11-FSMC RFP.pdf
PDF 136 KB Posted
- Solicitation number
- RA27-13
- Issued by
- Salt Lake County, Utah
About this file
This is a Food Service Management Contract (FSMC) Request for Proposal (RFP) issued by Itineris Early College High School, a 9-12 grade institution located at 8714 Roy Del Circle, West Jordan, Utah 84088. The RFP solicits proposals from qualified Food Service Management Companies to operate the school's food service program, including breakfast, lunch, and à la carte meal services. The contract period runs from October 1, 2026, through June 30, 2026, encompassing 192 days of service with one lunch serving period operating from 8:00 AM to 11:00 AM. The school operates on a self-prep model with an average daily participation of 26-27 students. Written questions must be submitted by August 6, 2026, at 5:00 PM MDT, and proposals are due by August 24, 2026, at 9:00 AM at the school's address. No bidders' conference or site visit information is specified in the document.
The projected operating costs indicate total revenue of $114,908.65, comprised of $57,974.45 in local revenue, $43,884.20 in federal reimbursements, and $13,050.00 in state reimbursements, with 24,909 projected total meals served. The School Food Authority (SFA) is responsible for $49,197.57 in costs, including a Kitchen Manager salary of $33,792.00 and fringe benefits of $15,405.57. The FSMC cost responsibility totals $98,395.14 and includes itemized expenses for food purchases, labor, supplies, equipment, and indirect costs. The contract allows for a potential loss of $7,830.00 when accounting for USDA Foods credits. Cost responsibility is clearly delineated between the FSMC and SFA across categories including food purchases, labor, equipment, utilities, and indirect costs. The SFA is not requesting FSMC equipment proposals, and no equipment cost information is provided. The RFP contains no information regarding renewal options, set-asides, or incumbent contractor status.
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SNP Fixed Price Projected Operating Costs for Participating Sites
Section 1 - Actual Local Revenue
Total Local Revenue
SFA: Contract Begin Date:
FSMC: Contract End Date:
Days of Service:
Itineris Early College High School 10/1/2026 6/30/2026
To be completed by SFA (include SSO reimbursements, if applicable)
Elementary Paid 0 $ - $0.00 Middle Paid 0 $ - $0.00 Secondary Paid 1399 $ 2.00 $2,798.00 Elementary Reduced-Price 0 $ - $0.00 Middle Reduced-Price 0 $ - $0.00 Secondary Reduced-Price 444 $ 0.30 $133.20 Adult Paid 50 $ 3.00 $150.00 A la carte sales $0.00
1893 $3,081.20
Elementary Paid 0 $ - $0.00 Middle Paid 0 $ - $0.00 Secondary Paid 10034 $ 3.25 $32,610.50 Elementary Reduced-Price 0 $ - $0.00 Middle Reduced-Price 0 $ - $0.00 Secondary Reduced-Price 1210 $ 0.40 $484.00 Adult Paid 1287 $ 4.00 $5,148.00 A la carte Sales $0.00
12531 $38,242.50
Paid 0 $0.00 Reduced-Price 0 $0.00 Adult Paid 0 $0.00 A la carte Sales 9893 $ 1.68 $16,650.75
9893 $16,650.75
Special Milk 0 $0.00 Vending Machine Sales 0 $0.00
0 $0.00
BREAKFASTS MEALS RATES REVENUE
Subtotal Breakfasts
LUNCHES MEALS RATES REVENUE
Subtotal Lunches
RATES REVENUE
Subtotal Snacks/Supplements
OTHER ITEMS RATES
Subtotal Other
SNACKS/SUPPLEMENTS SNACKS/SUPPS
24317 $57,974.45
Section 2 - Federal Reimbursements
Total Federal Reimbursement
Section 3 - State Reimbursements
To be completed by SFA (include SSO reimbursements, if applicable); reference the rates in your claim summary
Free 1850 $ 2.46 $4,551.00 Free, Severe Need 0 $ 2.94 $0.00 Reduced 444 $ 2.16 $959.04 Reduced, Severe Need 0 $ 2.64 $0.00 Paid 1399 $ 0.40 $559.60 Paid Severe Need 0 $ 0.40 $0.00
3693 $6,069.64
Free 0 $0.00 Reduced 0 $0.00 Paid 0 $0.00
0 $0.00
Free 6156 4.6 $28,317.60 Reduced 1210 4.2 $5,082.00 Paid 10034 0.44 $4,414.96
17400 $37,814.56
Free 0 $ 1.26 $0.00 Reduced 0 $ 0.63 $0.00 Paid 0 $ 0.11 $0.00
0 $0.00
Paid 0 $ 0.27 $0.00 0 $0.00
Total lunches $0.00 0 $0.00
To be completed by SFA (include SSO reimbursements, if applicable)
BREAKFASTS MEALS RATES REIMBURSEMENTS
Subtotal Breakfasts
TWO-CENT DIFFERENTIAL LUNCHES MEALS RATES
Subtotal Two-Cent Differential Lunches
LUNCHES WITHOUT TWO-CENT DIFFERENTIAL MEALS RATES
Subtotal Lunches Without Two-Cent Differential
RATES
Subtotal Snacks/Supplements
SPECIAL MILK MILK RATE
Subtotal Special Milk
Performance Based Reimbursement (if certified):
Subtotal Performance Based Reimbursement
SNACKS/SUPPLEMENTS SNACKS/SUPPS
$43,884.20
LUNCHES MEALS RATE REIMBURSEMENTS
MEALS PER MEAL RATE TOTAL VALUE
USDA Foods Usage
Free Federal Reimbursement Non-program Food Revenue
Total Non-Program Revenue
Total
Lunches A la Carte Meal Equivalents
Total lunches 17400 $ 0.75 $13,050.00
To be completed by SFA
Other Income: Internal Catering (Special Functions) $0.00 Other Income: External Catering (To Outside Organizations) $0.00 Interest Income $0.00
Total Local Revenue $57,974.45 Total Federal Reimbursement $43,884.20 Total State Reimbursement $13,050.00 Total Other Income $0.00
17400 $ 0.45 -$7,830.00
Federal Reimbursement, free, two-cent differential lunch A la carte revenue $16,650.75 Federal Reimbursement, free, not two-cent lunch 4.60 $5,298.00 Performance based reimbursement Vending Sales $0.00 State reimbursement 0.75 $21,948.75 USDA Foods Usage 0.45
5.80
18687 (Total Non-program revenue/free lunch reimbursement) 3784
Adult meal revenue
Total State Reimbursement
Section 4 - Other Income
Revenue Summary
Total Revenue
Section 5 - Meal Equivalents
Total Other Income
17400 $13,050.00
$0.00
$114,908.65
Breakfast Meal Equivalents Snack Equivalents
Total Meal Equivalents
EXPENSES TOTAL COST
Direct Labor and Benefits
Subtotal Labor and Benefits
Direct Labor and Benefits (must itemize)
Subtotal Direct Costs
Indirect Costs (must itemize)
Subtotal Indirect Costs
(Breakfast x .66) 2437.38 (Snacks x .33) 0
24909
To be completed by SFA (if applicable)
SFA Labor Costs (must equal to grand total on Attachment 6) $33,792.00 SFA Fringe Costs (must equal to grand total on Attachment 7) $15,405.57
$49,197.57
Kitchen Manager Salary $33,792.00
FICA $2,585.09
URS Employer Contribution (19%) $6,420.48 Workers' Compensation (estimated) $300.00 Health/Dental/Vision Insurance $6,100.00
$49,197.57
NA
$0.00
Section 6 - SFA Costs
Subtotal SFA Costs
Section 7 - FSMC Costs
$98,395.14
To be completed by FSMC
24909
Enter the amount of food and milk purchased and received.
Include the USDA Foods Value and Bonus USDA Foods Value.
Do not include rebates, discounts, and credits.
FSMC Labor Costs (must equal to grand total on Attachment 4) FSMC Fringe Costs (must equal to grand total on Attachment 5)
$0.00
Accounting Background Checks, Fingerprinting, and/or Drug Testing Car/Truck Rental and/or Mileage China, Silverware, Glassware Cleaning and Janitorial Supplies Computer and Technology Courier Services Dues/Subscriptions Employee Meals Employee Recruitment and Advertising Equipment Depreciation/Rental/Buy Back Investment Equipment Maintenance Equipment Repairs Equipment Replacement - Expendable Freight and Delivery Charges Insurance (Liability, Workman's Compensation, Vehicle, etc.)
Licenses and/or Permits Office Supplies and Printing Paper Products and Disposable Supplies Payroll Processing Performance Bond POS Systems, Support and Service Postage Promotional Materials (Program Specific) Smallware/Replacement Wares Staff Training and Certification
Projected Total Meals
EXPENSES: COST PER MEAL
Food Cost-Including Commodities
Direct Labor and Benefits
Subtotal Labor and Benefits
Direct Costs
Storage Costs (Food and/or supplies) Taxes (sales and other) Telephone, including Mobile and Internet Tickets, tokens Trash Removal and Pest Control Uniforms, Linens, and Laundry Vending Rental Wellness Programs and Materials
$0.00
0.00
$0.00 $0.00 $0.00
- This cannot include any costs already covered in other categories.
Documentation must be provided outlining all methodologies used to calculate the Administrative Fees on Attachment 9.
$0.00
(enter the fee that will be charged to manage the program)
$0.00
Subtotal Direct Costs
Other Costs included in the RFP (Section Q) required of the FSMC by the SFA (must itemize)
Subtotal Other Costs
Less: All costs related to Internal Catering (Special Functions) (enter as a negative number)
Administration Fee
Subtotal Administrative Fee
FSMC Management Fee
Total FSMC Cost Per Meal
Less: All costs related to External Catering (To Outside Organizations) (enter as a negative numb Less: All costs related to Sponsor-to-Sponsor Agreeement (Sold to other Sponsors) (enter as ne
Less Rebates, Discounts and Applicable Credits (Enter as a negative number)
Subtotal FSMC Cost Per Meal $0.00
Cost per meal x meals $0.00 Special Functions $0.00
Catering $0.00 Sponsor to Sponsor $0.00
USDA Foods -$7,830.00 -$7,830.00
$114,908.65 $98,395.14 -$7,830.00
TOTAL COST
SUMMARY
Total Revenue Total SFA Costs Total FSMC Costs
Total FSMC Costs
Section 8 - Contract Summary
School Nutrition Program-Profit or (Loss)
-$7,830.00
$24,343.51
SNP Average Daily Participation (ADP)
SFA:
26-27 Itineris Early College High School
Itineris 401 37 7 60 $ 3.75 $ 4.50 11 3 8 $ 2.50 $ 3.50 0 0 0 $ - $ - $ -
401 37 7 60 11 3 8 0 0 0 $0.00
School Year:
Site Name Enrollment
Reimbursable Lunches Selling Price Reimbursable Breakfasts Selling Price Reimbursable After School Snacks Selling Price All other cash sales; i.e., milk, a la carte, etc.
(do not include special functions) (Average daily cash sales x # of operating days = annual cash sales for nonreimbursable meals; it should be close to the FP3 section 1
Projected Operating Costs)Free Reduced Paid Student Adult Free Reduced Paid Student Adult Free Reduced Paid Student Adult
TOTALS
SNP Cost Responsibility
26-27 Itineris Early College High School
The SFA has deemed the following cost responsibility schedule to be a part of this bid specification.
Costs that are not provided for under the standard contract terms and conditions, but are necessary for the effective on-site operation of the food service program and are directly incurred for the SFA's operation, must be assigned by the SFA prior to the bid opening and designated below:
Food Purchases x Commodity Processing Charges x Processing and Payment Invoices x
Fringe Benefits and Insurance X x Payroll Taxes X x Preparation and Processing Payroll X x Retirement X x Salaries/Wages X x Unemployment Compensation X x Workers Compensation X x The items listed below with an asterisk (*) are direct cost items that may or may not apply to each SFA.
At local discretion, based upon actual practice and need, the SFA should assign cost responsibility for those items applicable to their operation or designate them as not applicable (N/A).
Initial Inventory x Replacement During Operation x
Local x Long Distance x
From Kitchen x From Dining Area x
School Year:
Food FSMC SFA N/A
Labor for Employees FSMC SFA N/A
China/Silverware/Glassware FSMC SFA N/A
Telephone FSMC SFA N/A
Trash Removal: FSMC SFA N/A
From Premises x
Expendable x Non-expendable x
Kitchen Equipment x *Vehicle Maintenance x
Food x Supplies x
Initial x x Replacement x x
Equipment x Insurance x
Sales x Other x
*Car/Truck Rental (include explanation in RFP) x Cleaning/Janitorial Supplies x *Courier Services (i.e., bank deposits, school deliveries) x Laundry x *License Fees x *Linens x *Office Supplies x *Paper/Disposable Supplies x Pest Control x *Printing x *Promotional Materials x *Tickets/Tokens Uniforms x
Equipment Replacement FSMC SFA N/A
*Storage Costs FSMC SFA N/A
*Employee Recruitment FSMC SFA N/A
*Product and Public Liability FSMC SFA N/A
*Taxes FSMC SFA N/A
Other Expenses FSMC SFA N/A
Indirect Costs FSMC SFA N/A
Equipment Repair FSMC SFA N/A
Utilities x Indirect Labor x
Cafeteria Walls x Daily Routine Cleaning of Dining Tables and Chairs x Dining Room Floors x Duct Work x Exhaust Fans x Food Preparation Areas (include equipment) x Grease Filters x Grease Traps x Hoods x Kitchen Floors x Kitchen Walls x Light Fixtures x Periodic Waxing and Buffing of Dining Room Floors x Restrooms for Food Service Employees x Serving Areas x Thorough Cleaning of Dining Room Tables and Chairs x Windows x Window Coverings x Other:
Other: add other expenses charged to the nonprofit school food service account. Overhead expenses incurred by the FSMC are not allowable.
FSMC SFA N/A
Cleaning Responsibilities FSMC SFA N/A
FSMC Labor Labor to be completed by FSMC for FSMC Staff
Worksheet must accurately reflect any and all employees employed by the FSMC
Itineris Early College High School
Site Name Position Hourly Rate Daily Hours # of Days Paid Total Wages $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sub Total: $0.00
FSMC:
For SFA:
Enter on Summary of FSMC Labor
Summary of FSMC Labor Enter the subtotals from FSMC Labor Worksheets
FSMC:
For SFA: Itineris Early College High School
Subtotal Page 1 Subtotal Page 2 Subtotal Page 3 Subtotal Page 4 Subtotal Page 5 Subtotal Page 6 Subtotal Page 7 Subtotal Page 8 Subtotal Page 9
Subtotal Page 11
Total: 0
#DIV/0!
Subtotal Page 10
Subtotal Page 12 Subtotal Page 13 Subtotal Page 14 Subtotal Page 15 Subtotal Page 16 Subtotal Page 17 Subtotal Page 18 Subtotal Page 19 Subtotal Page 20
For Fixed Price Contracts Only
Number of Meals Cost Per Meal
FSMC Benefits Fringe Benefits to be completed by FSMC for FSMC Staff
Worksheet must accurately reflect any and all employees employed by the FSMC.
FSMC:
For SFA: Itineris Early College High School
PLACE AN X IN THE APPROPRIATE BOXES
Site Name Position Total Fringe Benefits
Sub Total: $0.00
Si ng le
Si ng le
Fa m ily
D en ta l
D is ab ilit y
H os pi ta liz at io n
Li fe
R et ire m en t
So ci al S ec ur ity
U ne m pl oy m en t
Vi si on
W or ke r's
C om p
O th er on ge vi ty o r A nn ui ty Enter on Summary of FSMC Labor
Summary of FSMC Fringe Benefits Enter the subtotals from FSMC Fringe Benefits Worksheets
FSMC:
For SFA: Itineris Early College High School
Subtotal Page 1 Subtotal Page 2 Subtotal Page 3 Subtotal Page 4 Subtotal Page 5 Subtotal Page 6 Subtotal Page 7 Subtotal Page 8 Subtotal Page 9
Subtotal Page 11
Total: 0
#DIV/0!
Subtotal Page 10
Subtotal Page 12 Subtotal Page 13 Subtotal Page 14 Subtotal Page 15 Subtotal Page 16 Subtotal Page 17 Subtotal Page 18 Subtotal Page 19 Subtotal Page 20
For Fixed Price Contracts Only
Number of Meals Cost Per Meal
SFA Labor Labor to be completed by SFA for SFA Staff
Worksheet must accurately reflect any and all employees employed by the SFA SFA: Itineris Early College High School
Site Name Position Hourly Rate Daily Hours # of Days Paid Total Wages Itineris Early College High School Kitchen Manager $ 22.00 8 192 $33,792.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sub Total: $33,792.00
Enter on Summary of SFA Labor Benefits
Summary of SFA Labor Enter the subtotals from SFA Labor Worksheets
SFA: Itineris Early College High School
Subtotal Page 1 Subtotal Page 2 Subtotal Page 3 Subtotal Page 4 Subtotal Page 5 Subtotal Page 6 Subtotal Page 7 Subtotal Page 8 Subtotal Page 9 Subtotal Page 10 Subtotal Page 11 Subtotal Page 12 Subtotal Page 13 Subtotal Page 14 Subtotal Page 15 Subtotal Page 16 Subtotal Page 17 Subtotal Page 18 Subtotal Page 19 Subtotal Page 20
Total:
$33,792.0
$33,792.0
SFA Benefits Fringe Benefits to be completed by SFA for SFA staff
Worksheet must accurately reflect any and all employees employed by the SFA.
SFA:
Enter on Summary of SFA Fringe Benefits
Itineris Early College High School
PLACE AN X IN THE APPROPRIATE BOXES
Site Name Position Total Fringe Benefits Itineris Early College High School Kitchen Manager x x x x x x x x x x x x x $ 15,405.57
Sub Total: $15,405.57
Si ng le
Si ng le
Fa m ily
D en ta l
D is ab ilit y
H os pi ta liz at io n
Li fe
Lo ng ev ity o r A nn ui ty
R et ire m en t
So ci al S ec ur ity
U ne m pl oy m en t
Vi si on
W or ke r's
C om p
O th er
Summary of SFA Fringe Benefits Enter the subtotals from SFA Fringe Benefits Worksheets
SFA: Itineris Early College High School
Subtotal Page 1 Subtotal Page 2 Subtotal Page 3 Subtotal Page 4 Subtotal Page 5 Subtotal Page 6 Subtotal Page 7 Subtotal Page 8 Subtotal Page 9 Subtotal Page 10 Subtotal Page 11 Subtotal Page 12 Subtotal Page 13 Subtotal Page 14 Subtotal Page 15 Subtotal Page 16 Subtotal Page 17 Subtotal Page 18 Subtotal Page 19 Subtotal Page 20
Total:
$15,405.5
$15,405.5
$15,405.5Total
SFA Site Listing General Data and Services to be Provided
SFA: Itineris Early College High School
Itineris Early College High School 8714 Roy Del Circle, West Jordan, Utah 84088 9-12 Self Prep 1 8:00 11:00 NA X X X X X X X X
Site Name Address Grade Levels
Self-Prep or Satellite
# of Serving Periods (Lunch)
Meal Service Times # of
Serving Days
Breakfast Lunch Afterschool
Snack
Special Milk Program CACFP SFSP
Lunch Afterschool Snack Meal Offer vs.
Serve Adult Meals Meal Offer vs.
Serve Adult Meals
Pre-K and/or Kindergarten Breakfast AM
Snack Lunch PM Snack Supper Evening
Snack Breakfast AM Snack Lunch PM
Snack SupperBreakfast A la carte A la carte
Services to be Provided
Methodology of Administrative Fees
FSMC:
Itineris Early College High School
This methodology applies to the intial year contract and any optional renewal years.
Equipment Proposals
FSMC:
Itineris Early College High School x The SFA is not requesting the FSMC to propose purchase of equipment.
The SFA is allowing the FSMC to propose equipment necessary for implementation or enhancement of operation but the SFA will purchase.
The SFA is allowing the FSMC to propose equipment necessary for implementation or enhancement of operation and the FSMC will purchase.
Equipment proposal is not to exceed:
The SFA must obtain preapproval from USBE Child Nutrition Programs for each item of equipment costing $5,000 or greater through the Capital Expenditure Request Process if nonprofit school food service account funds are going to be used at any time during the process for the purchase (even if the FSMC purchases).
The FSMC must specify the equipment it proposes.
Equipment Cost
Equipment Proposals: Section 12.J of the Request for Proposal
To be completed by the SFA:
To be completed by FSMC:
Child and Adult Care Food Program CACFP Projected Operating Costs
FSMC:
For SFA: Itineris Early College High School
Meal Type Unitized or Bulk Form Estimated Daily
Servings Estimated
Total Servings Price Per Meal Estimated Total Breakfast 0 $0.00 AM snack 0 $0.00 Lunch 0 $0.00 PM snack 0 $0.00 Supper 0 $0.00 Evening Snack 0 $0.00
0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00
Grand Total $0.00
Serving Days Per
Sponsor Instructions: Indicate whether food will be delivered as Unitized Meals or in Bulk form.
Complete the Estimated Daily Servings Days per Year for each meal type.
FSMC Instructions: Complete the Price Per Meal for each Meal Type, as applicable.
The FSMC agrees to supply meals/snacks, inclusive of milk, to the SFA for the prices listed below:
Summer Food Service Program SFSP Projected Operating Costs
SFA:
FSMC: Itineris Early College High School
If SFSP Operating Days are before July 1 of the current year, then the contract must be Fully Executed before start of SFSP.
SFSP Operating Dates:
Meal Type Estimated Daily
Servings Serving Days
Per Year Price Per Meal Estimated Total Breakfast 0 $0.00 AM snack 0 $0.00 Lunch 0 $0.00 PM snack 0 $0.00 Supper 0 $0.00 Evening Snack 0 $0.00
0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00
Estimated Total
SFA Instructions: Enter the SFSP Operating Dates.
FSMC Instructions: Complete the Price Per Meal for each Meal Type, as applicable.
The FSMC agrees to supply meals/snacks, inclusive of milk or juice to the SFA for the prices listed below:
Complete the Estimated Daily Servings Days Per Summer for each Meal type.
Grand Total $0.00)
File details come from the government source that posted it. Updated .