10TCA-S3966 - request-for-proposals.docx
DOCX document 66 KB Posted
- Attached to
- Integrated Marketing Effectiveness Study
- Solicitation number
- 10TCA-S3966
- Issued by
- Nevada
About this file
This Request for Proposals (RFP 10TCA-S3966) is issued by the Nevada State Purchasing Division on behalf of the Nevada Division of Tourism to procure integrated marketing effectiveness study services. The Division of Tourism seeks a qualified vendor to conduct quarterly surveys measuring the awareness and impact of the division's paid, owned, and earned marketing efforts on consumer perception, travel interest, and visitation to Nevada. The study requires a minimum of 5,000 completed responses per fiscal year across specified designated marketing areas, with surveys fielded four times annually (quarterly). Each survey is estimated to contain 60-80 questions with a completion time of 20-25 minutes, utilizing web-based methodology to test recall of print ads, video commercials, digital advertising, and other marketing assets. The vendor must deliver quarterly updates on key performance indicators and a comprehensive annual report by September of each calendar year. The submission deadline is December 8, 2026, at 1:00 PM (Pacific Time), with the evaluation period estimated from December 9-29, 2026, notice of intent on or about December 31, 2026, and notice of award on or about March 5, 2027. The resulting contract is anticipated to begin July 1, 2027, and expire June 30, 2031 (four-year term), subject to Board of Examiners approval. The single point of contact is Annette Morfin, Purchasing Officer II, at amorfin@admin.nv.gov or 775-531-3301.
Evaluation scoring weights are distributed across six factors: Demonstrated Competence (15%), Experience in Comparable Engagements (15%), Conformance with RFP Terms and Requirements (15%), Expertise and Availability of Key Personnel (15%), Survey Methodology/Programming/Reporting (30%), and Cost Factor (10%). The State reserves the right to award one contract based on best interests determination and may permit best and final offers. Nevada-based businesses are eligible for a five percent preference pursuant to NRS 333.3351-333.3356, provided the vendor indicates this preference in their nevadaepro.com account. Mandatory minimum requirements include Nevada business license, active sam.gov entity registration, compliance with Nevada law regarding boycott of Israel, data encryption and stateside data storage, nevadaepro.com vendor registration, and contract responsibility acceptance. Vendors must provide D&B numbers, two years of financial statements, client references from similar projects within the past five years, insurance documentation per the attached schedule, and disclosure of any contract failures, litigation, or conflicts of interest. The State strongly prefers vendors accept the attached standard form contract and insurance schedule as written, though redlines with justification are permitted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Terms-and-conditions-for-services~11.pdf | ||
| Quote Instructions.pdf | ||
| Certification-regarding-lobbying~10.pdf | ||
| 10TCA-S3966 - Vendor-Information-Response.pdf | ||
| 10TCA-S3966 - Cost Schedule.docx | DOCX document | |
| Attachment BB - Insurance Schedule~3.docx | DOCX document | |
| Standard-form-contract~9.docx | DOCX document | |
| 10TCA-S3966 - reference-questionnaire.docx | DOCX document |
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Text version
Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com
Request for proposals 10TCA-S3966
Release Date October 8, 2026
Solicitation number 10TCA-S3966
Single point of contact name Annette Morfin, Purchasing Officer II
Single point of contact email amorfin@admin.nv.gov
Single point of contact phone 775-531-3301
Soliciting agency Nevada State Purchasing Division
Contracting agency Nevada Division of Tourism
Solicitation title Integrated Marketing Effectiveness Study
Deadline for submissions December 8, 2026 @ 1:00 pm
For deaf and hard of hearing, call 711 and ask the relay agency to dial the single point of contact phone number above.
This request for proposals is available at nevadaepro.com as a bid solicitation.
Table of Contents
| 1. | Applicable regulations governing procurement | 2 |
| 2. | Project overview | 2 |
| 3. | Scope of work | 3 |
| 4. | Attachments | 5 |
| 5. | Timeline | 5 |
| 6. | Evaluation | 6 |
| 7. | Mandatory minimum requirements | 6 |
| 8. | Critical items | 8 |
| 9. | Submission checklist | 9 |
Applicable regulations governing procurement
Statute and code. All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.
Single point of contact. Vendors and their representatives shall only contact the single point of contact or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a response per NAC 333.155(3).
Ethics. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.
GovRAMP NOTICE: Effective July 1, 2026, all new contracts containing a cloud component will include risk assessment requirements aligned with the GovRAMP program, which is based on NIST SP 800-53 (Revision 5). By submitting a response, vendors acknowledge they are responsible for reviewing and understanding the applicable GovRAMP requirements. Please refer to the GovRAMP link below for additional information and project-specific requirements. https://govramp.org/
Project overview
The Nevada State Purchasing Division, on behalf of the Nevada Division of Tourism is seeking proposals from qualified vendors to provide integrated marketing effectiveness study services as described below and in the scope of work and attachments.
The State intends to award one (1) contract in conjunction with this request for proposals (RFP), as determined in the best interests of the State. The Nevada Division of Tourism will administer the contract resulting from this solicitation.
The resulting contract shall specify a contract term of four (4) years, anticipated to begin July 1, 2027, subject to Board of Examiners (BOE) approval. The contract is anticipated to begin July 1, 2027 and expire June 30, 2031.
Contracting agency background
The Nevada Department of Tourism and Cultural Affairs (NDTCA) exists to help achieve the statewide strategic priority of a vibrant and sustainable Nevada economy.
The Division of Tourism accomplishes this by effectively promoting statewide tourism to enhance economic vitality of Nevada and provide a vibrant quality for all Nevadans.
Travel Nevada, the Division’s consumer facing name, reaches these goals by developing and executing a results-driven strategic marketing program that compels consumer purchase decisions effective use of key marketing and sales channels.
Tourism has a direct relationship with increases in revenues and taxes in Nevada’s communities, and Travel Nevada works to promote the continued success of tourism.
The Division of Tourism is funded entirely by lodging tax revenues, so driving overnight visitation is critical to the Division’s ability to continue to market the state and ensure long-term sustainability.
Goals and objectives
The principal goal of this study is to measure the Division of Tourism’s (Travell Nevada) paid, owned and earned marketing/media efforts to report the awareness and impact these efforts have on impacting perception and interest in travel the state as well as driving visitation and spending.
The Division of Tourism is soliciting proposals from qualified vendors to provide a measurement of the effectiveness of its paid, owned and earned marketing/media efforts.
The approach of this study is to secure a representative sample of panelists in the Division of Tourism’s target markets to address the Division’s various advertising methods including video, print, and digital among others while also asking about owned and earned efforts.
A web-based survey should be used for data collection.
The web-based methodology provides for fast data collection, for skip pattern control, and allows for recall testing of specific print ads, television commercials, digital advertising and any other paid, owned or earned efforts the division may use.
Goals:
Determine the awareness and impact of the Division of Tourism’s paid, owned and earned marketing/media efforts on interest in, and travel, to the state;
Assess how these efforts work together to position Nevada as a leisure destination;
Determine the perception of Nevada and impact of the Division of Tourism’s paid, owned and earned marketing/media efforts on how consumers perceive the state; and Evaluate differences in responses among varying segments of importance to the Division of Tourism, such as geographic markets, respondents who are aware or not aware of the division’s efforts, respondents’ travel interests, and the like.
Scope of work
Program Tasks
The approach of this study is to secure a representative sample of panelists in the Division of Tourism’s target markets to address the division’s various advertising methods including video, print, and digital among others while also asking about owned and earned efforts.
The web-based survey should be used for data collection.
The web-based methodology provides for fast data collection, for skip pattern control, and allows for recall testing of specific Tourism print ads, video ads, digital advertising and any other paid, owned or earned efforts the division may use.
The study was previously conducted in markets representing Nevada’s marketing areas and the Division of Tourism may wish to include additional markets as marketing efforts evolve.
The Division of Tourism is looking to secure a minimum of 5,000 responses per fiscal year for subsequent waves across specified marketing areas, consisting of designated marketing areas (DMAs) within the United States, with reach into markets to be determined in conjunction with its ad agency.
The Division of Tourism is seeking a vendor that can field a minimum of four (4) times a year, once for each quarter of the fiscal year.
The questionnaire is estimated to consist of about 60-80 questions and the survey length is estimated at approximately 20-25 minutes; this will include showing multiple images of paid, owned, and earned assets including video ads of varying length along with asking respondents various perception-based questions, such as intention to travel to Nevada, views on Nevada’s destination attributes, and others.
The Division of Tourism utilizes this study to inform how paid, owned and earned assets contribute to the incremental gains (or losses) of perception, spend, length of stay, and interest in travel to the state.
The Division of Tourism needs to accurately measure how effective advertising efforts are in driving visitation, measuring awareness of efforts, and measuring state brand perception.
The Division of Tourism is looking to receive quarterly updates on the metrics that are most important with a full year report and presentation at the end of each fiscal year.
It may be requested that the results be presented at a public meeting to the Nevada Commission on Tourism or the Nevada Commission on Tourism Marketing Committee after full year results are produced.
As the Division of Tourism is looking to field the survey quarterly, it is expected that the survey will be fielded shortly after the start of the following quarter.
For example, the survey for the first quarter of the fiscal year (July-September) is anticipated to field in the first half of October.
It is also anticipated that the quarterly results of the survey will be attained about six (6)-eight (8) weeks after the survey is fielded.
It is also anticipated that the report for the full fiscal year results will be delivered in September of each calendar year.
The awarded will work directly with Division of Tourism research and marketing staff in developing, modifying and maintaining the integrity of the study.
Awarded Vendor Responsibilities
Below is a breakdown that summarizes the program tasks along with the main responsibilities for the awarded vendor.
Survey is developed each quarter utilizing the advertising assets that ran in the specified quarter.
The awarded vendor will work with Division of Tourism research and marketing staff to ensure appropriate assets are placed in the survey, appropriate questions are asked based on those assets, and that the survey is fielded to the proper markets.
The Division of Tourism staff will be responsible for gathering advertising assets from its ad agency.
Survey is tested to ensure assets are incorporated and logic is properly coded.
The awarded vendor will be responsible for the programming of the survey and will work with the Division of Tourism research and marketing staff to test the survey, ensuring all relevant assets are included in the survey, that questions are asked appropriately, and that survey logic functions correctly.
Survey is fielded to markets that the Division of Tourism advertises to.
The awarded vendor will be responsible for fielding the survey, monitoring responses to determine whether sample size quotas are being met while excluding erroneous survey results that are deemed to be not quality responses (e.g. responses that do not meet standards for attention checks, speed checks, contain outliers or other questionable response patterns, etc.).
Quarterly results of key indicators are distributed to Division of Tourism staff and their agency.
The awarded vendor will be responsible for submitting timely reporting of quarterly results, including reporting on key performance indicators across varying segments, providing analysis of any data points that indicate whether marketing is performing above or below expectations, and updating any other data sharing between the vendor and Division of Tourism staff, such as dashboards, raw survey results, etc.
Full comprehensive fiscal year (July 1-June 30) is delivered following the final survey fielding from the fiscal year.
The awarded vendor will produce a comprehensive report on the results generated from the marketing effectiveness survey for the fiscal year.
This includes any relevant time-series trends among key indicators, results for any relevant questions asked throughout the survey, and results broken out by any key demographic, geographic, or psychographic segment that may be of interest.
The report will be presented to Division of Tourism staff and, if requested, to a public body such as the Nevada Commission on Tourism or the Nevada Commission on Tourism Marketing Committee.
Additional Items Requested by Division of Tourism
Provide examples of your current integrated marketing effectiveness or advertising effectiveness questionnaire and/or an example of reporting for these studies.
These do not need to be full reports produced for other tourism clients.
Address the Following Within Your Proposal Response
Survey Methodology, Design and Quality Controls Describe your proposed survey methodology for collecting quarterly data on advertising effectiveness, including how your approach ensures a representative sample across target markets.
Explain your process for designing a marketing effectiveness survey, including how you manage question order, skip logic, branching, and display of visual assets (e.g., video, image-based creative, paid/owned/earned media).
Describe how your proposed methodology supports recall testing of advertising assets such as print, digital, and television/video creative.
Describe the quality control measures you use during survey administration, including attention checks, speed checks, and methods for identifying inconsistent or fraudulent responses, including detecting and filtering out responses generated by an artificial intelligence bot.
Explain how you test and validate survey instruments prior to launch, including methods for evaluating clarity, respondent comprehension, and timing along with whether Division of Tourism staff will be included in the survey testing process.
Panel Recruitment, Composition and Management Describe the survey panel that will be utilized for this study, including:
Who will the panel vendor be for this study?
How is the panel weighed to achieve demographic representativeness?
What is the panel’s size and capacity to secure a minimum of 5,000 completed responses per fiscal year?
How are panel respondents recruited and how does the vendor manage the panel to prevent fatigue (such as limits on survey frequency) and to root out low-quality respondents?
How is the panel maintained to ensure quality respondents are retained while keeping demographic representation?
Data Management, Weighting and Reporting Describe your data cleaning and validation procedures, including treatment of incomplete surveys, outliers, and respondents who fail attention checks.
Explain your data weighting methodology, including variables used, how weights are calculated, and how weighting ensures representatives of target audiences.
Identify the key performance indicators you recommend measuring in this study, such as awareness, ad recall, net intent to travel, perception of Nevada’s brand, planned or past spend, and likelihood of visitation and how these would be calculated.
Describe your reporting deliverables that you propose for this study, including:
Will you be able to supply quarterly updates with reporting on key performance indicators?
Will you provide a comprehensive annual report at the conclusion of the fielding from the prior fiscal year?
Would you be able to supply Division of Tourism staff with raw, or count-level, survey results for internal data analysis and segmentation?
Are there any other reporting formats you propose for a marketing effectiveness study, such as interactive dashboards, data portals, etc.
Survey Timing Below is a timeline for each quarter that the IME survey will evaluate.
The survey should test assets that ran during each quarter stated.
For example, the survey for the 1st quarter will be asking about assets that ran in July-September.
Provide an anticipated date range for when you will work with Division of Tourism staff to build/test the survey, when the survey for the specific quarter will field, and when the quarterly results of the survey will be delivered.
| Fiscal Year Quarter |
| Building/Testing of Survey |
| Fielding Dates |
| Results of Quarter Delivered |
Quarter 1 – July-September
Quarter 2 – October-December
Quarter 3 – January-March
Quarter 4 – April-June
This study will be up for RFP every few years. Vendors for the survey may change over time. If awarded the contract, indicate how you would share data with a potential new vendor to ensure that the Division of Tourism minimizes loss of data.
Attachments
Attachments incorporated by reference. To be read and not returned.
Terms and conditions for services
Attachments for review. To be read and not returned (unless redlining).
Standard form contract Insurance schedule
Attachments for response. To be completed and returned.
Reference questionnaire Cost schedule Certification regarding lobbying Vendor Information Response Form
Timeline
Questions. All questions regarding this solicitation shall be submitted using the bid Q&A feature at nevadaepro.com.
Timeline. The following represents the proposed timeline for this project.
All times stated are Pacific Time (PT).
These dates represent a tentative schedule of events.
The State reserves the right to modify these dates at any time.
The deadline for submissions is the nevadaepro.com bid opening date and time. Late quotes will not be accepted.
| Deadline for questions | No later than 1:00 pm on 11/04/2026 |
| Answers posted | On or about 11/12/2026 |
| Deadline for references | No later than 5:00 pm on 12/07/2026 |
| Deadline submissions and opening | No later than 1:00 pm on 12/08/2026 |
| Evaluation period (estimated) | 12/09/2026 – 12/29/2026 |
| Notice of intent (estimated) | On or about 12/31/2026 |
| Notice of award (estimated) | On or about 03/05/2027 |
| BOE approval (estimated) | 04/13/2027 |
| Contract start date (estimated) | 07/01/2027 |
Evaluation
Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.
Responses shall be kept confidential until a contract is awarded.
In the event the solicitation is withdrawn prior to award, responses remain confidential.
The evaluation committee is an independent committee established to evaluate and score qualitative evaluation factors for the solicitation.
The State, at its option, may limit participation in cost scoring, presentations, or both to vendors above a natural break in relative scores.
Financial stability shall be scored on a pass or fail basis.
Responses shall be consistently evaluated and scored based upon the following factors and relative weights.
| Demonstrated Competence in Conducting These Surveys | 15 |
| Experience in Performing Comparable Engagements | 15 |
| Conformance with the Terms and Requirements of this RFP | 15 |
| Expertise and Availability of Key Personnel | 15 |
| Survey Methodology/Programming/Reporting | 30 |
| Cost factor | 10 |
Cost factor. The cost factor score will be based on the following equations, unless the subject solicited requires alternative scoring. The highest proposed cost from any vendor and the lowest proposed cost from any vendor will be added together to generate a combined total. For each vendor, that proposed cost will be subtracted from the previously combined total. This number is then divided by the highest proposed cost. The resulting number is multiplied by the cost factor weight to generate a weighted cost score.
Best and final offers. Pursuant to NAC 333.165, the State reserves the right to permit revised responses or add criteria to obtain the best offers.
Nevada-based business preference
The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.
Nevada-based business is defined in NRS 333.3352(1).
The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.
To claim this preference a vendor must indicate it on their vendor account and submitted quote in nevadaepro.com.
This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.
Mandatory minimum requirements
Pursuant to NRS 333.311 a contract cannot be awarded to a response that does not comply with the requirements listed in this section. Response shall include confirmation of compliance with all mandatory minimum requirements.
Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.
No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).
nevadaepro.com vendor registration. Pursuant to NRS 333.313, vendor must be registered at nevadaepro.com to respond to the solicitation. Vendor information must match Nevada business license and sam.gov entity registration. Vendor information in nevadaepro.com will be used for contract formation. Email address(es) associated with general mailing address or default bid mailing address (if different from general mailing address) in nevadaepro.com will be used for formal notifications. If a vendor has a different contact name and email for negotiations, that should be indicated on the title page(s) of their response.
Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.
System for Award Management (sam.gov) Prior to contract award vendor must hold an active entity registration in sam.gov. Entity registration must match nevadaepro.com vendor registration.
Contract responsibility. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.
Data encryption and stateside data. State IT requires that data be encrypted in transit and in rest. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.
Confidentiality and certification of indemnification
Submitted responses, which are marked confidential in their entirety, or those in which a significant portion of the submitted response is marked confidential shall not be accepted. Pursuant to NRS 333.333, only proprietary information may be labeled a trade secret as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendor proposals become public information.
Vendors shall submit proprietary information and confidential business information in separate files, flagged as confidential in nevadaepro.com. The State shall not be responsible for any information contained within a response; responses shall be released as submitted.
By submitting a response vendor acknowledges its responsibility to act in protection of labeled information and agrees to defend and indemnify the State of Nevada for honoring such designation. Failure to so act shall constitute a complete waiver, and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.
Vendor certifications
Vendor understands and acknowledges that the representations within their response are material and important and shall be relied on by the State in evaluation of the response. Any vendor misrepresentations shall be treated as fraudulent concealment from the State of the true facts relating to the response.
Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State, or municipal laws or regulations concerning discrimination or price fixing. Vendor agrees to indemnify, defend, and hold the State harmless from liability for any such violation.
All response terms, including prices, shall remain in effect for a minimum of 180 days after the response due date. In the case of the awarded vendor, all response terms, including prices, shall remain in effect throughout the contract term.
The price(s) and amount of this response have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor, or potential vendor. No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a response higher than this response, or to submit any intentionally high or noncompetitive response. All responses shall be made in good faith and without collusion.
The information included in this response has been arrived at independently and without non-public information obtained from State officials, staff, or their agents.
All employees and contractors assigned to the project are authorized to work in this country.
Vendor has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or disability of another nature.
Vendor has a written policy regarding compliance for maintaining a drug-free workplace.
Critical items
In addition to the scope of work and attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring responses. Vendor response should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Responses that fail to sufficiently respond to these items may be considered non-responsive.
Standard form contract. The State strongly prefers vendors agree to the terms of the attached standard form contract as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached standard form contract with their response, with comments justifying the benefit to the State for each requested change. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.
Indemnification. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."
Limited liability. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."
Insurance schedule. The State strongly prefers vendors agree to the terms of the attached insurance schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a redline if necessary. Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of required insurance. Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.
Vendor background
Provide a background, history, and why vendor is qualified to provide the services described in this solicitation. Background should include, at a minimum, the location(s) of the office(s) that would perform the work and the number of employees locally and in total. History should include, at a minimum, the number of years in business and company headquarters location. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public or private sector. If your company has worked with the State previously, include information about those engagements.
Key personnel. Provide a resume free of photos or overly stylized formatting for proposed key personnel, whether employed directly or through a subcontractor.
Current or former employees. If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person shall be performing or producing the services which you shall be contracted to provide under this contract, you shall disclose the identity of each such person in your response, and specify the services that each person shall be expected to perform.
Exclusions. All conditions and provisions of this solicitation are deemed to be accepted by the vendor and incorporated by reference in the response, except such conditions and provisions that the vendor expressly excludes in the response. Any exclusion shall be in writing and included in the response at the time of submission.
Subcontractors
Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.
Vendor shall disclose all proposed subcontractors. Response should include a vendor information response form for each proposed subcontractor.
Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.
Vendor shall certify that subcontractors comply with mandatory minimum requirements except contract responsibility.
Vendor response shall identify specific requirements of the project for which each subcontractor shall perform services.
How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)
Confidential business information
The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.
This information should be submitted as a separate attachment, flagged as confidential in nevadaepro.com.
Dun and Bradstreet number. Vendor shall provide their Dun and Bradstreet Number.
Financial information. Vendor shall provide the last two full years and current year interim (a) profit and loss statements and (b) balance statements.
Disclosure. Vendor shall provide complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.
Conflict of interest. Vendor shall disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this solicitation. Any such relationship that might be perceived or represented as a conflict shall be disclosed. By submitting a response in response to this solicitation, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest shall result in disqualification of a vendor response. An award shall not be made where a conflict of interest exists. The State shall determine whether a conflict of interest exists and whether it may reflect negatively on State vendor selection. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.
Client references
Vendor shall provide reference questionnaire attachment to client references from similar projects performed for private or public sector clients within the last five years.
The single point of contact must receive at least three complete reference questionnaire documents directly from the client references via email.
The purpose of these references is to document relevant experience and aid in the evaluation process.
Reference questionnaire will not be accepted directly from proposing vendors.
Client references shall not be requested from the contracting agency.
The State will not disclose client references, but may confirm if a reference questionnaire has been received.
The State reserves the right to contact client references during evaluation or negotiations.
Submission checklist
This section identifies documents that vendors shall submit to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.
Responses must be submitted as a quote through nevadaepro.com.
Vendors are encouraged to submit a single file attachment per section where possible.
Technical proposal information and cost proposal information shall not be included in the same attachment.
Cost proposal attachment shall not be flagged as confidential in nevadaepro.com.
Additional attachments may be included, but are discouraged and should be kept to a minimum.
Technical proposal
Title page Table of contents Signed certification regarding lobbying Response to mandatory minimum requirements Response to critical items Response to scope of work Other informational material
Proprietary information. If necessary. Attachment should be flagged confidential in nevadaepro.com.
Title page Table of contents Trade secret information, cross referenced to the technical proposal (alternatively, a redacted technical proposal and a full confidential technical proposal can be submitted)
Cost proposal
Confidential business information. Attachment should be flagged confidential in nevadaepro.com.
Other attachments. If necessary, not recommended.
Client references. Not submitted directly by vendor.
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