12 RFP SCC-26-030-BOI Exhibit G Subcontracting Plan.docx

RFP SCC-26-030-BOI Information & Payment Processing System Exhibit G: Subcontracting Plan

RFP SCC-26-030-BOI

BOI Information & Payment Processing System

Exhibit G: Subcontracting Plan

< Insert Offeror Name >

Table of Contents

Instructions Offeror must complete and submit a Subcontracting Plan using Exhibit G: Subcontracting Plan.

To be awarded points for the SWaM Participation evaluation criterion, Offeror or Offeror’s proposed subcontractor(s) must hold an active SWaM certification issued by the Virginia Department of Small Business and Supplier Diversity (DSBSD) prior to or as of the due date and time for receipt of proposals. If neither Offeror nor Offeror’s proposed subcontractor(s) hold an active SWaM certification, Exhibit G must still be submitted with Offeror’s proposal.

Small Business (SWaM) Subcontracting Compliance Requirements Following contract award, Supplier (the Offeror awarded a contract) shall submit a SWaM Compliance Report to the SCC Contract Officer on a monthly basis that details all payments made to subcontractors, as specified in the SWaM Subcontracting Plan, for the designated reporting period. The report will be due by the 10th of each month. At a minimum, the following information must be provided to the SCC Procurement Office in the monthly SWaM Compliance Report:

· Reporting Period Start Date and End Date

· Supplier Company Name and Address

· Contact Name, Telephone Number, and Email Address

· Company Name and Address for Each Small Business

· Type(s) of Services Provided by Each Small Business

· Amount of Actual Monthly Payments Provided to Each Small Business During the Reporting Period

· Evidence of Compliance with SWaM Subcontracting Plan (documentation that supports actual monthly payments, such as a copy of checks issued to small businesses, copies of paid invoices, etc.)

All amounts paid to certified SWaM businesses are subject to monitoring and enforcement mechanisms. It is Supplier’s responsibility to provide to the SCC evidence of SWaM payments. Failure to obtain the small business participation percentages in accordance with the SWaM Subcontracting Plan may result in Supplier’s breach of the contract.

Small Business (SWaM) Subcontracting Plan

Small Business: "Small business” means a business, including but not limited to women-owned and minority-owned businesses, that holds an active certification as such by the Virginia Department of Small Business and Supplier Diversity (DSBSD) prior to or as of the due date and time for receipt of proposals. No Offeror, Supplier, or subcontractor shall be considered a small business unless certified by Virginia DSBSD. For information and the certification application, go to: http://www.sbsd.virginia.gov.

Supplier Name:

Preparer Name:

Date:

Instructions

1. If Supplier is certified by the DSBSD as a small business, complete only Section A of this form.

Suppliers that are small businesses will receive the maximum available points for the SWaM Participation evaluation criterion, and do not have any further subcontracting requirements.

2. If Supplier is not a DSBSD-certified small business, complete Section B of this form.

For the Supplier to receive points under the SWaM Participation evaluation criterion, the Supplier shall identify the portions of the contract, if any, that will be subcontracted to DSBSD-certified small businesses for the contract period.

Suppliers that are not certified small businesses will be assigned points based on proposed expenditures with DSBSD-certified small businesses for the contract period in relation to the Supplier’s total price.

3. If Supplier plans to subcontract any portions of the contract to businesses who are not certified by the DSBSD as a small business, complete Section C of this form.

4. If Supplier is not a small business and does not plan to use small business subcontractors in executing a contract resulting from this RFP, please so state here:

Section A If your firm is certified by the Department of Small Business and Supplier Diversity (DSBSD), provide your certification number and the date of certification. Supplier must include a copy of DSBSD certification with its proposal:

Section B Populate the table below to indicate Supplier’s plans for utilization of DSBSD-certified small businesses in the performance of this contract. Include plans to utilize small businesses as part of joint ventures, partnerships, subcontractors, suppliers, etc.

Note: this proposed small business participation will be incorporated into the subsequent contract and will be a requirement of the contract. Failure to obtain the proposed small business participation percentages may result in breach of the contract.

Plans for Utilization of Virginia DSBSD-Certified Small Businesses for this Contract

Small Business Name & Address DSBSD Certificate #

($ or %)

Total

Add/delete rows as needed

Section C Populate the table below to indicate Supplier’s plans for utilization of businesses in the performance of this contract that are not specified in section B. Include plans to utilize businesses who are not certified by the DSBSD as a small business as part of joint ventures, partnerships, subcontractors, suppliers, etc.

Plans for Utilization of non DSBSD-Certified Businesses for this Contract

Business Name & Address

($ or %)

Total

Add/delete rows as needed

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