United States Department of Agriculture

Agriculture Research Services

PERFORMANCE WORK STATEMENT

FOR

ELECTRONIC SECURITY SYSTEMS

AT THE

BELTSVILLE AGRICULTURAL RESEARCH CENTER

BELTSVILLE, MARYLAND

UNITED STATES NATIONAL ARBORETUM

WASHINGTON, D.C.

June 25, 2026

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1.0. SCOPE.

1.1. This Performance Work Statement (PWS) impacts the health, life, safety, and security of employees, visitors, collaborators, critical environmental infrastructure, such as vulnerable utilities, and research animals.

1.2. The vendor shall provide and perform exceptional technical expertise for the maintenance and repair to local LenelS2 OnGuard® in accordance with (IAW) original equipment manufacturer (OEM) specifications.

1.3. Perform an assessment of existing camera heads and supporting conduit at the US National

Arboretum (USNA). Provide a detailed quote for the estimated costs.

1.4. The contract will be established for one calendar (1) year.

2.0. PURPOSE.

2.1. Perform new installations (USNA only), and repair and preventative maintenance to existing systems at the USNA and Beltsville Agricultural Research Center (BARC).

2.2. The architecture for security systems in the United States Department of Agriculture (USDA) is

LenelS2 OnGuard®. The USDA maintains enterprise-level systems while locations manage locally connected components called Physical Access Control Systems (PACS).

3.0. LOCATIONS.

3.1. The Beltsville Location is the Henry A. Wallace Beltsville Agricultural Research Center at 10300

Baltimore Avenue, Beltsville, Maryland 20705. The campus has 6,439-acres of office space, laboratories, barns, livestock shelters, and storage and utility buildings.

3.2. The District of Columbia Location is hosted by the US National Arboretum at 3501 New York

Avenue, N.E., Washington, D.C. 20002. It is a 451-acre campus that is a collections-based research facility and public garden hosting 650,000 visitors annually.

4.0. TASKS.

4.1. Preventive Maintenance (PM) at the US National Arboretum.

4.1.1. The vendor shall provide in their solicitation a comprehensive strategy on their approach to preventative maintenance.

4.1.2. As a minimum, an inspection of access control systems and intrusion detection systems shall be performed to ensure the continued uninterruptable function of components and systems: perform the above tasks on the following equipment: Intelligent System Controller (ISC), input, and output boards; tamper switches; card readers; keypad readers; magnetic sensors; contacts; electric strikes; magnetic locks; requests for exit; emergency exit release buttons; AI Phones and door stations; duress button; glass breaks; command keypads; and power supply panels.

Description Existing Buildings Beltsville Location

28 buildings and 4 electric gates

DC Location 4 buildings and 1 electric gate

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4.1.3. The technician shall verify that Access Control Systems (ACS) on all exterior doors are configured in Fail-Secure and internal doors in Fail-Safe.

4.1.4. Clean surfaces to remove dust, dirt, debris, and insect infestations.

4.1.5. Label all wiring within panels to identify what the wiring is connected to, i.e., door and sensor. A

Label maker shall be used.

4.2. Maintenance and Repair. The vendor shall perform maintenance and repair in accordance with

OEM specifications at the following locations:

4.2.1. US National Arboretum.

4.2.1.1. Administration Building – replace the fail-safe hardware panic bars at the loading dock door with fail-secure hardware. Configure to remain securely locked on the exterior side during a power outage but always allow free, immediate egress from the inside. Replacement of the hardware shall be completed within 30 calendar days following award of the contract.

4.2.1.2. Replace all AL400UKXB, AL600ULXB, MOM5_S, PD8UL, and PD4A components in the

Administration Building, Headhouse, Greenhouse, Bonsai Museum (includes Special Collections).

4.2.2. Beltsville Agricultural Research Center.

4.2.2.1. Building 004 – replace a defective magnetic contact at a stairway emergency exit. The defective part causes a constant active point which prevents security’s ability to arm the building’s Intrusion Detection System (IDS).

4.2.2.2. Building 004 – replace a malfunctioning glass break sensor in Room 15. The defective part causes a constant active point which prevents security’s ability to arm the building’s IDS.

4.2.2.3. Building 014 – replace the HES 1006C on the main entry door. The electric lock no longer functions.

4.2.2.4. Building 052 – troubleshoot why an emergency exit door magnetic lock does not release preventing egress out the building. Secondly, remount a magnetic lock on the main entry door.

The lock is hanging from the door preventing proper seating and locking of the door.

4.2.2.5. Building 229 – troubleshoot two (2) emergency exit doors. The magnetic locks have not consistently locked. These locks have not consistently released which prevented emergency egress from the building or have not consistently locked to prevent access. Secondly, troubleshoot the cause why two (2) animal room doors with magnetic locks are not locking.

Further, replace all AL400UKXB, AL600ULXB, MOM5_S, PD8UL, and PD4A components as frequently power outages have caused these components to irregularly work. The tasks at Building 229 is the #1 priority for maintenance and repair and shall be completed within 30 calendar days following award of the contract.

4.2.2.6. Building 307 – Troubleshoot to determine why the AI Phone System is currently not releasing doors.

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4.2.2.7. Building 307, Room 109: reinstall the magnetic lock and armature plate. Troubleshoot cause why the lock would not release to open the door.

4.2.2.8. Building 1040 – trouble shoot the cause of constant line errors to the rear entry door.

4.3. Installations at the US National Arboretum.

4.3.1. Administration Building - install and configure a duress button at the USNA Visitor’s Desk.

4.3.2. Bonsai Museum – install two (2) card readers, two (2) requests for exit, and two (2) locking devices on one (1) exterior double door and one (1) exterior single-entry door. These doors currently have a door contact. Integrate all equipment into PACS.

4.4. Camera Assessment at the US National Arboretum.

4.4.1. Perform an assessment to existing camera heads and conduit. The assessment’s intent is to determine costs in replacing legacy camera heads and support cabling with Internet Protocol (IP) cameras and cabling.

4.4.2. The IP cameras will connect to existing Milestone Systems XProtect® video management software via the USDA network.

4.4.3. Provide a written quote of full costs to the Government within 90 days of contract award.

The quote will be used for an Information Technology Acquisition Approval Request.

5.0. FUNDING LINE ITEM.

5.1. A change order will be negotiated for maintenance to be performed within scope for defective parts and equipment found during preventative maintenance, regular maintenance, and repairs not already identified in Paragraph 4.

5.2. The vendor shall establish a method for the Government to generate work order tickets. The vendor’s onsite response to work order calls to assess and repair is not later than 48 hours.

6.0. QUALIFICATIONS, TRAINING, AND SUITABILITY.

6.1.1. The vendor shall provide LenelS2 OnGuard® and Milestone Systems XProtect® VAR experience in their solicitation. Further state in the solicitation the Milestone Systems Partner Tier.

6.1.2. The technician shall be certified as a LenelS2 Professional. Proof of certification shall be provided on all technicians tasked to perform services.

6.1.3. A dedicated technician shall be assigned to perform services at the USNA and BARC.

6.1.4. The technician must submit a suitability package which consists of a current personal Resume, Person Model PII Sheet, an Optional Form 306 which is a Declaration for Federal Employment, and fingerprints. The Person Model PII Sheet and OF 306 will be provided upon contract award

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6.1.5. The purpose of the suitability process is to vet personnel against federal background standards for the issuance of a PIV, unescorted entry into Government facilities, and access into the government’s network.

6.1.6. Contractor personnel should consider the use of Fieldprint® to have fingerprints taken. Although the Contractor is free to use other commercial fingerprinting services, Fieldprint® provides expeditious returns to the ARS, Personnel Security Staff, when the USDA access code, FP- USDA-ARS, is used.

6.1.7. A temporary adjudication can be received within 14 days following submission of documents which will allow the technician to receive a temporary badge allowing unescorted access into buildings.

7.0. SECURITY REQUIREMENTS.

7.1. The Contractor shall comply with, and shall ensure that its personnel are familiar with and comply with, all applicable:

7.1.1. Federal, State, and county laws.

7.1.2. United States regulations, directives, instructions, policies, and procedures to include those of the USDA and Northeast Area where the Contractor employee is currently working.

7.1.3. Force protection, security, health, or safety orders, directives, and instructions issued by the USDA.

7.1.4. The Contracting Officer may direct the vendor, at the Contractor's own expense, to remove and replace any Contractor personnel who fails to comply with or violates applicable requirements of this contract, the best interests of the Government, or national security.

Reasons for removal from the contract may be misconduct such as, but not limited to, sexual harassment; security violations; safety violations; or being under the influence of alcohol, drugs, or other incapacitating agents. Further, employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner.

7.1.5. The Contractor shall safeguard all government property and information. The Contractor will have access to Personally Identifiable Information (PII) but may unintentionally be exposed to it.

This information must always be protected. PII shall not be removed from Government property.

7.1.6. Should any equipment require setting of a password, such as on camera heads, the vendor shall surrender that password to the Government.

8.0. BUSINESS HOURS.

8.1. This contract is established for one (1) year. Work shall be performed during USDA business hours. They are Monday through Friday, 7:00 am to 3:30 pm.

8.2. Work will not be performed on federal holidays.

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New Year's Day Memorial Day Veterans Day Inauguration Day Juneteenth Columbus Day Martin Luther King Jr. Day Independence Day Thanksgiving Day George Washington’s Birthday Labor Day Christmas Day

9.0. SAFETY REQUIREMENTS.

9.1. The Contractor is responsible for providing appropriate industrial safety equipment, training, and procedures to employees. Of note, some ESS equipment is in confined spaces.

9.2. The Contractor shall also comply with all Occupational Safety and Health Act regulations and requirements.

9.3. The technician shall report any hazard or safety incident or deficiency to the COR immediately and follow up in writing to the COR and the Contractor’s manager with 24 hours.

10.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

10.1. The Government will provide the following:

10.1.1. Water, electricity, and access into facilities.

11.0. CONTRACTOR FURNISHED PROPERTY.

11.1. The Contractor shall provide all uniforms, tools, ladders, and support equipment as required to perform sustainment and preventative maintenance. Test equipment shall be calibrated according to manufacturer recommended standards. The Contractor shall maintain calibration records for potential audits by the Government.

11.2. All required support equipment used to maintain systems are the responsibility of the Contractor.

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12.0. DELIVERABLES.

Deliverable Number Paragraph Item Description Due Date Government

POC

D001 4.2.1.1 Replacement door and configure to Fail-Secure

30 calendar days after contract award COR

D002 4.2.2.5. Troubleshoot, replace, repair to Building 229

30 calendar days after contract award COR

D003 4.4.3.

Provide a written quote of camera replacement costs

90 days of contract award COR

D004 6.1.4. Submit Suitability package not later than five (5) calendar days after contract award

COR

13.0. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). The Government shall establish a QASP as a means of evaluating whether the Contractor is meeting the performance standards/quality levels identified in the PWS to ensure that the government pays only for the level of services received. All work shall be performed in accordance with this PWS, OEM specifications, and all other applicable codes, standards, regulations, and recognized work practices. See Plan.

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ACRONYM LISTING

ACS Access Control Systems ARS Agricultural Research Service BARC Beltsville Agricultural Research Center COR Contracting Officer’s Representative DC Washington, District of Columbia ePACS Enterprise Physical Access Control Systems ESS Electronic Security Systems IDS Intrusion Detection Systems ISC Intelligent System Controller IT Information Technology LNL LenelS2 OEM Original Equipment Manufacturer PACS Physical Access Control Systems PWS Performance Work Statement REX Request for Exit USDA United States Department of Agriculture USNA United States National Arboretum