SPECIFICATIONS AND REQUIREMENTS

SAFETY FOOTWEAR SERVICES

1. SCOPE:

1.1. Broward County Transportation (BCT) is seeking a Vendor to provide safety footwear, at a minimum of 4 inches upper height in Men’s and Women’s sizes. The estimated number of eligible employees is 200 annually.

1.2. Vendor will furnish all labor, materials, equipment, tools, supervision, transportation, and other incidentals as required. Solicitation prices offered will include, but are not limited to, delivery and training (if needed).

1.3. Vendor will provide safety boots to include a wide variety of metatarsal, composite toe, static dissipative, puncture resistant, electrical hazard, and conductive safety footwear, which meet or exceed industry standards and provide on-site fitting as applicable.

1.4. This may be a Multi Award Contract. County will provide an opportunity for selection based on the provided Discount List/Catalog Pricing.

1.4.1. The County reserves the right to award to the vendors who will best serve the interest of the County. The County reserves the right to waive minor variations in the specifications and the bidding process. The County further reserves the right to accept or reject any and/or all bids and award or not award a Contract based on this bid proposal.

1.4.2. The potential bidder should submit the following documentation/information to be considered:

1.4.2.1. Submit a letter from each Manufacturer, that states that the Company is an authorized distributor.

1.4.2.2. List record of experience to include any training and experience in similar work.

1.4.2.3. List a description of similar Work performed satisfactorily and completed with a location, dates of Contact, names, addresses, and telephone numbers of contact persons.

1.4.2.4. Submit a detailed list of the mobile unit(s) and/or facilities that will be available to do the work or provide the services. Days and Hours of operation will be included.

List the personnel, by name and title, which will be available to perform the Work and/or provide the services.

2. SPECIFICATIONS:

2.1. BCT will place orders on an as-needed basis with no minimum quantity restrictions.

2.2. Every year the County’s eligible employees will be issued a Request for Authorization to

Purchase Safety Boots Voucher Form (Exhibit A) stating the type of safety footwear and allowance to which they are entitled. In special cases, restrictions or requirements will be specified on the authorization form. The eligible employee and delegated Supervisor must sign the Authorization Form.

2.3. The County eligible employee will present their identification card, and the County signed

Authorization form, at the time of purchase, to be eligible to purchase footwear.

2.4. The maximum allowable reimbursement cost (which will be determined after the outcome of this solicitation) and the quantity of ONE (1) pair of safety boots will be provided by the County to each employee once per twelve (12) month period. This will NOT be exceeded during each eligible employee footwear allowance cycle. Each employee’s first (1st) maximum allowable reimbursement cost for each transaction will be tax exempt.

2.5. Product offered by the Vendor will be equal to or greater in quality or performance than the solicitation specifications herein. The County reserves the right to be the sole judge of what is equal and acceptable. Bids which do not comply with these requirements are subject to rejection. All safety footwear will be constructed in accordance with industrial industry design standards.

2.6. If any item is discontinued or materially changed by the manufacturer as determined by the County, the Vendor must offer an alternative item equal or superior in quality as determined by the County at NO additional cost to the County.

2.7. No minimum delivery requirements are allowed.

2.8. Each shipment, complete, or partial, will contain a packing slip with information regarding the order; especially on back-ordered items, e.g., item #, description, and quantity.

2.9. Safety footwear will be available for purchase through both a storefront retail location in Broward County with normal business hours (Monday through Friday 9:00 a.m. to 5:00 p.m.) and other facilities to include a Mobile Unit (Shoe Truck). The Mobile Unit will be available upon request and/or shall have a fixed route (regular schedule) based on BCT needs. Vendor’s Mobile Unit will drive out to assist in the selection, sizing/fitting, and purchase of Safety Boots for BCT-eligible employees.

2.9.1. The County may choose to schedule eligible employees, as appropriate within County or Departmental Guidelines, to go out to the stores(s) for assistance in the selection, sizing/fitting, and/or purchase of the Safety Boots.

2.9.2. Authorized County Employees may also pick up orders that have arrived at the Vendor’s facility, as may be appropriate.

2.10. Safety Footwear Sizes: Safety Boots will be made available in sizes ranging from 5 through 15 D, E, EE, EEE (men's) and sizes 4 through 13, Medium, Wide (women’s), where applicable.

2.11. For any footwear requiring special levels of protection, such as slip and fit, the County reserves the right to fulfill a unique requirement if the successful bidder is unable to furnish, through another solicitation process.

2.12. All footwears will meet the requirements of the American Society for Testing and

Materials (ASTM) F2413-11.

2.13. Steel Toe Impact & Compression Standards will meet or exceed the latest version ANSI Z41-1991, ANSI Z41-1999, ASTM F-2412-05, ASTM F-2413-05, in order to reduce the potential for electric shock to the wearer when soles are exposed to open circuits under dry conditions, where applicable.

2.14. Puncture Resistant Standards will meet or exceed the latest version ANSI Z41-1991, ANSI Z41-1999, ASTM F-2412-05, ASTM F-2413-05, which reduce the possibility of puncture wounds to the soles of the feet by objects such as sharp objects, nails, wire, tacks, scrap metal or glass that could penetrate the soles, where applicable.

2.15. Electro-Static Dissipative Standards will meet or exceed the latest version ANSI Z41-

1991, ANSI Z41-1999, ASTM F-2412-05 and ASTM F-2413-05. Static dissipative safety footwear will have conductive soles that are designed to reduce the accumulation of static electricity.

2.16. EH Rated will meet or exceed ASTM 24 13-OJ 1175, or the leading industry standard for high voltage electrocution protection.

2.17. Design and Construction Requirements:

2.17.1. Safety footwear will be constructed in such a manner as to make the footwear 100% Waterproof, where applicable.

2.17.2. The ASTM rating will be stamped on the footwear. This stamp will indicate conformance with the ASTM rating and any other use ratings.

2.17.3. Insoles will be cushioned to minimize or reduce fatigue caused by extended periods of time standing and/or walking.

2.17.4. Outsoles will be made Oil resistant, Chemical resistant, Slip resistant, Heat resistant, Metal Chip resistant, and Abrasion resistant for extended periods of time, where applicable.

2.17.5. Footwear soles will be made in a way that makes them cushioned and shock absorbing.

2.17.6. The collars and tongue will be cushioned so as to provide comfort and support to the ankle, where applicable.

2.17.7. Safety Boots will be also available in styles, which provide protection and at the same time are made of a non-metallic material.

2.17.8. Safety Boots will also provide adequate arch support, where applicable.

3. VENDOR RESPONSIBILITIES:

3.1. Vendor’s authorized personnel assisting the County eligible employees with sizing and selection of Safety Footwear and Boots will be sufficiently trained and possess the knowledge and experience to advise proper fitting and correct application for all areas of usage (water, concrete, construction, electrical, grease/oil, chemical, etc.)

3.2. Vendor must ensure County eligible employees provide a completed County Authorization Form and a County issued identification card at the time of purchase.

Vendor must provide County eligible employees with a receipt (Shoe Voucher) of purchase.

3.2.1. Example: Shoe total cost is $89.00, which falls under the One Hundred- and Fifty- Dollar cap paid by the County, therefore, County eligible employees would not render any form of payment at the time of sale. Receipt (Shoe Voucher) must state the amount that is owed by the County.

3.2.2. The County issues a $150 voucher (Exhibit A) annually to an estimated 200 maintenance operations personnel approximately March 1. The vouchers are valid for a six (6) month period and are used by the personnel for the purchase of items from this contract.

3.3. Vendor will allow County eligible employees who wish to purchase safety footwear that is more expensive than their County Department/Division’s established maximum allowable cost to pay the difference directly to the Vendor. This price differential payment will be made via cash, or the employee’s personal credit/debit card. Vendor must provide County eligible employees with a receipt (Shoe Voucher) of purchase.

3.4. Vendor will allow County eligible employees to directly purchase additional safety footwear from the Vendor at the fixed percentage discount offered to the County.

3.5. Vendor will pass on all rebates and special promotions offered by a manufacturer during the term of the Contract to the County.

3.6. Vendor is responsible for complying with all applicable local, state, and federal regulations, including OSHA, concerning all applicable safety provisions.

3.7. Vendor is responsible to sell and deliver to the County only the type of boots authorized in this contract.

3.8. On occasion, footwear may not be in Vendor’s inventory. In those instances, the Vendor will deliver the ordered footwear within thirty (30) calendar days.

3.9. In the event the Vendor anticipates or encounters difficulty in complying with the terms and conditions as stated in the Contract, or in meeting any other requirements outlined in the Contract, the Vendor will immediately notify the Contract Administrator or designee in writing giving full details as to the rationale for late delivery and why the Vendor should be granted an extension of time, if any. Receipt of the Vendor’s notification will in no way be construed as an acceptance or waiver by the County.

3.10. Delivery must be made within thirty (30) calendar days of the order being placed.

Delivery and return charges will NOT be accepted. Vendor must provide a pre-paid return label with all deliveries. Deliveries must be made to County addresses; NO home deliveries are allowed.

3.11. Vendor will inspect all materials prior to delivery to determine any defects that might prevent normal wear of new material.

3.12. If County eligible employees find the footwear does not fit properly, the Vendor must exchange the footwear for another item within thirty (30) days of purchase.

3.13. Vendor is responsible for shipping items to the right location(s), any wrong deliveries will be at the Vendor’s expense including pick up of said item and re-deliver within two (2) weeks of purchase.

3.14. Vendor will provide a monthly sales report and submit it to the Contract Administrator or designee. The report will include, but is not limited to, the following information:

3.14.1. Employee’s Name

3.14.2. Date of Purchase

3.14.3. Model/Part number per item

3.14.4. ASTM F2413 Category per item

3.14.5. Detailed description of the item

3.14.6. Quantity purchased

3.14.7. Size/Gender per item

3.14.8. Price/Discount per item

3.14.9. Total amount of sale

3.15. Vendor will provide an annual sales report that summarizes the information contained in the monthly reports and submit it to the Contract Administrator or designee.

4. DELIVERY:

4.1. Delivery will be within thirty (30) calendar days of issuance of Purchase Order. Failure to meet this delivery time may be deemed non-responsive. Delivered items will not be considered “accepted” until an authorized agent for BCT has, by inspection or test of such items, determined that they appear to fully comply with specifications. All packages, boxes, cartons/cases, and items contained therein will be free of contaminants and damages of any kind.

4.2. It will be the Vendor’s responsibility to meet the County’s delivery requirements of F.O.B.

Destination, freight prepaid on normal deliveries. The County will not be responsible for any freight (overnight, airfreight, UPS direct, etc.) with the exception of priority deliveries/special orders upon pre-approval from the County. Vendor will notify the County of all delays.

4.3. Delivery Locations:

Copans Road Facility - Copans Storeroom/Parts 3201 W. Copans Road Pompano Beach, FL 33069

Ravenswood Facility 5440 Ravenswood Road Dania Beach, Florida 33312

4.4. The Vendor will be responsible for all transportation costs including all pickup and delivery costs which are to be included in the bid price. Pickup and delivery will be made between 8:00 AM – 5:00 PM, Monday through Friday, except County deemed holidays. If the pickup or delivery date falls on Saturday, Sunday, or Holiday, delivery will be made no later than the next succeeding business day.

5. WARRANTY:

5.1. The Vendor will guarantee the replacement of improperly manufactured items or due to defective materials or products during the Contract period, with replacements being made within two (2) weeks of notification. Replacements will be in the local store for pickup.

5.2. Manufacturer information sheets (specifications, catalog data, etc.) of safety shoes or boots being bid will accompany the bid proposal as will any guarantee or warranties.

Guarantee information should include but not be limited to upper and sole separation guarantee period and water penetration guarantee period, in addition to wearability guarantee.

5.3. Vendor is responsible for returning Safety Shoes or Boots to the manufacturer.

6. INVOICING AND PAYMENTS:

6.1. The Vendor will submit a legible copy of the invoice before payment(s) can be made. At a minimum, the invoice must provide the following information:

6.1.1. Company Name, Address and Contact

6.1.2. County Bill to Name and Contact Information

6.1.3. County Purchase Order Number

6.1.4. Invoice Number and Date

6.1.5. Date of Delivery

6.1.6. Quantity

6.1.7. Description of Purchase

6.1.8. Pricing Per Unit of Purchase

6.1.9. Total Amount Due

6.2. The Vendor will submit a copy of the Request for Authorization to Purchase Safety Boots

Voucher Form (Exhibit A) with submittal of the invoice.

6.3. Problems regarding billing or invoicing will be directed to the Using Agency as listed in the Purchase Order.

6.4. Invoices for Final Payment will be marked as “FINAL” and submitted when all work requirements have been completed, and no further charges are to be incurred under the Contract. In no event will any invoice be submitted later than sixty (60) calendar days from the Contract termination date or expiration date unless there is a pending dispute.

END OF SPECIFICATIONS AND REQUIREMENTS