11-Policy for Payment.pdf

This document is a Policy for Payment of Material on Hand issued by the Harris County Engineering Department in Texas, dated December 6, 2005. The policy outlines the procedures for contractors to request compensation for unused, nonperishable materials that have been delivered to the work location or acceptable storage places. Eligible materials must be completely constructed or fabricated, sampled, tested, approved, certified, and ready for incorporation into the work. The policy covers various materials including concrete traffic barriers, precast concrete box culverts, concrete piping, deck panels, beams, steel girders, and other items deemed reasonable by the Engineer.

The policy specifies that payment for material on hand will only be made for materials authorized for purchase by work order or written approval of the Engineer. The total payment will not exceed the actual cost of materials as established by invoice, and materials without a paid invoice within 60 days will be ineligible for payment. Contractors must submit monthly material on hand forms until the total value reaches zero, and by submitting a request, they authorize Harris County Engineering Department to audit records and review the record-keeping system. The document includes two forms: a Request for Payment of Material on Hand Summary Page and a detailed Material on Hand form for itemizing specific materials, quantities, and values.