10TCA-S3261 - Revised and Updated Cost Schedule Revised.docx

This is a cost schedule form for a Travel Nevada meeting planner contract opportunity, prepared by the State of Nevada. The solicitation seeks a qualified meeting planning company to provide comprehensive planning, procurement, contracting, financial management, and on-site execution services for multiple state events and initiatives. The primary events include the Governor's Conference on Tourism and Rural Roundup, along with additional activities such as familiarization tours, domestic missions, IPW breakfast and sponsored receptions, and other approved meeting-planning activities. Vendors must complete the cost schedule by providing proposed compensation for each service category, with pricing structured as fixed fees, percentage-based rates, or hourly rates depending on the service type.

The total contract spending authority does not exceed $450,000 and encompasses all approved third-party event expenses, meeting planner fees, commissions, markups, service charges, and other compensation. The State's event amounts serve as planning estimates only and do not represent guaranteed allocations or minimum commitments. Travel Nevada makes no guarantee that the full contract authority will be expended. For services designated as "State use," proposers must provide clear unit rates or hourly structures, as the State may apply standardized quantities during final evaluation. Vendors must complete all applicable fields on the cost schedule to enable accurate evaluation of proposed compensation across the various meeting planning services.