Service, Contracting Owyhee Building, MS 1100 3833 S. Development Ave Boise, ID 83705-5354

This solicitation can be downloaded at https://www.sam.gov.

In accordance with the Federal Acquisition Regulation Part 52.203-13, Only vendors who are active in SAM.gov will be eligible for consideration of the award of the resultant contract.

PLEASE PROVIDE YOUR SAM.gov UNIQUE IDENTIFIER NUMBER FROM SAM.gov (ueiSAM Registration Number) WITH YOUR PROPOSAL. Offers Are Solicited For:

Sherpa Maintenance Services (SMX) Located in Redmond, OR Solicitation:

1202SA249500

IMPORTANT – NOTICE TO ALL PROSPECTIVE OFFERORS

This Request for Proposal (RFP) will result in a Firm-Fixed Price single award Indefinite Delivery/Indefinite Quantity (IDIQ) to provide Sherpa Maintenance Services on US Forest Service owned aircraft in Redmond, OR. Please review each section in detail to ensure the required documentation is submitted. Quotes are due on May 13, 2024 @ 1:00 PM Mountain Time; however, offerors are encouraged to submit their quotes as soon as possible but before the due date. No facsimile (FAX) or hard copy mailed offers will be accepted.

REFERENCE SECTION E.2 - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS FOR FURTHER INFORMATION:

The offeror shall submit the following items in response to this RFQ:

a. SF-1449, block 17a and blocks 30a-30c: Complete, date, and sign;

b. Fill in the appropriate information requested for Section B Schedule of Items.

c. Provide proposal in the format required by Section B.1 of this solicitation.

d. Provide your responses to Sections E.4 Instructions to Offerors.

e. Contact information for an individual with the authority to bind (C.9).

THE PROPOSAL PACKAGE SHALL BE SUBMITTED BY EMAIL ONLY IN THE FOLLOWING FORMAT (note: only attachments come through to the below inbox, information provided in the body of the email does not come through):

TO: Sherpa Maintenance Services on USFS Owned Aircraft by email to: Robert.Pfeil@usda.gov

Email Subject Line: Solicitation 1202SA24R9500 - Company Name - Sherpa Maintenance Services on USFS Owned Aircraft - Submittal Date

Mandatory Document Labeling: Company Name – Sherpa Maintenance Services on USFS Owned Aircraft – Business or Technical – Submittal Date

Offerors may contact Robert Pfeil for information about this solicitation at Robert.Pfeil@usda.gov or 303-818-2063.

NOTE: Ability to perform under this agreement is not allowable until written approval is received from the Contracting Officer.

This solicitation neither commits the Government to pay any cost incurred in the submission of the offer or in making necessary studies or designs for preparing the offer, nor to contract for services or supplies. Any cost incurred in anticipation of a contract shall be at the Offeror’s own risk.

“The policy of the United States Department of Agriculture Forest Service prohibits discrimination on the basis of race, color, national origin, age, religion, sex, disability, family status, and/or political affiliation.” Persons believing they have been discriminated against in any Forest Service related activity should write to: Chief, Forest Service, USDA, P.O. Box 96090, Washington, DC 20090-6090.

Sherpa Maintenance Service (SMX) Washington Office

TABLE OF CONTENTS

SECTION A - SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

STANDARD FORM 1449

SECTION B - SCHEDULE OF ITEMS

B.1 SCHEDULE OF ITEMS

B.2 SCOPE

B.3 Certifications B.4 Information Security B.6 Technical Requirements

B.7 PARTS AND MATERIAL

B.8 Reports and Records

B.9 INSURANCE REQUIREMENTS

B.10 GOVERNMENT FURNISHED PROPERTY

B.11 GOVERNMENT RESPONSIBILITIES

C.1 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL PRODUCT

AND COMMERCIAL SERVICES (NOV 2023)

C.2 ADDENDUM TO FAR 52.212-4 (G) INVOICES

C.3 CONTRACT CLAUSES INCORPORATED BY REFERENCE (FAR 52.252-2) (FEB

1998)

C.4 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION APR 2020, DEVIATION JUN 2020, AND

DEVIATION JUL 2020) (JUN 2023)

C.5 ORDERING (FAR 52.216-18) (AUG 2020)

C.6 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (AGAR 452.216-73) (FEB 1988)

C.7 ORDER LIMITATIONS (FAR 52.216-19) (OCT 1995)

C.8 INDEFINITE QUANTITY (52.216-22) (OCT 1995)

C.9 TASK-ORDER AND DELIVERY-ORDER OMBUDSMAN (52.216-32) (SEP 2019) ... 42

C.10 EFFECTIVE PERIOD OF THE CONTRACT (AGAR 452.211-75) (FEB 1988)

C.11 INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE CONTRACT

C.12 52.212-4(g) INVOICES (ADDENDUM)

C.13 NOTICE OF CONTRACTOR PERFORMANCE ASSESSMENT REPORTING

SYSTEM

(JULY 2010) ..................................................................... Error! Bookmark not defined.

C.14 INSPECTION AND ACCEPTANCE (AGAR 452.246-70) (FEB 1988)

C.15 POST AWARD CONFERENCE (AGAR 452.215-73) (NOV 1996)

C.16 GOVERNMENT-FURNISHED PROPERTY

C.17 TASK ORDERS/DELIVERY ORDERS (TO/DO)

C.18 MEASUREMENT AND PAYMENT

C.19 THIRD PARTY AGREEMENTS

C.20 DUTY-FREE ENTRY (FAR 52.225-8) (OCT 2010)

C.21 DUTY FREE ENTRY ADDENDUM

C.22 52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER

SERVICE AND CONSTRUCTION CONTRACT (SEPT 2013)

C.23 SUBSTITUTION OR REPLACEMENT OF PERSONNEL

C.24 PERSONNEL

C.25 DATA, IMAGES AND VOICE RECORDINGS

C.26 TOBACCO AND ELECTRONIC CIGARETTE POLICY

TABLE OF CONTENTS

C.27 ENVIRONMENTAL, SAFETY, AND OCCUPATIONAL HEALTH (ESOH)

C.28 AIRCRAFT MAINTENANCE PERSONNEL TRACKING REPORTS

C.29 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (FAR 52.222-42)

(MAY 2014)

C.30 SUPERVISION, DIRECTION, OR CONTROL

C.32 AUTHORIZED DEVIATIONS IN CLAUSES (FAR 52.252-6) (NOV 2020)

C.33 AGAR 452.204-70 MODIFICATION FOR CONTRACT CLOSEOUT

C.34 OPTION TO EXTEND SERVICES (FAR 52.217-8) (NOV 1999)

C.35 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

D.1 SECTION D EXHIBITS

EXHIBIT 1 - AIRCRAFT MAINTENANCE PERSONNEL TRACKING SHEET

(REVISION 1)

EXHIBIT 2 - WAGE DETERMINATION INFORMATION

EXHIBIT 3 - PAST PERFORMANCE QUESTIONNAIRE………….…………………63

E.1 GENERAL INFORMATION…………………………………………………………………64

E.2 SIZE STANDARD AND NAICS CODE INFORMATION (AGAR 452.219-70) (SEP

2001)

E.3 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FAR 52.252-1)

(FEB 1998)

E.4 52.212-1 - INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (SEP 2023)(TAILORED)

E.5 EVALUATION—COMMERCIAL ITEMS (FAR 52.212-2 NOV 2021)(TAILORED)

E.6 INQUIRIES (AGAR 452.204-70) (FEB 1988)

E.8 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL

ITEMS (NOV 2023)

E.9 AUTHORIZED DEVIATIONS IN PROVISIONS(FAR 52.252-5) (NOV 2020)

E.10 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 93

E.11 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN

CERTAIN ACTIVITIES OR TRANSACTIONS RELATING TO IRAN-

REPRESENTATION AND CERTIFICATIONS (JUNE 2020)

SECTION B

SCHEDULE OF ITEMS

B.1 SCHEDULE OF ITEMS

(a) US Forest Service Fleet Aircraft. Provide maintenance services predominantly for the Shorts SD3-60 Sherpa aircraft and other Government Working Capital Fund aircraft (Government fleet aircraft) as need arises, examples are below:

(b) Pricing. The offeror shall propose prices for all Contract Line Item Numbers (CLINs) in Section B.1, Schedule of Items. The offeror must be capable of maintenance, inspection, and logistical support of the Shorts SD3-60 Sherpa aircraft at a minimum and shall hold an FAA Part 145 Certified Repair Station (CRS) rated for the SD3-60 Sherpa aircraft with either an appropriate class or limited rating with a capabilities list for the Shorts SD3-60 Sherpa. The CRS must be located in the continental U.S.

(c) Pricing - The Offeror must provide pricing for all years and all line items to be eligible for award. Contractor's rates shall be fully burdened.

(d) The CRS requirement is for the offeror’s home location only and is not required to be used for accomplishing work in locations away from their home location. The Government reserves the right to utilize other awarded maintenance contracts to perform required maintenance at our discretion.

(e) Personnel will work a minimum of eight (8) hours per day with overtime being paid for hours ordered over the scheduled eight hours and typically be working five (5) days per week (Monday through Friday excluding holidays). Personnel will be directed to work alternate schedules based on the needs of the government in support of Forest Service Aviation operations. This will include working offset shifts or days off other than Saturday and Sunday. All rates are predicated on CLINs being filled. The contractor shall be proactive in managing employees unscheduled absences minimizing impact on aircraft availability.

Maintenance Support Locations:

The locations below are broken into four different categories. The Redmond, Oregon Depot/Primary location is both the main SD3-60 Sherpa maintenance facility and a Smokejumper base of operations. Missoula, MT, Redding, CA, and McCall, ID are FS Smokejumper bases and are also Primary locations. Mechanics based in Redmond may be required to travel to other locations listed in the table below as needed by the Government.

US Forest Service Fleet Aircraft

Beechcraft King Air Series Cessna TU206 DeHavilland DHC-2 Beaver DeHavilland DHC-6 Twin Otter Shorts SD3-60 Sherpa Quest Kodiak 100

Facility Region 6 Region 5 Region 4 Region 1

Depot* Redmond, OR

Primary* Redmond, OR Redding, CA Missoula, MT

Secondary Winthrop, WA Ogden, UT West Yellowstone, MT

Fairbanks, AK Boise, ID Grangeville, ID

McCall, ID

* There may be other temporary duty locations (TDY) within CONUS or the State of Alaska that Depot or Primary location maintenance personnel will be required to support as needed in addition to the listed Secondary locations. All travel for all personnel from Depot (Redmond, Oregon) to all Primary, Secondary or TDY locations shall be in accordance with the Federal Travel Regulations (FTR). No travel or per diem will be paid for Redmond, OR. Travel may be required on Forest Service fleet or contracted aircraft.

Schedule of Pricing Base Year (September 1, 2024 – August 31, 2025)

CLIN

DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED

AMOUNT

0001A Lead FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

0001B Lead FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

0001C Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

0001D Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

0001E Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

0001F Journeyman FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

0001G Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

0001H Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

0001I Apprentice FAA Certified Airframe and Powerplant Technician Overtime

ESTIMATED

HOURS $ $

0001J Aircraft Logs & Records Clerk 260 DAYS $ $

0001K Aircraft Logs & Records Clerk Overtime Rate

ESTIMATED

HOURS $ $

0001L Parts Clerk 260 DAYS $ $

0001M Parts Clerk Overtime Rate ESTIMATED

HOURS $ $

0001N Shop Labor at CRS Facility, Maintenance (Normal Duty hours)

1,2,3

ESTIMATED

HOURS $ $

0001O Shop Labor at CRS Facility, Maintenance (Overtime Rate) 1,2,3

ESTIMATED

HOURS $ $

0001P Shop Labor at CRS Facility, Avionics (Normal Duty Hours) 1,2,3

ESTIMATED

HOURS $ $

0001Q Shop Labor at CRS Facility, Avionics (Overtime Rate) 1,2,3, ESTIMATED

HOURS $ $

0001R After Hours Callout at any location ESTIMATED

EVENTS $ $

0001S Miscellaneous Shop Supplies 4 ESTIMATED $1,000

LOT $1,000 $1,000

0001T Travel to be Ordered via Task Order at the time the need becomes known

ESTIMATED

$12,000

LOT $12,000 $12,000

Base Period: ESTIMATED TOTAL

1. These are Hourly Shop Rates at the contractor’s Repair Facility.

2. All labor for Scheduled Inspections to be performed in accordance with approved inspection program as supplied by the USFS for the applicable airframe.

3. All unscheduled or additional labor shall be identified as an individual discrepancy with estimated cost approved by the Government prior to the work being performed.

4. Consumables used in the course of the maintenance being performed not charged as flat-rate or parts.

Enter rate offered times the estimated quantity.

5. Travel: All authorized travel expenses shall be approved in advance by the Region 6 Aviation Division

Manager and the Contracting Officer and shall be reimbursed in strict accordance with the current Federal Travel Regulation (41 CFR 300-304).

Schedule of Pricing Option Period 1 (OP1) (September 1, 2025 – August 31, 2026)

CLIN

DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED

AMOUNT

1001A Lead FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

1001B Lead FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

1001C Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

1001D Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

1001E Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

1001F Journeyman FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

1001G Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

1001H Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

1001I Apprentice FAA Certified Airframe and Powerplant Technician Overtime

ESTIMATED

HOURS $ $

1001J Aircraft Logs & Records Clerk 260 DAYS $ $

1001K Aircraft Logs & Records Clerk Overtime Rate

ESTIMATED

HOURS $ $

1001L Parts Clerk 260 DAYS $ $

1001M Parts Clerk Overtime Rate ESTIMATED

HOURS $ $

1001N Shop Labor at CRS Facility, Maintenance (Normal Duty hours)

1,2,3

ESTIMATED

HOURS $ $

1001O Shop Labor at CRS Facility, Maintenance (Overtime Rate) 1,2,3

ESTIMATED

1001P Shop Labor at CRS Facility, Avionics (Normal Duty Hours) 1,2,3

ESTIMATED

HOURS $ $

1001Q Shop Labor at CRS Facility, Avionics (Overtime Rate) 1,2,3, ESTIMATED

HOURS $ $

1001R After Hours Callout at any location ESTIMATED

EVENTS $ $

1001S Miscellaneous Shop Supplies 4 ESTIMATED $1,000

LOT $1,000 $1,000

1001T Travel to be Ordered via Task Order at the time the need becomes known

ESTIMATED

1. These are Hourly Shop Rates at the contractor’s Repair Facility.

2. All labor for Scheduled Inspections to be performed in accordance with approved inspection program as supplied by the USFS for the applicable airframe.

3. All unscheduled or additional labor shall be identified as an individual discrepancy with estimated cost approved by the Government prior to the work being performed.

4. Consumables used in the course of the maintenance being performed not charged as flat-rate or parts.

Enter rate offered times the estimated quantity.

5. Travel: All authorized travel expenses shall be approved in advance by the Region 6 Aviation Division

Manager and the Contracting Officer and shall be reimbursed in strict accordance with the current Federal

Schedule of Pricing Option Period 2 (OP2) (September 1, 2026 – August 31, 2027)

DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED

AMOUNT

2001A Lead FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

2001B Lead FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

2001C Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

2001D Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

2001E Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

2001F Journeyman FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

2001G Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

2001H Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

2001I Apprentice FAA Certified Airframe and Powerplant Technician Overtime

ESTIMATED

HOURS $ $

2001J Aircraft Logs & Records Clerk 260 DAYS $ $

2001K Aircraft Logs & Records Clerk Overtime Rate

ESTIMATED

HOURS $ $

2001L Parts Clerk 260 DAYS $ $

2001M Parts Clerk Overtime Rate ESTIMATED

HOURS $ $

2001N Shop Labor at CRS Facility, Maintenance (Normal Duty hours)

1,2,3

ESTIMATED

HOURS $ $

2001O Shop Labor at CRS Facility, Maintenance (Overtime Rate) 1,2,3

ESTIMATED

2001P Shop Labor at CRS Facility, Avionics (Normal Duty Hours) 1,2,3

ESTIMATED

HOURS $ $

2001Q Shop Labor at CRS Facility, Avionics (Overtime Rate) 1,2,3, ESTIMATED

HOURS $ $

2001R After Hours Callout at any location ESTIMATED

EVENTS $ $

2001S Miscellaneous Shop Supplies 4 ESTIMATED $1,000

LOT $1,000 $1,000

2001T Travel to be Ordered via Task Order at the time the need becomes known

ESTIMATED

1. These are Hourly Shop Rates at the contractor’s Repair Facility.

2. All labor for Scheduled Inspections to be performed in accordance with approved inspection program as supplied by the USFS for the applicable airframe.

3. All unscheduled or additional labor shall be identified as an individual discrepancy with estimated cost approved by the Government prior to the work being performed.

4. Consumables used in the course of the maintenance being performed not charged as flat-rate or parts.

Enter rate offered times the estimated quantity.

5. Travel: All authorized travel expenses shall be approved in advance by the Region 6 Aviation Division

Manager and the Contracting Officer and shall be reimbursed in strict accordance with the current Federal

Schedule of Pricing Option Period 3 (OP3) (September 1, 2027 – August 31, 2028)

DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED

AMOUNT

3001A Lead FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

3001B Lead FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

3001C Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

3001D Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

3001E Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

3001F Journeyman FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

3001G Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

3001H Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

3001I Apprentice FAA Certified Airframe and Powerplant Technician Overtime

ESTIMATED

HOURS $ $

3001J Aircraft Logs & Records Clerk 260 DAYS $ $

3001K Aircraft Logs & Records Clerk Overtime Rate

ESTIMATED

HOURS $ $

3001L Parts Clerk 260 DAYS $ $

3001M Parts Clerk Overtime Rate ESTIMATED

HOURS $ $

3001N Shop Labor at CRS Facility, Maintenance (Normal Duty hours)

1,2,3

ESTIMATED

HOURS $ $

3001O Shop Labor at CRS Facility, Maintenance (Overtime Rate) 1,2,3

ESTIMATED

3001P Shop Labor at CRS Facility, Avionics (Normal Duty Hours) 1,2,3

ESTIMATED

HOURS $ $

3001Q Shop Labor at CRS Facility, Avionics (Overtime Rate) 1,2,3, ESTIMATED

HOURS $ $

3001R After Hours Callout at any location ESTIMATED

EVENTS $ $

3001S Miscellaneous Shop Supplies 4 ESTIMATED $1,000

LOT $1,000 $1,000

3001T Travel to be Ordered via Task Order at the time the need becomes known

ESTIMATED

1. These are Hourly Shop Rates at the contractor’s Repair Facility.

2. All labor for Scheduled Inspections to be performed in accordance with approved inspection program as supplied by the USFS for the applicable airframe.

3. All unscheduled or additional labor shall be identified as an individual discrepancy with estimated cost approved by the Government prior to the work being performed.

4. Consumables used in the course of the maintenance being performed not charged as flat-rate or parts.

Enter rate offered times the estimated quantity.

5. Travel: All authorized travel expenses shall be approved in advance by the Region 6 Aviation Division

Manager and the Contracting Officer and shall be reimbursed in strict accordance with the current Federal

Schedule of Pricing Option Period 4 (OP4) (September 1, 2028 – August 31, 2029)

DESCRIPTION QUANTITY UNIT UNIT PRICE EXTENDED

AMOUNT

4001A Lead FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

4001B Lead FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

4001C Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

4001D Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

4001E Journeyman FAA Certified Aviation Maintenance Technician (AMT)

260 DAYS $ $

4001F Journeyman FAA Certified Aviation Maintenance Technician (AMT) Overtime

ESTIMATED

HOURS $ $

4001G Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

4001H Apprentice FAA Certified Aviation Maintenance Technician

(AMT)

260 DAYS $ $

4001I Apprentice FAA Certified Airframe and Powerplant Technician Overtime

ESTIMATED

HOURS $ $

4001J Aircraft Logs & Records Clerk 260 DAYS $ $

4001K Aircraft Logs & Records Clerk Overtime Rate

ESTIMATED

HOURS $ $

4001L Parts Clerk 260 DAYS $ $

4001M Parts Clerk Overtime Rate ESTIMATED

HOURS $ $

4001N Shop Labor at CRS Facility, Maintenance (Normal Duty hours)

1,2,3

ESTIMATED

HOURS $ $

4001O Shop Labor at CRS Facility, Maintenance (Overtime Rate) 1,2,3

ESTIMATED

Sherpa Maintenance Service (SMX) Washington Office

SECTION B

SCHEDULE OF ITEMS

4001P Shop Labor at CRS Facility, Avionics (Normal Duty Hours) 1,2,3

ESTIMATED

HOURS $ $

4001Q Shop Labor at CRS Facility, Avionics (Overtime Rate) 1,2,3, ESTIMATED

HOURS $ $

4001R After Hours Callout at any location ESTIMATED

EVENTS $ $

4001S Miscellaneous Shop Supplies 4 ESTIMATED $1,000

LOT $1,000 $1,000

4001T Travel to be Ordered via Task Order at the time the need becomes known

ESTIMATED

$12,000

LOT $12,000 $12,000

Base Period: ESTIMATED TOTAL

** Pricing from this option period will be used if the 6 month option outlined in C.34 is exercised unless other pricing is requested and submitted for that period.

1. These are Hourly Shop Rates at the contractor’s Repair Facility.

2. All labor for Scheduled Inspections to be performed in accordance with approved inspection program as supplied by the USFS for the applicable airframe.

3. All unscheduled or additional labor shall be identified as an individual discrepancy with estimated cost approved by the Government prior to the work being performed.

4. Consumables used in the course of the maintenance being performed not charged as flat-rate or parts.

Enter rate offered times the estimated quantity.

5. Travel: All authorized travel expenses shall be approved in advance by the Region 6 Aviation Division

Manager and the Contracting Officer and shall be reimbursed in strict accordance with the current Federal

B.2 SCOPE

(a) The intent of this solicitation is to obtain commercial aircraft maintenance services for Government owned and operated aircraft. Maintenance support will be based predominantly out of Redmond, Oregon, with work completed at other Primary and Secondary locations for up to ten (10) Shorts SD3-60 Sherpa aircraft. The Contractor will be required to support maintenance on other USFS Fleet aircraft as directed by the Government.

The U.S. Forest Service has fifteen (15) C-23B+ Sherpa aircraft transferred from the U.S. Army as part of the National Defense Authorization Act (NDAA) of 2014. Ten of these aircraft have been FAA certificated as Short Brother SD3-60s. The U.S. Forest Service (FS) operates these aircraft, as well as two De Havilland DHC-6 Twin Otters, in support of the FS Smokejumper program. The primary use of these aircraft will be to deliver smokejumpers and cargo to wildland fires and provide other multi-mission capabilities including transporting crews, teams, and cargo.

The goal in operating the SD3-60 aircraft is three pronged; continue to meet current smokejumper mission requirements, enhance the effectiveness of the Smokejumper Program while maintaining the highest safety outcomes in a very challenging environment, and to provide multi-role wildfire mission support to the interagency fire community. With the majority of the future smokejumper aircraft fleet being SD3-60 Sherpa aircraft, efficiencies will be achieved through fleet standardization.

The smokejumper aircraft fleet will be operated under the concept of a Government Owned/Mixed Operated (GOMO) model. In this model, the aircraft are owned by the FS and maintained by a mix of FS and contractor maintenance personnel. The GOMO concept ensures that the SD3-60 Sherpa aircraft are fully staffed throughout the field season.

Maintenance will occur at Forest Service hangar facilities in Redmond, OR (as the Depot) and at the assigned smokejumper bases. Mechanics may be dispatched to Primary or Secondary locations as needed. Travel may be provided on government owned or contracted aircraft/vehicles. The parts inventory is also maintained at Redmond, OR. Supply items not available through Redmond will be purchased through Forest Service held contracts.

The Forest Service is currently operating ten of the SD3-60 aircraft across the locations specified. There is defined organizational structure, training, inspection procedures as well as other organizational attributes that come with the FAA certified repair station (CRS) requirement which do add value for the Forest Service. The CRS requirement is for the offerors home location only and is not required to be used for accomplishing work in locations away from their home location.

(b) Services Requested

The Contractor shall provide the following services as ordered by the Government:

(1) The types of services required include, but are not limited to; Inspection, maintenance, preventive maintenance, rebuilding, and alteration. Individual orders may include the inspection, repair, painting, overhaul, rebuilding, testing, and servicing of airframes, engines, rotors, appliances, or any component parts thereof.

(2) Aircraft makes and models other than those listed in the Schedule of Items (Section B) may require maintenance services under the terms and conditions of this contract.

(3) Inspection, repair, painting, overhaul, rebuilding, testing, and servicing of aircraft Ground Support Equipment (GSE).

(c) The Government has Interagency and Cooperative Agreements with other Federal and State entities and services and supplies authorized under this contract may be procured to support other interagency partners. The Contracting Officer must approve each request for services from other Government agencies.

(d) The establishment of a good working relationship between the Contractor and Government is essential to the success of this contract. The Contractor’s employees' cooperation, professionalism, and positive attitude are required to establish the necessary relationship that must exist to successfully perform under this contract.

B.3 CERTIFICATIONS

(a) The Contractor shall hold an FAA Certified Repair Station (CRS) with either an appropriate class or limited rating and a capabilities list. The Contractor shall prepare and submit to their Flight Standards District Office (FSDO) all necessary data to have the Shorts SD3-60 Sherpa added to their CRS within 6 months of contract award. The Contractor shall hold either an appropriate class or limited rating with a capabilities list for any other individual make and model of aircraft, engine, propeller, rotor, appliance, or component part to be maintained as identified in Section B.1. Contractor shall be approved on their FAA Operations Specifications for D100 – Work Performed at a Place Other than the Repair Station’s Fixed Location for the limited circumstances when this will be required.

(b) It is preferred that the contractor CRS be approved for and maintain privileges to perform transponder and altimeter, static pressure, and automatic pressure altitude reporting test & inspections in accordance with 14 CFR 91.413 and 14 CFR 91.411.

(c) When work is accomplished under its CRS, the Contractor(s) must possess and maintain FAA privileges for the return to service of the aircraft or related parts or appliance, in accordance with 14 CFR 145.201.

(d) All maintenance must be performed and recorded in accordance with 14 CFR Parts 39, 43, 91, and 145 (when applicable).

(e) Manufacturer’s instructions and manuals, USDA Forest Service supplements to those instructions and manuals, applicable FAA Airworthiness Directives, and service instructions considered mandatory by the aircraft or component manufacturer shall also be adhered to unless otherwise ordered by the Contracting Officer.

(f) When work is subcontracted through its CRS, the Contractor(s) may have agreements with other appropriately rated facilities (subcontractors) for the performance of maintenance on those items that the Contractor is not rated in accordance with 14 CFR Part 145.217. The Government shall approve any subcontracted service and may audit that facility prior to the Contractor's obtaining that service. The Government may request the Contractor to subcontract hot sections and/or propeller overhauls as needed.

B.4 INFORMATION SECURITY

(a) All contractor personnel shall ensure that they adhere to agency requirements regarding the use of Information Technology (IT) resources, data, and information systems rules of behavior for systems that they have been granted access.

(b) Contractor personnel granted such access shall ensure that they understand Forest Service IT security awareness requirements and successfully complete required IT security training.

B.5 PERSONNEL

(a) Where ordered, contractor personnel may be required to operate or travel in Forest Service owned vehicles as part of their official duties. All contractor positions may require the use of Forest Service provided Ground Support Equipment (GSE) which may include, but is not limited to, a forklift, pallet jack, aircraft tug, etc. Contractor shall ensure that personnel are trained and familiar with use of such vehicles and equipment before use.

(b) Personnel will complete applicable training on vehicles and GSE equipment required to perform the duties of the position. Drivers and equipment operators shall hold appropriate operating licenses to meet State and Federal laws. Drivers and equipment operators shall complete an orientation on operating fleet equipment in accordance with Forest Service Handbook 7109.19.

(c) Contractor personnel may travel onboard Government aircraft as part of their official duties as US Forest Service policy permits.

(d) A general training syllabus will be provided by the Government after Contract award. The Contractor is expected to work cooperatively with the Government to refine the training syllabus, as necessary, for all levels of qualifications for FAA Certified Aviation Maintenance Technician (AMT) progression.

(e) The Contractor shall appoint one Lead FAA Certified Aviation Maintenance Technician (AMT) as primary point of contract at the Redmond, Oregon facility. That individual shall have the ability to represent the Contractor in all matters except those that affect time or price.

(f) Lead FAA Certified Aviation Maintenance Technician (AMT)

(1) Lead FAA Certified AMT definition:

Organize, lead, coordinate and assign work for contract maintenance personnel.

Inspect the work of other technicians, plan the daily workflow, coordinate the documentation of the maintenance and repair of aircraft, recover damaged aircraft, and coordinate the flow of spare parts and repair parts. This is a working lead position.

(2) Minimum Qualifications:

(i) 14 CFR 65 Certificated Airframe and Power Plant Mechanic (A&P).

(ii) A valid, US state issued driver’s license.

(iii) A minimum of three years' work experience as a journey level certified A&P mechanic performing maintenance on USFS type specific aircraft (in addition to five years of work at the FAA Certified A&P level. Military experience may qualify for the five years FAA Certified A&P level requirement if the level of work and responsibility was equal to that of a FAA Certificated A&P Technician.

(iv) Designated as an Inspector on the Contractor’s FAA Certified Repair Station.

(v) Documented experience and/or training in Pratt & Whitney (Canada) PT6A- 65AR Engine; and,

(vi) Documented training and/or experience showing the ability to rig, function test, and troubleshoot SD3-60 systems; determine when they are operating properly or whether portions of the system must be repaired or replaced; and the type and extent of adjustment and alignment needed. Data to show this shall be in the form of training certificates and On the Job Training (OJT) records or other data acceptable to the government.

(3) Lead FAA Certified AMT shall, at a minimum, possess the following knowledge and abilities:

(i) Organize and lead contract maintenance personnel in scheduled and unscheduled maintenance of USFS type specific aircraft and assist in fleet maintenance forecasting and scheduling.

(ii) FAA federal aviation regulations pertaining to the maintenance and repair of aircraft; engines and airframe systems; FAA approved USFS maintenance, inspection procedures, and techniques.

(iii) Inspect aircraft and systems for condition and continued airworthiness; return aircraft to service after major modification, maintenance, and repair.

(iv) Maintain and track all work order packages and complete all necessary documentation on the maintenance of aircraft.

(v) Knowledge of all FAA and USFS approved maintenance, inspection processes, and procedures, or the ability to gain this knowledge within 30 days of Contract award or filling the Lead position.

(vi) Follow all federal facility established policies and procedures.

(vii) Observe performance and work with the Contractor employees, leaders, or supervisors to resolve problems.

(viii) Responsible for the supervision and completion of all scheduled and unscheduled maintenance on aircraft under the contract in accordance with Forest Service direction.

(ix) Review aircraft status sheet to accomplish aircraft maintenance IAW the aircraft’s maintenance program and applicable technical publications.

(e) Journeyman FAA Certified Aviation Maintenance Technician (AMT)

(1) Journeyman FAA Certified AMT Definition:

This is the Journey second working level for a Certified AMT. Technicians at this level work independently and inspect, repair aircraft, engines, components, systems, assess for damage, condition and method of repair, ability to work off site at outlying locations.

(2) Minimum Qualifications:

(i) 14 CFR 65 Certificated Airframe and Power plant Mechanic.

(ii) A valid, US state issued driver’s license.

(iii) Three years of aerospace industry work experience as a Certified Airframe and Powerplant Mechanic. Military experience may qualify if the level of work and responsibility was equal to that of a certified Airframe and Powerplant Mechanic. (At least one year of the experience must have been within the last 5 years).

(iv) A minimum experience of 1 year working on USFS type specific aircraft (SD3-60 aircraft).

(v) Documented experience and/or training in Pratt & Whitney (Canada) PT6A- 65AR Engine,

(vi) Documented training and/or experience showing the ability to rig, function test, and troubleshoot SD3-60 systems. Data to show this shall be in the form of training certificates and On the Job Training (OJT) records or other data acceptable to the government.

(3) Journeyman FAA Certified AMT shall, at a minimum, possess the following knowledge and abilities:

(i) Interface with USFS personnel in a cooperative manner.

(ii) Knowledge of all FAA and USFS approved maintenance, inspection processes, and procedures, or the ability to gain this knowledge within 30 days of Contract award or filling the Journeyman position.

(iii) Follow all federal facility established policies and procedures.

(iv) FAA federal aviation regulations pertaining to the maintenance and repair of aircraft; engines and airframe systems; FAA approved USFS maintenance, inspection procedures, and techniques. Perform proper techniques, methods of operation, and safety practices for aircraft and equipment used.

(v) Have a thorough working knowledge of all fleet aircraft, engines, airframe systems; ability to inspect and determine problems and correct deficiencies, inspect aircraft and systems for continued airworthiness, return aircraft to service after major and minor maintenance and repair.

(vi) Work independently in the main aviation maintenance facility or work unsupervised off site at outlying locations.

(vii) Work with the Lead Mechanic and USFS employees to resolve problems.

(viii) Responsible for the completion of all scheduled and unscheduled maintenance on aircraft under the contract in accordance with Forest Service direction.

(ix) Review aircraft status sheet to accomplish aircraft maintenance IAW the aircraft’s maintenance program and applicable technical publications.

(f) Apprentice FAA Certified Aviation Maintenance Technician (AMT).

(1) Apprentice FAA Certified AMT Definition:

This is the entry and first working level for a Certified AMT. Technicians at this level work under the guidance of a Lead or Journey technician and inspect, repair, aircraft engines, airframes, and components.

(2) Minimum Qualifications:

(i) 14 CFR 65 Certificated Airframe and Powerplant Mechanic.

(ii) A valid, US state issued driver’s license.

(3) Apprentice FAA Certified AMT shall possess the following knowledge and abilities:

(i) Interface with USFS personnel in a cooperative manner.

(ii) Follow all federal facility established policies and procedures.

(iii) Perform proper techniques, methods of operation, and safety practices for aircraft and equipment used.

(iv) FAA federal aviation regulations pertaining to the maintenance and repair of aircraft; engines and airframe systems; FAA approved maintenance, inspection procedures, and techniques. Perform proper techniques, methods of operation, and safety practices for aircraft and equipment used.

(v) Work with the Lead, Journey Technicians, and USFS employees to resolve problems.

(vi) Review aircraft status sheet to accomplish aircraft maintenance IAW the aircraft’s maintenance program and applicable technical publications.

(g) Aircraft Logs & Records Clerk

(1) Aircraft Logs & Records Clerk shall possess the following Experience and Qualifications:

(i) A valid, US state issued driver’s license.

(ii) Minimum of two years of experience performing clerical work, data entry, equipment service records and other associated technical files, records and reports. Experience using a computerized aviation maintenance tracking system or maintaining aircraft logbooks is preferred.

(iii) Proficient in data entry, retrieval and filing functions associated with administrative records.

(iv) Superior written and verbal communication skills with proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, etc.).

(2) The position requires the use of Forest Service provided Computerized Maintenance Management Software (CMMS), i.e. CAMP, Pentagon, etc. and is expected to be proficient in its use within 90 days of contract award. If the position is filled with a new hire due to being vacated during the contract period, the new hire is expected to be proficient in its use within 90 days of start date.

(3) Aircraft Log & Records Clerk shall be capable of:

(i) Performing a wide range of administrative and clerical duties involving data entry, processing, retrieval, analysis, and report creation utilizing an agency desktop or laptop computer with approved software suite(s).

(ii) Utilizing current information systems to maintain forms and records as required by the government.

(iii) May be required to maintain Maintenance Division technical publication library.

(h) Parts Clerk

(1) Parts Clerk shall possess the following Experience and Qualifications:

(i) A valid, US state issued driver’s license.

(ii) Forklift Operator certification.

(iii) Minimum of two years of experience maintaining a records database or same experience with a computerized inventory tracking system; skill in the use of computerized equipment to determine stock locations and ability to make selections by quantity and stock numbers.

(iv) Verbal and written communication skills that demonstrate ability to convey information clearly and effectively.

(v) Computer literacy skills with proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel, etc.).

(2) The Parts Clerk shall be capable of:

(i) Accurately completing forms related to item descriptions, quantity, unit of issue, material condition and other labeling requirements for equipment, materials, supplies and tooling in accordance with standard procedures.

(ii) Lifting and carrying items on a recurring basis up to 20-pounds and on occasion, up to 50-pounds, reviewing/filling order requests, inspecting and verifying incoming shipments for quantity & quality, sorting & segregating items for proper storage and packaging parts and other materials for shipping

(iii) Operating a forklift, manual dollies, pallet jacks and other tools used to perform warehouse tasks such as loading/unloading palletized cargo, packing & unpacking boxes/crates, banding & wrapping packages for shipment.

(3) The position requires the use of Forest Service provided inventory tracking software and the incumbent is required to be proficient in its use within 90 days of contract award.

If the position is filled with a new hire due to being vacated during the contract period, the new hire is required to be proficient in its use within 90 days of their start date.

B.6 TECHNICAL REQUIREMENTS

(a) The Contractor’s Certified Repair Station facility must be a permanent hanger that is environmentally controlled, secure from unauthorized persons, and capable of completely housing a Shorts SD3-60 Sherpa aircraft. The CRS must be located within the continental US.

(i) Unless specifically provided by the government, the Contractor shall have current manuals, technical data, calibrated special tools, and appropriately trained personnel required to perform the services ordered.

(ii) The Contractor shall allow Government personnel access to the contractor’s facility and/or aircraft during working hours for the purpose of monitoring maintenance.

(b) All maintenance shall be performed in accordance with the applicable Federal Aviation Regulations. The Government operates their aircraft in accordance with 14 CFR Part 91 and Forest Service Policy.

(c) The contractor shall be responsible for the proper execution and disposition of all FAA and USFS required maintenance records and computerized databases. Aircraft records shall be maintained in accordance with AC43-9C or later revision.

(d) Scheduled Inspections shall be accomplished in accordance with the applicable FAA approved Owner Established inspection program, or manufacturer inspection program(s) as applicable, unless otherwise directed by the government.

(e) The contractor shall submit a detailed invoice of charges, maintenance status record and/or document copies to the CO, COR, and Regional Aviation Maintenance Inspector in a timely manner following maintenance. This information shall be properly documented, signed and is to include; copies of any new weight and balance revisions, FAA form 337 and other supporting documentation as required.

B.7 PARTS AND MATERIAL

(a) Parts required to support orders for service will be furnished by the Government or by the Contractor at the Government’s option. The Government will order parts on a task order basis as stated on the delivery order.

(b) Parts, components, and materials utilized shall be approved by the Federal Aviation Administration, Manufacture and/or the USDA Forest Service. All parts and components shall be accompanied with proper documentation such as FAA Form 8130-3, manufacturer’s tag, work order or acceptable maintenance release. Documentation shall identify total time in service if a life-limited part and time since overhaul if applicable.

(c) Parts, components, and materials removed from the aircraft and replaced shall remain the property of the Government until the Contracting Officer authorizes their disposition in writing as an exchange item or scrap in accordance with FAR 52.245-1 Alternate 1, Government Property.

Items not authorized for disposition will be released to the Government. The Contractor shall identify to the Contracting Officer’s Representative, those items that the Contractor believes to be the cause of a failure or malfunction.

(d) The Government has interagency and cooperative agreements with other federal and state entities, services and supplies authorized under this contract may be procured to support other interagency partners. The Contracting Officer must approve each request for services from other government agencies.

B.8 REPORTS AND RECORDS

(a) The Government shall provide current historical records to the Contractor at the time that maintenance is performed and upon delivery to the Contractor(s) of the Government furnished property (aircraft parts and accessories) to be managed.

(b) The Contractor shall enter in the historical records all Airworthiness Directives, Manufacturers Service Bulletins or other modifications, and all significant maintenance actions accomplished.

(c) The Contractor shall record as “previously complied with” all Service Bulletins or Airworthiness Directives that have been found to be previously accomplished but not recorded and the specific method or action that shows compliance.

(d) All maintenance performed shall be recorded in accordance with Federal Aviation Regulations Part 43 and Federal Aviation Regulations Part 91, including aircraft time-in-service and hour- meter readings.

(e) All repairable parts or components removed for replacement shall be identified and documentation attached, as to the aircraft removed from, date and aircraft time when removed, the part condition or reason removed and part total time and cycles, time since last overhaul as applicable if a life-limited part.

(f) The contractor shall develop and provide a written “Daily Task Report”, in an agreed upon format, summarizing the work performed each day and delivered to government personnel designated by the CO. At a minimum the record shall identify the date, personnel assigned, aircraft and location that work was performed, including the end of day completion status (by percent complete) of each task/work item assigned. Where applicable, the same shall be accomplished for non-mechanic CLINs performing work.

(g) Invoicing shall identify the current period of performance (date period) along with the quantity ordered, billable quantity, price, and any unavailability for applicable CLINs. Invoice shall also provide for the cumulative status of the same items over the complete Option Period (to date).

(h) Invoicing period shall be every two weeks unless an alternative periodicity is mutually agreed to by the contractor and Contracting Officer (CO).

B.9 INSURANCE REQUIREMENTS

(a) The Contractor shall be liable and responsible for Government property in their possession.

At a minimum, the Contractor shall provide insurance coverage of a sufficient amount to cover the replacement cost of the Government aircraft ($8,000,000).

B.10 GOVERNMENT FURNISHED PROPERTY

The Government may deliver to the Contractor the following Government furnished property. Serial numbers, part numbers, and estimated values shall be provided with orders for services based on the GFP being provided with the order.

US Forest Service Fleet Aircraft and other Property

Forest Service aircraft listed in B.1 Other Government aircraft as need arises

Hand tools at Redmond, special tooling and ground support equipment at Forest Service facilities.

Miscellaneous parts and accessories

B.11 GOVERNMENT RESPONSIBILITIES.

The Government shall:

(a) Attempt to give the Contractor at least 5 calendar days’ notice prior to requiring additional field personnel or delivery of any aircraft to their CRS facility for scheduled maintenance.

However, there may be instances where the Government cannot meet this time frame.

(b) Negotiate a reasonable period of performance for each task order for completion of work for each order.

(c) Provide records that reflect the status of the aircraft at the time of delivery to the Contractor’s facility.

(d) Provide detailed information regarding the GFP provided to the Contractor.

(e) Identify the Aviation Maintenance Inspector for the particular project.

Sherpa Maintenance Service (SMX) Washington Office

SECTION C

CONTRACT CLAUSES

C.1 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL PRODUCT AND

COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered;

and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act ( 31 U.S.C. 3727).

However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which…