12-01 - Specifications 26-39-A.pdf
PDF 129 KB Posted
- Attached to
- Annual Contract for Emergency Road Flares
- Solicitation number
- 26-39-A
- Issued by
- Denton County, Little Cypress CDP, Texas
About this file
This is a Request for Bids (RFB) specification document issued by the City of Lewisville, Texas for an annual contract to supply Emergency Road Flares to the Police Department. The City anticipates placing approximately three to four orders of eighty-five cases per order during the twelve-month contract period. The contract term is twelve months with an option to extend for up to three additional twelve-month periods, subject to approval by both the supplier and the City. Bids are due by February 23, 2026 at 1:00 p.m. and must be submitted via Bonfire, in person, or through courier services to the City of Lewisville Finance Administration – Purchasing Division. Delivery is required within approximately fourteen calendar days after receipt of order to the Lewisville Police Department at 1187 W Main Street, Lewisville, TX 75067. The delivery location lacks a loading dock and forklift, requiring vendors to deliver and stack products at the back of the sallyport area without city staff assistance; deliveries will be rejected if drivers lack proper equipment. All questions must be submitted in writing through Bonfire.
All prices must be quoted FOB Destination with inside delivery only and shall remain firm for the entire contract period. The City will not award a contract based on escalating pricing. Bids are evaluated on best value as defined in Local Government Code Chapter 252. Bidders must guarantee and honor their bids for ninety days or until the City enters a contract, whichever occurs first. The City reserves the right to reject all bids, consider alternatives, waive formalities, and request additional information or clarifications from bidders. Alternate bids are acceptable if clearly explained with all deviations from specifications identified. Bids submitted after the designated time will be returned unopened. The City assumes no responsibility for missing, lost, or late deliveries and will not reimburse bidders for bid preparation expenses. All forms and Purchase Order Terms and Conditions must accompany the bid submission.
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Text version
CITY OF LEWISVILLE
RFB #26-39-A
Emergency Road Flares
The City of Lewisville is accepting sealed bids for an annual contract for Emergency Road
Flares for the Police Department.
SPECIFICATIONS
During a twelve (12) month period, the City anticipates placing approximately three (3) to four
(4) orders of eighty-five (85) cases per order. The quantities listed on the Pricing Sheet are for evaluation purposes only. The City will only be responsible for purchasing the actual quantities needed per shipment. The City of Lewisville reserves the right to increase or decrease the quantities as necessary to meet its needs at the same unit bid price.
Prices are to be quoted FOB Destination, Inside Delivery ONLY. Delivery is required within approximately fourteen (14) calendar days after receipt of order (ARO). The delivery location is the Lewisville Police Department – 1187 W Main Street, Lewisville, TX 75067. The delivery location does not have a loading dock or forklift, therefore the product must be delivered and stacked at the back of the sallyport area by delivery personnel. City staff will not be available to assist with offloading. Deliveries will be turned away if the driver does not have the proper equipment. The City may cancel the contract if this requirement is not met.
CONTRACT TERM
The contract term will be twelve (12) months, with an option to extend up to three (3) additional twelve (12) month periods, subject to the approval of the supplier and the City.
PRICES
All prices shall be firm for the entire period of the contract. A vendor will not be awarded a contract based on escalating pricing, even if they take exception to this bid requirement.
REQUEST FOR BIDS
Bids are to be submitted based on the specifications contained herein. Alternate bids will also be considered, provided the alternatives are clearly explained. All deviations from the specifications must be clearly identified and explained.
No telephone, email, or fax bids will be accepted. Bids may be accepted if delivered in person or by U.S. Postal Service, Federal Express, UPS, etc. or uploaded to Bonfire. The City is not responsible for missing, lost, or late delivery. Any RFB responses received after the time set for opening will be returned to the bidder unopened.
The preparation of the bid will be at the total expense of the bidder. There is no expressed or implied obligation for the City of Lewisville to reimburse responding bidders for any expense incurred in the preparation of bids in response to this request.
The City reserves the right to reject all bids, to consider alternatives, to waive any formalities and irregularities, and to re-solicit bids. In addition, during the evaluation period, the City may, where it may serve the City’s best interest, request additional information or clarifications from bidders, or allow corrections of errors or omissions.
Each bidder shall guarantee and honor its response to these specifications for a period of ninety
(90) days, or until the City enters a contract with one of the bidders, whichever occurs first.
The RFB will be available to interested parties on Bonfire or may be picked up in person at the
Purchasing office.
All questions pertaining to this bid must be submitted in writing via Bonfire.
Bids may be uploaded to Bonfire at https://cityoflewisville.bonfirehub.com/portal or a sealed
RFB consisting of one (1) hard copy and one (1) PDF file on a USB flash drive, clearly marked with the RFB title and date.
RFB: 26-39-A Annual Contract for Emergency Road Flares
DATE: February 23, 2026 1:00 p.m.
Delivery address:
City of Lewisville
Finance Administration – Purchasing Division
Attn: Janine Carpenter, Senior Buyer
151 W. Church Street
Lewisville, TX 75057
MISCELLANEOUS
All forms requiring either a signature or information to be filled in are to be returned with your bid. In addition, the language contained in the attached form entitled Purchase Order Terms and
Conditions is made part of this request for bid through reference herein.
File details come from the government source that posted it. Updated .