12-RFP Instructions - Cf-252 Primary Neutron Source 8.4.25 Final.docx

REQUEST FOR PROPOSAL (RFP) – INSTRUCTIONS

Californium-252 (Cf252) Primary Neutron Source

RFP-2025-8555

TerraPower requests Suppliers to submit a proposal in response to the following documents:

· NAT-16285, Rev 0, Statement of Work (SOW) - Californium-252 Neutron Source

· NAT-3254, Revision 1, Natrium Supplier Submittal Guide

· NAT-3279, Revision 2, Natrium Supplier Metadata Form

· TP-PRC-FORM-0006, Revision 10, Supplier Coordination Request (SCR) Form

Note that your submission shall be via Bonfire/Euna and in accordance with the required information identified. Email submission will be disqualified. Please follow the Bonfire/Euna directions closely and submit organized proposals for review and scoring. Individual volumes based on the required information shall be laid out as requested in Bonfire/Euna. Your submission will be scored based on if the submission was on time and in accordance with the listed documents required.

The successful bidder will enter into an agreement with the Company. The Company’s format is provided and contains the Company’s terms & conditions, and the requirements associated with work scope and pricing.

Further technical details regarding the scope are attached as referenced in the Statement of Work. Note that the performance parameters shown are preliminary (i.e., target) values and will be subject to adjustment based on the final optimized configuration of the various items.

CONTRACT TYPE

Bidder is requested to provide a Firm-Fixed Price proposal for the required scope of work.

SOURCE SELECTION AND EVALUATION

Source Selection will be based on Trade-Off (Best Value).

Source selection evaluation criteria will be focused on the design solution, team capability to provide a complete solution, and commitment to support full scope of project. The source selection evaluation criteria and scoring can be found below.

CONTACTS AND QUESTIONS

All questions or comments pertaining to the RFP should be submitted on Bonfire per the schedule published. To the extent practicable, questions and answers will be shared with all respondents accordingly.

For assistance with Bonfire or ShareFile please contact:

Joel Sire, Contract Administrator E-mail: rminiard@terrapower.com

PROPOSAL FORMAT

Proposals shall be submitted in the volumes as shown below and listed in Bonfire. Please provide all volumes as separate documents along with an executive summary (also separate, as an attachment to your submittal letter).

Volume I – Management & Operations

Volume I (i.e., draft Project Plan) shall describe the management and other organization elements that would be in place to support work under the purchase order (e.g., engineering, document control, design/drafting). Include as a minimum:

· Organization chart of the management, technical and support team applicable to the task order; include all sub-tier suppliers and locations/facilities

· Schedule, draft, summary/high-level

· Work Breakdown Structure (WBS), draft

· Resumes (2-page format) of the key management and support organization personnel (attachments)

· Resumes (2-page format) of the key technical team (attachments); highlight relevant experience

· Proposed schedule, per NAT-8814, Supplier Scheduling and Reporting Requirements

· Company is seeking up to 4.9 mg of Cf-252 to be available for delivery by March of 2030. This amount of material and delivery date are Company’s targets based on current project estimates and are subject to change based on operational planning.

· Prices shall be quoted in US dollars per mg of Cf-252

Volume II – Technical

Volume II shall address the technical aspects related to supplier’s approach envisioned to respond to the SOW. Include as a minimum:

· The technical approach envisioned to perform the SOW; highlight any prior/relevant experience; key discussion points to be included:

· The supplier’s previous experience with the procurement and logistic activities required for Cf-252

· Experience in coordinating with an Assembly Supplier/Integrator

· Design and acquisition of a Type A DOT shipping container for neutron source

· Provide three recent and relevant projects within the last five years. Include client contact information.

· Description of facility and equipment capabilities to be applied to the SOW activities

· Exceptions and/or clarifications, if any, to the SOW or SPEC, (attachment, markup/redline)

· Proposed testing deemed necessary by the Supplier

· Proposed change or updates to the submittal register of the SOW, to include or suggest addition/removal of deliverables necessary to document the design progression (attachment, markup/redline)

Volume III – Quality

Volume III shall describe the supplier’s quality system as applicable to the work under the SOW. Include, as a minimum:

· Statement of Quality Standards and Codes to which the system would be manufactured.

Volume IV – Business & Contract

Volume IV shall contain the total Firm-Fixed pricing & business proposal to support the SOW, and includes the following:

· Payment schedule, if applicable

· FOB Destination or Delivered Duty Paid (DDP) costs

· List and describe any exceptions to the draft Agreement and provide, as an attachment, any changes (markup/redline) to the document required to address each exception and ensure acceptance

· List and describe any exceptions to the draft Principal Terms for Optional Phases and provide, as an attachment, any changes (markup/redline) to the document required to address each exception and ensure acceptance

· For government-related procurements with an estimated value of $250,000 or above, the Supplier shall provide their Balance Sheet, Income Statement, and Statement of Cash Flows for the prior two annual periods, as well as the most recent half-year. This requirement is not required for existing suppliers who have recently completed their financial health rating analysis.

· If a supplier is determined to be High Risk/High Default, a parent guarantee or equivalent will be required prior to award.

· For Suppliers outside of the United States, please explain whether and how you intend to use an Export Credit Agency (ECA) to support your bid, if applicable. Please also explain the eligibility requirements and associated impacts, including advantages, disadvantages, and any conditions or limitations. ECA support may include investment or financing, insurance or other financial support. Please identify related fees as well as any liens or restrictions.

Proposals must be in USD, and valid for at least 180 days.

A review of a Supplier’s financials may be performed as part of the evaluation process and prior to the selection of a Supplier.

(max-points)

Screening criteria

Responsiveness to RFP

Document quality - references, support for claims

On-time submittal

Staffing, facilities/equipment, qualifications

Management organization defined & adequate

Technical staff defined and adequate

Facilities & equipment capable of delivering the right product

Plan & schedule includes all deliverables and will meet end-goal

Resource commitments identified and adequate

Flexibility of delivery window

Technical Approach

Requirements understood & addressed

Design/development approach is feasible

Applicable technical experience highlighted in development approach

Comments provided to SOW are substantive and supported

Quality Program

QA program responsiveness to SOW Requirements

Pricing

Costs & estimates are reasonable & supported

Allocation between elements is supported

Contract - acceptance of agreement & terms

EXPORT CONTROLLED INFORMATION

All Export Controlled Information (ECI) shall be shared using ShareFile workspace. Bonfire workspace cannot be used to share ECI.

TERRAPOWER SHAREFILE WORKSPACE

Company will be sharing information and documents that are proprietary, confidential and/or contain Export Controlled Information through Company’s ShareFile Workspace. In order to access these documents, Suppliers will need to submit the ShareFile Workspace Authorization Request Form. This form is available on Bonfire and needs to be submitted to the Contract Administrator. Please note that it may take 2 - 4 business days in order to get access to the ShareFile Workspace.

DOCUMENTS AVAILABLE FOR DOWNLOAD:

Documents Available in Bonfire:

Available

Documents Available in ShareFile:

After careful review of all RFP documents and drawings, the Supplier shall furnish all services, labor, materials and equipment to complete the work as specified in the firm-fixed price estimate.

Supplier shall submit cost breakdown by element showing the total estimated amount described above in Volume IV along with this form. The estimated proposal price must be complete and include all costs and pricing to complete the work, including all options.

HTS Code (if applicable):________________ Please clearly identify in your company’s estimate pass-through and direct tariff charges.

REQUEST FOR PROPOSAL FORM 1

PROPOSAL PRICE OFFER

RFP 2025-8555

After careful review of all RFP documents and drawings, the Supplier shall furnish all services, labor, materials and equipment to complete the work as specified for the price below. Provide a firm fixed price that is complete and includes all costs and pricing to complete this work, including all options.

Supplier shall submit this form. Any pricing details can be submitted on separate sheets of paper and attach all sheets to this form.

Firm Fixed Price Proposal

Californium (Cf) / per mg

Shipping (FOB Destination or Delivered Duty Paid (DDP))

HTS Code:

Estimated Tariff Charges

Subtotal

Sales Tax (9.9%)

TOTAL

Terms and Conditions

Do you accept TerraPower Purchase Order Terms and Conditions and flowdowns? ☐ Yes ☐ No

If no, list and describe any exceptions as an attachment with markup/redlines to the document for consideration. All exceptions must be submitted as part of the proposal, no exceptions will be accepted after the RFP due date. The Company will review and evaluate Supplier exceptions as part of Volume IV - Business & Contract but is under no obligation to accept the Supplier exceptions in full or in part.

Foreign Items and Labor

The Supplier, to the greatest extent practicable under this subcontract award, provide a preference for the purchase, acquisition, or use of goods, products, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products).

(1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.

(2) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, including optical fiber; and lumber.

Is your company considered foreign? ☐ Yes ☐ No

Will there be foreign labor included in your estimate? ☐ Yes ☐ No If yes, what is the total value $______________

Special Tooling/Supplier Acquired Equipment Will the proposal contain special tooling/supplier acquired equipment valued over $5K? ☐ Yes ☐ No

Supplier’s Authorized Representative:

Signed this ___________ day of _____________________________________ 2025

Company Name

Print Name & Title

Signature

REQUEST FOR PROPOSAL FORM 2

SUPPLIER INFORMATION

RFP 2025-8555

Date:

Principal Contact Person:

Title:

Telephone Number:

E-Mail Address:

Firm’s Legal Name:

Firm’s Address:

State of Incorporation and Date Established:

Check all that apply:

Firm’s address is the following: ☐ Main Office ☐ Branch Office ☐ Other: __________________

Corporate structure: ☐ Corporation ☐ Partnership ☐ Joint Venture ☐ Sole Proprietorship ☐ Other: ____________________________

Foreign company: ☐ Yes ☐ No

Business Classification (check all that apply)

Small Business (SB) (including ANC and Indian Tribes)

Small Disadvantaged Business (SDB)

Woman Owned Small Business (WOSB) (Must provide SBA certification document)

HUBZone Small Business (HUB) (Must provide SBA certification document)

Veteran-Owned Small Business (VOSB)

Service-Disabled Veteran-Owned Small Business (SDVOSB)

8(a) Business Development Program (Must provide SBA certification document)

Provide copies of the federal and/or state certifications and attach to this form.

Has your company been suspended or debarred from doing business with the U.S. Government?

☐ Yes ☐ No Is your company registered in the System for Award Management (SAM)? ☐ Yes ☐ No If no, registration is available at https://www.sam.gov

Complete the following:

Former Firm Name (if any):

Parent Company Name:

Parent Company Address:

Washington State Contractor Registration Number:

Washington State Unified Business Identifier Number:

Employment Security Department Number:

Federal Tax Identification Number:

DUNS or UEI Number:

GSA Schedule, if applicable

NAICS Code and Size Standard:

Certification

The Supplier certifies that, to the best of his/her knowledge, the information presented in this Request for Proposal is a statement of facts and that the firm has the financial capability to perform the work. The Supplier further certifies that it knows of no personal and/or organizational conflict of interest prohibited under federal, state and local law.

I certify/declare under penalty of perjury under the laws of the State of Washington that the foregoing is true and correct.

Signature

Name

Title

Date