10TCA-S3386-Vendor-Information-Response.pdf

This is a Vendor Information Response form, revised April 2021, used by state and local jurisdictions to collect essential vendor contact and administrative information from companies bidding on contract opportunities. The form requires vendors to provide comprehensive company contact information, including company name, street address, city/state/zip code, telephone number, toll-free number, and email address. Additionally, vendors must designate a specific contact person for questions and contract negotiations, providing that individual's name, title, address, city/state/zip code, email address, and both standard and toll-free telephone numbers. The form explicitly states that if a proposal includes subcontractors, the form must be completed for each subcontractor as well, ensuring complete transparency regarding all parties involved in the contract delivery.

The form does not address pricing terms, set-asides, funding sources, or contract duration, as it functions solely as an information collection instrument. It serves as a foundational document in the proposal submission process, designed to facilitate contract development and administration should the vendor be awarded the contract. The information collected is intended for use by the procuring jurisdiction in establishing communication protocols, conducting negotiations, and managing the contractual relationship throughout the term of the agreement. This form represents standard practice in public procurement and must be completed and returned with all proposals submitted in response to the jurisdiction's solicitation.