10-Appendix A - Safety and Security Procedures.pdf

APPENDIX A

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SECTION 01360

AIRPORT PROJECT PROCEDURES

(Airport Safety and Security) General Mitchell International Airport

PART 1 GENERAL

1.1 SECTION INCLUDES

A. Airport safety

B. Airport security

1.2 RELATED SECTIONS

A. Service Agreement

1.3 REGULATIONS

A. The operation of the airport is regulated by the Federal Aviation Administration and its rules and regulations governing safety shall be enforced. Contractors shall acquaint themselves with FAA Advisory Circular 150/5370-2 current edition Operational Safety on Airports during Construction and abide by operating rules and regulations and shall be responsible for enforcement of those rules and regulations concerning employees, subcontractors and material suppliers.

B. Failure to observe Safety requirements will be reason to remove Contractors or

Subcontractors or their personnel or material from the site.

1.4 GENERAL SAFETY

A. The geographical form of open trenches, excavations and stockpiled material shall be outlined with low profile barricades with reflective alternating orange and white markings; flashing red lights; 12’x12’ bright orange nylon flags.

B. Hazardous areas, in which aircraft are not to enter, shall be indicated by use of low profile reflective barricades with alternating orange and white markings placed end to end with a designated gap for vehicle traffic. Barricades may need to be supplemented with orange flags at least 12 by 12 inches square and installed so that they are always in the extended position and properly oriented. The barricades will be supplemented with flashing red lights.

C. Smoking on aircraft parking ramps or within the confines of a fuel storage area is prohibited.

D. Welding or torch cutting operations require specific permission of the Airport Fire Department. When permitted, adequate fire suppression equipment must be available in close proximity to the job.

E. Waste material shall not be permitted to accumulate and create a hazard for aircraft and associated ground support operations and shall be removed from the airport premises on a regular basis.

F. Debris such as mud, stones, etc. which is inadvertently dropped within aircraft operating areas must be cleaned up immediately. Therefore, construction/repair projects that require motorized equipment to traverse the air operations area will require the contractor to have on site a pick-up broom type mechanical sweeper.

G. Any utility serving the airport shall not be disconnected without prior approval from airport management.

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H. Runways or taxiways closed for extended periods of time must be marked in accordance with FAA Advisory Circular 150/5340-1 current edition, Standards for Airport Markings.

I. Prior to the first day of work, each contractor, including subcontractors, shall provide a list to the Airport Operations Office of supervisory personnel who will be involved in the project. This list shall contain a 24 hour telephone number of those persons who should be called in the event of an emergency during evenings and weekends.

1.5 PERSONNEL SAFETY

A. Contractor will advise their employees to remain within the limits of the designated work area and the routes to be used for access to and from the job site. Access routes to and from the job site will be determined by airport management.

B. Contractor will be required to provide his/her employees with proper hearing and other safety protection devices as appropriate.

1.6 VEHICLE SAFETY

A. No person shall operate a motorized vehicle on airport property without a valid state-issued Vehicle Operator's License.

B. No vehicle shall be operated in a reckless or negligent manner.

C. No person shall operate a motor vehicle under the influence of alcohol or narcotic drugs.

D. No vehicle shall be operated which may be considered to be overloaded or carrying more passengers than the vehicle was designed to carry.

E. No vehicle shall be operated on the airport that is constructed, equipped, or loaded in a manner considered dangerous to persons or property.

F. No vehicle shall be operated on the airport with someone riding on the running board, or standing up in the open body of the vehicle.

G. No vehicle shall be operated in excess of posted speed limits.

H. All vehicles, when not in use, shall be parked in designated parking locations.

I. No person shall operate motorized ground equipment on the Air Operations Area

(AOA) of the airport without an airport-issued driver's endorsement unless they are escorted (physically or visually) by an authorized person.

J. The operation of motorized vehicles on the Air Operations Area shall be in accordance with the Airport Operations IET system for driving in the non-movement areas of the Airport.

K. All vehicles operating on the Air Operations Area shall display a three (3) foot by three

(3) foot flag consisting of alternating international orange and white squares of not less than one (1) foot on each side. The flag shall be displayed in full view at the highest point on the vehicle. An amber flashing light affixed to the top of the vehicle may be used in lieu of a flag.

L. Vehicles and equipment parked on or near an air operations area during hours of darkness or restricted visibility shall be outlined through the use of low profile reflective barricades with flashing red lights.

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M. When parking adjacent to an active runway, all vehicles and equipment must be parked parallel to the runway and at least 125 feet outside of the runway lights.

N. Whenever vehicles are required to cross or operate on the movement area (runways and taxiways) effective control procedures shall be established prior to the first day of work. No vehicle will be permitted to cross or operate on an open runway without specific permission obtained through two-way radio communications with the Control Tower. Vehicle control requirements and procedures will be discussed at the preconstruction meeting.

O. All non-radio vehicles that require access to the movement area of the airport must be escorted by a person specifically designated by airport management.

P. Cranes and other high profile construction equipment shall be reduced to their lowest profile when not in use.

1.7 AIRPORT SECURITY

A. General Security

1. The operation of the airport is regulated by the Federal Aviation Administration (FAA) and the Transportation Security Administration (TSA). The security rules and regulations established by these agencies shall be enforced.

Contractors shall acquaint themselves with these rules and regulations and will be held accountable to ensure that all employees, subcontractors, and material suppliers abide by them.

2. The FAA and TSA have established civil penalty policies whereby monetary penalties may be assessed against individuals, companies, airlines, airports, or any combination thereof. These penalties range from $1,000.00 to $25,000.00 per violation. Any penalties assessed against General Mitchell International Airport by the FAA or the TSA as a result of negligence, or failure to adhere to established policies or procedures on the part of a contractor, subcontractor, material supplier or their employees, will be assessed to the prime contractor.

3. Failure to adhere to security rules and regulations will be reason to remove contractors or subcontractors or their personnel or material from the site.

4. All vehicles and personnel are subject to search at any time.

B. Regulations

1. 49 Code of Federal Regulations (CFR) 1542 is the governing regulation that requires each airport operator to establish and maintain, in writing, a security program that addresses, among other things, the conduct of required background checks and the establishment of an identification and access control system.

This regulation further requires that a training program be established, and that everyone that applies for an airport issued identification/access media badge be trained in certain airport security procedures. General Mitchell International Airport accomplishes this by requiring everyone to view a security training video and pass a written test. This information is provided in English only and, if needed, special arrangements must be made with the Airport Badging Office (747-4537) to have an interpreter present to assist in the administration of this requirement.

2. 49 CFR 1520 establishes the requirement to safeguard information obtained as a result of this training. The information that is provided is considered Sensitive Security Information (SSI) and is therefore only to be discussed with persons that have a “need to know.” Additional federal penalties can be assessed against personnel for the unauthorized disclosure of this information.

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3. Milwaukee County Ordinance 4.02(8)(c)(8) states: “Airport-issued Personnel Identification Badges are the property of the County. They must be returned to the Airport upon Revocation, Suspension, ending employment at the Airport or upon demand of the County.” Failure to return Identification badges may delay or impact the final payment of the contract.

C. Badging Procedures

1. All companies that conduct business at General Mitchell International Airport must have a Badge Information Supplement (BIS) form on file with the airport.

This form can be obtained from the Airport Badging Office (Monday – Friday, 8:00 a.m. to 4:30 p.m., excluding holidays). This form must be completed by the company and returned to the Airport Badging Office for further processing. This process can take 7 business days or more to complete. This form must be completed for all projects, unless there is a break of 90 days or less between projects.

2. All companies conducting business in any security area of the airport, as defined in the Airport Security Program (ASP) - except as noted in paragraphs D.

and E. below - are required to obtain an airport issued identification/access media badge, hereinafter referred to as badge, for each of their employees. To obtain a badge for each employee, the employer must complete a Security Identification Display Area (SIDA) Letter of Certification. This form can be obtained from the Airport Badging Office, during the same days and hours as previously noted. This form must be completed by an officer of the company that has responsibility for ensuring that the procedures on the form can and will be adhered to. This person can then appoint other personnel in the organization to be authorized signers for airport badge application forms.

3. An authorized signer must complete an airport Badge application form and then successfully pass a fingerprint based Criminal History Records Check (CHRC) and a Security Threat Assessment (STA), and must sign and date an Authorized Signer training form before they can sign the application form for other employees to start the badging process.

4. Criminal History Records Check (Fingerprinting)

a. Complete a Criminal History Records Check form.

b. Provide two forms of identification (these can be the same as the STA OR one must contain a photograph and one must be issued by a government agency. Each applicant must do this in person.

c. Be fingerprinted.

NOTE: The actual time to complete this process should be less than 30 minutes, however, due to unanticipated volume this may take more time. This information is submitted to the TSC immediately. The fingerprint results should be received within 24 hours. When the results are received, if the results are not favorable, the employee will be notified to come and see the Airport Security Coordinator (ASC) or an Assistant ASC, so that the individual receives information on their rights. There is a $50.00 fee for the fingerprinting and a $10.00 fee for the initial badge. A non-refundable fee of $50.00 will be assessed for the first replacement badge that is lost; a non-refundable fee of $100.00 will be assessed for each subsequent lost badge. The employee cannot schedule any additional training until after notification in regard to the STA.

5. Security Threat Assessment

a. Complete a General Mitchell International Airport Application form.

b. Provide two forms of identification as indicated in the List of Acceptable Documents. Only one item from List A OR one item from List B AND one item from List C at the time that the application is turned in to the Airport Badging Office. Each applicant must do this in person.

c. Sign and date a Privacy Act Notice form.

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NOTE: The actual time for the employee to complete these items should be less than 30 minutes, however, due to unanticipated volume this may take more time. The STA information is entered in the airport computer database and is sent to the Transportation Security Clearinghouse (TSC) for processing. The results should be received within 72 hours. When the results are received, if they are favorable, the employer will be notified to have the employee call or go online to schedule testing for the Security Video and/or Non-Movement Area Driver’s Training or the Movement Area Driver’s Training as appropriate. If the results are not favorable, the TSA will contact the individual and instruct them on how to proceed. The Airport Badging Office may not be permitted to discuss the results with the employer. There is no fee for this process.

6. Security Video and/or Driver’s Training Video (if applicable)

a. The Security Video is mandatory for all badged personnel.

b. The Non-Movement Area Driver’s Training Video is required only if duties require driving on the areas of the airport that do not cross taxiways and/or runways.

7. Contractor Safety Training Video (if applicable)

a. Contractors working in certain areas of the airport are required to view and pass the Contractor Safety Training Video.

b. Affected parties will be notified at the pre-bid meeting of the requirement.

NOTE: Scheduling for these training sessions must be done by calling the Airport Badging Office at 414-747-4537 or online (internet address will be provided as it becomes available). The actual time to complete the Security Video should be 60 minutes. The actual time to complete the Non- Movement Area Driver’s Training Video should be 90 minutes. The actual time to complete the Contractor Safety Training Video should be 35 minutes. There is no fee for this process.

Table of Estimated Times for Security Items

Activity Estimated time in person Estimated time to completion

Badge Information Supplement (BIS)

30 minutes 7 days (See paragraph C.1.)

Security Identification Display Area (SIDA) Letter of Certification

30 minutes 3 to 5 days (dependent upon authorized signers STA and CHRC results (See paragraph C.2.)

Authorized Signer Training 15 minutes 15 minutes (See paragraph C.3.)

Criminal History Records Check

30 minutes 1 day (See paragraph C.4.)

Security Threat Assessment

(STA)

30 minutes 3 days (See paragraph C.5.)

Security Video 60 minutes (See paragraph C.6.)

Driver’s Training Video (if applicable)

90 minutes (See paragraph C.6.)

Contractor Safety Training Video (if applicable)

35 minutes (See paragraph C.7.)

Total time to receive a Badge = 3 to 7 business days (estimated)

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NOTE: The applicant can present one item from Column A, OR, if they do not have an item from Column A, they must present one item from Column B AND one item from Column C.

END OF SECTION