NOTIFICATION REGARDING SUBMISSION PROCESS AND REGISTRATION INSTRUCTIONS

The Incorporated County of Los Alamos (“County”) has recently implemented a new on-line eProcurement portal. This new platform, Euna Procurement powered by Bonfire, provides the County’s electronic Bid and Proposal process (“County’s Procurement Portal”). It is where the County will post solicitation opportunities, including Invitation for Bids (IFB), Request for Proposals (RFP), Request for Qualifications (RFQ) and Request for Information/Interest (RFI). The County’s Procurement Portal will streamline the County’s Bid process for Bid or Proposal submission, acceptance, evaluation, and award. For vendors, the County’s Procurement Portal will enhance communication, allow for fast and accurate Bids and Proposals, and provide automatic notification about projects.

Registered vendors will view and submit Bids and Proposals electronically. The past practice of submitting electronic Bids and Proposals by email or submitting paper Bids and Proposals is being phased out. If you are seeing this notification in a solicitation document, submissions will be accepted ONLY electronically through the County’s Procurement Portal for this solicitation. It is every Offeror’s responsibility to read, understand, and submit Bids and Proposals in accordance with the instructions provided in and specific to each solicitation document.

Required Action: Please register as a vendor on the County’s Procurement Portal by visiting https://losalamosnm.bonfirehub.com and click on “Register”. Registration is free and only takes a few minutes. Please be sure to select the applicable NIGP: The Institute for Public Procurement (“NIGP”) Commodity Codes for your business when you are prompted so that you can receive notification of recommended opportunities when they are sent out by the County to the NIGP Commodity Codes you have selected.

Already Have a Bonfire Vendor Account? If you already have a Bonfire vendor account and are already registered for another agency’s portal, you will still need to visit the County’s Procurement Portal at https://losalamosnm.bonfirehub.com and click on “Log In” to provide County-requested information, view open opportunities, receive opportunity notifications, and submit Bids and Proposals through the County’s Procurement Portal. You will be able to manage the multiple agencies with whom you do business through the button labelled “My Supplier Hub” in your Bonfire account.

For Bonfire Support, visit the Vendor Help Center at https://vendorsupport.gobonfire.com where you can view support articles and videos and search FAQ’s on all aspects of Bonfire. For personal assistance, you can email Support.Bonfire@eunasolutions.com . Support is available Monday to Friday from 6:00 a.m. to 6:00 p.m. Mountain Time.

INCORPORATED COUNTY OF LOS ALAMOS

BID AND SPECIFICATIONS

TRINITY DRIVE/NM 502 ADA AND SAFETY IMPROVEMENTS

PROJECT CN 5101390

INVITATION FOR BIDS NO. IFB26-30

Advertised on March 26, 2026 in the LA Daily Post, Albuquerque Journal, and on March 27, 2026 in the Santa Fe New Mexican https://losalamosnm.bonfirehub.com/ https://vendorsupport.gobonfire.com/ mailto:Support.Bonfire@eunasolutions.com

IFB26-30 Incorporated County of Los Alamos Trinity Drive (NM 502) CN 5101390

Prepared by:

Jennifer Morrow, PE Project Manager

Reviewed by:

Eric Ulibarri, PE County Engineer

Authorized for release by:

Eric Martinez, PE Public Works Director

Remainder of this page intentionally left blank.

Docusign Envelope ID: 609D6F42-2809-4191-A854-37B9E7176E3A

1.0 BIDDING PHASE ----------------------------------------------------------------------------------- 7

1.1 Invitation for Bids ------------------------------------------------------------------------------------------------------------------- 7

1.2 Summary of Work ------------------------------------------------------------------------------------------------------------------10

1.3 Requirements for Bidders -------------------------------------------------------------------------------------------------------12

1.3.1 Bid Evaluation Criteria ------------------------------------------------------------------------------------------------------12

1.3.2 Required Bid Response Documents -------------------------------------------------------------------------------------13

1.3.3 The Bidder’s Bid Response Documents --------------------------------------------------------------------------------13

1.3.4 Liquidated Damages for Failure to Enter into Contract ------------------------------------------------------------13

1.3.5 Conditions of Work ---------------------------------------------------------------------------------------------------------14

1.3.6 Addenda and Requests for Interpretation ----------------------------------------------------------------------------14

1.3.7 Power of Attorney -----------------------------------------------------------------------------------------------------------14

1.3.8 Obligation of Bidder --------------------------------------------------------------------------------------------------------14

1.3.9 Safety Standards and Accident Prevention ---------------------------------------------------------------------------15

1.3.10 Substitutes or Brand Name or Equal ------------------------------------------------------------------------------------15

1.3.11 Bids to Remain Subject to Acceptance ---------------------------------------------------------------------------------15

1.3.12 Withdrawal of Bids ----------------------------------------------------------------------------------------------------------16

1.3.13 Acceptance or Rejection of Bids -----------------------------------------------------------------------------------------16

1.3.14 Award --------------------------------------------------------------------------------------------------------------------------16

1.3.15 Registration of Contractors and Subcontractors --------------------------------------------------------------------16

1.3.16 Procurement Preferences -------------------------------------------------------------------------------------------------16

1.4 Notices to Contractors ------------------------------------------------------------------------------------------------------------17

1.4.1 Applicable Law ---------------------------------------------------------------------------------------------------------------17

1.4.2 Gross Receipts Tax ----------------------------------------------------------------------------------------------------------17

1.4.3 Minimum Wage Rates ------------------------------------------------------------------------------------------------------17

1.4.4 Work Conditions -------------------------------------------------------------------------------------------------------------17

1.4.5 Public Information ----------------------------------------------------------------------------------------------------------17

1.4.6 Performance and Labor and Material Bonds Requirements ------------------------------------------------------18

1.4.7 Project Liaison ----------------------------------------------------------------------------------------------------------------18

1.4.8 Important Dates -------------------------------------------------------------------------------------------------------------18

1.4.9 Fitness for Work and Drug and Alcohol Policy -----------------------------------------------------------------------19

1.4.10 New Mexico Employees Health Coverage [February 20, 2023] --------------------------------------------------19

1.4.11 NMDOT Standard Specifications -----------------------------------------------------------------------------------------20

1.4.12 Permits, CPM Schedule, and Roadway Material Submittals ------------------------------------------------------20

1.4.13 Storm Water Control -------------------------------------------------------------------------------------------------------20

1.4.14 Flowable Fill as an Alternative to Select Backfill ---------------------------------------------------------------------20

1.4.15 Field Offices -------------------------------------------------------------------------------------------------------------------21

1.4.16 Security ------------------------------------------------------------------------------------------------------------------------21

1.4.17 Maintenance During Construction --------------------------------------------------------------------------------------21

1.4.18 Preconstruction Walk-Through ------------------------------------------------------------------------------------------21

1.4.19 Cast Iron Truncated Domes – ADA Detectable Warning Surfaces -----------------------------------------------22

1.4.20 Traffic Control Supervisor -------------------------------------------------------------------------------------------------22

1.4.21 Bidding Alternates-----------------------------------------------------------------------------------------------------------22

1.4.22 Utility Specifications and Quantities ------------------------------------------------------------------------------------23

1.4.23 Supplemental Technical Specifications --------------------------------------------------------------------------------23

1.4.24 Special Project Accommodations ----------------------------------------------------------------------------------------23

1.4.25 Abandoned Utilities ---------------------------------------------------------------------------------------------------------23

1.4.26 Coordination with County Gas, Water, Sewer (GWS) & Electric Operations ---------------------------------24

1.4.27 Time of the Essence ---------------------------------------------------------------------------------------------------------24

1.4.28 Coordination with Century Link / Lumen ------------------------------------------------------------------------------24

1.4.29 Coordination with Comcast Cable ---------------------------------------------------------------------------------------24

1.4.30 Trenching and Backfill ------------------------------------------------------------------------------------------------------24

1.4.31 Potholing ----------------------------------------------------------------------------------------------------------------------25

1.4.32 Utilities Submittals ----------------------------------------------------------------------------------------------------------25

1.4.33 Pre-paving and Permanent Signing & Striping Placement Meetings -------------------------------------------25

1.4.34 Monthly Asphalt Binder Price Adjustment Procedures --------------------------------------------------------------------26

1.4.35 ADA Construction Inspection Procedure [April 6, 2023] ----------------------------------------------------------------27

1.4.36 Davis Bacon Act (DBA) Conformance Requirements ---------------------------------------------------------------28

1.4.37 Buy America ------------------------------------------------------------------------------------------------------------------31

1.4.38 Federal Requirements [October 23, 2023] ----------------------------------------------------------------------------31

1.4.39 Return of Lobbying Disclosure [January 1, 2019] --------------------------------------------------------------------78

1.4.40 Approved Products List (April 15, 2023) -------------------------------------------------------------------------------81

1.4.41 Cooperation with Utilities -------------------------------------------------------------------------------------------------81

1.5 Bid Forms -----------------------------------------------------------------------------------------------------------------------------87

1.5.1 Bid Form -----------------------------------------------------------------------------------------------------------------------89

1.5.2 Alternates and Allowances ------------------------------------------------------------------------------------------------95

1.5.3 List of Subcontractors ------------------------------------------------------------------------------------------------------98

1.5.4 Bid Bond -----------------------------------------------------------------------------------------------------------------------99

1.5.7 Permanent Main Office Address of Company ---------------------------------------------------------------------- 102

1.5.8 Authorization for Verification of Information ---------------------------------------------------------------------- 102

1.5.9 Certificate of Contractors Registration ------------------------------------------------------------------------------ 103

1.5.10 Non-Collusion Affidavit -------------------------------------------------------------------------------------------------- 104

2.0 AWARD PHASE --------------------------------------------------------------------------------- 105

2.1 Award Forms ---------------------------------------------------------------------------------------------------------------------- 105

2.1.1 Notice of Award ----------------------------------------------------------------------------------------------------------- 105

2.1.2 Receipt of Notice of Award --------------------------------------------------------------------------------------------- 107

2.1.3 Performance Bond -------------------------------------------------------------------------------------------------------- 108

2.1.4 Payment (Labor and Materials) Bond -------------------------------------------------------------------------------- 110

2.1.5 Insurance Requirement -------------------------------------------------------------------------------------------------- 112

2.1.6 Contract ---------------------------------------------------------------------------------------------------------------------- 114

3.0 CONSTRUCTION PHASE ---------------------------------------------------------------------- 121

3.1 Construction Phase Related Forms ------------------------------------------------------------------------------------------ 121

3.1.1 Contractor Personnel Information ------------------------------------------------------------------------------------ 121

3.1.2 Notice to Proceed --------------------------------------------------------------------------------------------------------- 122

3.1.3 Acceptance of Notice to Proceed -------------------------------------------------------------------------------------- 123

3.1.4 Application and Certification for Payment Part 1 ----------------------------------------------------------------- 124

3.1.5 Application and Certification for Payment Part 2 ----------------------------------------------------------------- 125

3.1.6 Affidavit of Payment and Release of Liens -------------------------------------------------------------------------- 126

3.1.7 Field Order ------------------------------------------------------------------------------------------------------------------ 128

3.1.8 Change Order --------------------------------------------------------------------------------------------------------------- 129

3.2 Conditions of the Contract - General Conditions ------------------------------------------------------------------------ 134

3.2.1 Definitions ------------------------------------------------------------------------------------------------------------------- 134

3.2.2 Additional Instructions --------------------------------------------------------------------------------------------------- 137

3.2.3 Schedules, Reports and Records --------------------------------------------------------------------------------------- 139

3.2.4 Shop Drawings and Submittals ----------------------------------------------------------------------------------------- 141

3.2.5 Start of Various Types of Work and Management Planning ---------------------------------------------------- 142

3.2.6 Materials, Services and Facilities -------------------------------------------------------------------------------------- 143

3.2.7 Substitutes or “Brand Name” or Equal ------------------------------------------------------------------------------- 144

3.2.8 Inspection and Testing --------------------------------------------------------------------------------------------------- 146

3.2.9 Correction of Work-------------------------------------------------------------------------------------------------------- 147

3.2.10 Patents ----------------------------------------------------------------------------------------------------------------------- 148

3.2.11 Surveys, Permits, and Regulations ------------------------------------------------------------------------------------ 148

3.2.12 Subsurface and Physical Conditions ---------------------------------------------------------------------------------- 150

3.2.13 Protection of Work, Property and Persons-------------------------------------------------------------------------- 152

3.2.14 Changes in the Work ----------------------------------------------------------------------------------------------------- 153

3.2.15 Suspension, Delay or Termination of Work ------------------------------------------------------------------------- 156

3.2.16 Subcontracting ------------------------------------------------------------------------------------------------------------- 158

3.2.17 Duties of the Contractor ------------------------------------------------------------------------------------------------- 158

3.2.18 Job Site Administration -------------------------------------------------------------------------------------------------- 159

3.2.19 Engineer’s Authority ------------------------------------------------------------------------------------------------------ 163

3.2.20 Duties, Responsibilities and Limitations ----------------------------------------------------------------------------- 164

3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests ------------------------------------- 164

3.2.22 Limitations of Authority ------------------------------------------------------------------------------------------------- 164

3.2.23 Land and Right-of-Way --------------------------------------------------------------------------------------------------- 165

3.2.24 Warranty/Guaranty ------------------------------------------------------------------------------------------------------- 165

3.2.25 Miscellaneous -------------------------------------------------------------------------------------------------------------- 166

3.2.26 Dispute Resolution, Applicable Law, and Venue ------------------------------------------------------------------- 167

3.2.27 Examination of Records Provisions ----------------------------------------------------------------------------------- 167

3.2.28 American with Disabilities Act Compliance ------------------------------------------------------------------------- 167

3.2.29 A. Bids and Proposals are public Records --------------------------------------------------------------------------- 167

3.2.30 Wage Rate Determination ---------------------------------------------------------------------------------------------- 168

3.3 ATTACHMENTS -------------------------------------------------------------------------------- 169

3.3.1 License Agreement for Staging Area ---------------------------------------------------------------------------------- 170

3.3.2 Wage Rate Information -------------------------------------------------------------------------------------------------- 173

3.3.2.2 FEDERAL WAGE DECISION ----------------------------------------------------------------------------------------------- 187

3.3.3 NMDOT Standard Special Provisions --------------------------------------------------------------------------------- 192 106-A.1 DESCRIPTION ------------------------------------------------------------------------------------------------------------------ 193

106-A.2 MATERIALS --------------------------------------------------------------------------------------------------------------------- 193

703.1 DESCRIPTION ---------------------------------------------------------------------------------------------------------------- 195

303.1 DESCRIPTION ------------------------------------------------------------------------------------------------------------------- 196

303.2 MATERIALS ---------------------------------------------------------------------------------------------------------------------- 196

303.3 CONSTRUCTION REQUIREMENTS ------------------------------------------------------------------------------------------ 198

303.4 METHOD OF MEASUREMENT ---------------------------------------------------------------------------------------------- 200

303.5 BASIS OF PAYMENT ----------------------------------------------------------------------------------------------------------- 200

416.1 DESCRIPTION ------------------------------------------------------------------------------------------------------------------- 206

416.2 MATERIALS ---------------------------------------------------------------------------------------------------------------------- 206

416.3 CONSTRUCTION REQUIREMENTS ------------------------------------------------------------------------------------------ 207

416.4 METHOD OF MEASUREMENT ---------------------------------------------------------------------------------------------- 207

416.5 BASIS OF PAYMENT ----------------------------------------------------------------------------------------------------------- 207

603.1 DESCRIPTION ------------------------------------------------------------------------------------------------------------------- 220

603.2 MATERIALS ---------------------------------------------------------------------------------------------------------------------- 223

603.3 METHOD OF MEASUREMENT ---------------------------------------------------------------------------------------------- 228

603.4 BASIS OF PAYMENT ----------------------------------------------------------------------------------------------------------- 228

632.1 DESCRIPTION ------------------------------------------------------------------------------------------------------------------- 232

632.2 MATERIALS ---------------------------------------------------------------------------------------------------------------------- 232

632.3 CONSTRUCTION REQUIREMENTS ------------------------------------------------------------------------------------------ 241

632.4 METHOD OF MEASUREMENT ---------------------------------------------------------------------------------------------- 251

632.5 BASIS OF PAYMENT ----------------------------------------------------------------------------------------------------------- 251

664.1 DESCRIPTION ------------------------------------------------------------------------------------------------------------------- 252

664.2 MATERIALS ---------------------------------------------------------------------------------------------------------------------- 252

664.3 CONSTRUCTION REQUIREMENTS ------------------------------------------------------------------------------------------ 254

664.4 METHOD OF MEASUREMENT ---------------------------------------------------------------------------------------------- 255

664.5 BASIS OF PAYMENT ----------------------------------------------------------------------------------------------------------- 255

905.1 DESCRIPTION ------------------------------------------------------------------------------------------------------------------- 271

SECTION 906: MINIMUM TESTING REQUIREMENT’S (MTR’S) ------------------------------------------------------------------- 278

906.1 DESCRIPTION ------------------------------------------------------------------------------------------------------------------- 278 STRUCTURE DEFINITIONS, FOUNDATION AND BACKFILL REQUIREMENTS FOR ACCEPTANCE------------------------- 283 CHARACTERISTICS TOLERANCES ------------------------------------------------------------------------------------------------ 300 GRADATION TOLERANCES --------------------------------------------------------------------------------------------------------- 300 CONCRETE TOLERANCES --------------------------------------------------------------------------------------------------------- 300 HOT MIX ASPHALT (HMA)/ WARM MIX ASPHALT (WMA) TOLERANCES ---------------------------------------------- 301

3.4 TECHNICAL SPECIFICATIONS ----------------------------------------------------------------- 302

3.4.1 SPECIAL PROVISIONS FOR SECTION 407 -C: HIGH DENISITY MINERAL REINFORCED ASPHALT EMULSION 302

3.4.2 SPECIAL PROVISIONS FOR MICROSURFACING ---------------------------------------------------------------------------- 308

3.4.3 SPECIAL PROVISIONS FOR MASTIC TYPE I ---------------------------------------------------------------------------------- 319

3.4.4 SPECIAL PROVISIONS FOR 704-F BIKE LANE RESIN BONDED AGGREGATE SURFACING TREATMENT ------- 327 SECTION 906 MINIMUM TESTING REQUIREMENTS (MTR’s) ------------------------------------------------------------------ 332

1.0 BIDDING PHASE

1.1 Invitation for Bids

The Incorporated County of Los Alamos (“County”) reserves the right, in its sole discretion, to accept any bid and to reject any or all bids.

Bids are invited from all responsible bidders.

1. ELECTRONIC SUBMISSIONS ONLY

A full copy of the solicitation and all associated documents can be found on the County’s Procurement Portal at https://losalamosnm.bonfirehub.com/. Only Bids submitted through the County’s Procurement Portal by the Bid Due Date stated herein, or as may be modified by addendum, will be considered. Late responses will not be considered. To register to view and download solicitation documents and submit a Bid through the County’s Procurement Portal, follow the instructions on page 1 of this solicitation.

Only Bids received through the Procurement Portal prior to 2:00 p.m. MST, April 16, 2026 will be reviewed.

2. ADDITIONAL DOCUMENTS AND INFORMATION INCLUDED AS A PART OF THIS IFB

Additional documents are referenced in this IFB, which may include, but are not limited to, exhibits, attachments, links to documents online, and documents that are provided through the County’s Procurement Portal. Any such documents are considered to be a part hereof and constitute, along with this solicitation document and any addenda, the complete solicitation package. Documents required to be submitted as a component of Bidders’ Response will be noted as such in each individual solicitation posted on the County’s Procurement Portal, and Bidders will be unable to submit their Bids through the County’s Procurement Portal until all required documents and information have been uploaded or provided by Bidders.

Please also reference “1.3.3 The Bidder’s Bid Response Documents ” below.

3. GRANT RELATED INFORMATION

Federal Funding. This project is wholly or partially funded with Federal funds, which are administered by the New Mexico Department of Transportation (NMDOT) through the subrecipient grant agreement CN 5101390 between NMDOT and the County. As part of any response to this solicitation, Bidders shall affirm their ability to meet federal grant requirements contained herein. Bidders who cannot affirm ability to meet these requirements may be deemed non-responsive or non-responsible.

Incorporated County of Los Alamos Invitation for Bids Number: IFB26-30

TRINITY DRIVE/NM 502 ADA AND SAFETY IMPROVEMENTS PROJECT CN 5101390

Bid security in the amount of five percent (5%) of the bid must accompany the bid. Such cash, certified checks or bid bonds will be returned to all except the three finalist bidders within three days after the opening of bids. The remaining cash, checks and bid bonds will be returned promptly after the County and the accepted Bidder have executed the contract, or if no award has been made within sixty (60) days after the date of the opening of bids, upon demand of the bidder at any time thereafter, so long as Bidder has not been notified of the acceptance of Bidder’s bid.

In submitting their Bid Bond, it is not mandatory that Bidders use the Bid Bond form provided in the packet. The County strongly encourages all Contractors to use this form, but if the contractor elects not to use it, the Bid Bond must be submitted on a form acceptable in the construction industry and approved by the County Project Manager in advance of the bid due date.

A Non-Mandatory Pre-Bid Conference will be held on April 2, 2026 at 10:00 AM via Microsoft Teams. The meeting link is provided in the Project in the Procurement Portal.

This conference is held to answer questions from the prospective bidders as well as familiarize bidders with the project. Questions regarding the meaning of plans, specifications or other documents related to the project should be submitted in writing prior to the pre-bid conference.

The County will preside over the pre-bid conference and provide for the recording and distribution of minutes. The pre-bid conference will include, but not be limited to the following:

1. Discussion of schedule for procurement, progress, values for progress payments and submittals.

2. Critical work sequencing and priorities.

3. Use of construction site premises, storage areas, office areas, security, cleaning, and

County’s needs.

4. Transmittal, review, and distribution of submittals.

5. Field decision process.

6. Maintain record documents.

7. Public Information.

QUESTIONS

Any questions must be received in writing at least six (6) business days prior to the submission due date, unless otherwise stated herein or in an addendum. Questions must be submitted through the County’s Procurement Portal. Please follow the instructions on page one (1) of this document to register for the County’s Procurement Portal to submit written questions. Bidders who submit questions via e-mail or by phone shall be redirected to submit written questions through the County’s Procurement Portal.

Bidders must submit in writing through the County’s Procurement Portal, as stated herein, any questions or requested clarification necessary for Bidder to provide a complete Response with all Bid response components and pricing included. Bidders are asked to refrain from including in Bids statements such as “more information available upon request,” “pricing to be determined,” or other similar statements. Such statements and failure of Bidder to seek clarification needed for Bidder to provide the requested information may result in a Bidder being found non-responsive or non-responsible. This in no way may be construed to conflict with County’s right to hold interviews and discussions for clarification with Bidders, as further described herein. Failure of any bidder to receive any addendum or interpretation shall not relieve such bidder from any obligation under its bid as submitted. All addenda so issued shall become part of the solicitation documents.

The County reserves the right to issue addenda to the solicitation documents including construction specifications and plans during the advertising period as provided in the solicitation documents. Bidders are responsible for determining if any addenda have been issued. The terms, bid and solicitation are interchangeable. Also, the defined terms contract and agreement are interchangeable.

1.2 Summary of Work

Incorporated County of Los Alamos Bid Number: IFB26-30

TRINITY DRIVE/NM 502 ADA AND SAFETY IMPROVEMENTS PROJECT CN 5101390

This project is issued by and under the control of The Incorporated County of Los Alamos. The contracting office is the Public Works Department. The location of the project is in the County of Los Alamos, New Mexico.

The summary of work is as follows, but is not limited to the following:

Part 1 Project Scope of Work:

NM 502 pavement maintenance from Oppenheimer Drive to Knecht Street. This will be an extension of the road diet from Diamond Drive and will enhance multimodal infrastructure along Trinity Drive (NM502). The project includes removal of median islands and reconstruction of pavement to allow for a continuous two-way left turn lane. The addition of bicycle lanes, and reconstruction of widened sidewalks, and ADA-compliant curb ramps, and the installation of a bus bay.

Utilities – Replacement of 2,200 linear feet of the existing 8-inch cast iron water mains which were installed in 1955 with new 8-inch C-900 PVC. The water line runs from approximately Oppenheimer Drive to 20th Street with lateral connections to existing services. All water services and fire hydrants will be replaced. Install new medium density polyethylene gas valves at six locations. Install 6-inch electric conduit crossings of Trinity Drive for future use at two locations.

Bid Alternate 1 (Microsurfacing): Use of microsurfacing rather than High Density Mineral Reinforced Asphalt Emulsion

Bid Alternate 2 (Mill and Inlay): Use of Mill and Inlay rather than High Density Mineral Reinforced Asphalt Emulsion

Part 2 Work Sequence:

The Contractor shall prepare and submit a logical construction sequence and traffic control plan for approval. Once approved, the contractor shall execute the sequenced construction plan as submitted and resubmit for approval any revisions needed to allow for constructability purposes.

The Contractor shall furnish all materials, and supplies required to complete the work. All materials incorporated into the project shall have certificates of compliance and required testing results submitted for approval by the County, before final acceptance of the project.

Part 3 Incidental Work:

1. Contractor shall provide, as part of the contract price, all labor, superintendence, machinery, equipment, supplies, temporary utility services, third party compliance testing and analysis, necessary to complete the various items of work in accordance with these contract documents, to provide a complete, functional, and ready-to-use installation.

2. Contractor shall, as part of the contract price, acquire all necessary approvals for access to all project sites.

3. Contractor shall, as part of this contract price, furnish all environmental protection including, but not limited to all necessary work to prevent storm water and other environmental pollution on any construction site or adjacent areas, as well as anywhere in the vehicle and pedestrian routes used by the contractor’s vehicles and equipment.

4. Contractor shall be responsible for the restoration, reseeding/replanting and cleanup of any areas affected by the project, including any work and materials and labor necessary to return the project site(s) to its original state (prior to construction), by removing all evidence of construction debris, repairing all damage to vegetation, landscapes and finished ground surfaces, scarifying any hard-pack and driven-over earth areas, reseeding any areas disturbed by the contractor’s construction activities, and installing erosion protection as indicated on the drawings, or as required by Contractor’s Stormwater Pollution Prevention Plan (“SWPPP”).

5. Contractor is responsible to attend, at no additional cost to the Owner, the following meetings:

a. Preconstruction meeting to be scheduled by Owner.

b. Weekly progress meetings held at the Project Managers request.

c. Special and final field observation meetings when requested or scheduled by the

Owner.

d. Construction coordination meetings requested or scheduled by the County.

e. Stakeholder/utility customer meetings when deemed necessary by the County to keep them informed or to resolve unanticipated concerns.

Project Dates (Start and Substantial Completion) are as follows:

A. Project to start on or before – June 22, 2026 B. Substantial Completion (Mandatory Substantial Completion Base Bid Only) –

November 20, 2026.

C. Substantial Completion (Mandatory Substantial Completion Base Bid with Bid

Alternates Awarded) – December 4, 2026.

D. Project Final Completion with or without Bid Alternates Awarded – December 18, 2026.

Non-Mandatory Pre-Bid Meeting 4/3/2026 Bids Due 4/16/2026 Bid Award 5/19/2026 Pre-Construction Meeting 6/1/2026 Notice to Proceed 6/5/2026 Mandatory Substantial Completion Date for Base Bid

11/20/2026

Base Bid and Bid Alternate (if awarded) Mandatory Substantial Completion

12/4/2026

Final Completion Date 12/18/2026

Restrictions to Dates and Times for Work Zones: Due to scheduled events (Section 1.4.8), restrictions on construction activities on the phases as outlined below shall be followed:

Base Bid

• ADA and Pedestrian access in front of Ashley Pond (from Oppenheimer to

20th) shall be maintained Friday through Sunday at all times to accommodate events unless otherwise approved by Project Manager. Contractor shall coordinate work in that area to ensure compliance.

• Utility water tie ins shall be completed after 9 PM, unless otherwise approved by the Project Manager.

Liquidated Damages for Work: Failure to complete all work on time will result in Liquidated Damages applied to this contract in accordance with the current edition of the New Mexico Department of Transportation Standard Specifications for Highway and Bridge Construction section 108, Table 108.8:1 Schedule of Liquidated Damages. Liquidated damages will be charged per day for failure to complete work by any of the substantial and/or final completion dates listed.

Work to achieve Final Completion, including all Operations and Maintenance Manuals, final Certified Payrolls, As-built drawings, Warranty Certificates, Final Inspection by the Manufacturer and approval of the Installation, and other close-out documents by required Final Completion Date.

1.3 Requirements for Bidders

Bids must be made with the understanding and in accordance with these conditions for bidders:

1.3.1 Bid Evaluation Criteria

Bid acceptance and bid evaluation. Bids shall be unconditionally accepted without alteration or correction, except as authorized in this article. Bids shall be evaluated based on the requirements set forth in the IFB, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery and suitability for a particular purpose. Those criteria that will affect the bid price and be considered in evaluation for award shall be objectively measurable, such as discounts, transportation costs, and total of life cycle costs. The IFB shall set forth the evaluation criteria to be used. Only criteria that are set forth in the IFB may be used in bid evaluation. Interviews are to be used only for the purpose of clarification. The final evaluation results shall be forwarded to the purchasing agent.

The evaluation criteria for this Bid are:

1. Accurate submission of Bid Response Documents

2. Cost

The County may make such investigations as deemed necessary to determine the ability of the Bidder, and any prospective subcontractors of the Bidder, to perform the work, and the bidder shall furnish to the County all such information and data for this purpose as the County may reasonably request. The County reserves the right to reject any bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the County that such Bidder is properly qualified to carry out the obligations of the Contract and to timely complete the work contemplated herein. Conditional bids may not be accepted in the sole discretion of the County.

When bids are received from a bidder who requests preference, and the bidder has provided evidence that the bidder qualifies for preference as described in section 1.3.16 below the following procedure shall be utilized: When bids are received, the price quoted by the qualifying vendor shall be multiplied by 0.95. After application of the preference factor, the contract shall be awarded to the lowest bidder.

If one or more scores are equal, the same procedure shall be followed with respect to the next category of offerors listed, and the next, until an offer qualifies for award. The priority of categories of offers is as follows:(1) Local business; (2) Resident business.

1.3.2 Required Bid Response Documents

The bidder shall follow the instructions described in Section 1.1 Invitation for Bids.

1.3.3 The Bidder’s Bid Response Documents

The following documents must be completed and included, the documents identified with section numbers below are available in the Procurement Portal as part of the solicitation document, the document should be submitted in this preferred order:

1. Copy of Bidder’s State of New Mexico Contractor’s License(s) with proper classifications.

2. Bid Form (Section 1.5.1)

3. Alternatives and Allowances, if applicable (Section 1.5.2)

4. List of Subcontractors with Company Name, license number(s) and classification(s) (Section 1.5.3).

5. Bid Bond (Section 1.5.4)

6. Campaign Contribution Form (Section 1.5.5)

7. Certification – Debarment, Suspension, and other Responsibility Matters (Section

1.5.6)

8. Permanent Main Office Address of Company (Section 1.5.7) – Note requirement to provide a Certificate of Good Standing and Compliance from the New Mexico Secretary of State, if incorporated.

9. Authorization for Verification of Information (Section 1.5.8)

10. Provide proof of online registration and payment of $400.00 for Certificate of

Contractors Registration (Section 1.5.9) with New Mexico Department of Workforce Solutions.

11. Non-Collusion Affidavit (Section 1.5.10)

The County may consider a bid to be non-responsive or non-responsible if the Contractor fails to include any of the items described in items 1 through 11, above.

1.3.4 Liquidated Damages for Failure to Enter into Contract

The successful Bidder, upon failure or refusal to execute and deliver the Contract and required Bonds within ten (10) calendar days after Bidder has received the Notice of Award, shall forfeit the Bidder’s Bond to the County, as liquidated damages for such failure or refusal, the bid security deposited with Bidder’s bid.

1.3.5 Conditions of Work

Each bidder must inform itself fully of the conditions relating to the construction of the Project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of its obligation to furnish all material and labor necessary to carry out the provisions of the Contract. Insofar as possible, the Contractor in carrying out the Work must employ such methods or means as will not cause any interruption of, or interference with the Work of any other contractor, or the daily operations of County offices. The Work in this Contract will be carried out during the hours of 8:00 a.m. to 5:00 p.m., Monday through Friday unless otherwise scheduled with and approved by the County. Noise Ordinance Waivers are required for work occurring between the hours 9:00 p.m. and 7:00 a.m.

1.3.6 Addenda and Requests for Interpretation

A. No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any bidder orally and bidders understand that no oral interpretation once made may be relied upon. Every request for such interpretation shall be in writing addressed to the Project Manager. Requests for interpretation must be received at least six (6) working days (Monday-Friday) prior by 5:00 p.m. to the date fixed for the opening of bids. Failure of any bidder to acknowledge all addenda on the Addendum Acknowledgement Form shall not relieve such bidder from any obligation under its bid as submitted and may render the bidder non-responsive. Each Bidder shall ascertain prior to submitting a Bid that the Bidder has received all Addenda issued, and the Bidder shall specifically acknowledge their receipt in the bid. All addenda so issued shall become part of the Contract documents.

B. Addenda will be e-mailed to all who are known by the County to have requested Bid Documents.

C. No Addenda will be issued later than four (4) working days prior to the date for receipt of Bids except an Addendum withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.

1.3.7 Power of Attorney

Attorneys-in-Fact who sign any required bonds must file with each bond a certified properly executed and dated copy of their power of attorney.

1.3.8 Obligation of Bidder

Complete sets of Solicitation Documents must be used in preparing Bids; neither the County nor Engineer assumes any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Solicitation Documents.

The Submission of a bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of the Bid, which without exception the Bid is premised upon performing and furnishing the Work required by the Solicitation Documents. The bidder will be required to establish to the satisfaction of the County the qualifications and capability of the persons proposed to furnish and perform the Work described in the Solicitation documents. Contractor, by signing the Bid also acknowledges that the Contract Time is reasonable for the weather and climactic conditions.

Prior to the award of the Contract, the County will notify the bidder in writing if the County after due investigation has reasonable objection to a proposed person or entity, the Bidder may, at the Bidder’s option, (1) withdraw the Bid, or (2) submit a substitute person or entity acceptable to the County with an adjustment in the Base Bid or Alternate Bid to cover the difference in cost, if any, occasioned by such substitution. The County may accept the adjusted bid price. In the case that the adjusted price makes them no longer the low bidder, County reserves the right to award to the subsequent low bidder. In the event of withdrawal, bid security will not be forfeited. Persons proposed by the Bidder and to whom the County has made no reasonable objection must be used to perform the Work for which they were proposed and shall not be changed except with the prior written consent of the County.

1.3.9 Safety Standards and Accident Prevention

With respect to all work performed under this contract, the Bidder shall:

A. Comply with the standard provisions of the most current versions of all applicable laws, rules and regulations that apply to the work contracted for.

B. Provide a Safety Management Plan to the County after award acceptable to the Project Manager (see Section 3).

1.3.10 Substitutes or Brand Name or Equal

During solicitation, it may be determined that a “brand name or equal” is in the County’s best interests, and in many cases is the “Basis of Design” for a particular item or system.

The Contractor may provide a substitution of a particular item or items. The Contractor shall provide proof that the proposed substitute item is equal to or exceeds the basis of design. The County reserves the right to accept or reject the substitution at its sole discretion.

All re-design and evaluation costs that may be incurred shall be paid by the Contractor.

The Contractor shall provide an alternate bid based on the original plans and specifications and shall provide separately the cost for the substituted item, which the County reserves the right to accept or reject.

The procedure for submission of any such application by Contractor and consideration by County is set forth in Section 3.

1.3.11 Bids to Remain Subject to Acceptance

All bids will remain subject to acceptance for sixty (60) calendar days after the day of the Bid Opening. The County may, it its sole discretion, release any Bid and return that Bidder’s Bid Security prior to that date. County may request an extension, agreeable to both the Bidder and County.

1.3.12 Withdrawal of Bids

A. Bidder may withdraw its bid by written notice and received by Purchasing Agent prior to bid opening.

B. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interests of the County or fair competition shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if: (1) The mistake is clearly evident on the face of the bid document;

or (2) The Bidder submits evidence which clearly and convincingly demonstrates that a mistake was made.

1.3.13 Acceptance or Rejection of Bids

The County reserves the right to accept any bid, reject any or all bids without cause, to waive any or all technicalities in any Bid in the interest of the County and the right to reject all non-conforming, non-responsive or conditional Bids.

1.3.14 Award

Bids shall be evaluated based on the requirements set forth in the IFB, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery and suitability for a particular purpose and the Contract shall be awarded on the basis of the lowest responsible and responsive bidder in accordance with Chapter 31-101

(i) of the Los Alamos Code of Ordinances.

1.3.15 Registration of Contractors and Subcontractors

Any bidder that submits a bid valued at more than the dollar amount required by the New Mexico Public Works Minimum Wage Act [13-4-11 through 13-4-17 NMSA 1978] and the New Mexico Subcontractors Fair Practice Act [13-4-31 through 13-4-43] for a public works project shall be registered with the labor and industrial division of the labor department.

County will not accept bids for a public works project subject to the New Mexico Public Works Minimum Wage Act from the contractor that does not provide proof of required registration for itself and its subcontractors.

1.3.16 Procurement Preferences

In accordance with Incorporated County of Los Alamos (“County”) Code Section. 31- 261(b) and NMSA 1978 Section 13-1-21 et al., if the chief purchasing officer determines preference is applicable to the solicitation, Offeror(s) must submit a written request for preference, with a valid copy of the applicable New Mexico state-issued preference certificate with its Bid to qualify for the requested preference. If requesting local preference, Offeror(s) must also submit with its Bid a current valid Los Alamos County Business License and must maintain its principal office and place of business in Los Alamos County to qualify for Local Business preference.