10-Scope of Work Project InteriorSigns CA Review 05.21.26.pdf

SCOPE OF WORK

Project: North Regional Courthouse Interior Signage

Project Location:

North Regional Courthouse 1600 West Hillsboro Boulevard, Deerfield Beach, Florida 33442

SCOPE OF WORK:

This project is for the purchase, delivery, and installation of interior signage with the Specifications and Requirements.

Vendors are invited to respond to a fixed contract to provide and install interior signage as required in Attachment A-Room Sign Schedule, Attachment B-Basis of Design and Attachment C-Product Specifications.

Verification of the existing conditions and assessment of the facility is the sole responsibility of the Vendor.

The scope of work includes the installation of all signs. Interior walls will be prepared and ready for signage installation by Broward County. All work is to be performed Monday through Friday during normal business hours.

Access to the building MUST be scheduled and coordinated through the Project Manager in advance.

All members of the installation team are required to obtain a Broward County Contract Badge to perform work at North Regional Courthouse. Background checks through the Florida Department of Law

Enforcement will be required. Badge request forms will be provided upon award.

SCHEDULED SITE VISIT:

Attendance at the scheduled site visit is recommended. This information session presents an opportunity for vendors to clarify any concerns regarding the solicitation requirements and verify existing field conditions.

No modifications or changes will be allowed due to failure of the Vendor(s) inability to attend the conference. Submission of the Bid will be interpreted that the bidder is acquainted with the work to be performed.

Vendors are to meet in the main lobby of North Regional Courthouse prior to proceeding to the space.

BASIS OF AWARD:

Award of this Contract will be made to the lowest responsive, responsible Bidder submitting a complete bid package consisting of all items listed in the Required Documentation section and total bid price (sum of all items). Vendor MUST bid all line items to be considered responsive. A Vendor desiring to offer “NO Charge" on an item MUST indicate so by placing a $0.00 in the offer field and "No Charge" in the "Notes for Buyer" section; otherwise, the item will be constructed as incomplete and may be rejected. The County reserves the right to award in the best interest of the County.

VENDOR TO PROVIDE THE FOLLOWING SERVICES:

1. Signs are to be manufactured in the United States.

2. The Vendor is to provide a minimum 5-year warranty for all products submitted as part of the bid.

3. Signs are to be inspected for errors and defects prior to shipping.

4. Vendor is to notify the Project Manager in advance of anticipated shipping date.

5. Installation is to be coordinated in advance to allow time for preparation of walls.

6. Vendor is responsible for verifying the accuracy, applicability and all product quantities needed to fully complete signage installation per Attachment A.

A formal on-site coordination meeting shall be scheduled by the Project Manager upon receipt of a

Purchase Order.

ADDITIONAL DOCUMENTATION:

All Vendors are to submit a complete bid packet consisting of all items as listed in this section. No prior documentation or specifications previously submitted to the County for review or approval shall be applied to this bid.

The Vendor should submit the following documentation at the time of Bid due date. Failure to timely submit the documentation may result in Vendor being deemed non-responsive:

1. Cost Proposal for all products listed in the Bid advertisement.

2. Product specification sheet that clearly identifies the minimum product requirements are met as per the Basis of Design (Attachment B), including all Environmental documentation and Certificates with the submittal.

3. Product brochure indicating the product name, number, dimensions and finishes for all sign types, including approved equals.

4. Documentation clearly identifying specific finish selection information is met as per the Basis of Design or Approved Equal.

5. Cut sheet for the insert system showing change method, insert specifications, and cover type.

DELIVERY, AND INSTALLATION:

Vendor is to coordinate the installation per the following:

1. All members of the installation team are required to have a Broward County Contractor Badge to perform work at North Regional Courthouse. A background check through FDLE is required.

Access badge forms will be provided upon award by the Project Manager.

2. In the event of a storm or other “Event” that results in an Emergency Activation, installation may be postponed on short notice.

3. Vendor must perform work via a consecutive daily schedule until the installation is completed unless otherwise coordinated and approved by the Project Manager.

4. Due to on-going operational needs of the department and facility the Vendor is to ensure workspace is kept organized and aisle ways are to remain clear and accessible at all times.

5. All work is to be performed during normal business hours of Monday through Friday 8:00am EST to 5:00pm EST. The Project’s installation schedule will be coordinated with and approved by the Project Manager within a minimum of five (5) business days prior to the proposed start of installation.

6. Product shall not be direct shipped to project site without prior coordination with the Project Manager. Delivery and installation will be refused if not scheduled and approved in advance.

7. All finished surfaces must be covered with protective covering during storage, handling, and installation.

8. Examine conditions compliance with requirements for installation. Proceed with installation only after unsatisfactory conditions have been corrected.

9. All required material to protect building finishes are to be provided by the Vendor and removed at the end of each day. The Vendor is responsible for any damage to the building, finishes or other furniture as a result of their installation.

10. Vendor is to install all signs according to the most current ADA code requirements.

11. Vendor is responsible for the removal of all trash from site, including packing materials associated with the delivery at the end of each day. Vendor may not use County trash receptacles.

12. Vendor is responsible for cleaning all surface from dust, dirt, and fingerprints prior to the final walk-through with the Project Manager.

13. Upon completion of the installation the Lead Installer or Sales Representative is to conduct a final walk-through with the Project Manager. Any punch items will be identified and recorded at this time.

WARRANTY AND QUALITY ASSURANCE:

Vendor shall provide Project Manager with a copy of all manufacturer's warranty documents, listing Broward County as the original purchaser, at the time of installation:

1. The Vendor is to provide a minimum 5-year warranty for all products submitted as part of the bid.

ENVIRONMENTAL CONSIDERATIONS:

Broward County requests that Vendors offer products that meet environmental standards identified below. These environmental standards will be weighed as part of the evaluation and product selection process:

1. Manufactured in North America

2. Includes 30% or more post and/or pre-consumer recycled content.

3. PVC Free