12-Project Manual.pdf

LBJ Radiographic Sys Film

Harris Health

Houston, Texas

Project Manual

Issued For

Contract Documents

Project Number: 2321.07 08.01.25

CONTRACT DOCUMENTS LBJ RADIOGRAPHIC SYS FILM

AUGUST 1, 2025 PROJECT NO. 2321.07

SEALS PAGE 00 01 07 - 1/2

SECTION 00 01 07

SEALS PAGE

ARCHITECT OF RECORD

O'Connell Robertson 811 Barton Springs Road, Suite 900 Austin, Texas 78704

Architect of Record Date

MECHANICAL ENGINEER OF RECORD

O'Connell Robertson 811 Barton Springs Road, Suite 900

TBPE Registered Firm No. F-2708

Mechanical Engineer of Record Date

ELECTRICAL ENGINEER OF RECORD

O'Connell Robertson 811 Barton Springs Road, Suite 900

Electrical Engineer of Record Date

08/01/2025

08/01/2025 npatterson Stamp

SEALS PAGE 00 01 07 - 2/2

PLUMBING ENGINEER OF RECORD

O'Connell Robertson 811 Barton Springs Road, Suite 900

Plumbing Engineer of Record Date

END OF DOCUMENT

08/01/2025

TABLE OF CONTENTS 00 10 00 - 1/3

TABLE OF CONTENTS

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

00 00 01 Seals Page 00 10 00 Table of Contents Exhibit A Shielding Design Report

DIVISION 01 GENERAL REQUIREMENTS

01 10 00 Summary 01 25 00 Substitution Procedures Substitution Request Form-Bidding Phase Substitution Request Form-Executed Contract 01 26 00 Contract Modification Procedures 01 29 00 Payment Procedures 01 31 00 Project Management and Coordination 01 32 00 Construction Progress Documentation 01 32 33 Photographic Documentation 01 33 00 Submittal Procedures 01 40 00 Quality Requirements 01 50 00 Temporary Facilities and Controls 01 60 00 Product Requirements 01 73 00 Execution 01 74 19 Construction Waste Management and Disposal 01 77 00 Closeout Procedures 01 78 23 Operation and Maintenance Data 01 78 39 Project Record Documents 01 79 00 Demonstration and Training 01 91 00 Commissioning

DIVISION 02 EXISTING CONDITIONS

02 41 19 Selective Demolition

DIVISION 03 CONCRETE

03 54 16 Portland Cement Underlayment

(DIVISION 04 THROUGH DIVISION 5 – NOT USED)

DIVISION 06 WOOD, PLASTICS, AND COMPOSITES

06 10 00 Rough Carpentry 06 41 16 Plastic-laminate-faced Architectural Cabinets

DIVISION 07 THERMAL AND MOISTURE PREVENTION

07 84 13 Penetration Firestopping 07 92 00 Joint Sealants 07 92 19 Acoustical Joint Sealants

DIVISION 08 OPENINGS

08 71 00 Door Hardware

TABLE OF CONTENTS 00 10 00 - 2/3

DIVISION 09 FINISHES

09 22 16 Non-Structural Metal Framing 09 29 00 Gypsum Board 09 30 00 Tiling 09 51 13 Acoustical Panel Ceilings 09 65 13 Resilient Base and Accessories 09 65 16 Resilient Sheet Flooring 09 91 23 Interior Painting

DIVISION 10 SPECIALTIES

10 11 00 Visual Display Units 10 26 00 Wall Protection

(DIVISION 11 EQUIPMENT – NOT USED)

DIVISION 12 FURNISHINGS

12 21 13 Horizontal Louver Blinds 12 36 61.16 Solid Surfacing Countertops and Sills

DIVISION 13 SPECIAL CONSTRUCTION

13 49 00 Radiation Protection

(DIVISION 14 THROUGH DIVISION 20 – NOT USED)

DIVISION 21 FIRE SUPPRESSION

21 00 01 Basic Fire Protection Requirements 21 05 00 Common Work Results for Fire Suppression 21 05 53 Identification for Fire Protection Piping and Equipment 21 13 13 Wet-Pipe Sprinkler Systems

DIVISION 22 PLUMBING

22 00 01 Basic Plumbing Requirements 22 05 29 Hangers and Supports for Plumbing Piping and Equipment 22 05 53 Identification for Plumbing Piping and Equipment 22 07 00 Plumbing Insulation 22 11 00 Facility Water Distribution 22 13 00 Facility Sanitary Sewerage 22 40 00 Plumbing Fixtures

DIVISION 23 HEATING, VENTILATING AND AIR CONDITIONING

23 00 01 Basic HVAC Requirements 23 05 13 Common Motor Requirements for HVAC Equipment 23 05 29 Hangers and Supports for HVAC 23 05 93 Testing, Adjusting, and balancing for HVAC 23 07 00 HVAC Insulation 23 31 00 HVAC Ducs and Casings 23 37 00 Air Outlets and Inlets

(DIVISION 25 INTEGRATED AUTOMATION – NOT USED)

TABLE OF CONTENTS 00 10 00 - 3/3

DIVISION 26 ELECTRICAL

26 00 01 Basic Electrical Requirements 26 05 03 Equipment Wiring Connections 26 05 05 Electrical Demolition 26 05 19 600-Volt Building Wire and Cable 26 05 26 Grounding and Bonding for Electrical Systems 26 05 27 Short Circuit Coordination Study and Arc Flash Hazard Study 26 05 29 Hangers and Supports for Electrical Systems 26 05 33 Raceway Systems 26 05 53 Identification for Electrical Systems 26 08 00 Electrical Commissioning 26 09 23 Lighting Control System 26 27 26 Wiring Devices 26 28 13 250- & 600-Volt Fuses 26 28 16 Enclosed Switches and Circuit Breakers 26 51 16 Interior Lighting

DIVISION 27 COMMUNICATIONS

27 05 00 Common Work Results 27 05 26 Grounding and Bonding for Communications Systems 27 05 28 Pathways for Communication Systems 27 05 53 Identification for Communications Systems 27 12 00 Cable Television Distribution System 27 13 00 Communications Backbone Cabling 27 15 00 Communications and Horizontal Cabling 27 16 00 Communications Connecting Cords, Devices and Adaptors 27 20 00 Data Communications Equipment 27 30 00 Voice Communications Equipment 27 40 00 Audio-Visual Systems 27 51 17 Overhead Paging Systems

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

28 31 00 Fire Alarm and Smoke Detection System (EXISTING)

(DIVISION 31 THROUGH DIVISION 33 – NOT USED)

END OF DOCUMENT

Shielding Specifications, LBJ EC 1137 & 1138 Radiographic Replacement June 9, 2025

Shielding specifications report for the radiographic equipment replacement in rooms EC 1137 and 1138 at the LBJ Hospital.

This report is generated due to the replacement of the radiographic units located in the Emergency Center, Room 1137 and Room 1138 at the Lyndon B. Johnson Hospital, 5656 Kelley St, Houston, TX 77026. The purpose of this report is to provide the structural shielding design specifications for the new radiographic machine installation.

Description of the rooms to be shielded:

Room EC 1137 measures 18’33/8” x 14’815/16”. The room is adjacent to a patient waiting area on the north, room EC 1138 on the south, a public corridor and the technologist area on the east, and a public corridor on the west.

Room EC 1138 measures 16’47/8” x 14’815/16”. The room is adjacent to room EC 1137 on the north, two exam isolation rooms on the south, a registration office on the east and a public corridor on the west.

The EC department is located on Level 1 of the hospital building. The floor above (Level 2) is occupied by offices and other hospital spaces.

The following conditions apply:

(NOTE: if any of these conditions are incorrect or underestimate the workload, please bring this to the attention of the Medical Physicist immediately so that a corrected report can be issued):

1. Shielding design specifications were based on the Philips equipment layout dated 7/22/2024, provided by Tarek Rahhal, Senior Project Manager at Harris Health.

2. There is currently lead shielding installed in the room, however this report reassesses the shielding requirements based on the specifications of the new radiographic units.

3. The NCRP Report 147: Structural Shielding Design for Medical X-ray Imaging Facilities, was used as the guideline for the shielding design calculations.

4. Shielding design specifications are intended for one radiographic unit with one wall bucky in each room. The location of the new wall bucky will remain the same as the current wall bucky.

5. This shielding analysis and radiation safety assessment is based on an estimated weekly workload of 125 patients. This is a very conservative workload assumption (selected to be high).

6. Radiation scatter and primary radiation per patient were assigned according to the NCRP Report 147 recommendations for radiographic procedures, including table and wall bucky imaging.

7. Design criteria are based on the following requirements of the State of Texas:

a. Shielding for uncontrolled areas are based on the State of Texas

Administrative Code Title 25 Part 1 Chapter 289 Subchapter E Rule §289.231(o)(1)(A) & (B) which states the TEDE to individual members of the public from exposure to radiation from radiation machines does not exceed

0.5 rem (5 mSv) in a year, exclusive of the dose contribution from background radiation, exposure of patients to radiation for the purpose of medical diagnosis or therapy, or to voluntary participation in medical research programs; and (B) the dose in any unrestricted area from registered external sources does not exceed 0.002 rem (0.02 mSv) in any 1 hour.

b. Shielding for controlled areas is based on the State of Texas Administrative Code Title 25 Part 1 Chapter 289 Subchapter E Rule §289.231(m)(1)(A) which states that the registrant shall control the occupational dose to individuals to an annual TEDE of not more than 5 rems (0.05 Sv).

c. Recommended shielding is additionally designed for protection to conservatively low levels necessary to meet the spirit of the State of Texas Statute §289.231(l) which states that the registrant shall use, to the extent practical, procedures and engineering controls based upon sound radiation protection principles to achieve occupational doses and public doses that are ALARA. An ALARA target of 5 mSv per year for occupational radiation workers is used in many clinics and was applied in this design. An ALARA target of 1 mSv per year is recommended for members of the public and is used in the design provided in this report.

8. All shielding recommendations are minimum thickness requirements. Shielding may be thicker, if desired.

9. Unless otherwise noted, all lead shielding for walls is to extend from the floor to at least seven (7) feet above the floor.

10. All leaded gypsum wallboard (sheetrock) must be installed with an overlapping flap or strip of equivalent-thickness lead between sections to seal the junctions.

11. All areas of any wall under the seven (7) feet limit that have holes (as for mounting electric boxes or telephone connections etc.), must have the boxes shielded on the back with a patch at least 1” larger on each side than the hole. For the intake grills of air ducts, shield the opposite and surrounding walls of the air-duct at the level of the grill. For solid concrete columns, no extra lead shielding is needed. Call the consultant physicist at 713-500-7671 if there are any questions on shielding any such areas.

12. Lead caps for nails or screws used to hang sheetrock are not necessary.

13. All windows in the room must have the same lead thickness equivalent to the walls, unless otherwise specified.

14. All door and window frames must have the same lead thickness equivalent to that of the door or window.

Recommended shielding:

The diagrams below specify the shielding requirements for rooms EC 1137 and EC 1138.

- Doors indicated by the green line require 1/32-inch lead thickness.

- Walls indicated by the red line require 1/16-inch leaded sheetrock.

- The Control Room Window must have the same lead-equivalent thickness as the

Control Room wall.

- The ceiling and floor do not require shielding.

PLEASE NOTE:

- Rooms EC 1137 and EC 1138 have lead shielding currently in the walls, doors, and control room windows. If the existing shielding is penetrated or damaged during construction, shielding has to be corrected following the specified lead thickness as shown in this report.

- It is strongly recommended to contact the Medical Physicist to conduct a visual inspection of the shielding installed prior to closing up the walls in the room. The visual inspection allows to identify discrepancies in the shielding and correct them before finalizing the walls.

Reviewed and approved by:

Patricia Svolos, Ph.D., DABR Radiation Safety Officer, Lyndon B. Johnson Hospital UT Medical Physics Service Group University of Texas Health Science Center at Houston Texas License FMP02000128 Email: patricia.t.svolos@uth.tmc.edu Phone: 713-500-7656 mailto:patricia.t.svolos@uth.tmc.edu

CONTRACT DOCUMENTS

AUGUST 1, 2025

LBJ RADIOGRAPHIC SYS FILM

PROJECT NO. 2321.07

SUMMARY 01 10 00 - 1/3

SECTION 01 10 00 - SUMMARY

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section Includes:

1. Work covered by Contract Documents.

2. Work performed by Owner.

3. Contractor's use of site and premises.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and Drawing conventions.

1.3 DEFINITIONS

A. Work Package: A group of specifications, drawings, and schedules prepared by the design team to describe a portion of the Project Work for pricing, permitting, and construction.

1.4 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and includes, but is not limited to, the following:

1. Replacement of radiographic equipment in two imaging rooms. Renovation of control room.

Provide finish upgrades to Harris Health Standard. and other Work indicated in the Contract Documents.

1.5 WORK PERFORMED BY OWNER

A. Cooperate fully with Owner, so work may be carried out smoothly, without interfering with or delaying Work under this Contract or work by Owner. Coordinate the Work of this Contract with work performed by Owner.

1.6 CONTRACTOR'S USE OF SITE AND PREMISES

A. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Driveways, Walkways and Entrances: Keep driveways, parking garage, loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

B. Condition of Existing Building: Maintain portions of existing building affected by construction operations in a weathertight condition throughout construction period. Repair damage caused by construction operations.

SUMMARY 01 10 00 - 2/3

C. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.7 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy Project site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Owner and approval of authorities having jurisdiction.

2. Notify Owner not less than 72 hours in advance of activities that will affect Owner's operations.

1.8 WORK RESTRICTIONS

A. Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets, work on public streets, rights of way, and other requirements of authorities having jurisdiction.

B. On-Site Work Hours: Limit work to hours approved by Owner. Work hours may be modified to meet Project requirements if approved by Owner and authorities having jurisdiction.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging for temporary utility services according to requirements indicated:

1. Notify Owner not less than two days in advance of proposed utility interruptions.

2. Obtain Owner's written permission before proceeding with utility interruptions.

D. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than two days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

E. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances on Project site is not permitted.

F. Employee Identification: Provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

G. Employee Screening: Comply with Owner's requirements for drug and background screening of Contractor personnel working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.9 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

SUMMARY 01 10 00 - 3/3

B. Division 00 Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

D. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

This page intentionally left blank

SUBSTITUTION PROCEDURES 01 25 00 - 1/3

SECTION 01 25 00 - SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

1.3 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed

Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

1.4 ACTION SUBMITTALS

A. Substitution Requests: Submit documentation identifying product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form provided in Project Manual.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from

ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

SUBSTITUTION PROCEDURES 01 25 00 - 2/3

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Architect will notify Contractor through Construction Manager of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's

Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.6 PROCEDURES

A. Submit Substitution Requests with clearly defined “Cause” in compliance with this specification section.

1. If a Substitution request is approved, compliance with Section 01 33 00 “Submittal

Procedures” is required, in addition to specific submittal requirements specified in individual specification sections.

1.7 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution during the bidding period, up until seven days prior to the date of bid opening. Once the project has been bid, submit requests for substitution for cause immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

SUBSTITUTION PROCEDURES 01 25 00 - 3/3

PART 2 PRODUCTS (NOT USED)

SUBSTITUTION REQUEST

BIDDING PHASE

PROJECT: 2321.07 LBJ - Radiographic Sys Film

TO (ARCHITECT): FROM (BIDDER):

O’Connell Robertson

HEREBY REQUESTS ACCEPTANCE OF THE FOLLOWING PRODUCT OR SYSTEMS AS A

SUBSTITUTION IN ACCORD WITH PROVISIONS OF THE BIDDING DOCUMENTS:

1. SPECIFIED PRODUCT OR SYSTEM:

Substitution request for (Generic Description):

Specification Section No. Article(s) Para(s)

2. SUPPORTING DATA:

Product data for proposed substitution is attached (description of product, reference standards, performance and test data).

Sample is attached Sample will be sent if requested

3. QUALITY COMPARISON:

SPECIFIED PRODUCT SUBSTITUTION

Name,brand:

Catalog No.:

Manufacturer:

Vendor:

Significant variations:

Maintenance Service Available: ☐ yes ☐ no

Spare Parts Source:

4. PREVIOUS INSTALLATIONS:

Identification of similar projects on which proposed substitution was used: (Attach list) Project: Architect:

Address: Owner:

Date Installed:

5. REASON FOR NOT GIVING PRIORITY TO SPECIFIED ITEMS:

6. EFFECT OF SUBSTITUTION:

Proposed substitution affects other parts of Work: No Yes (If yes, explain)

Substitution requires dimensional revision or redesign of structure or M & E Work:

No Yes (If yes, attach complete data.)

7. BIDDER'S/SUPPLIER'S STATEMENT OF CONFORMANCE OF PROPOSED SUBSTITUTION TO

CONTRACT REQUIREMENT:

I/we have investigated the proposed substitution. I/we:

believe that it is equal or superior in all respects to specified product, except as stated above; and will provide the same warranty as specified for specified product; and have included complete implications of the substitution; and will pay redesign and other costs caused by the substitution which subsequently become apparent; and will pay costs to modify other parts of the Work as may be needed, to make all parts of the Work complete and functioning resulting from the substitution.

warrant and represent to the Owner and the Architect that the proposed substitution does not infringe on any patents or other rights held by others, or that a license has been or will be obtained timely from the holders of such rights for the use of the substitute as proposed; and acknowledge that by accepting this substitution neither the Architect nor the Owner makes any warranty or representation to the Contractor or any Subcontractor regarding the existence or potential for such infringement.

Bidder/Supplier: Date:

By:

Answer all questions and complete all blanks - use "NA" if not applicable.

REVIEW AND ACTION:

☐ Substitution Approved – Make submittals in accordance with Specification Section 01 25 00 “Substitution Procedures”

☐ Substitution approved as noted – Make submittals in accordance with Specification Section 01 25 00 “Substitution Procedures”.

☐ Substitution rejected – Use specified materials.

☐ Substitution request received too late – use specified materials.

Architect/Engineer Signature Date

SUBSTITUTION REQUEST

AFTER EXECUTION OF CONTRACT

PROJECT: 2321.07 LBJ - Radiographic Sys Film

TO (ARCHITECT): FROM (CONTRACTOR):

O’Connell Robertson

HEREBY REQUESTS ACCEPTANCE OF THE FOLLOWING PRODUCT OR SYSTEMS AS A

SUBSTITUTION IN ACCORD WITH PROVISIONS OF DIVISION ONE OF SPECIFICATIONS:

1. SPECIFIED PRODUCT OR SYSTEM:

Substitution request for (Generic Description):

Specification Section No. Article(s) Para(s)

2. SUPPORTING DATA:

Product data for proposed substitution is attached (description of product, reference standards, performance and test data).

Sample is attached Sample will be sent if requested

3. QUALITY COMPARISON:

SPECIFIED PRODUCT SUBSTITUTION

Name,brand:

Catalog No.:

Manufacturer:

Vendor:

Significant variations:

Maintenance Service Available: ☐ yes ☐ no

4. PREVIOUS INSTALLATIONS:

Identification of similar projects on which proposed substitution was used: (Attach list)

Project: Architect:

Address: Owner:

Date Installed:

5. REASON FOR NON-AVAILABILITY OF SPECIFIED ITEM:

Attach affidavit, certification or other data as proof of non-availability.

Strikes Discontinuance of production Lockouts Proven shortage Bankruptcy Similar occurrences (explain below)

6. EFFECT OF SUBSTITUTION:

Proposed substitution affects other parts of Work: No Yes (If yes, explain)

Substitution changes Contract Time: No Yes Add/Deduct day

Substitution requires dimensional revision or redesign of structure or M & E Work:

No Yes (If yes, attach complete data.)

Saving or credit to Owner, if any, for accepting substitution: $

7. CONTRACTOR'S STATEMENT OF CONFORMANCE OF PROPOSED SUBSTITUTION TO

CONTRACT REQUIREMENT:

I/we have investigated the proposed substitution. I/we:

☐ believe that it is equal or superior in all respects to specified product, except as stated above;

☐ will provide the same warranty as specified for specified product;

☐ have included complete cost data and implications of the substitution;

☐ will pay redesign and special inspection costs caused by the use of this product;

☐ will pay additional costs to other contractors caused by the substitution;

☐ will coordinate the incorporation of the proposed substitution in the Work;

☐ will modify other parts of the Work as may be needed, to make all parts of the Work complete and functioning;

☐ waive future claims for added cost to Contract caused by the substitution;

☐ warrant and represent to the Owner and the Architect that the proposed substitution does not infringe on any patents or other rights held by others, or that a license has been or will be obtained timely from the holders of such rights for the use of the substitute as proposed; and acknowledge that by accepting this substitution neither the Architect nor the Owner makes any warranty or representation to the Contractor or any Subcontractor regarding the existence or potential for such infringement.

Contractor: Date:

By:

Answer all questions and complete all blanks - use "NA" if not applicable.

ARCHITECT'S REVIEW AND ACTION:

☐ Substitution Approved – Make submittals in accordance with Specification Section 01 25 00 “Substitution Procedures”

☐ Substitution approved as noted – Make submittals in accordance with Specification Section 01 25 00 “Substitution Procedures”.

☐ Substitution rejected – Use specified materials.

☐ Substitution request received too late – use specified materials.

Architect/Engineer Signature Date approval from the A/E.

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 1/2

SECTION 01 26 00 - CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing Contract modifications.

1.3 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710.

1.4 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by Architect are not instructions either to stop work in progress or to execute the proposed change.

2. Within 10 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

e. Quotation Form: Use forms acceptable to Architect.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the Contract, Contractor may initiate a claim by submitting a request for a change to Architect.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

CONTRACT MODIFICATION PROCEDURES 01 26 00 - 2/2

6. Comply with requirements in Section 01 25 00 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

7. Proposal Request Form: Use form acceptable to Architect.

1.5 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request (PR), Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.6 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 PRODUCTS (NOT USED)

PAYMENT PROCEDURES 01 29 00 - 1/4

SECTION 01 29 00 - PAYMENT PROCEDURES

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.3 DEFINITIONS

A. Schedule of Values: A statement furnished by Contractor allocating portions of the Contract Sum to various portions of the Work and used as the basis for reviewing Contractor's Applications for Payment.

1.4 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to Architect at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of Architect.

c. Architect's Project number.

d. Contractor's name and address.

e. Date of submittal.

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Arrange the schedule of values in tabular form, with separate columns to indicate the following for each item listed:

a. Related Specification Section or division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value of the following, as a percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent. Round dollar amounts to whole dollars, with total equal to Contract Sum.

1) Labor.

2) Materials.

3) Equipment.

4. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

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5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

6. Overhead Costs, Proportional Distribution: Include total cost and proportionate share of general overhead and profit for each line item.

7. Temporary Facilities: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

8. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

9. Schedule of Values Revisions: Revise the schedule of values when Change Orders or Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.5 APPLICATIONS FOR PAYMENT

A. Each Application for Payment following the initial Application for Payment shall be consistent with previous applications and payments, as certified by Architect and paid for by Owner.

B. Payment Application Times: The date for each progress payment is indicated in the Owner/Contractor Agreement. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

1. Submit draft copy of Application for Payment seven days prior to due date for review by

Architect.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following previous Application for Payment, whether or not payment has been received. Include only amounts for work completed at time of Application for Payment.

3. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

4. Indicate separate amounts for work being carried out under Owner-requested project acceleration.

E. Stored Materials: Include in Application for Payment amounts applied for materials or equipment purchased or fabricated and stored, but not yet installed. Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, evidence of transfer of title to Owner, and consent of surety to payment for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation; do not include overhead and profit on stored materials.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of date of previous

Applications for Payment.

b. Value of previously stored materials put in place after date of previous Application for

Payment and on or before date of current Application for Payment.

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c. Value of materials stored since date of previous Application for Payment and remaining stored as of date of current Application for Payment.

F. Transmittal: Submit one signed and notarized pdf file of each Application for Payment to Architect by a method ensuring receipt.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Submit final Application for Payment with or preceded by conditional final waivers from every entity involved with performance of the Work covered by the application who is lawfully entitled to a lien.

5. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

H. Include the following with each Application for Payment:

1. Construction progress schedules, revised and current, as specified in Section 01 33 00 –

Submittal Procedures.

2. Periodic Construction Photographs, as specified in Section 01 32 33 “Photographic

Documentation.” Provide number of photos required to substantiate completed Work, as well as photographs of procured stored materials.

3. Affidavits attesting to off-site stored products.

4. As stipulated in the Agreement, submit partial release of liens from major Subcontractors and vendors.

I. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule (preliminary if not final).

4. Products list (preliminary if not final).

5. Schedule of unit prices.

6. Submittal schedule (preliminary if not final).

7. List of Contractor's staff assignments.

8. List of Contractor's principal consultants.

9. Copies of building permits.

10. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

11. Initial progress report.

12. Report of preconstruction conference.

J. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

a. Complete administrative actions, submittals, and Work preceding this application, as described in Section 01 77 00 "Closeout Procedures."

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2. This application shall reflect Certificate(s) of Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

K. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Certification of completion of final punch list items.

3. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

4. Updated final statement, accounting for final changes to the Contract Sum.

5. AIA Document G706.

6. AIA Document G706A.

7. AIA Document G707.

8. Evidence that claims have been settled.

9. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

10. Final liquidated damages settlement statement.

11. Proof that taxes, fees, and similar obligations are paid.

12. Waivers and releases.

PART 2 PRODUCTS (NOT USED)

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1/8

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project, including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Web-based Project management software package.

6. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

1.3 DEFINITIONS

A. BIM: Building Information Modeling.

B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.4 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses, cellular telephone numbers, and e-mail addresses. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1. Post copies of list in Project meeting room, in temporary field office, and in prominent location in each built facility. Keep list current at all times.

1.5 GENERAL COORDINATION PROCEDURES

A. Information Exchange: Architect uses Newforma for Construction Administration information exchange with the Contractor, including RFIs, Submittals, Proposed Change Orders and Change Order Requests.

B. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2/8

construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results, where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

C. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

1.6 COORDINATION DRAWINGS

A. Coordination Drawings, General: Prepare coordination drawings according to requirements in individual Sections, and additionally where installation is not completely indicated on Shop Drawings, where limited space availability necessitates coordination, or if coordination is required to facilitate integration of products and materials fabricated or installed by more than one entity.

1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and resolve conflicts. Do not base coordination drawings on standard printed data. Include the following information, as applicable:

a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare sections, elevations, and details as needed to describe relationship of various systems and components.

b. Coordinate the addition of trade-specific information to coordination drawings in a sequence that best provides for coordination of the information and resolution of conflicts between installed components before submitting for review.

c. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems.

d. Indicate space requirements for routine maintenance…