11-RFB 4484 - Addendum 1.pdf
PDF 720 KB Posted
- Attached to
- Ben Hawes Driving Range Bays
- Solicitation number
- 4484
- Issued by
- Daviess County, Kentucky
About this file
This is an Addendum to Request for Bids (RFB) 4484 issued by the City of Owensboro, Kentucky, for the construction of a 5-bay driving range building at Ben Hawes Golf Course. The project encompasses all labor and materials necessary for construction, including installation of five base heaters with the potential for up to eight heaters if applicable alternates are awarded, TopTracer technology integration, site preparation, light pole relocation, and electrical work. A pre-bid meeting was conducted on September 8, 2026, at 10:00 AM CT with attendance from representatives of the City of Owensboro Parks & Recreation Department, the Golf Course Manager, the project architect (Axiom Architecture), and three vendor representatives. Bids are due no later than 3:00 PM CT on Thursday, September 17, 2026, submitted via the City of Owensboro's Bonfire portal at www.owensboro.bonfirehub.com. The City anticipates project commencement immediately following award, with work scheduled during the winter months when the driving range is closed, targeting completion and facility operation by Spring 2027.
All questions and clarification requests must be submitted seven days prior to the bid due date through the Bonfire portal's Q&A section. The project is not subject to Kentucky prevailing wage requirements, therefore payroll documentation is not required. Bidders must submit a bid table, bid exceptions, subcontractor list, bid security, and vendor statements in compliance with KRS 45A.395 and KRS 45A.343. All bidders and subcontractors must maintain a current business license with the City of Owensboro and comply with stated insurance requirements. The City will handle site preparation including removal of the existing ball dispenser building, landscaping, and concrete pad, while the contractor assumes responsibility for light pole relocation, TopTracer conduit trenching and infill, coordination with TopTracer, and electrical configuration to support the heating system, which will draw approximately 12 amps at 3,000 watts per unit from existing 60-amp breakers in the Par 3 building.
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Text version
RFB 4484 – BEN HAWES DRIVING RANGE BAYS
ADDENDUM 1
September 9, 2026
This Addendum does hereby become part of the RFB specifications, and in case of conflict, it supersedes original specifications and/or general information.
Pre-Bid Meeting Minutes Please find the following attached from the pre-bid meeting.
• Pre-Bid Meeting Minutes
General Information:
The date of the deadline for bidding on this project has not changed. Bids for the project are due on or before 3:00 p.m. CT on Thursday, September 17th, 2026. Bids shall be submitted via the City of Owensboro’s Bonfire portal at www.owensboro.bonfirehub.com.
END OF ADDENDUM #1
http://www.owensboro.bonfirehub.com/
RFB 4484 – BEN HAWES DRIVING RANGE BAYS
PRE-BID MEETING AGENDA
9/8/2026, 10:00 AM CT
Introductions and Responsibilities:
Kalyn Fox, Purchasing Manager, City of Owensboro Whitney McFarland, Purchasing Specialist, City of Owensboro Amanda Rogers, Parks & Recreation Director, City of Owensboro Kerry Bodenheimer, Parks & Recreation Director, City of Owensboro Charles Whelan, Golf Course Manager, City of Owensboro Ben Grove, Axiom Architecture
Vendor Attendance:
Clay Jones, Midwest Contracting; Corey Merritt, Mills Electric; Drew Owen, Hartz Contracting
General Purchasing Specifications:
• Bids due no later than Thursday, 09/17/2026 at 3:00 PM CT
• All questions/comments/clarification requests/substitution requests concerning this RFB must be received 7 days before the bid due date by submitting in the Q/A section in the Bonfire portal. The “question due date” is displayed on the Bonfire portal.
• Answers to any questions and clarification requests, shall be issued in subsequent addenda and/or posted in the Q&A section of the City’s Bonfire Portal at www.owensboro.bonfirehub.com. Failure of any bidder to receive any such addendum or interpretation shall not relieve such a bidder from any obligation under his/her bid as submitted. All addenda so issued, or answer(s) posted through the Bonfire portal shall become part of the Contract Documents.
• All bid documents/notifications/addenda/public Q&A can be found at www.owensboro.bonfirehub.com. If you have not registered as a vendor, you will have to do this to download any Bid information.
• Requirements with bid submission: Bid table, Bid Exceptions; Subcontractors list, bid security, and Vendor Statements (KRS45A.395 and KRS45A.343).
• Not a KY prevailing wage job.
• Payroll documents will not be required to be submitted.
• Must have a current business license with the City of Owensboro. Subcontractors must also adhere to the same business license requirements as the General Contractor.
• Please review the insurance requirements section of the bid document. Subcontractors must also adhere to the same insurance requirements as the General Contractor.
Questions/Answers:
Q: What site preparation will the City complete prior to construction?
A: The City will remove the existing ball dispenser building, bushes/landscaping, and the concrete pad that is in front of the current driving range.
Q: Who is responsible for relocating the existing light pole?
A: The contractor will be responsible for relocating the light pole.
Q: Who is responsible for the conduit for the TopTracer technology?
A: The contractor will be responsible for trenching and infill for the data cable and conduit. The hub/pull box for that currently is located on the Pro Shop building exterior wall facing the parking area. City IT will provide conduit. Verify path with owner. GC must provide conduit within the building footprint.
Q: Does the Par 3 building have sufficient electrical capacity for the heaters?
A: Yes, the Par 3 building has sufficient capacity for the heaters. All basis-of-design information is included on the plans in Bonfire in the Reflected Ceiling Notes, #3.
Q: Who is responsible for coordinating with Toptracer?
A: The contractor will be responsible for coordinating with Toptracer. Toptracer specifications are included in the files section of the project in Bonfire.
Q: When does the City anticipate the project starting?
A: As soon as possible following award. The City hopes to complete the work over the winter while the driving range is shut down. The City hopes to have the facility up and running by Spring 2027.
Q: What is the existing electrical setup for the heaters?
A: There are currently two 60-amp breakers serving the heaters. The heaters are approximately 3,000 watts with a 12½-amp draw.
Q: How many heaters are included in the project?
A: Five heaters are included in the base bid, with a maximum of eight heaters if all applicable alternates are awarded.
Q: Is conduit currently going into the Par 3 building?
A: The box is located at the end of the Par 3 building and is fed from the Pro Shop. The conduit is located along the backside of the main Pro Shop building. The contractor will be responsible for trenching and backfilling as necessary. City IT will provide conduit and cable.
Q: Is the storm piping to be put towards the current driving range?
A: Yes.
Q: Where does the power to the Par 3 building feed from?
A: The power for the Par 3 building is fed off the light pole just to the side of the building. The main panel is inside the Par 3 building. Photos attached for reference.
Meeting Adjournment
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