11-RFP 26-02 Bridge 172 CI SOW.pdf

RFP 26-02 Montgomery County Bridge 172 Construction Inspection

Scope:

Montgomery County intends to retain a qualified consultant or consulting team to provide full-time on-site construction oversight and inspection during the rehabilitation of County Bridge 172, located on Swamp Pike over Minister Creek in New Hanover Township. Construction is anticipated to commence in mid-2026 and be completed within 6 months.

PROJECT APPROACH

The purpose of this Contract is to ensure the project is completed on-time and on-budget, facilitate team decision-making to solve unforeseen problems in the field, interact with project stakeholders, nearby property owners and the public, and provide the County with all necessary documentation from the onset of construction through project close out in a systematic electronic format. The Requirements outline general activities and procedures that the selected consultant is to perform throughout the construction phase of this bridge project. Construction Inspection procedures will be executed based on the Engineering Plans and Specifications provided within the bid documents and as modified throughout the construction phase because of either field conditions or responses to Requests for Information.

Requirements:

Required staff shall be a part-time supervisory inspector-in-charge (IIC), and a full-time, on-site inspector.

The selected firm will be required to follow the December 2025 “Scope of Work for Municipal Projects:

Consultant Construction Inspection” and all applicable updates. In addition, the following requirements shall apply to the consultant team selected to undertake the construction oversight and inspection services for the project:

1. The IIC shall be at a minimum of a TCM, with PennDOT Concrete Certification, and NECEPT Bituminous Certification. The on-site full-time inspector shall be a minimum TCIS with PennDOT Concrete Certification, and NECEPT Bituminous Certification with previous PennDOT and bridge experience.

2. The IIC and inspector must have previous experience in construction inspection of bridge structures and PennDOT specifications.

3. The IIC and inspector shall ensure construction meets contract requirements. This should include onsite visits and the monitoring of submittals, field reports, and test reports. The IIC is to oversee the construction inspection work and is ultimately responsible for the inspection being performed by the selected firm.

4. Provide level of inspection services required; secure appropriate inspector(s) prequalified by the County, and coordinate inspection activities for the duration of the project to ensure quality of construction.

5. Maintain proper daily inspection logs, in accordance with PennDOT Pub 8, “Construction Manual for Construction Project Inspection”.

6. Coordinate input and review comments on Contractor’s submittals with Design Engineer and Contractor, as appropriate. Ensure timely responses on submittals to Contractor and proper logging and tracking of submittals.

7. Monitor Contractor’s performance and initiate corrective actions and recommendations, as appropriate .

8. Coordinate and facilitate timely responses by Design Engineer, as appropriate.

9. Monitor, review, and recommend approval of payment requests submitted by contractor.

10. Manage document control systems to ensure proper filing of construction phase documents and maintain such files until project close out.

11. Arrange and conduct construction meetings; ensure meeting minutes are properly prepared, recorded, and issued.

12. Review and transmit correspondence between Design Engineer, Contractor and County.

13. Assist in negotiating Contractor change orders to ensure timely responses and that proper supporting documentation is provided.

14. Submit daily and supplemental inspection reports.

15. Prepare monthly progress report reflecting the status of the construction contract.

16. Ensure on-going communications with Design Engineer, and County Engineer and County regarding: Potential Change Orders; Pending Requests for Information; additional inspection staffing requirements and budget status of the construction project and construction inspection agreement.

17. Function as contact with representatives of Design Engineer, Contractor, County Engineer, County and materials testing firm; review construction schedule and provide comments to Design Engineer (Engineer of Record), County Engineer, County and Contractor, as appropriate; monitor and document construction progress; initiate remedial actions, as required; and ensure submittal(s) by Contractor of updated and recovery schedules as changes occur to identify delays and request a meeting to discuss justification or mitigation.

18. Analyze Change Orders for schedule impacts.

19. Ensure Contractor’s compliance with environmental requirements and coordinate Contractor activities with environmental and safety personnel.

20. Conduct final inspection and establish final punch list.

21. Ensure receipt of proper final payment documentation, and as-built drawings reviewed and approved by Field Inspector, Design Engineer, County Engineer and County. Verify completion of punch list components.

22. Coordinate construction contract closeout procedures, including acceptance of work and all other necessary documentation.

23. Provide all photos of construction, including photos of completed construction.

24. Maintain copies and archive records. Provide all documentation in electronic format for the County’s files.

25. Provide other documentation as needed by Design Engineer, County Engineer, County and other team members.

Firms submitting qualification documents that do not comply with the above requirements will not be considered for this project.

Please note: If a winter shutdown is required, the County would expect that the firm’s workload during this time would be minimal. At a minimum, the County is expecting that the CI firm would drive the detour weekly and view the site to make sure that no hazards are present. The anticipated charges during winter shutdown would be on average no more than 4 hours/week. Should any permit issues, shop drawings or RFIs be submitted, the CI firm is to perform their duties as outlined above.

The funding for this project will come from Montgomery County’s Capital Budget.

The County requests that Daily Field Logs be submitted to the County within one week of the inspection occurring. All project close-out documentation must be delivered to the County within one month after the completion of construction.

Qualifications:

The County seeks a PennDOT prequalified consultant or consulting team with specific experience in the inspection of transportation projects for State and local municipalities. Any change of personnel from the submitted response or at any time during the construction phase must be approved by the County in writing.

Contract Period:

The period of the contract shall be for the duration of construction (anticipated to be 6 months) with additional time to provide all construction documentation to the County for their records.

Cost Proposal:

A Cost Proposal is not being requested with the response.

The County will establish an order of ranking of a minimum of (3) firms for the purpose of negotiating an agreement based on the County's evaluation of qualifications indicated in response to this solicitation.

The final ranking will be established directly from the responses. Technical proposals will not be requested prior to the establishment of the final ranking.

The County will work with the top firm to create a technical and cost proposal to include with the contract.

The cost proposal will need to conform to the Specific Rate of Compensation – Construction Inspection guidelines from PennDOT Publication 93. The selected firm will have to utilize the maximum hourly wage rate for each inspection classification for a calendar year in accordance with SOL 433-23-2 dated October 11, 2023, which identifies the rates through June 2027 or when updated.

When the project’s construction schedule is set, the County will provide the anticipated duration, hour breakdown and mileage for the consultant firm to generate a technical and cost proposal.

PROPOSAL EVALUATION

All proposals received by the specified date shall be subject to evaluation by a review committee. The following criteria will be used to evaluate offers:

The County will award a contract to the most qualified team who can accomplish the requirements set forth in the RFP in a manner most advantageous to the County considering the evaluation criteria described herein.

Evaluation Criteria (Rate 1 thru 5):

• Specific experience of the individuals listed for each position constitutes the proposed construction inspection team with emphasis on their background in coordinating construction projects, working for and familiarity with PennDOT procedures and specifications. Past experience in a construction inspection role on PennDOT and local projects. (35%)

• Review of consultant’s overall construction inspection experience, abilities, project understanding and approach. (25%)

• What will the team do to ensure the project is constructed on time? (20%)

• Firm’s commitment to a quality control and quality assurance process as demonstrated in the firm’s Statement of Interest and the firm’s QA/QC Plan. (10%)

• Inspector experienced with construction inspection software and processing of documents. (5%)

• Specific public relations experience and technical competence that would demonstrate the ability to communicate the County's message to the public. (5%)

Communication & Submission

• All questions are to be submitted via the Messages / Opportunity Q&A section for this solicitation in the Bonfire portal and all answers will be provided for public review.

• All final proposal submissions must be made electronically via the County’s procurement submission portal - https://montcopa.bonfirehub.com/portal - by the posted submission deadline.

• All Questions and Answers submitted and provided to become binding to all firms submitting a proposal for this project.