11-CMAR-26-00270 Addendum No. 1.pdf

Addendum No. 1

CMAR-26-00270

Fire Program CMAR

CMAR-26-00270 Addendum No. 1 Page 1

IMPORTANT! PLEASE READ CAREFULLY BEFORE SUBMITTING PROPOSAL

ISSUANCE DATE: September 23, 2026

SOLICITATION NUMBER: CMAR-26-00270 Addendum No. 1

SOLICITATION TITLE: Fire Program CMAR

CONE OF SILENCE: A Cone of Silence is in effect for this procurement; therefore, no Proposer, interested party and/or their principals, officers, employees, attorneys, or agents shall communicate with County employees, the Hearing Master assigned to hear the applicable protest appeal and/or members of the Board of County Commissioners, including their aides and employees regarding this procurement and/or a related protest, except as otherwise provided in the Hillsborough County Procurement Protest Policy and Procedures Ordinance. The Cone of Silence does not prohibit a Proposer from communicating with the Director of Procurement, staff in the Procurement Services Department, or the County’s attorney assigned to this procurement. Violating the Cone of Silence may disqualify the Proposer from consideration for award. Please refer to the Instructions for complete details about the Cone of Silence.

NOTICE: This Addendum is an integral part of the Construction Manager at Risk under consideration by you as a Proposer in connection with the subject matter identified below. Hillsborough County deems all Proposals to have been proffered in recognition and consideration of the entire Construction Manager at Risk] including all issued Addenda.

THE INFORMATION INCLUDED HEREIN IS HEREBY INCORPORATED INTO THE CONTRACT DOCUMENTS OF THIS PRESENT PROPOSAL MATTER AND SUPERSEDES ANY CONFLICTING CONTRACT DOCUMENTS OR

PORTION THEREOF PREVIOUSLY ISSUED.

If the Proposal has already been submitted within the electronic bidding system for Hillsborough County Procurement Services, Proposer shall resubmit Proposal and acknowledge addendum electronically.

REASON(S) FOR ADDENDUM:

1. Paragraph 3.2 (C) Proposal Documents, changed language from “Respondent Information Certification (Attachment A)” to “Respondent Information Certification (Attachment C).”

2. Attachment C- Respondent Information Certification uploaded to Public files.

3. Provide responses to questions.

Questions and Answers

1. Section 4.1.2 Evaluation Criteria asks for relevant project experience showing similar size, length, complexity and requests 10 completed projects in one paragraph and 6 completed projects in another. Please advise if 10 or 6 projects is the requirement/request?

Response: Submit up to (maximum) ten (10) projects completed through construction, demonstrating relevant experience in similar size, length, and complexity.

CMAR-26-00270 Addendum No. 1 Page 2

2. Section 4.1.3 asks for a proposal level schedule based on the preliminary schedule in the RFQ and plans included in the design package. Is there a design package that includes plans/drawings that will be provided?

Response: There is no set design package available at this time. Respondents should instead provide example schedules from recently completed, relevant projects to demonstrate their approach to delivering projects on time. These example schedules should illustrate:

- The proposer’s methodology for developing and maintaining a project schedule

- The tools and procedures they use to identify and track risks

- How they manage change

- How they maintain schedule control throughout the life of a project (preconstruction, GMP, Procurement, and eventual construction)

- Updating or revising schedules at design intervals during preconstruction, including how design‑milestone updates (such as 30%, 60%, 90%, and 100% design) are incorporated to keep schedules current, manage float, reflect changes, and ensure alignment with evolving project scope and constraints.

3. Evaluation Criteria #2 states to submit up to ten (10) completed projects, but also states to provide a maximum of six (6) projects. Can you please confirm if the maximum number of projects we can submit is six or ten? Can you also clarify if these projects have to be complete or if projects that are complete through preconstruction are allowed?

Response: Submit up to (maximum) ten (10) projects completed through construction, demonstrating relevant experience in similar size, length, and complexity.

4. Can you please clarify the requirements for v. and vi. that are listed under 3.2 Proposal Documents?

- v. CMAR Firm’s Project Team Location

- vi. Financial Capability and Legal

Response: No separate section or page is required for “Project Team Location”; it may be incorporated within Criteria 1 at your discretion but not required or scored upon.

Respondents must demonstrate their financial strength, stability, and legal compliance in accordance with Evaluation Criteria – Financial Capability and Legal (Pass/Fail). Required documentation includes:

- Most recently audited, stamped, and embossed company financial statements

- Demonstration of sufficient liquidity, stability, and absence of material adverse litigation

- Any additional financial indicators or compliance affirmations required in the solicitation

5. Evaluation Criteria No. 3 requires respondents to provide “a proposal-level schedule based on the preliminary Schedule and the plans included in the Design Package.” However, no project plans or Design Package appear to have been provided with the solicitation. Please confirm whether a Design Package and preliminary schedule will be issued by Addendum. If not, please clarify what respondents should use as the basis for the required proposal-level schedule.

CMAR-26-00270 Addendum No. 1 Page 3

Response: There is no set design package available at this time. Respondents should instead provide example schedules from recently completed, relevant projects to demonstrate their approach to delivering projects on time. These example schedules should illustrate:

- The proposer’s methodology for developing and maintaining a project schedule

- The tools and procedures they use to identify and track risks

- How they manage change

- How they maintain schedule control throughout the life of a project (preconstruction, GMP, Procurement, and eventual construction)

- Updating or revising schedules at design intervals during preconstruction, including how design‑milestone updates (such as 30%, 60%, 90%, and 100% design) are incorporated to keep schedules current, manage float, reflect changes, and ensure alignment with evolving project scope and constraints.

6. Section 3.2(e) requires Respondents to specifically address six criteria, including (v) CMAR Firm’s Project Team Location and (vi) Financial Capability and Legal. However, Section 4 and the Evaluation Criteria attachment provide detailed requirements only for Criteria 1–4. Please clarify the information and/or documentation Respondents are required to provide for “CMAR Firm’s Project Team Location” and “Financial Capability and Legal,” and confirm whether page limitations apply to these sections.

Response: No separate section or page is required for “Project Team Location”; it may be incorporated within Criteria 1 at your discretion but not required or scored upon.

Respondents must demonstrate their financial strength, stability, and legal compliance in accordance with Evaluation Criteria – Financial Capability and Legal (Pass/Fail). Required documentation includes:

- Most recently audited, stamped, and embossed company financial statements

- Demonstration of sufficient liquidity, stability, and absence of material adverse litigation

- Any additional financial indicators or compliance affirmations required in the solicitation

7. Section 3.2 identifies “Attachment A – Respondent Information Certification” as a required proposal document. However, the Attachment A provided with the solicitation is titled “Scope of Work” and does not contain a Respondent Information Certification form. Please clarify where Respondents can obtain the required Respondent Information Certification and confirm the form/document that should be submitted to satisfy this requirement.

Response: The document has been uploaded to the Public files and is labeled Attachment C.

8. Given that the Fire Program may involve up to sixteen (16) individual projects of varying scopes and schedules, would the County prefer respondents to submit a sample or representative project schedule illustrating their proposed approach to preconstruction, GMP development, procurement, and construction sequencing rather than developing a schedule for a specific fire station project?

Response: There is no set design package available at this time. Respondents should instead provide example schedules from recently completed, relevant projects to demonstrate their approach to delivering projects on time. These example schedules should illustrate:

CMAR-26-00270 Addendum No. 1 Page 4

- The proposer’s methodology for developing and maintaining a project schedule

- The tools and procedures they use to identify and track risks

- How they manage change

- How they maintain schedule control throughout the life of a project (preconstruction, GMP, Procurement, and eventual construction)

- Updating or revising schedules at design intervals during preconstruction, including how design‑milestone updates (such as 30%, 60%, 90%, and 100% design) are incorporated to keep schedules current, manage float, reflect changes, and ensure alignment with evolving project scope and constraints.

9. Section 4.1.2 appears to contain differing references regarding relevant project experience, indicating both ten (10) completed projects and a maximum of six (6) project examples. Please clarify the maximum number of project profiles the County wishes respondents to submit for evaluation.

Response: Submit up to (maximum) ten (10) projects completed through construction, demonstrating relevant experience in similar size, length, and complexity.

10. On page 36 of the RFP, the first bullet point asks us to provide "a proposal-level schedule based on the preliminary schedule and the plans included in the Design Package." Are we required to prepare a preliminary schedule? If so, it appears that the Design Package is not included in the RFP documents.

Could you please provide this?

Response: There is no set design package available at this time. Respondents should instead provide example schedules from recently completed, relevant projects to demonstrate their approach to delivering projects on time. These example schedules should illustrate:

- The proposer’s methodology for developing and maintaining a project schedule

- The tools and procedures they use to identify and track risks

- How they manage change

- How they maintain schedule control throughout the life of a project (preconstruction, GMP, Procurement, and eventual construction)

- Updating or revising schedules at design intervals during preconstruction, including how design‑milestone updates (such as 30%, 60%, 90%, and 100% design) are incorporated to keep schedules current, manage float, reflect changes, and ensure alignment with evolving project scope and constraints.

11. Where can I find the design package documents?

Response: There is no set design package available at this time.

Attachment C Respondent Information/Certification

1. Legal Name of Respondent. Indicate if the Respondent is a Corporation, Joint Venture, Partnership, etc.:

2. Name/title of contact person for the Respondent

3. Local business and mailing address:

4. Primary business and mailing address:

5. Telephone number: Fax:

The above-named Respondent affirms and declares:

A. That the Respondent understands all requirements of the RFQ and states that as a serious Respondent it will comply with all the stipulations included in the RFQ package.

B. That the Respondent is of lawful age and that no other person, firm or corporation has any interest in this Proposal or in the contract proposed to be entered into except as expressly stated below:

C. That this qualification proposal is made without any understanding, agreement, or connection with any other person, firm or corporation making a proposal for the same purpose, and is in all respects fair and without collusion or fraud except as expressly stated below:

D. That the Respondent is not in arrears to Hillsborough County upon debt or contract and is not a defaulter, as surety or otherwise, upon any obligation to Hillsborough County except as expressly stated below:

E. That no officer or employee or person whose salary is payable in whole or in part from the County Treasury is, shall be or become interested, directly or indirectly, surety or otherwise in this Proposal: in the performance of this Contract; in the supplies, materials, equipment, and work or labor to which they relate; or in any portion of the profits thereof.

F. That the Respondent has received and carefully examined all Amendment issued prior to Opening.

G. All statement made by the Respondent in the proposal are true and accurate as of the proposal submittal date.

IN WITNESS WHEREOF, this Proposal is hereby signed and sealed as of the date indicated.

ATTEST: RESPONDENT:

BY:___________________________________(SEAL)

Witness (Authorized signature in ink)

Witness (Printed name of signer)

(Printed Title of signer)

CORPORATE SEAL _______________________________________

(Where appropriate) (Date signed)