10TCA-S3261 - request-for-proposal - Updated.docx

Nevada State Purchasing Division Department of Administration 515 E Musser St Ste 300 Carson City, NV 89701 purchasing.nv.gov nevadaepro.com

Request for proposals 10TCA-S3261

Release Date August 12, 2026

Solicitation number 10TCA-S3261

Single point of contact name Annette Morfin

Single point of contact email amorfin@admin.nv.gov

Single point of contact phone 775-531-3301

Soliciting agency Nevada State Purchasing Division

Contracting agency Nevada Division of Tourism

Solicitation title Travel Nevada Meeting Planner

Deadline for submissions September 16, 2026 @ 1:00 pm

For deaf and hard of hearing, call 711 and ask the relay agency to dial the single point of contact phone number above.

This request for proposals is available at nevadaepro.com as a bid solicitation.

Table of Contents

Applicable regulations governing procurement

Statute and code. All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

Single point of contact. Vendors and their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a response per NAC 333.155(3).

Ethics. Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

Project overview

The Nevada State Purchasing Division, on behalf of the Nevada Division of Tourism is seeking proposals from qualified vendors to provide Travel Nevada Meeting Planner services as described below and in the scope of work and attachments.

The State intends to award one (1) contract in conjunction with this request for proposals (RFP), as determined in the best interests of the State. The Nevada Division of Tourism shall administer the contract resulting from this solicitation. The resulting contract is expected to be for a contract term of two (2) years, subject to Board of Examiners approval. The contract is anticipated to begin December 10, 2026 and expire December 31, 2028. If agreeable to all parties, there is the possibility of one (1) two (2)-year extension.

Contracting agency background

The Division of Tourism serves as the State’s consumer-focused travel marketing, travel trade, and destination management organization known as Travel Nevada.

Travel Nevada promotes statewide visitation, generating revenue for Nevada’s communities.

The Division of Tourism is funded entirely by lodging tax revenues, so driving overnight visitation and spending is critical to the Division’s ability to continue to market the State and ensure long-term sustainability.

Goals and objectives

The goal of this solicitation is to contract with a qualified meeting planning company that will provide comprehensive planning, procurement, contracting, financial management, and on-site execution services for the Governor’s Conference on Tourism (GovCon) and Rural Roundup. The awarded vendor will serve as Travel Nevada’s meeting planner and, following Travel Nevada’s written approval, as the direct contracting and payment entity for hotels, venues, speakers, audiovisual providers, caterers, décor providers, transportation companies, and other event-related vendors.

Comprehensive event planning, venue and vendor procurement, contract administration, budget management, payment processing, financial reconciliation, and on-site execution;

Source and evaluate qualified hotels, venues, speakers, and event vendors; obtain competitive proposals; negotiate pricing and terms; recommend selections to Travel Nevada; and, after receiving Travel Nevada’s written approval, execute and administer third-party agreements in the awarded vendor’s own name.

This contracting structure is intended to provide Travel Nevada access to a broader and more competitive selection of hotels, venues, and event service providers, including businesses whose standard practices may not accommodate direct registration and contracting with the State of Nevada. The scope also includes logistics, sourcing, contracting, and payment support for familiarization tours (FAMs), domestic missions, and Travel Nevada-supported IPW breakfasts and/or sponsored receptions.

Scope of work

The awarded vendor must obtain Travel Nevada’s prior written approval of each hotel, venue, speaker, and third-party vendor selection, the proposed scope, and the associated financial commitment before executing an agreement or authorizing work.

Unless Travel Nevada authorized otherwise in writing, all third-party event agreements shall be executed by the awarded vendor in their own name. The awarded vendor shall be solely responsible to those third parties for contract administration and payment and shall manage all relationships to ensure alignment with Travel Nevada’s approved vision, schedule, service standards, and budget.

The awarded vendor shall provide Travel Nevada with copies of proposed agreements and a written summary of all material business terms, including deposits, payment schedules, cancellation provisions, attrition, minimum commitments, service charges, taxes, damages, force majeure, insurance, indemnification, and refund or credit terms.

The awarded vendor shall not represent that Travel Nevada or the State of Nevada is a party to any third-party agreement, guarantor of any payment, or responsible for any obligation to a hotel, venue, speaker, or other event vendor.

ANTICIPATED PLANNING ESTIMATES

The total amount authorized per contract year under the resulting contract shall not exceed $ 450,000.00. This amount represents the maximum aggregate spending authority for all services and activities covered by this RFP, including Governor’s Conference on Tourism, Rural Roundup, FAMS, domestic missions, IPW breakfasts and/or sponsored receptions, Meeting Planner fees, commissions, and all approved reimbursable expenses.

The amount identified below are planning estimates only and are provided to assist proposers in understanding the anticipated scale of the work. They are not guaranteed allocations, minimum commitments, or individual event caps. Actual expenditures by event may be higher or lower depending on Travel Nevada’s needs, provided the total amount paid under the contract does not exceed the authorized contract amount unless formally amended through the State’s approved contract process.

Governor’s Conference on Tourism (GovCon): estimated at approximately $200,000.00.

Rural Roundup: estimated at approximately $100,000.00.

FAMs, domestic missions, IPW breakfast and/or sponsored receptions, and other approved meeting-planning activities: funded from the remaining contract authority based on actual needs and budgets approved in advance by Travel Nevada.

Maintain a separate, detailed budget for each event; provide regular budget-to-actual reports and forecasts; obtain prior written approval before exceeding an approved line item or making an unbudgeted commitment; and submit complete expense documentation for reimbursement.

The awarded vendor shall promptly identify potential cost overruns, cancellation exposure, attrition risk, or other financial liabilities and recommend mitigation measures to Travel Nevada.

EVENT DESIGN AND LOGISTICS

Develop comprehensive plans for:

Meeting space allocation and setup, Audio/visual support requirements, Food and beverage services, Exhibit hall layout, including audio/visual and power needs, Oversee onsite logistics, including setup, registration, and breakdown.

Attend any designated pre-contract or current-year Travel Nevada event identified in the solicitation timeline, if applicable, and participate in planning meetings, site inspections, rehearsals, and post-event debriefs as requested.

FAM, MISSION, AND IPW EVENT SUPPORT

Familiarization Tours (FAMs). Help coordinate FAMS for our Industry Development and Communication teams, including logistics and vendor sourcing needed to support hosted participants.

Source and recommend guestrooms and lodging options, including negotiated rates and terms, and coordinate approved room arrangements.

Source and recommend restaurants, venues, and other meeting or hospitality locations appropriate for the FAM itinerary.

Coordinate approved activities and participant experiences, including vendor communication, reservations, contracting, payment, and itinerary logistics as requested.

Domestic Missions. Provide logistics and procurement support for Travel Nevada domestic missions.

Source, recommend, negotiate, and book approved hotels, restaurants, venues, meeting spaces, and other mission-related services.

Coordinate related reservations, contracts, deposits, payments, changes, cancellations, and final reconciliation in accordance with Travel Nevada approvals.

IPW Breakfasts and/or Sponsored Receptions. Provide planning, sourcing, contracting, payment, and on-site logistics support for Travel Nevada-supported IPW breakfasts and/or sponsored receptions.

Work collaboratively with specified Territory and Destination Marketing Organizations (DMOs), and other approved cities and partners in planning the event.

Source and recommend venues and event spaces; assist in selecting the venue, room or event space, décor, food and beverage, audiovisual requirements, and other event elements.

Facilitate approved vendor contracting, invoice processing, deposits, and payments, and provide complete supporting documentation for Travel Nevada reimbursement.

Source and recommend appropriate entertainment and related event services, subject to Travel Nevada and partner approval.

SPEAKER AND SPONSOR MANAGEMENT

Source and recommend speakers; negotiate and execute approved speaker agreements in the awarded vendor’s own name; coordinate travel, lodging, ground transportation, audiovisual needs, releases, and payment; and maintain complete speaker records.

Manage sponsorship activation fulfillment and logistics in coordination with Travel Nevada.

Support Travel Nevada’s sponsorship development efforts. Travel Nevada will retain authority to establish sponsorship levels, approve sponsors, and determine benefits. The awarded vendor shall clearly disclose any proposed commission for sponsors it independently secures, and no commission shall be payable unless expressly authorized in the resulting contract or in writing by Travel Nevada.

The proposal shall state whether the awarded vendor will invoice or collect sponsorship receipts in accordance with Travel Nevada’s written instructions.

PAYMENT PROCESSING

Pay all approved hotels, venues, speakers, and other third-party event vendors directly and in accordance with the applicable agreements and payment schedules. The awarded vendor shall maintain sufficient financial capacity to fund deposits and other approved costs pending reimbursement by Travel Nevada.

Submit itemized reimbursement invoices supported by copies of third-party contracts, vendor invoices, proof of payment, receipts, approved change orders, and any other documentation requested by Travel Nevada.

Travel Nevada’s approval or reimbursement of an expense does not make the State a party to the underlying third-party agreement or relieve the awarded vendor of its obligations to the third party.

The awarded vendor shall track and promptly credit or refund to Travel Nevada all rebates, refunds, cancellations, overpayments, unused deposits, vendor credits, concessions converted to cash value, and other amounts attributable to expenses reimbursed by Travel Nevada.

The awarded vendor shall separately identify professional fees, management fees, commissions, markups, service charges, taxes, and reimbursable pass-through expenses. Undisclosed compensation or markups shall not be reimbursable.

COMPENSATION

Compensation for services can be structured as follows:

Flat Fee: A fixed amount or a clearly stated percentage of an identified and consistently defined event-cost base.

Hourly Rate: Billed in 15-minute increments, with detailed time logs by employee, date, task, and event.

Combination of Flat Fee and Hourly Rate: To account for the complexity of the event.

Vendor Commissions: Any commissions or other compensation earned from vendors sourced by the Meeting Planner, disclosed by vendor, amount of formula, and treatment in the proposed pricing.

The proposal must fully disclose all compensation and revenue sources related to the events, including fees, hourly rates, percentages, commissions, rebates, incentives, overrides, marketing funds, referral fees, complimentary rooms, upgrades, loyalty points, credits, concessions, and any other financial or in-kind benefit. The State may require that such amounts be credited against reimbursable costs or otherwise reflected in the final contract.

No fee, commission, markup, service charge, or other compensation may be added or changed during the contract term without prior written approval through the State’s authorized contract process.

REIMBURSEMENT POLICY

Subject to the contract budget, available funding, prior approval requirements, and satisfactory supporting documentation, Travel Nevada will reimburse the Meeting Planner for approved event-related expenses actually paid by the Meeting Planner, including but not limited to:

Venue rental, Speaker fees and accommodations, Event décor, and Food and beverage costs. Guestrooms and lodging, restaurants, transportation, participant activities and experiences, mission-related venues and services, IPW event space, entertainment, audiovisual, and other approved expenses associated with FAMs, domestic missions, and IPW breakfasts and/or sponsored receptions.

Reimbursement is contingent upon Travel Nevada’s review and approval of a complete and accurate invoice package. Travel Nevada may withhold disputed, unsupported, unapproved, or incorrectly calculated amounts while paying undisputed amounts.

The awarded vendor shall retain all event-related financial and contracting records for the period required by the resulting contract and applicable State law and shall make such records available for audit or inspection by the State.

CANCELLATION, CHANGES, AND RISK MANAGEMENT

The awarded vendor shall promptly notify Travel Nevada of any actual or anticipated default, dispute, cancellation, service failure, safety concern, or circumstances that could create financial or operation risk.

The awarded vendor shall negotiate commercially reasonable cancellation, attrition, rebooking, force majeure, refund, and credit provisions and shall not agree to liquidated damages, minimum commitments, or non-refundable payments without Travel Nevada’s prior written approval.

Within a timeframe established by Travel Nevada after each event, the awarded vendor shall provide a final financial reconciliation showing the approved budget, actual expenditures, amounts paid, amounts reimbursed, outstanding obligations, refunds and credits, sponsorship receipts if applicable, and all compensation received or expected by the awarded vendor.

Attachments

Attachments incorporated by reference. To be read and not returned.

Terms and conditions for services

Attachments for review. To be read and not returned (unless redlining).

Standard form contract Insurance schedule

Attachments for response. To be completed and returned.

Reference questionnaire Cost schedule Certification regarding lobbying

Timeline

Questions. All questions regarding this solicitation shall be submitted using the bid Q&A feature at nevadaepro.com.

Timeline. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

The deadline for submissions is the nevadaepro.com bid opening date and time. Late quotes will not be accepted.

Evaluation

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Responses shall be kept confidential until a contract is awarded.

In the event the solicitation is withdrawn prior to award, responses remain confidential.

The evaluation committee is an independent committee established to evaluate and score qualitative evaluation factors for the solicitation.

The State, at its option, may limit participation in cost scoring, presentations, or both to vendors above a natural break in relative scores.

Financial stability shall be scored on a pass or fail basis.

Responses shall be consistently evaluated and scored based upon the following factors and relative weights.

Cost factor. The cost factor score will be based on the following equation. The highest proposed cost from any vendor and the lowest proposed cost from any vendor will be added together to generate a combined total. For each vendor, that proposed cost will be subtracted from the previously combined total. This number is then divided by the highest proposed cost. The resulting number is multiplied by the cost factor weight to generate a weighted cost score.

Best and final offers. Pursuant to NAC 333.165, the State reserves the right to permit revised responses or add criteria to obtain the best offers.

Nevada-based business preference

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

Nevada-based business is defined in NRS 333.3352(1).

The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.

To claim this preference a vendor must indicate it on their vendor account and submitted quote in nevadaepro.com.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

Inverse preference

The State applies an inverse preference to vendors that have a principal place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors, pursuant to NRS 333.33695.

The amount of the inverse preference is correlated to the amount of preference applied in the other state.

Vendors who meet this criterion must indicated it on their submitted quote in nevadaepro.com.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

Mandatory minimum requirements

Pursuant to NRS 333.311 a contract cannot be awarded to a response that does not comply with the requirements listed in this section. Response shall include confirmation of compliance with all mandatory minimum requirements.

Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.

No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

nevadaepro.com vendor registration. Pursuant to NRS 333.313, vendor must be registered at nevadaepro.com to respond to the solicitation. Vendor information must match Nevada business license and sam.gov entity registration. Vendor information in nevadaepro.com will be used for contract formation. Email address(es) associated with general mailing address or default bid mailing address (if different from general mailing address) in nevadaepro.com will be used for formal notifications. If a vendor has a different contact name and email for negotiations, that should be indicated on the title page(s) of their response.

Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.

System for Award Management (sam.gov) Prior to contract award vendor must hold an active entity registration in sam.gov. Entity registration must match nevadaepro.com vendor registration.

Contract responsibility. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

Data encryption and stateside data. State IT requires that data be encrypted in transit and in rest. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

Confidentiality and certification of indemnification

Submitted responses, which are marked confidential in their entirety, or those in which a significant portion of the submitted response is marked confidential shall not be accepted. Pursuant to NRS 333.333, only proprietary information may be labeled a trade secret as defined in NRS 600A.030(5). All proposals are confidential until the contract is awarded; at which time, both successful and unsuccessful vendor proposals become public information.

Vendors shall submit proprietary information and confidential business information in separate files, flagged as confidential in nevadaepro.com. The State shall not be responsible for any information contained within a response; responses shall be released as submitted.

By submitting a response vendor acknowledges its responsibility to act in protection of labeled information and agrees to defend and indemnify the State of Nevada for honoring such designation. Failure to so act shall constitute a complete waiver, and all submitted information shall become public information; additionally, failure to label any information that is released by the State shall constitute a complete waiver of any and all claims for damages caused by the release of the information.

Vendor certifications

Vendor understands and acknowledges that the representations within their response are material and important and shall be relied on by the State in evaluation of the response. Any vendor misrepresentations shall be treated as fraudulent concealment from the State of the true facts relating to the response.

Any and all prices that may be charged under the terms of the contract do not and shall not violate any existing federal, State, or municipal laws or regulations concerning discrimination or price fixing. Vendor agrees to indemnify, defend, and hold the State harmless from liability for any such violation.

All response terms, including prices, shall remain in effect for a minimum of 180 days after the response due date. In the case of the awarded vendor, all response terms, including prices, shall remain in effect throughout the contract term.

The price(s) and amount of this response have been arrived at independently and without consultation, communication, agreement or disclosure with or to any other contractor, vendor, or potential vendor. No attempt has been made at any time to induce any firm or person to refrain from proposing or to submit a response higher than this response, or to submit any intentionally high or noncompetitive response. All responses shall be made in good faith and without collusion.

The information included in this response has been arrived at independently and without non-public information obtained from State officials, staff, or their agents.

All employees and contractors assigned to the project are authorized to work in this country.

Vendor has a written equal opportunity policy that does not discriminate in employment practices with regard to race, color, national origin, physical condition, creed, religion, age, sex, marital status, sexual orientation, developmental disability or disability of another nature.

Vendor has a written policy regarding compliance for maintaining a drug-free workplace.

Critical items

In addition to the scope of work and attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring responses. Vendor response should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Responses that fail to sufficiently respond to these items may be considered non-responsive.

Standard form contract. The State strongly prefers vendors agree to the terms of the attached standard form contract as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached standard form contract with their response, with comments justifying the benefit to the State for each requested change. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

Indemnification. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

Limited liability. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

Insurance schedule. The State strongly prefers vendors agree to the terms of the attached insurance schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a redline if necessary. Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract. Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of required insurance. Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

Vendor background

Provide a background, history, and why vendor is qualified to provide the services described in this solicitation. Background should include, at a minimum, the location(s) of the office(s) that would perform the work and the number of employees locally and in total. History should include, at a minimum, the number of years in business and company headquarters location. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public or private sector. If your company has worked with the State previously, include information about those engagements. The response should specifically describe experience coordinating FAMS, domestic sales or trade missions, industry breakfasts, sponsored receptions, partner-led events, hotel and restaurant sourcing, entertainment sourcing, and direct vendor contracting and payment on behalf of clients.

Explain all proposed compensation sources and whether any vendor commission, rebate, incentive, complimentary benefit, or other consideration will be retained, passed through, or credited to Travel Nevada.

Provide a sample event budget, budget-to-actual report, reimbursement invoice package, and final event reconciliation with confidential client information redacted.

Describe the vendor’s controls for obtaining client approvals, reviewing contracts, preventing unauthorized commitments, processing vendor payments, documenting proof of payment, tracking commissions and credits, and completing post-event reconciliations.

Describe the vendor’s financial capacity and processes for advancing deposits and other event costs pending reimbursement. The State may request financial statements, a letter of credit, bank reference, other evidence of sufficient liquidity during evaluation or prior to award.

Describe the vendor’s experience acting as the direct contracting and payment entity for hotels, convention facilities, speakers, and event vendors, including examples of events of comparable size and complexity.

Key personnel. Provide a resume free of photos or overly stylized formatting for proposed key personnel, whether employed directly or through a subcontractor.

Current or former employees. If you employ (a) any person who is a current employee of an agency of the State of Nevada, or (b) any person who has been an employee of an agency of the State of Nevada within the past two (2) years, and if such person shall be performing or producing the services which you shall be contracted to provide under this contract, you shall disclose the identity of each such person in your response, and specify the services that each person shall be expected to perform.

Exclusions. All conditions and provisions of this solicitation are deemed to be accepted by the vendor and incorporated by reference in the response, except such conditions and provisions that the vendor expressly excludes in the response. Any exclusion shall be in writing and included in the response at the time of submission.

Subcontractors

Subcontractors are defined as third parties, not directly employed by the contractor, that perform a material portion of the awarded vendor’s professional meeting-planning obligations. Hotels, venues, speakers, caterers, audiovisual providers, décor providers, transportation providers, and other event vendors contracted and paid by the awarded vendor as approved pass-through event expenses are not considered subcontractors solely because they provide event goods or services; however, the awarded vendor remains fully responsible for their selection, contracting, payment, performance management, and documentation.

Vendor shall disclose all proposed subcontractors. Response should include a vendor information response form for each proposed subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor shall certify that subcontractors comply with mandatory minimum requirements except contract responsibility.

Vendor response shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

Confidential business information

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in nevadaepro.com.

Dun and Bradstreet number. Vendor shall provide their Dun and Bradstreet Number.

Disclosure. Vendor shall provide complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

Conflict of interest. Vendor shall disclose any existing or potential conflict of interest relative to the performance of the contractual services resulting from this solicitation. Any such relationship that might be perceived or represented as a conflict shall be disclosed. By submitting a response in response to this solicitation, vendors affirm that they have not given, nor intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or any employee or representative of same, in connection with this procurement. Any attempt to intentionally or unintentionally conceal or obfuscate a conflict of interest shall result in disqualification of a vendor response. An award shall not be made where a conflict of interest exists. The State shall determine whether a conflict of interest exists and whether it may reflect negatively on State vendor selection. The State reserves the right to disqualify any vendor on the grounds of actual or apparent conflict of interest.

Client references

Vendor shall provide reference questionnaire attachment to client references from similar projects performed for private or public sector clients within the last five years.

The single point of contact must receive at least three complete reference questionnaire documents directly from the client references via email.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Reference questionnaire will not be accepted directly from proposing vendors.

Client references shall not be requested from the contracting agency.

The State will not disclose client references, but may confirm if a reference questionnaire has been received.

The State reserves the right to contact client references during evaluation or negotiations.

Submission checklist

This section identifies documents that vendors shall submit to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

Responses must be submitted as a quote through nevadaepro.com.

Vendors are encouraged to submit a single file attachment per section where possible.

Technical proposal information and cost proposal information shall not be included in the same attachment.

Cost proposal attachment shall not be flagged as confidential in nevadaepro.com.

Additional attachments may be included, but are discouraged and should be kept to a minimum.

Technical proposal

Title page Table of contents Signed certification regarding lobbying Response to mandatory minimum requirements Response to critical items Response to scope of work, including the proposed contracting, payment, approval, reimbursement, compensation-disclosure, and reconciliation process Other informational material

Proprietary information. If necessary. Attachment should be flagged confidential in nevadaepro.com.

Title page Table of contents Trade secret information, cross referenced to the technical proposal (alternatively, a redacted technical proposal and a full confidential technical proposal can be submitted)

Cost proposal

Confidential business information. Attachment should be flagged confidential in nevadaepro.com.

Other attachments. If necessary, not recommended.

Client references. Not submitted directly by vendor.

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