12-25-28 SCOPE~SPECIFICATIONS.docx
DOCX document 18 KB Posted
- Solicitation number
- BC-BID-25-28
- Issued by
- Bergen County, New Jersey
About this file
This document is a bid specification for the County of Bergen, New Jersey, and its Cooperative Pricing System Members, seeking a contract for the purchase and installation of snow equipment, parts, accessories, hydraulics, and controls. The solicitation is for a one-year open-end contract with an option for a second-year renewal, covering thirty separate manufacturers' snow equipment brands. Bidders may submit proposals for any or all line items, with the potential for multi-vendor awards divided by north, central, and south sections of the state.
The bid allows vendors to offer pricing through set price lists, percentage discounts off pricing lists, or catalogs, along with labor rates for installation and repair services. Only original equipment manufacturer's parts will be accepted, with exceptions for plow blades and shoes meeting specific specifications. Vendors must provide current catalog pricing, be direct dealers for the items bid, and deliver all new equipment with manuals. Parts must be expedited within 72 hours, and all invoices must reference the County Cooperative (NJCPA) name and bid number. The County will award contracts to responsible and responsive bidders offering the highest discounts and most timely response times for each state section.
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Text version
SPECIFICATIONS
PURCHASE AND/OR INSTALLATION OF
SNOW EQUIPMENT, PARTS, ACCESSORIES, HYDRAILICS AND CONTROLS
It is the intent of this bid specification to establish the terms and conditions to provide the County of Bergen and its Cooperative Pricing System Members, with a one (1) year open end contract with the option for a second year, for Purchase & Installation of Snow Equipment as well as Parts, Accessories and Hydraulics and Controls discount pricing
Vendors are permitted to offer a set pricing list, percentage discounts off pricing list or catalogs as well as offer labor rates for any installation or repairs work.
A. Snow Equipment – Including but not limited to Plows, Salters/Spreaders: % Discount B. Parts, Accessories, Hydraulics and Controls – % Discount C. Installation & Repair – Labor Rates *Note the County shall not be charged pick/up or delivery charges.
All equipment, parts, accessories as well as hydraulics and controls offered and delivered under the contract must be new and equal in every respect. Any item considered to be a normal replacement shall be covered under this contract. All blades and edges are to be standard Highway Punch.
It has been determined that in the best interest of the County only original equipment manufacturer’s parts shall suffice. No after-market parts shall be accepted with exception of plow blades and plow shoes that meet the manufacturers’ specifications.
The following is a list of the manufacturers of the County’s and Coop members snow equipment. Bids will be solicited for thirty (30) separate manufacturers. A multi-vendor award is deemed in the best interest of the County and Coop members and may be awarded by north, central and south sections. Bidders may bid on any or all line items manufacturers’ brands and may be awarded contracts for more than one item. The County will award a contract to the respective bidder for each manufacturer who is deemed responsible and responsive and provides the highest discount off list prices for that manufacturer’s brand as well as proximately to timely response time for each section of the state.
The bidder shall submit a current catalog pricing or set price list for all items that are awarded. Vendors will be permitted to update pricing once in a 12-month period.
The bidder shall submit documentation that they are a direct dealer for each item bid, with exception of blades and shoes, to which they will provide documentation that the product is of equivalent quality to the manufacturers supplied equipment.
All NEW equipment provided must have manuals provided.
All parts requested to be delivered to County or member location shall be expedited within a 72-hour period for stock items.
The vendor’s invoices or quotes MUST show the County Coop name (NJCPA) and bid number and resolution. All invoices shall be sent to using agency that placed the order.
All quotes and pricing therein shall be F.O.B Destination.
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