10-NJCPA- Coop Admin Fee Schedule - Goods and Services.pdf
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- Solicitation number
- BC-BID-26-23
- Issued by
- Bergen County, New Jersey
About this file
This is an administrative fee schedule document for the New Jersey Cooperative Purchasing Alliance (NJCPA) Cooperative Pricing System #CK04, which establishes pricing and fee requirements for contractors awarded under cooperative purchasing agreements with the County of Bergen and participating governmental entities. The contract covers asbestos sampling and consulting services on a catalog pricing basis for an initial 12-month period with two optional 12-month renewal periods. Respondents must demonstrate that cooperative pricing is lower than their standard rates offered to county governments, municipal governments, educational institutions, and other quasi-governmental organizations. All awarded contractors are required to submit quarterly sales reports documenting total vehicles ordered and payments received, with reports due on October 15th, January 15th, April 15th, and July 15th for their respective quarters, and corresponding payments due 15 days thereafter.
Contractors awarded under this cooperative agreement are subject to a 1% administrative or participation fee calculated on the total sales volume for which payment has been received. Fees should be remitted by check payable to the County of Bergen and sent to the Division of Purchasing in Hackensack, New Jersey. Vendors must maintain accurate sales records and submit quarterly reports even if no sales occurred during the reporting period; failure to report accurately or meet submission deadlines may result in contract termination. The NJCPA reserves the right to verify sales data directly with cooperative members, and vendors must designate a responsible person for quarterly report submissions and notify the NJCPA of any changes to this contact information during the award term. All awarded contractors will receive an Excel spreadsheet for standardized sales reporting.
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Text version
New Jersey State Approved Cooperative Pricing System #CK04
NJCPA requests that respondents only respond if they offer prices lower than what they ordinarily offer on separate, county government, municipal government and other governmental and quasi-governmental organization contracts as well as public educational institution, public college or university, community college, vocational or technical school contracts.
Fees: The NJCPA charges awarded contractors an administrative or participation fee. These fees are based on the total vehicles ordered for which a vendor has received payment. All sales volumes resulting from this contract must be recorded by the contractor and reported to the NJCPA on a quarterly basis. The reporting schedule is provided below for the convenience of the prospective respondent.
Quarter Quarter Period Report due to NJCPA Check due to NJCPA
Quarter 1 July 1st – September 30th October 15th October 30th
Quarter 2 October 1st – December 31st January 15th January 30th
Quarter 3 January 1st – March 31st April 15th April 30th
Quarter 4 April 1st – June 30th July 15th July 30th
It is the responsibility of the contractor to accurately report all sales to the NJCPA and to pay the administrative fee as specified. Fees should only be calculated for sales for which you have received payment. (Do not pay administrative fees on sales for which you have not yet been paid.) Vendors are in jeopardy of losing their contract if it is determined that they are not reporting sales accurately or not reporting sales by the due dates indicated in this bid. If in the event there are no sales, the vendor must still submit the quarterly report indicating zero sales. The NJCPA reserves the right to request sales verification from our co-op members to confirm actual sales or that the awarded vendor actually had no sales. Vendors need to list the name and contact information of the person responsible for submitting quarterly reports on the bottom half of the Vendor Contact Form. If this information changes during the award term, the vendor is responsible for updating the NJCPA with any such changes.
The fee amount is listed here for the convenience of the prospective respondent.
NJCPA Fee 1%
Fees shall be made payable by check issued to:
COUNTY OF BERGEN
and sent to:
County of Bergen, C/O Division of Purchasing One Bergen County Plaza, Room 370
Hackensack, NJ 07601
An Excel spreadsheet will be issued to all awarded contractors, on which they will report sales.
An essential part of the bid evaluation process is to qualify the company being considered. All bids should contain answers or responses to the information requested in the Bid Forms. Any respondent failing to provide the required documentation may be considered non-responsive.
MRosen Cross-Out
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