12-2. Specifications and Requirements - Refrigerant Recovery Machine for BCT Bus Fleet (FTA).docx
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- Attached to
- Refrigerant Recovery Machine (FTA)
- Solicitation number
- MTD0515261236
- Issued by
- Broward County, Florida
About this file
This is a Specifications and Requirements document issued by Broward County Transportation (BCT), a division of Broward County, Florida, for the procurement of refrigerant recovery machines funded through the Federal Transit Administration (FTA). BCT seeks to procure five (5) brand new ROBINAIR 17800C refrigerant recovery machines, or County-approved equivalents, to be used for safely recovering, evacuating, and recharging refrigerants in transit buses during maintenance operations. Each unit must arrive fully installed, assembled, and ready to operate. The machines must meet specific technical requirements, including UL1963 certification, 115VAC 60Hz voltage, operating temperature range of 50 to 105 degrees Fahrenheit, vapor recovery rate of 0.5 lbs./min, and liquid recovery rate of 1 lbs./min. All deliveries must be made to the Broward County Transit Copans Garage, Building 2, Parts Department, located at 3201 W. Copans Road, Pompano Beach, Florida 33069, during normal business hours (Monday through Friday, 7:30 A.M. to 6:00 P.M., excluding County-approved holidays). Vendors may submit requests for approved equal products prior to the solicitation due date of May 20, 2026, at 5:00 P.M. EST for County consideration and determination.
The contract requires delivery on a FOB Destination basis, with all labor, shipping, delivery, offloading, and associated costs to be included in the unit price; no additional charges are permitted. The successful vendor must provide a one-year manufacturer's warranty for labor and a two-year warranty for parts, with documentation provided in the County's name at delivery. Invoicing requirements include submission of legible invoices containing company information, purchase order number, invoice details, quantity, description, unit pricing, and total amount due prior to payment processing. The project will be awarded to a single vendor, and vendors must submit product data sheets and supporting documentation for any proposed substitutes or equivalents for County approval at the discretion of the Project Manager.
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SPECIFICATIONS AND REQUIREMENTS
REFRIGERANT RECOVERY MACHINE FOR BCT BUS FLEET (FTA)
1. SCOPE:
1.1. Broward County Transportation (BCT) is seeking a vendor to supply and deliver brand new refrigerant recovery machines to safely recover, evacuate, and recharge multiple refrigerators, all in one continuous operation during the maintenance of transit buses. Vendor shall submit bids in compliance with the following specifications and product details.
2. PRODUCT DETAIL:
2.1. The following parts, or County-approved equal, shall be furnished and delivered.
| Part Number |
| Description |
| Quantity |
| 17800C |
| ROBINAIR 17800C |
· UL1963 certified
· Voltage – 115VAC, 60Hz
· Operating Temp Range – 50 to 105 degrees F (11 to 41 degrees C)
· Recovery Rate – Vapor 0.5 lbs./min and liquid 1 lbs./min
· Vacuum Pump – 5.0 cfm at 60 Hz
· Hose Length – 18 ft. (5.5m)
· Recycling Filter 300 lbs. refrigerant capacity
· Dimensions 47” H X 26” W X 30” D
· Weight 280 lbs. (without tank)
· External Cylinder – 637335046269
· Operators Manual
· Service Center Listing Sheet
· Vacuum Pump Oil MSDS Sheet
· Compressor Oil MSDS Sheet
· EPA Registration Sheet
· Calibration Weight
· ¼” Flare Hose Set
· 50lb ¼” Flare Fitting Refrigerant Tank
· Warranty – One Year for labor and two (2) years for parts
2.2. County may consider products as “equivalent or better,” in the discretion of County’s Project Manager. The vendor shall submit the product data sheet, and any supporting documentation related to data on the product being requested as approved equal, along with warranty information. The approval or acceptance of “equivalent or better” will be in County’s sole discretion. Unapproved substitutes of any kind will not be permitted. Project will be awarded to one vendor.
3. WARRANTY AND GUARANTEE:
3.1. Parts shall be guaranteed to be free from defects in quality, design, and/or materials and workmanship for a period of one (1) year. A copy of the manufacturer's warranty for one (1) year for labor and two (2) years for parts shall be in the County’s name and provided at time of delivery.
4. DELIVERY:
4.1. All Refrigerant Recovery Machines shall arrive fully installed/assembled and ready to operate as an essential condition of this contract.
4.2. Delivery shall be by FOB Destination. Delivery charges and all other costs shall be inclusive of the price. No other charges will be allowed.
4.3. Delivery must be made during normal business hours, Monday through Friday, 7:30 A.M. to 6:00 P.M., except County approved holidays.
4.4. Delivery must be made to:
Broward County Transit Copans Garage Building 2, Parts Department 3201 W. Copans Road Pompano Beach, FL 33069
5.INVOICING:
Vendor shall submit a legible copy of the invoice before payment(s) can be made. At a minimum, the invoice must provide the following information:
Company Name, Address, and Contact County Bill to Name and Contact Information County Purchase Order Number Invoice Number and Date Date of Delivery Quantity Description of Purchase Pricing Per Unit of Purchase Total Amount Due
5.1. Problems regarding billing or invoicing shall be directed to the Using Agency as listed in the Purchase Order.
END OF SPECIFICATIONS AND REQUIREMENTS
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