12-18297 DTMB Addendum 1 - 2024-12-10.pdf

`DTMB-0414 (Rev 12/17)

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

CONSTRUCTION PRE-BID ADDENDUM NO. 1

This form identifies an Addendum to Bidding Documents, and incorporates interpretations or clarifications, modifications, acceptance of proposed “or equal” materials, and other information into the Bidding Documents. Addenda will be numbered by the Professional and distributed through www.michigan.gov/SIGMAVSS as an attachment.

TO:

ALL BIDDERS

DATE ISSUED

12/9/2024

PROJECT NAME

Heart of the Great Turtle Island / Gchi Mshiikenh Deh Minising

FILE NUMBER

751/18297.ABG

PROFESSIONAL

Beckett & Raeder, Inc.

PROJECT DIRECTOR

Alan Goschka

BID OPENING DATE:

12/18/2024 at 2:00 p.m.

ADDENDUM ITEMS:

Pre-Bid Walk Through Notes:

1. Substantial Completion Date: July 15, 2026.

2. Final Completion Date: August 14, 2026.

3. Construction Contract Award anticipated on February 15, 2025

Bidder Question:

Q: Will the site be closed for the duration of construction?

A: Yes, the site will be closed at the access road on Boulevard Drive for the duration of construction.

Q: Is an archeological investigation required?

A: The Contractor shall notify the DNR archeologist at least 14 days prior to any excavation activities so that the archeologist can be onsite to monitor the excavation.

Q: Can the limits of construction be expended?

A: No, the cedar trees are sacred to the Sault Ste. Marie Tribe of Chippewa Indians. The limits of tree removal may not be expanded without approval from the MDNR. The Contractor may conduct minimal selective limbing with MDNR approval and supervision.

Other Items – For Information Only:

1. Pre-Bid Sign-In Sheet is attached.

2. Mandatory Pre-Bid Meeting Agenda is attached

End of Pre-Bid Addendum No. 1

ACKNOWLEDGEMENT: This Addendum must be acknowledged by the Bidder in the space provided in the Bid Summary and Bid Form. Failing to acknowledge Addenda may be cause for the Bid to be rejected. Addenda will become part of the Contract Documents.

PROFESSIONAL: Chris DeGood, P.E., Beckett & Raeder, Inc. DATE: 12/9/2024

APPROVED BY:

Alan Goschka

PROJECT DIRECTOR: DATE 12/10/2024

Mandatory Pre-Bid Meeting Agenda

Project: MDNR – Heart of the Great Turtle Island – Learning Commons/Powwow Grounds File No: 751/18297.ABG Date: December 6, 2024, 1:30pm

A. Introductions

1. Owner’s Representatives – DNR, DTMB

2. PSC’s Representatives – Beckett & Raeder, Inc

B. Sign-in Sheet – Please sign for evidence of attendance. Note: You must sign in under the same name as the company submitting the bid. An individual is only permitted to represent one bidder at a mandatory Pre-Bid Conference.

C. Any answers provided at this meeting are considered clarifications of the bidding documents and are not intended to change them. If a point or concern raised during this meeting is deemed by the PSC and Owner to require a change to the bidding documents, such change will be reflected by the issuance of an addendum.

D. Project description – Provide all material, equipment, labor and services required for the construction of a new Learning Commons building, Powwow Grounds restroom building and pavilion structures, and associated site and utility work as indicated in the drawings and specifications dated November 20, 2024.

E. Bid Submission

1. Bid due date – Wednesday, December 18, 2024 at 2:00 pm

2. Bids must be submitted electronically through the SIGMA website as listed at the top of the Bid Summary Form in the Project Manual.

3. For assistance with SIGMA VSS, you may contact the SIGMA Help Desk as listed in the Project Advertisement.

4. If you are having SIGMA issues, please also e-mail Anne Watros and Don Klein from the DTMB Contracting Section as instructed in the Project Advertisement.

F. Bid Package:

1. Refer to Project Manual, Section 00100 – Instructions to Bidders, Bid Checklist

a) Bid Summary Form (signed and completed).

b) Bid Schedule of Unit Cost Prices – include $100,000.00 allowance along with

$50,000.00 utility allowance as listed in the base bid amount.

c) Schedule of Alternatives – water service to Powwow Grounds

d) Schedule of Change Order Prices – numerous items listed – see Article 7

e) Qualified Disabled Veteran (QDV) Business Representation Form (if applicable).

f) Certification of a Michigan Based Business Form (projects over $100,000).

g) Bid Security in the amount of 5% of Base Bid Price.

G. Michigan Preferences - All contractors and suppliers are encouraged to use Michigan products and recycled and/or environmentally friendly products whenever possible where price, quality and performance are equal to, or superior to non-Michigan products.

H. Contract Time of Completion and Liquidated Damages

1. Refer to Project Manual, Section 00500 – Article 4.

2. Contract Time: Notice-to-Proceed issued approximately March 1, 2025 with

Substantial Completion by July 15, 2026.

3. A detailed project schedule is required from the Contractor at the start of the work.

4. Work of all trades as specified in the Contract Documents must be Substantially

Completed within the contract time, except for minor replacement, correction, or adjustment items which do not interfere with the complete operation and utilization of all parts of the Contract Work.

5. This Contract Time is of the essence and liquidated damages for each Calendar Day that expires after this Substantial Completion of the entire Work will be in the amount of $1,000.00/day.

I. Permits

1. The Contractor is responsible for obtaining and paying for all permits required by

LARA and or any other agency as required.

2. The Contractor is responsible for scheduling all inspections.

J. Jobsite Superintendent

1. Superintendent must be an employee of the Contractor, be competent for the work to be performed on this project and shall have the authority of the construction company to make on-site decisions.

2. Superintendent is required to be on-site, 100% of the time, whenever work is occurring even if work is being performed by a sub-contractor.

K. Prevailing Wage Rates

1. Refer to Project Manual, Appendix III.

2. Prevailing wage rates ARE required for the project.

3. See attached Davis Bacon prevailing wage rate document.

L. Questions

1. Questions must be emailed to Christy Summers at csummers@bria2.com no later than 12:00pm local time on December 11, 2024.

2. Questions received after this time and date will not be addressed.

M. Site Tour – consider this as your only opportunity to walk the site before bidding.