12-1 RFP-2026-41GH Instructional PD.pdf

Gallup-McKinley County Schools

Procurement Office P.O.

Box 1318

Gallup, New Mexico 87305-1318

REQUEST FOR PROPOSAL

Instructional Professional Development &

Curriculum Support Services

District Wide, PreK-12

Multi-Year Agreement

No. RFP-2026-41GH

Commodity Code(s): 92405, 92416, 92435, 92460

GMCS Website: www.gmcs.org

Mailing Address: Physical Address: Contact:

P.O. Box 1318

Gallup, NM 87305

640 S. Boardman Dr.

Gallup, NM 87301

Gregory Hudson

Procurement & Business Service Buyer

(505) 721-1076 ghudson@gmcs.org

Notes:

Closing Date: May 12, 2026 F.O.B. Point: DESTINATION

Closing Time: 2:00 PM (Local) Terms: Net 30 unless otherwise stated

Issue Date: April 10, 2026

TEAMS Online Meeting

Pre-Proposal Conference

April 21, 2026, 10:00 AM Attendance is Optional but highly recommended.

GALLUP-MCKINLEY COUNTY SCHOOLS

P.O. BOX 1318

GALLUP, NEW MEXICO 87305-1318

(505) 721-1000

SPECIAL CONDITIONS

RFP-2026-41GH

1. TERM: The intent of this solicitation is to provide services for one (1) year to commence Date of

Award through June 30, 2027. The District reserves the right to renew this agreement for an four

(4) additional, automatic, one (1) year periods in accordance with the General Terms and

Conditions. The total term of this agreement shall not exceed four (4) years. The final term shall end June 30, 2030.

2. WORK TO BE DONE: The work to be performed under this contract and in accordance with the

Scope of Work, include coaching, consultation, professional development, and other related support services onsite or in-person for District instructional staff for all grade levels for the identified areas of need. A hybrid model is acceptable for some services within the scope of work.

3. PREFERENCE: No Preference (Resident or Resident Veteran’s Preference) shall be applied for this solicitation as this procurement involves the use of Federal funds, §13-1-21, NMSA 1978.

4. PAYMENTS: In accordance with §13-1-158 NMSA 1978, payments to the Contractor will be made based upon services completed, invoiced and verified by appropriate GMCS staff.

Prepayments and fixed payment plans are not permitted.

a. All invoices for professional development/training services must include supporting documentation, including objectives, an agenda and sign-in sheet(s). Failure to provide required documentation shall be cause for the District not to honor the invoice

5. PRICE ADJUSTMENT (SERVICES): Requests for price escalation for fixed fee schedules are permitted only at the anniversary date of the award for economic adjustments agreed upon by both parties. Requests for price escalation must be submitted no less than 60 days prior to the contract renewal date. Failure to submit a request with the required advance notice may result in denial of the request.

6. PURCHASE ORDERS: ALL SERVICES AND MATERIALS PROVIDED MUST HAVE A

VALID PURCHASE ORDER (SIGNED). The Vendor shall be responsible that no orders are accepted without an authorized GMCS Purchase Order number. All Purchase Orders are for a one time purchase and may NOT be reused. Failure to comply with this paragraph shall be cause for the District not to honor the invoice.

SCOPE OF WORK

RFP-2026-41GH

I. INTRODUCTION

A. Gallup-McKinley County School District (GMCS or the District) is soliciting proposals for an agreement with a single contractor to provide curriculum and instructional professional development, training, coaching, consultation, and related support services, on an ongoing basis, as more particularly presented in Section II, Required Services.

B. GMCS anticipates exceeding $60,000 in expenditures for in-scope services in FY26/27

Actual budget is not yet determined and is dependent on unique site-based needs and appropriations. With a vast scope fundings sources may draw from multiple federal, state and operational funds. Expenditures for similar in-scope services in FY 25/26 exceeded

$2,000,000. No minimum expenditures are expressed or guaranteed.

C. McKinley County has a population of approximately 72,000 residents with approximately

10,000 students enrolled in 33 GMCS schools and programs. The county includes the

Navajo Nation and Zuni Pueblo and the district is geographically the largest school district in New Mexico covering 4857 square miles. More information may be found on our website at www.gmcs.org.

D. GMCS School Staff consist of a total of 33 School Deans, 900 Teachers, 42 Principals and Assistant Principals, 100 Special Education Staff, 4 Assistance Superintendents, 4

Directors of Instruction, 1 Director of Special Education and 1 Director of Cultural

Education.

E. Questions/Clarifications

1. All questions concerning this Request for Proposals (RFP) shall be submitted to the Procurement Manager, through the GMCS online eBidding platform.

2. Only written questions submitted via the GMCS Bonfire portal will be accepted.

Responses to written questions will be through Amendment ONLY, which shall be posted on the GMCS Bonfire portal.

3. Offerors are hereby advised and cautioned that all communication and information shall be obtained ONLY through the Procurement Manager through Bonfire.

Communication with other District employees, officials or Board Members in connection with this solicitation may result in Offeror’s proposal being disqualified.

II. REQUIRED SERVICES

A. Simultaneously instruct on and model BEST teaching practices, classroom management strategies, consistent student engagement, and always embed technology solutions in the coaching and professional development for Layers 1, 2, and 3 of instruction.

1. These services will also be made available to teachers of students identified as

English Language Learners and to support instruction in GMCS’s Home

Language, Heritage Revitalizing and Culture environments (HLC-Navajo, Zuni, and Spanish).

B. Support and sustain Best First Instructional Practices, implementation of GMCS’s district curriculum and YAG (Year-at-a-Glance) and support the understanding and implementation of NM’s Multi Layers of Student Supports when students need an intervention (MLSS-used to be called RTI) at the Layer 1, 2, and 3 levels.

1. Supports will focus on literacy, math, content areas (social studies, science, music, PE) and areas that support student access to the content such as ELL and HLC as well as whole child and Socio-emotional wellbeing (SEL).

2. Vendor will support school staff during PLCs and through site-based coaching to help design strategies that will benefits students in specific settings and sites.

C. Directly aligning and helping schools implement the district-set initiatives and curriculum (e.g., adopted materials and products) that supports all academic and specialized (e.g., ELL; Special Education) areas.

D. Meet with and communicate frequently with district administration to stay focused on district long-term & short-term goals.

E. Provide job-embedded, on-site coaching and training in ELA, math, science, social studies, ELL, Special Education, Home Language and Culture, College and Career Pathway Integration, Digital Citizenship, Music and PE & Athletic/Sports programs.

1. Contractor will not only work with the certified staff, but with instructional assistants, administration, and special education staff to help ensure student improvement efforts are met system wide. Contractor will work with GMCS layer support of our days to provide equitable Professional Development and coaching for all staff.

F. To assist GMCS Curriculum, Instruction, and Assessment department with Professional

Development Trainings: Job Embedded Coaching; Educational Institutes; Sheltered Instructional Models; College and Career Integration, the continuation of the work around Curriculum Design and Planning, Mapping, integration, and aligning of formative assessments; SEL/Mind & Body- Athletic Coach Training & Growth Mindset Implementation; Administrative Coaching.

The awarded contractor will be a partner and consultant for the District Department.

Quotes for services with more specific deliverables will be requested and negotiated with the awarded provider, as those needs are identified.

The scope does not include individualized or leadership professional development for these District Leaders, but rather to partner with them to plan professional development for Teachers and other Instructional Staff.

G. Vendor will research and support GMCS with previous initiatives and purchases

1. Literacy Workstations (Pre-K thru High School)

2. Logic of English – Science of Reading/LETRS (PreK thru 6)

3. Math Fluency Activities and Work Stations (Pre-K thru High School)

4. Science Foundational Activities (Middle and High School)

5. Core Content College and Career Readiness Curriculum Integrations (9-12)

6. Math, ELA, Science Lesson Resources (3-11)

H. Vendor must have a deep understanding of the Common Core Standards and technology integration to make standards come to life in a GMCS classroom. This shall include implementation of:

1. A Pattern of Purposeful Planning for Common Core Classrooms ©

2. Lesson Structure & Design

3. Lesson Delivery: Instructional Techniques & Practices

4. Anchor Charts

5. Questioning

6. Rigor

7. Student Communication

8. Student Engagement Strategies

9. Checking for Understanding

10. Small Group Instruction

11. Differentiation within the Lesson and Beyond

12. Common Assessments & Monitoring Practices

13. Data Driven Instruction curriculum interventions

I. The focus for any GMCS site (school) is varied and based upon the distinct needs of the site. This is where ‘growth-and-sustainability power’ is found; in differentiating for the schools’ individual needs as well as the grade level and individual teachers’ needs as well. Each site is uniquely different, and the vendor must be flexible in their approach so that each campus can grow from where they are.

J. Providers assigned to perform the work must be licensed/certified/endorsed in the appropriate areas, subject or specialty related to the services they are providing (i.e., Special Education license for instructional supports for Special Education teachers).

III. SEQUENCE OF EVENTS – Schedule is subject to change.

Action Responsibility Date/Time (Local Time)

1. Issue RFP District 04/10/2026

2. Pre-Proposal Conference

(Attendance is Optional)

District 04/21/2026 at 10:00 AM

3. Deadline to Submit Written

Questions

Potential Offerors 04/24/2026 at 2:00 PM

4. Response(s) to written questions, via email

Procurement Manager 04/29/2026 by 5:00 PM

5. Intent to Bid – required to submit a proposal

Offerors 04/30/2026 at 5:00 PM

6. Deadline to Submit Proposals Offerors 05/12/2026 at 2:00pm

7. Proposal Evaluation Evaluation Committee 05/13/2026 – 05/20/2026

8. Interviews (if held)

Evaluation Committee TBD

9. Recommendation for Award to

Governing Body

Procurement Manager TBD, June 2026

10. Contract Negotiations District TBD

11. Notice of Award District TBD

12. Protest Deadline Offerors TBD

IV. LIABILITY INSURANCE

A. Contractor shall obtain and maintain throughout the life of this contract, insurance at contractor's expense. Contractor shall name GMCS as additional insured (Certificate

Holder) in regard to General Liability coverage and include an endorsement by the insurer that the policy may not be cancelled nor allowed to lapse without ten (10) days’ notice thereof first being given to GMCS. All policies shall be endorsed to provide GMCS with ten (10) days’ notice prior to any cancellation or lapse in coverage.

B. Worker’s Compensation: The Contractor shall maintain adequate Workman’s

Compensation Insurance with agencies licensed to do business in the State of New

Mexico, for all employees.

C. Other required coverage: The Contractor shall maintain Public Liability and Property

Damage Insurance as shall protect the Contractor and the school district for all claims for damages, personal injury, wrongful death as well as claims for property damages which may arise from work covered under this contract, as such work be performed by anyone directly or indirectly employed the Contractor.

D. Coverage Required: The kinds and amounts of insurance required are as follows:

1. Commercial General Liability Insurance with combined limits of liability for bodily injury or property damage as follows:

$1,000,000 Per Occurrence

$2,000,000 Policy Aggregate

$1,000,000 Products liability/Completed Operations

$1,000,000 Personal and Advertising Injury

$ 50,000 Fire Legal (Damage Rented Premises)

$ 5,000 Medical Payments

Said Policy of insurance must include coverage for contractual liability and all operations performed for the school district by the Contractor.

2. The District shall accept coverage in excess of those limits stated above if successful Contractor carries larger limits.

E. Increased Limits: During the life of the Contract (agreement) the school district may require the Contractor to increase the maximum limits of any insurance required herein.

In the event that the Contractor is so required to increase the limits of such insurance, an appropriate adjustment in the contract amount will be made.

F. Certificates, renewals, and notice of cancellation shall be sent to:

Gallup-McKinley County Schools, Procurement & Business Services Director P.O.

Box 1318, Gallup, New Mexico 87305-1318

V. Response Format and Organization

A. Number of Responses – Only one (1) proposal may be submitted by each individual entity in response to this solicitation.

B. Required Forms or Input Information – Offerors shall upload forms in Portable Document

File (pdf) format and input information which are stated to be required on the GMCS

Bonfire eBidding portal.

C. Optional Forms or Input Information – Offerors may upload forms in Portable Document

File (pdf) format or input information which are optional, but applicable to the Offeror.

D. Proposal Format – Proposals must be printed and limited to thirty (30) of text and/or graphic material. If there is any question as to format requirements they shall be directed to the Procurement Manager for clarification, prior to submittal of documents.

1. Cost Proposal - only one (1) cost proposal is to be submitted. This must be uploaded separately from the Technical Proposal and include information as presented in Section VII. Paragraph C. (page 8).

a. Offerors are cautioned that disclosing cost information in other parts of their proposal, other than where requested to be input/submitted, may result in declaring the proposal as NonResponsive, and will not be evaluated or considered for award.

2. Exclusions from Page Limitation—the Cost Proposal and required or optional forms are excluded from the maximum page count.

3. Non-Conforming Proposal – Any proposal deemed non-conforming by the

Procurement Manager and/or Evaluation Committee Chairperson in regard to format will be considered non-responsive. Offerors shall contact the Procurement

Manager to clarify questions concerning format prior to submission.

VI. EVALUATION

A. Process. The purpose of the evaluation of proposals is to assess the relative merits of the proposals submitted and to make an award to the responsible Offeror(s) whose proposal(s) is/are determined to be the most advantageous to the District, taking into consideration the evaluation factors as set forth below.

1. Point Calculations - All calculations of point standings, including any addition or deduction of points to Offeror submittals shall occur at a meeting of the Evaluation

Committee, with all members in attendance. The Committee’s points for each

Offeror shall be totaled and averaged, and the average translated into a rank score.

The highest rank(ed) Offerors shall be considered for interviews in-person or via an online meeting platform. The District reserves the right to award a contract without holding interviews.

B. Evaluation Criteria

1. Experience/Qualifications: Corporate & Key Personnel

a. Identify the specific individual(s) who will be responsible for work performed as presented in the technical proposal. Provide information that documents key personnel’s qualifications, background, experience, and availability to perform all aspects of the work.

20 Points

2. Technical Approach/Methodology: Extent to which the goods/services offered meet the district’s requirements and preferences.

a. Provide a response to all required services in the requested Scope of Work with a description of the approach and variety of methods used to meet

District needs.

b. Describe your process for addressing the diverse needs of the variety of staff identified in the Scope of Work.

35 Points

3. Capabilities/Performance: Demonstrated performance of proposed services elsewhere in the public sector. Past relationship with the District.

a. Provide evidence and discussion of prior, proven experience as a provider for the scope of work.

20 Points

4. Other Value-Added Services: Offerors are encouraged to thoroughly describe any other value-added services and resources they feel may contribute to the success of the program. These should be identified and listed separate from the response to the Technical Approach.

5 Points

5. Cost Proposal: Costs proposed shall be in direct relationship to the services offered in relation to the Technical Approach.This must be submitted SEPARATE from the Technical Proposal. The following formula will be used to evaluate Cost

Criteria:

20 Points

Lowest Responsive Offer Cost

Offeror’s Points = -------------------------------------------- X Maximum Points

This Offeror’s Cost

The Lowest Responsive Offeror’s Cost will be divided by the Offeror’s cost, and then multiplied by the number of available points in the evaluation process to arrive at the final ranking of Offerors.

6. Interview/Presentation: If the Evaluation Committee determines that there are sufficient responsive, responsible Offerors submitted for a geographical area, notice will be given to those Offerors to participate in the Interview/Presentation

Process. Questions with applicable weighted scoring totaling 100 points will be distributed prior to the Interview/Presentation. Dates, times, and an online meeting link will be in the notification of short-listed finalists.

100 Points

GRAND TOTAL 200 POINTS

C. Cost Proposal

1. The Cost Proposal shall provide a clear explanation of how prices will be charged for in-scope services. Explain if your pricing methods are per session, per hour, per day, etc. for identified services.

a. Upload (pdf format) a schedule of fees for deliverables in direct relation to the Technical Approach and Scope of Work.

2. Travel: List all expectations/costs that will be charged for mileage and other travel reimbursement costs for in-person training.

3. For comparison and scoring purposes, the cost submission must include a response to the sample services listed. This will be entered in an online Pricing

Sheet in Bonfire. You must select “Prepare My Submission” to access this browser embedded, online pricing sheet.

a. Hourly rate for instructional consultation/support services, as needed basis.

b. Sample group session: Two-day workshop with elementary teachers on district curriculum and instructional initiatives.

(1) If applicable, note maximum number of participants.

D. Final Pricing – will be negotiated and included in the Final Contract.