Durant Center Roof Replacement

City of Alexandria Government Washington, DC 20004

SPECIFICATIONS

Final Submission

April 30, 2025

PREPARED BY

SEAL ENGINEERING, INC.

3323 Duke Street Alexandria, Virginia 22314

Durant Center Roof Replacement City of Alexandria

04/30/2025

SPECIFICATIONS

TABLE OF CONTENTS

011000 SUMMARY

011950 REFERENCE STANDARDS AND DEFINITIONS

012000 PROJECT MEETINGS

012200 UNIT PRICES

013100 PROJECT MANAGEMENT & COORDINATION

013300 SUBMITTAL PROCEDURE

014000 QUALITY REQUIREMENTS

016000 MATERIALS AND EQUIPMENT

017050 PROJECT CLOSEOUT

024119 SELECTIVE DEMOLITION

040212 BRICK MASONRY REPAIR

061000 ROUGH CARPENTRY

062013 EXTERIOR FINISH CARPENTRY

073113 ASPHALT SHINGLES

075419 POLYVINYL-CHLORIDE (PVC) ROOFING

076200 SHEET METAL FLASHING AND TRIM

SUMMARY 011000 - 1

SECTION 011000 – SUMMARY OF WORK

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Flat and sloped roof replacement at the Durant Recreation, Alexandria, Virginia, 22314.

B. Project Summary Description: This project is to fully replace roofs and add solar panels if alternate is accepted. The work for this project includes the following:

1. Removal of the existing fully adhered EPDM membrane and insulation down to the wood roof deck.

2. Remove multiple ply modified bituminous roofing membrane and insulation down to the metal roof deck.

3. Remove asphalt shingles and underlayment down to the sloped wood roof deck.

4. The work for this project includes removal of membrane flashings and metal flashings and copings as indicated on Drawing.

5. The new roofing system for the flat roofs is Basis of Design: 60 mil Sika Sarnafil G410 fully adhered PVC membrane, coverboard, polyisocyanurate insulation, and vapor barrier as shown on Drawing.

6. The new roofing system for the sloped roof is asphalt shingle.

7. There is an alternate for installation of solar panels at select roof areas.

It is the Contractor’s responsibility to field verify existing roof dimensions, penetrations and conditions that will affect the execution of the work. Leave existing wood blocking in place unless otherwise noted on Drawing. Deteriorated blocking shall be removed and replaced at all roof perimeters, roof curbs, and all other locations as required by the roof system manufacturer’s standard requirements.

C. Consultant: The term Consultant refers to the project designer. The project was designed by:

Seal Engineering, Inc., 3323 Duke Street, Alexandria, VA 22314, (703) 823-6366

D. Project Delivery Method: Design, Bid, Build.

E. COTR: City of Alexandria Government. The Contracting Officer Representative (COTR) for the project will be assigned by General Services Capital Project, City of Alexandria Government.

1.2 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.3 MISCELLANEOUS PROVISIONS

SUMMARY 011000 - 2

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Work out of alignment where exposed by removal of existing work shall be called to the attention of COTR. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer.

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Maintain the existing building in watertight condition throughout duration of this Contract.

Contractor is responsible for any damaged caused by leaks during roof replacement.

1.4 USE OF PREMISES AND REMOVAL OF DEBRIS

A. General: Limit use of the premises for construction activities and storage in areas indicated; allow for COTR occupancy as indicated. The contractor shall submit a plan to allow safe ingress and egress during construction to the COTR and Consultant for approval.

B. Normal work hours for this project shall be Monday through Friday 7:00 am. to 6:00 pm. Work hours creating noise will be from 8:00 a.m. to 5:00 p.m. Evening and weekend work will be allowed with prior approval by COTR.

C. The staging areas for this Project are limited. Contractor shall provide a portable type security fence around the staging area to secure it from unauthorized access. The security fence shall be 6’ high with a lockable gate.

1. All damage to the grounds and building in the staging areas shall be repaired by the

Contractor at no additional cost to the COTR.

2. The Contractor shall verify and comply with the COTR regarding staging area requirements for any hot application work.

D. The roofing contractor’s personnel shall access the roof area from the exterior of the building. The

Contractor shall provide the means for the required exterior access in the form of a scaffolding stair or ladder which meets all required code and safety requirements.

SUMMARY 011000 - 3

E. Keep driveways and entrances serving the premises clear and available to the COTR, COTRs’ of adjacent facilities and the COTR’s employees at all times. Do not use these areas for parking or storage of materials.

F. Use of the Existing Building: Maintain the existing building in a watertight and weathertight condition throughout the construction period. Repair damage caused directly and indirectly by construction operations. Take all precautions necessary to protect the buildings and occupants during the construction period.

G. Debris Removal: Remove all debris from the grounds arid roof on a daily basis. Stockpiling of debris, either on the roof or in the staging area, shall not be permitted.

H. Utilities: Whenever the Contractor finds it necessary to shut off any services or utilities to any portion of the building, he shall notify the COTR of this intent a minimum of 7 days in advance and arrange the shutdown of such supplies to occur at a time convenient to the COTR.

I. The Contractor shall coordinate with the COTR to cover air intake vents to prevent fumes from entering the building. The Contractor shall provide and install all materials as required to seal vents at no additional cost to the COTR. The Contractor shall remove all seals upon completion of the Work and with the COTR’s approval.

1. 5 SECURITY PROVISIONS - CONTRACTOR NOTICE

A. The Contractor shall be responsible for the conduct of all construction personnel while on this project with the following security requirements.

1. The Contractor shall be responsible for the conduct of all construction personnel while on this project.

2. All personnel connected with the construction work shall obey all rules and regulations of the facility in regard to these matters.

3. The COTR shall maintain control of all security entrances and areas at all times.

4. The Contractor shall have an English speaking responsible representative at the job site at all times when any work is in progress.

5. Contractors and/or their representatives are limited to movement to and from and within the immediate area of their construction limits.

6. No firearms, alcohol or drugs may be brought onto the property at any time.

7. Tools, ladders and construction equipment shall not be left unattended at the job site. All tools, ladders and equipment shall be secured when not in use.

8. Contractors and/or their representative maybe required to undergo a background investigation prior to commencing any work at this facility.

1.6 ROOFING PROTECTION

A. The Contractor and any of his agents, or the COTR cannot move materials or equipment over the roof during or after the completion of the roofing unless the roofing is fully protected from damage. Observations of such occurring shall be cause for the work to be suspended until the protection is provided and any damage corrected.

SUMMARY 011000 - 4

1.7 SAFETY

A. Emphasis on safety shall be a top priority for this entire project. All measures must be taken to protect the visitors to this facility, COTR’s personnel and Contractor’s personnel. The contractor is to provide safe access to and from the facility at all times during the course of this project. Proper barricades shall be placed as needed at all work areas. Proper coordination with the COTR’s on-site contact shall be required at all times. All OSHA rules and regulations shall be followed by the contractor including proper fall protection for the workforce on this project. Weekly safety meetings shall be held on site to discuss any items that need correction or improvement.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

REFERENCE STANDARDS AND DEFINITIONS 011950 - 1

SECTION 011950 — REFERENCE STANDARDS AND DEFINITIONS

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of Contract, including General and Supplementary Condi-tions and other Division I Specification Sections, apply to this Section.

1.2 DEFINITIONS

A. General Explanation: A substantial amount of specification language constitute definitions for terms found in other contract documents, including drawings which must be recognized as diagrammatic in nature and not completely descriptive of requirements indicated there-

on. Certain terms used in contract documents are defined generally in this article. Defini-tions and explanations of this section are not necessarily either complete or exclusive, but are general for the work to extent not stated more explicitly in another provision of contract documents.

B. General Requirements: The provisions or requirements of Division-1 sections apply to en-tire work of Contract and, where so indicate, to other elements which are included in this project.

C. Indicated: The term "indicated" refers to graphic representations, notes, or schedules on the

Drawings, other paragraphs or schedules in the Specifications, and similar requirements in the Contract Documents. Where terms such as "shown," "noted," "scheduled," and "speci-fied" are used, it is to help the reader locate the reference; no limitation on location is in-tended.

D. Directed: Terms such as "directed," " requested," "authorized," "selected," "approved," "required," and "permitted" mean "directed by the Owner,” "requested by the Owner," and similar phrases.

E. Approved: The term "approved," where used in conjunction with the Owner's action on the Contractor's submittals, applications, and requests, is limited to the Consultant's duties and responsibilities as stated in General and Supplementary Conditions.

F. Regulations: The term "Regulations" includes laws, ordinances, statutes, and lawful orders issued by authorities having jurisdiction, as well as rules, conventions, and agreements within the construction industry that control performance of the Work.

G. Furnish: The term "furnish" is used to mean "supply and deliver to the Project site, ready for unloading, unpacking, assembly, installation, and similar operations."

H. Install: The term "install” is used to describe operations at project site including the actual

"unloading, unpacking, assembly, erection, placing, anchoring, applying, working to di-mension, finishing, curing, protecting, cleaning, and similar operations."

I. Provide: The term "provide" means "to furnish and install, complete and ready for the in-tended use."

J. Installer: An "Installer" is the Contractor or an entity engaged by the Contractor, either as an employee, subcontractor, or sub-subcontractor, for performance of a particular construc-tion activity, including installation, erection, application, and similar operations. Installers are required to be experienced in the operations they are engaged to perform.

K. Experience: The term "experienced" when used with the term "Installer" means having a minimum of 5 previous Projects similar in size and scope to this Project, being familiar

REFERENCE STANDARDS AND DEFINITIONS 011950 - 2

with the precautions required, and having complied with requirements of the authority hav-ing jurisdiction.

L. Trades: Use of titles such as "carpentry" is not intended to imply that certain construction activities must be performed by accredited or unionized individuals of a corresponding ge-neric name, such as "carpenter." It also does not imply that requirements specified apply exclusively to tradespersons of the corresponding generic name.

M. Project Site: Project site is the space available to the Contractor for performance of con-struction activities, either exclusively or in conjunction with others performing other work as part of the Project. The extent of the Project Site is shown on the Drawings and may or may not be identical with the description of the land upon which the Project is to be built.

N. Testing Laboratories: A "testing laboratory" is an independent entity engaged to perform specific inspections or tests, either at the Project Site or elsewhere, and to report on and, if required, to interpret results of those inspections or tests.

1.3 SPECIFICATION FORMAT AND CONTENT EXPLANATION

A. Specification Format: These Specifications are organized into Divisions and Sections based on the Construction Specifications Institute's 16-Division format.

B. Sections and Divisions: For convenience, basic unit of specification text is a "section," each unit of which is named and numbered. These are organized into related families of sections, and various families of sections are organized into "divisions," which are recog-nized as the present industry- consensus on uniform organization and sequencing of speci-fications. The section title is not intended to limit meaning or content of section, nor to be fully descriptive of requirements specified therein, nor to be an integral part of text.

C. Parts of Sections: Each section of specifications has been subdivided into 3 (or less) "parts" for uniformity and convenience (Part I - General, Part 2 - Products, and Part 3 - Execution).

These do not limit the meaning of and are not an integral part of text which specifies re-quirements.

D. Subordination of Text: Portions of specification text are subordinated to other portions in the following (traditional) manner (lowest level to highest):

1. Indented (from left margin) paragraphs and lines of text are subordinate to preceding text which is not indented, or which is indented by a lesser amount.

2. Paragraphs and lines of text are subordinate to sub-article titles, which are printed in upper/lower-case lettering.

3. Sub-articles are subordinate to article titles, which are printed in upper-case lettering.

4. Subordination (if any) of certain sections (or portions of sections) to other sections is described within those sections.

E. Imperative Language: Used generally in specifications. Except as otherwise indicated, re-quirements expressed imperatively are to be performed by Contractor. For clarity of read-ing at certain locations, contrasting subjective language is used to describe responsibilities which must be fulfilled indirectly by Contractor, or when so noted, by others.

F. Section Numbering: Used to facilitate cross-references in contact documents. Sections are placed in Project Manual in numeric sequence; however, numbering sequence is not com-plete, and listing of sections at beginning of Project Manual must be consulted to determine numbers and names of specification sections in contact documents.

G. Page Numbering: Numbered independently for each section; recorded ln listing of sections

(Index or Table of Contents) in Project Manual. Section number is shown with page num-ber at bottom of each page, to facilitate location of text in Project Manual.

REFERENCE STANDARDS AND DEFINITIONS 011950 - 3

H. Project Identification: Project number is recorded at top of each page of specifications to minimize possible misuse of specifications, or confusion with other project specifications.

I. Specification Content: This Specification uses certain conventions in the use of language and the intended meaning of certain terms, works, and phrases when used in particular situ-ations or circumstances. These conventions are explained as follows:

1. Abbreviated Language: Language used in Specifications and other Contract Documents is the abbreviated type. Implied works and meanings will be appropriately interpreted.

Singular works will be interpreted as plural and plural words interpreted as singular where applicable and the full context of the Contract Documents so indicates.

2. Imperative Language: Imperative and streamlined language is used generally in the

Specifications. Requirements expressed in the imperative mood are to be performed by the Contractor. At certain locations in the text, for clarity, subjective language is used to describe responsibilities that must be fulfilled indirectly by the Contractor, or by others when so noted.

a. The words "shall be" shall be included by inference wherever a colon (:) is used within a sentence or phrase.

3. Minimum Quality/Quantity: In every instance, quality level or quantity shown or speci-fied is intended as minimum for the work to be performed or provided. Except as oth-erwise specifically indicated, actual work may either comply exactly with that mini-mum (within specified tolerances), or may exceed that minimum within reasonable lim-its. In complying with requirements, indicated numeric values are either minimums or maximums as noted or as appropriate for context of requirements. Refer instances of uncertainty to Consultant for decision before proceeding.

1.4 INDUSTRY STANDARDS

A. Applicability of Standards: Except where the Contract Documents include more stringent requirements, applicable construction industry standards have the same force and effect as if bound or copied directly into the Contract Documents. Such standards are made a part of the Contract Documents by reference.

B. Publication Dates: Where the date of issue of a referenced standard is not specified, com-ply with the standard in effect as of date of Contract Documents.

C. Conflicting Requirements: Where compliance with two or more standards is specified, and the standards establish different or conflicting requirements for minimum quantities or quality levels, refer requirements that are different, but apparently equal, and uncertainties to the Consultant for a decision before proceeding.

1. Minimum Quantity or Quality Levels: The quantity or quality level shown or specified shall be the minimum provided or performed. The actual installation may comply exact-ly with the minimum quantity or quality specified, or it may exceed the minimum with-in reasonable limits. In complying with these requirements, indicated numeric values are minimum or maximum, as appropriate for the context of the requirements. Refer uncertainties to the Consultant for a decision before proceeding.

D. Copies of Standards: Each entity engaged in construction on the Project is required to be familiar with industry standards applicable to that entity's construction activity. Copies of applicable standards are not bound with the Contract Documents. Where copies of stand-ards are needed for performance of a required construction activity, the Contractor shall ob-tain copies directly from the publication source. Although copies of standards needed for enforcement of requirements may be included as part of required submittals, the Owner re-

REFERENCE STANDARDS AND DEFINITIONS 011950 - 4

serves the right to require the Contractor to submit additional copies as necessary for en-forcement of requirements.

E. Abbreviations and Names: Trade association names and titles of general standards are fre-quently abbreviated. Where such acronyms or abbreviations are used in the Specifications or other Contract Documents, they mean the recognized name of the trade association, standards generating organization, authority having jurisdiction, or other entity applicable to the context of the text provision. Refer to the "Encyclopedia of Associations," published by Gale Research Co., available in most libraries.

1.5 SUBMITTALS

A. Permits, Licenses, and Certificates: For the Owner's records, submit copies of permits, li-censes, certifications, inspection reports, releases, jurisdictional settlements, notices, re-ceipts for fee payments, judgments, and similar documents, correspondence, and records established in conjunction with compliance with standards and regulations bearing upon performance of the Work.

PART 2 - PRODUCTS (Not Applicable)

END OF SECTION 011950

PROJECT MEETINGS 012000 - 1

SECTION 012000 - PROJECT MEETINGS

A. Drawings and general provisions of Contract, including General and Supplementary Conditions and other

Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for project meeting including but not limited to:

1. Pre-Construction Conference

2. Pre-Installation Conference

3. Progress Meetings

1.3 PRE-CONSTRUCTION CONFERENCE

B. Schedule: Schedule a pre-construction conference and organizational meeting at the Project site or other convenient location no later than fifteen (15) days after execution of the Agreement and prior to commencement of construction activities. Conduct the meeting to review responsibilities and personnel assignments.

C. Attendees: The Owner and the Contractor and its superintendent, major subcontractors, manufacturers, suppliers and other concerned parties shall each be represented at the conference by persons familiar with and authorized to conclude matters relating to the Work.

D. Agenda: Discuss items of significance that could affect progress including such topics as:

1. Establish start date and completion date if not yet established.

2. Tentative construction schedule.

3. Critical work sequencing.

4. Designation of responsible personnel.

5. Procedures for processing field decisions and Change Orders.

6. Establish date of progress meetings

7. Distribution of Contract Documents.

8. Submittal of Shop Drawings, Product Data and Samples.

9. Safety procedures and first aid.

10. Security.

11. Housekeeping.

12. Working hours.

13. Preparation of record documents.

PROJECT MEETINGS 012000 - 2

14. Office, work and storage areas.

15. Utility coordination.

16. Equipment deliveries and priorities.

17. Hazardous materials.

E. Prepare and distribute copies of the minutes of the meeting to each entity present and to others who should have been present. Include all items outlined by the Owner and Consultant.

1.3 PROGRESS MEETINGS

A. Conduct progress meetings at the Project Site weekly. Coordinate with the Owner regular progress meetings. Coordinate dates of meetings with preparation of the payment request.

B. Attendees: Representatives of the Owner and the Contractor shall be represented at these meetings. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

C. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the Project.

1. Contractor's Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor's Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to insure that current and subsequent activities will be completed within the Contract Time.

D. Reporting (Meeting Minutes by Contractor): No later than three (3) days after each meeting, distribute minutes of the meeting to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report.

1. Submittal Updating.

2. RFI Updating.

3. Schedule Updating: Review the Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue the revised schedule concurrently with the report of each meeting.

END OF SECTION 012000

UNIT PRICES 012200 - 1

SECTION 012200 - UNIT PRICES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for unit prices.

B. A unit price based allowance is an amount established by the Contract Documents and stated herein with a price per unit of measurement for materials or services that will be added to OR deducted from the Contract Sum by Change Order in the event the estimated quantities of Work required by the Contract Documents are increased or decreased.

C. Unit price based allowances shall include all necessary material, overhead, profit and applicable taxes. No additional mark-ups or compensation will be paid by the Owner.

D. Refer to individual Specification Sections for construction activities requiring the establishment of unit prices. Methods of measurement and payment for unit prices are specified in those

Sections.

E. Quantities will be calculated jointly by Contractor and the COTR. Quantities shall be calculated by actual area and depth of excavation to be removed and or filled. All work shall be supervised by the Owner's testing agency.

1.3 DEFINITIONS

A. Unit price is an amount incorporated into the Agreement, applicable during the duration of the Work as a price per unit of measurement for materials, equipment, or services, or a portion of the Work, added to or deducted from the Contract Sum by appropriate modification, if the scope of Work or estimated quantities of Work required by the Contract Documents are increased or decreased.

1.4 PROCEDURES

A. Unit prices include all necessary material, plus cost for delivery, installation, insurance, applicable taxes, overhead, and profit.

B. Measurement and Payment: See individual Specification Sections for work that requires establishment of unit prices. Methods of measurement and payment for unit prices are specified in those Sections.

UNIT PRICES 012200 - 2

C. Owner reserves the right to reject Contractor's measurement of work-in-place that involves use of established unit prices and to have this work measured, at Owner's expense, by an independent surveyor acceptable to Contractor.

D. List of Unit Prices: A schedule of unit prices is included in Part 3. Specification Sections referenced in the schedule contain requirements for materials described under each unit price.

1.5 SCHEDULE

A. A "Unit Price Based Allowance Schedule" is included at the end of this Section. Specification sections referenced in the Schedule contain requirements for materials and methods described under each unit price.

B. The Owner reserves the right to reject the Contractor's measurement of work-in-place that involves use of established unit prices, and to have this Work measured by an independent surveyor acceptable to the Contractor at the Owner's expense.

1.6 COSTS

A. No change order involving unit price based allowances will be paid unless the Owner's representative approves the change order prior to the work being performed.

1.7 CONTINGENCY

A. Contractor's overhead, profit, and related costs for products and equipment ordered by Owner under an allowance are included in the allowance. These costs include delivery, installation, taxes, insurance, equipment rental, and similar costs.

B. At Project closeout, credit unused amounts remaining in the allowance to Owner by Change

Order.

1.8 REDUCTIONS IN QUANTITIES OF WORK

A. Should less work be required than that required by the Contract Documents, reductions in the

Contract Sum will be adjusted by unit prices established above less ten (10) percent.

1.9 UNUSED MATERIALS

A. Should less work be required than that required by the Contract Documents, reductions in the

Contract Sum will be adjusted by unit prices established above less five (5) percent.

UNIT PRICES 012200 - 3

1.10 DOCUMENTATION

A. The Contractor’s on-site representative shall keep a daily log and running total of items encountered under the Unit Price Based Allowances. The daily log shall include documentation of the location and quantity of the items on a corresponding roof plan.

B. The Contractor shall document all Unit Price Based Allowances with photographs of the deteriorated ‘before’ condition and the completed ‘after’ conditions. The Contractor shall provide his on-site representative with a camera for the purposes of the photographic documentation.

1. The Contractor shall provide the Owner with electronic copies of all photographic documentation.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF UNIT PRICES

A. The following unit price(s) based allowances shall be included in the Total Bid Amount. All unit price work performed shall require photographic documentation which shall include a date on the item photographed.

1. 2”x 4” Treated Wood Blocking – Cost per Linear Foot.

2. 2”x 6” Treated Wood Blocking – Cost per Linear Foot.

3. 2”x 8” Treated Wood Blocking – Cost per Linear Foot.

4. 2”x 10” Treated Wood Blocking – Cost per Linear Foot.

5. 2”x 12” Treated Wood Blocking – Cost per Linear Foot.

END OF SECTION 012200

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.

C. This Sections specifies administrative and supervisory requirements necessary for Project

Coordination including but not necessarily limited to:

1. Superintendent

2. Coordination

3. Administrative and supervisory Personnel

4. General installation provisions

5. Conservation and Salvage

D. Superintendent: The Contractor shall employ a full time, competent superintendent and necessary assistants who shall be in attendance at the Project site during performance of the

Work, including through the Punch List period until Final Acceptance.

1. The superintendent shall be, as a minimum, a senior supervisory foreman who shall be limited to not more than four (4) hours of hands-on work and shall provide four (4) hours or more each day of supervision and coordination of all trades and craftsmen.

2. The Superintendent shall be fluent in speaking, reading and understanding English.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

1.3 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Where installation of one part of the Work is dependent on installation of other components, either before or after its own installation, schedule construction activities in the sequence required to obtain the best results.

2. Where availability of space is limited, coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

3. Where necessary, prepare memoranda for distribution to each party involved outlining special procedures required for coordination. Include such items as required notices, reports, and attendance at meetings.

a. Prepare similar memoranda for the Owner, Consultant and separate Contractors where coordination of their Work is required.

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of the schedule.

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Preinstallation conferences.

5. Project closeout activities.

1.4 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return without response those RFIs submitted to Architect by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of Architect and COTR

PROJECT MANAGEMENT AND COORDINATION 013100 - 3

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

a. Include dimensions, thicknesses, structural grid references, and details of affected materials, assemblies, and attachments on attached sketches.

C. On receipt of COTRs action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify COTR within 5 days if Contractor disagrees with response.

1.5 SUBMITTALS

A. Staff Names: Within fifteen (15) days of Notice to Proceed, submit a list of the Contractor's principal staff assignments, including the Superintendent and other personnel in attendance at the site; identify individuals, their duties and responsibilities; list their addresses and telephone numbers. The home phone numbers of company presidents for plumbing, electrical and heating, ventilating and air conditioning (HVAC) subcontractors, if required, shall be provided for use during emergency situations. The Project Superintendent shall be identified prior to the pre-construction conference and be in attendance at all required meetings through Final Acceptance.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013100

SUBMITTAL PROCEDURES 013300 - 1

Copyright 2015 by The American Institute of Architects (AIA)

SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 01 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section specifies administrative and procedural requirements for submittals required for performance of the Work, including:

1. Contractor’s construction schedule.

2. Submittal schedule.

3. Daily construction reports.

4. Shop Drawings.

5. Product Data.

6. Samples.

B. Administrative Submittals: Refer to other Division 1 Sections and other Contract Documents for requirements for administrative submittals. Such submittals include, but are not limited to:

1. Application for payment.

2. Performance and payment bonds.

3. Insurance certificates.

4. List of subcontractors.

1.3 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities. Transmit each submittal sufficiently in advance of performance of related construction activities to avoid delay.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related elements of the Work so processing will not be delayed by the need to review submittals concurrently for coordination.

SUBMITTAL PROCEDURES 013300 - 2

3. The Consultant reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

4. Processing: Allow sufficient review time so that installation will not be delayed as a result of the time required to process submittals, including time for re-submittals.

5. Allow two weeks for initial review. Allow additional time if processing must be delayed to permit coordination with subsequent submittals. The Consultant will promptly advise the Contractor when.

6. Allow two weeks for reprocessing each submittal,

7. No extension of Contract Time will be authorized because of failure to transmit submittals to the Consultant sufficiently in advance of the Work to permit processing.

B. Submittal Preparation: Place a permanent label or title block on each submittal for identification. Indicate the name of the entity that prepared each submittal on the label or title block.

1. Provide a space approximately 3" x 5" on the label or beside the title block on Shop

Drawings to record the Contractor’s review and approval markings and the action taken.

2. Include the following information on the label for processing and recording action taken.

a. Date and Project name/number.

b. Name and Address of Contractor.

c. Name and Address of Subcontractor

d. Name and address of suppliers

e. Name of manufacturer

f. Number and title of appropriate specification section.

g. Drawing number and detail references, as appropriate.

C. Submittal Transmittal: Package each submittal appropriately for transmittal and handling.

Transmit each submittal from Contractor to Consultant using copies of an approved transmittal form. Submittals received from sources other than the Contractor will be returned without action.

1. On the transmittal record, provide relevant information and requests for data. On the form, or separate sheet, record deviations from Contract Document requirements, including minor variations and limitations. Include Contractor’s certification that information complies with Contract Document requirements.

2. Transmittal Form: Submit a proposed form for Consultant’s approval.

1.4 CONTRACTOR’S CONSTRUCTION SCHEDULE

A. CPM Schedule: Prepare a fully developed, CPM computer software generated (Gant) chart type

Contractor’s construction schedule. Submit within 15 days of the Notice to Proceed.

1. Provide a separate task bar for each construction activity not to exceed 14 days. Provide a continuous vertical line to identify the first working day of each week.

2. Prepare the schedule on a sheet, or series of sheets, of stable transparency, or other reproducible media, of sufficient width to show data for the entire construction period.

SUBMITTAL PROCEDURES 013300 - 3

Submit printed and electronic (compatible with MS Project) version of schedule for approval.

3. Secure time commitments for performing critical elements of the Work from parties involved. Coordinate each element on the schedule with other construction activities;

include minor elements involved in the sequence of the Work. Show each activity in proper sequence. Indicate graphically sequences necessary for completion of related portions of the Work using predecessors and successors.

4. Coordinate the Contractor’s construction schedule with the Schedule of Values, list of subcontracts, submittal schedule, progress reports, payment requests and other schedules.

5. Indicate “Substantial Completion and Final Completion” on the schedule to allow time for the Consultant’s procedures necessary for determination of Owner’s Acceptance.

B. Area Separations: Provide a separate task bar to identify each major construction area for each minor portion of the Work. Indicate where each element in an area must be sequenced or integrated with other activities.

C. Distribution: Following approval, print and distribute copies to the subcontractors, and other parties required to comply with scheduled dates. Post copies in the Project meeting room and temporary field office.

D. Schedule Updating: Issue the updated schedule concurrently with each Request for Payment.

No changes in logistics are allowed unless submitted and approved.

1.5 DAILY CONSTRUCTION REPORTS

A. Prepare a daily construction report, recording the following information concerning events at the site and submit copies to the COTR only when requested.

1. List of subcontractors at the site.

2. Approximate count of personnel at the site.

3. Accidents and unusual events.

4. Meetings and significant decisions.

5. Stoppages, delays, shortages, losses.

6. Orders and requests of governing authorities.

7. Change Orders received, implemented.

8. Services connected, disconnected.

9. Partial Completions, occupancies.

10. Brief description of work performed.

1.6 SHOP DRAWINGS

A. Submit newly prepared information, drawn to accurate scale. Highlight, encircle, or otherwise indicate deviations from the Contract Documents. Do not reproduce Contract Documents or copy standard information as the basis of Shop Drawings. Standard information prepared without specific reference to the Project is not considered Shop Drawings.

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B. Shop Drawings include fabrication and installation drawings, setting diagrams, schedules, patterns, templates and similar drawings. Include the following information:

1. Dimensions.

2. Identification of products and materials included.

3. Compliance with specified standards.

4. Notation of coordination requirement.

5. Notation of dimensions established by field measurements.

C. Sheet Size: Except for templates, patterns and similar full-size Drawings, submit Shop

Drawings on sheets at least 8-1/2" x l1” but no larger than 24” X 36".

D. Submittal: Submit 3 blue- or black-line prints and 2 additional prints where required for maintenance manuals, plus the number of prints needed by the Consultant for distribution. Two prints will be retained; the remainder returned.

1. One of the prints returned shall be marked-up and maintained as a “Record Document”.

E. Do not use Shop Drawings without an appropriate final stamp indicating action taken in connection with construction.

F. Coordination drawings are a special type of Shop Drawing that show the relationship and integration of different construction elements that require careful coordination during fabrication or installation to fit in the space provided or function as intended.

1. Submit coordination Drawings for integration of different construction elements. Show sequences and relationships of separate components to avoid conflicts in use of space.

1.7 PRODUCT DATA

A. Collect Product Data into a single submittal for each element of construction or system. Product

Data includes printed information such as manufacturer’s installation instructions, catalog cuts, standard color charts, roughing-in diagrams and templates, standard wiring diagrams and performance curves. Where Product Data must be specially prepared because standard printed data is not suitable for use, submit as “Shop Drawings.”

1. Mark each copy to show applicable choices and options. Where printed Product Data includes Information on several products, some of which are not required, mark copies to indicate the applicable information. Include the following information:

a. Manufacturer’s printed recommendations.

b. Compliance with recognized trade association standards.

c. Compliance with recognized testing agency standards.

d. Application of testing agency labels and seals.

e. Notation of dimensions verified by field measurements.

f. Notation of coordination requirements.

B. Do not submit Product Data until compliance with requirements of the Contract Documents has been confirmed.

SUBMITTAL PROCEDURES 013300 - 5

C. Submittals: Submit five (5) copies of each required submittal; submit seven (7) copies where required for maintenance manuals.

D. Distribution: Furnish copies of final submittal to installers, subcontractors, suppliers, manufacturers, fabricators, and others required for performance of construction activities.

1. Do not proceed with installation until an applicable copy of Product Data is in the installer’s possession.

2. Do not permit use of unmarked copies of Product Data in connection with construction.

1.8 SAMPLES

A. Submit full-size, fully fabricated Samples cured and finished as specified and physically identical with the material or product proposed. Samples include partial sections or manufactured or fabricated components, cuts or containers of materials, color range sets, and swatches showing color, texture and pattern.

B. Mount, display, or package Samples in the manner specified to facilitate review of qualities indicated. Include the following:

1. Mount, display, or package Samples in the manner specified to facilitate review of qualities indicated. Include the following:

a. Generic description of the Sample.

b. Sample source.

c. Product name or name of manufacturer.

d. Compliance with recognized standards.

C. Submit Samples for review of kind, color, pattern, and texture, for a final check of these characteristics with other elements, and for a comparison of these characteristics between the final submittal and the actual component as delivered and installed.

1. Where variation in color, pattern, texture or other characteristics are inherent in the material or product represented, submit multiple units (not less than 3), that show approximate limits of the variations.

2. Refer to other Specification Sections for Requirements for Samples that illustrate workmanship, fabrication techniques, details of assembly, connections, operation and similar construction characteristics.

D. Submittals: Except for Samples illustrating assembly details, workmanship, fabrication techniques, connections, operation and similar characteristics, submit 2 sets; one will be returned marked with the action taken.

E. Submit a Sample of the contractor’s two (2) year guarantee for language and content review by the Owner and Consultant.

F. Maintain sets of Samples, as returned, at the Project site, for quality comparisons throughout the course of construction.

1. Sample sets may be used to judge final acceptance of the construction with each set.

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PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013300

QUALITY REQUIREMENTS 014000 - 1

SECTION 014000 - QUALITY REQUIREMENTS

PART I - GENERAL

A. Drawings and general provisions of the Contract, including General and Supplementary

Conditions and other Division 1 Specification Sections, apply to this Section.

A. This Section includes administrative and procedural requirements for quality assurance and quality control.

B. Testing and inspecting services are required to verify compliance with requirements specified or indicated. These services do not relieve Contractor of responsibility (or compliance with the Contract Document requirements.

1. Specific quality-control requirements for individual construction activities are specified in the Sections that specify those activities. Requirements in those Sections may also cover production of standard products.

2. Specified tests, inspections, and related actions do not limit Contractor's quality-control procedures that facilitate compliance with the Contract Document requirements.

3. Requirements for Contractor to provide quality-control services required by Consultant, Owner, or authorities having jurisdiction are not limited by provisions of this Section.

C. Related Sections include the following:

1. Division 1 Section "Cutting and Patching" for repair and restoration of construction disturbed by testing and inspecting activities.

2. Divisions 2 through 9 Sections for specific test and inspection requirements.

1.3 DEFINITIONS

A. Quality-Assurance Services: Activities, actions, and procedures performed before and during execution of the Work to guard against defects and deficiencies and ensure that proposed construction complies with requirements.

B. Quality-Control Services: Tests, inspections, procedures, and related actions during and after execution of the Work to evaluate that completed construction comply with requirements. Services do not include contract enforcement activities performed by Consultant.

C. Testing Agency: An entity engaged to perform specific tests, inspections, or both. Testing laboratory shall mean the same as testing agency.

QUALITY REQUIREMENTS 014000 - 2

1.4 DELEGATED DESIGN

A. Performance and Design Criteria: Where professional design services or certifications by a design professional are specifically required of Contractor by the Contract Documents, provide products and systems complying with specific performance and design criteria indicated.

1. If criteria indicated are not sufficient to perform services of certification required, submit a written request for additional information to Consultant.

1.5 SUBMITTALS

A. Qualification Data: For testing agencies specified in Article 1.6…