12-RFP 09 Software Functionality Matrix.pdf

SOFTWARE FUNCTIONALITY MATRIX

Incorporated County of Los Alamos Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Offeror Company Name:

Solicitation No.: RFP27-20

Solicitation Title: Application Software for Human Resources

Instructions for Offerors: The following are minimum features and functionality requested by the County. For each line item, indicate if the functionality is provided as described below in the legend and provide a description of how the Solution provides the requested feature or if an alternate solution is proposed. County reserves the right to award to any Offeror whose combination of functionality or proposed alternate solutions best meets the County’s needs. Offerors should prepare to, at a minimum, present all of the features and functionalities below during their scheduled demonstrations, if selected as Finalist(s) for Step 2.

Legend:

S = Standard functionality out-of-the-box or meets requirement fully

M = Modification required (i.e. standard script or other work-around)

T = Provided by a third-party. Name the third-party and describe Offeror’s relationship with this third-party.

C = Requires customization to the base code/API

N = Unable to currently provide this feature or requirement

Ref.

No.

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution

1 Integrations With County Systems

1.1

Describe the ability to input data exported from County's ERP - Tyler Munis which includes, but is not limited to, job description, job

Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Ref.

No.

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution opening number, Title, salary ranges, posting start date and end date, classification, dept./ division, Position summary, link to full job description.

1.2

Confirm that software allows Single Sign On capabilities to integrate with County’s MS Azure Active Directory for current employees and also ability for non- employees to register for access (separate from SSO).

1.3 Describe any and all system integration methodologies your system offers.

2 General Functionality

2.1

Confirm that the software will have the ability to grant access to an unlimited number of users at no additional cost. Minimum number of users must be at least fifty (50).

(*Currently, the County has approximately 250 Hiring Supervisor users, and historically, approximately 2700 applicants per year)

2.2

Describe how Offeror will provide Software enhancements and updates. Are there charges other than the maintenance fees?

2.3 System should have the ability to allow applicants to input the following

Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Ref.

No.

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution data; Personal Information, Education-VoTech, Education- College, Licenses and Certifications, References, Employment History, Demographics, Self Identification of Disability, EEO Data, Referral Source, and Signature. Data input should be easy, simple, and not time consuming. Data system should allow for multiple entries for college degrees, Licenses, References, and Employment History.

2.4 Describe the ability to display information on benefits which could be different for various departments.

2.5 Describe the ability for the applicant to ask specific questions about the position.

2.6 Confirm ability to separate Demographics and EEO information from application

2.7

Describe the ability to store documents, such as application and supporting documents including cover letter, resume, etc.

2.8 Does the software provide the ability

Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Ref.

No.

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution to configure, add custom fields

2.9

Confirm that the Software is designed to comply with HR standards for confidential information. For example to cover HIPPA, ADA Veterans, to comply with HR Industry standards

2.10

Confirm that the solution is designed to be accessible for people with disabilities and verifiably compliant with applicable standards and laws, which may include but is not limited to, sections of Section 508 of the Rehabilitation Act of 1973 or equivalent, which defines standards for electronic and information technology and web-based applications, and Web Content Accessibility Guidelines, which defines how to make Web content more accessible to people with disabilities.

2.11 Describe the ability to schedule interviews for qualified applicants.

2.12

Describe how roles can be assigned using custom departments and divisions as defined by the County and custom roles and permissions

Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Ref.

No.

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution can be assigned to various users or groups within those departments and divisions. For example, Fire Department is not able to view Police information. Only the Hiring Manager can grant viewing access to hiring panel to view certain information while other users cannot.

2.13

Describe the ability to create workflow approvals for employment application per County Policy. Also, the ability to create workflow approvals for hiring review process.

2.14 Demonstrate ability to qualify applicants against minimum qualifications from job description

2.15

Confirm the ability to track application status, such as in Submitted, Pending, qualified, Active, Closed, etc.

2.16

Describe the functionality of software’s audit history for each change. Include the level of detail contained in the audit records.

2.17 Describe the ability to interact with companies like HireRight (for background checks) and Concentra

Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Ref.

No.

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution

(pre-employment physicals) among others.

2.18

Describe ability to generate reports for demographics and EEO. Discuss canned reports as well as ad-hoc reporting.

2.19 Confirm ability to contact applicants through email.

2.20

Discuss ability to advertise on various platforms including but not limited to LinkedIn, Facebook, Newspapers, etc.

2.21

Reporting: Software should be able to export all reports into a CSV or XLS/XLSX file, word document, PDF.

Describe any other formats offered.

2.22 Describe ability to interface with 3rd party hiring consultants/agencies

2.23 Confirm that there is the ability to brand the web page and job postings.

2.24 Confirm ability to display job descriptions

2.25 Describe ability for each Hiring panel

Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Ref.

No.

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution member to enter scores/notes, etc.

Collaboration with each other and with HR.

2.26 Does the solution offer the ability for applicant to schedule their own interview. If so, describe the process.

2.27 Describe the ability to create, store and send offer letters to selected candidate. (template(s), etc...?)

2.28 Demonstrate that ability to create custom reports in general.

2.29

Describe the ability to create custom applications - templates for public safety positions and Election Workers, for example.

2.30

Does the solution offer free unlimited online training resources throughout the term of an agreement. If not, please describe the training offered.

Additional or Optional Features and Technical Specifications

Describe any additional or optional features and technical specifications not already stated that may be relevant or offered to County. Use a separate document if more space is needed.

Describe whether the feature is provided as part of the standard base proposal or if it is offered optionally for free or for a fee. Include all costs for these additional or optional features in the Cost Proposal

3.1 Is a non-production (sandbox)

Procurement Division

101 Camino Entrada, Building 3 Los Alamos, NM 87544

Ref.

No.

Functionality: Please indicate with an X, using the legend above, to indicate how Offeror’s Software provides the following features and functionality.

S M T C N Description of Solution environment available for staff training and testing upgrades?

3.2

Describe the upgrade path and cadence for delivery of program updates. Does this vary by On-Prem or Hosted solutions. (depending on platform proposed.)