10-1. RFQ-2025-004 Zoo Tent Rental.pdf

Milwaukee County Zoo

Request for Qualifications RFQ-2025-004

TENTING RENTAL SERVICES FOR THE

MILWAUKEE COUNTY ZOO

Issued: July 22, 2025

Response Due Date: August 28, 2025, 5:00 PM CT

37T

RFQ-2025-004

Tenting Rental Services for the Milwaukee County Zoo

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1 CONTENTS

2 RFQ Summary Sheet

3 Introduction

4 Scope of Work

4.1 BACKGROUND

4.2 GENERAL SCOPE OF WORK REQUIREMENTS

4.3 TERMS OF AGREEMENT

5 Evaluation Criteria

6 Qualifications Response

6.1 PROPOSAL RESPONSE

6.2 Submitting a Response

6.3 Withdrawing a Response

6.4 Evaluation and Scoring

Preliminary Evaluation

Qualifications Response Evaluation

6.5 Protest Process

7 RFQ Process

7.1 Communication with the County

7.2 Requesting Accommodations

ADA Accommodations

7.3 Respondent’s Obligations

Comprehension

Monitoring of the Bonfire Portal

Questions

Incurred Expenses

Firm Commitment, Availability, Response Validity

Permits and Licenses

Federal, State, and Local Regulations

7.4 County’s Rights

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Public Records and Information Release

Disclosure and Use of Information Before Award

Intellectual Property Restrictions in Responses

Additional Information Requests

Requesting Exceptions to RFQ Terms

Understanding Targeted Business Enterprise (TBE) Utilization Requirements

Complying with Applicable County Policies

8 SIGNATURE PAGE

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2 RFQ SUMMARY SHEET

Request for Qualifications Title: Tenting Rental Services for the Milwaukee County Zoo

Request for Qualifications Number: RFQ-2025-004

RFQ Issuing Office:

Procurement Division on behalf of

Milwaukee County Zoo (“Zoo”)

RFQ Issue Date: July 22, 2025

Deadline for Receipt of Questions: August 12, 2025, 5:00 PM Central Time

RFQ Receipt Deadline: August 28, 2025, 5:00 PM Central Time

Service Starting Date (Projected): April 1, 2026

Bonfire Portal: https://countymilwaukee.bonfirehub.com/opportunities/191826

Bonfire Technical Support:

https://bonfirehub.zendesk.com/hc or support@gobonfire.com

RFQ Administrator:

Marina Litvinets

Marina.Litvinets@MilwaukeeCountyWI.gov https://countymilwaukee.bonfirehub.com/opportunities/191826 https://bonfirehub.zendesk.com/hc mailto:support@gobonfire.com

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3 INTRODUCTION

Milwaukee County Zoo (Client or County) is issuing a Request for Qualifications from experienced Vendors to provide

Tenting Rental Services for the Zoo’s Group Sales Department Picnic Areas, Gathering Place, Flamingo Restaurant and

Patio, Lakeview Restaurant, Animal Buildings, Zoo Grounds, and scheduled corporate, non-profit, and private events, during the course of the 2026 picnic and event season.

Vendors will be selected based on the quality of service for tenting rental services, qualifications, and capabilities to provide the specified service and other factors which Milwaukee County Zoo may consider.

4 SCOPE OF WORK

4.1 BACKGROUND

The Milwaukee County Zoo is Wisconsin’s number one single tourist attraction drawing over 1.3 million visitors each year. The Zoo is a family attraction that entertains and educates its visitors. It is the Zoo’s desire to maintain its position as a premiere location to host over 500 events on a yearly basis. The Milwaukee County

Zoo offers picnic spaces, meeting rooms and facilities for weddings, corporate and non-profit events, and social galas.

4.2 GENERAL SCOPE OF WORK REQUIREMENTS

Under the direction of the Zoo Group Sales Staff, the Contractor shall specifically perform all of the tasks and achieve the objectives set forth in its proposal; and will deliver, install, service and subsequently provide on-site management of the installation of tenting and required rentals to all scheduled Zoo Group Sales Events. If there is a variance between the Contractor’s proposal and this Contract, the latter shall be controlling, unless otherwise provided for in writing.

A. General Requirements. The proposal and service contract must conform to the scope of services as outlined below.

1. The resulting contract shall be for the 2026 event and summer picnic season, beginning on April 1, 2026 and ending on March 31, 2027.

2. Approved Tenting vendor shall assign a designated account representative to manage/maintain specific zoo events that require tenting, tables & chairs, staging, grills, and additional event rentals in the Zoo’s designated Group Sales Department Picnic Areas, Gathering Place, Flamingo Restaurant and Patio, Lakeview Restaurant, Animal Buildings, and Zoo Grounds. This excludes the Peck

Welcome Center, and Zoofari Conference Center.

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3. Approved Tenting vendor shall supply, transport, set-up, remove, and maintain the tents and additional rentals for each and every event as required.

4. Approved Tenting vendor shall provide flexible working schedules with various events.

5. Approved Tenting vendor shall be on-site with installation service completed on or before the day prior to the commencement of the event. Tear down of all rentals must occur on the day following the event. Some events have longer lead times and on-site times may vary.

6. At least one supervisor from approved tenting vendor must be on-site with knowledge of placement of tenting, during the set-up and tear down of event to answer questions, to resolve problems or to make any necessary revisions per the discretion of the Contractor and the Zoo’s mutual client.

Coordination shall be limited to the client and/or Zoo staff requests only.

7. Approved tenting vendor must conduct daily on-site inspections and required maintenance of tents prior to the opening of an event as requested by the Contractor’s client and/or Zoo staff.

8. Twenty-four (24) hour/seven (7) days per week on-call service is required throughout the contract and during all events. One (1) hour emergency response is required.

9. All tents must be capable of attaching sidewalls. The Approved tent vendor’s inventory must include enough walls to accommodate all tents supplied. Tent wall pricing shall be separated from that of the tent and shall be supplied at the request of the Contractor’s client and or Zoo staff.

10. All tents and installation shall be in accordance with the rules and regulations, as outlined in the

Wisconsin Building Code, ILHR Ch. 62-Specialty Occupancies, Sub chapter III – Tents.

11. All tents must be inspected and cleaned prior to the installation. Tents shall be no more than three

(3) years old.

12. All tents must be free of tears, holes, or other damage and repaired in a manner that is inconspicuous.

13. An owner identification tag is allowed on the underside of the tent, no larger than 3” x 6”.

14. Signage for exclusivity/sponsorship will be negotiated with designated Zoo Management.

15. Approved tent vendor shall waive exclusive rights for activities associated with the Milwaukee a la

Carte, at which time tenting in zoo parking lots is prohibited), contracts issued for Zoo Special Events organized through Zoo Special Events Division, and all Zoological Society events.

16. Approved tent vendor supplier is to notify the Zoo of all tents and rentals to be placed on or delivered to zoo grounds with related diagrams for tenting and seating (CAD diagram preferred), date, location and company, via fax or e-mail.

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17. Approved tent vendor’s supplier is to fill all tent holes within 2 days of takedown by filling with sand within three inches of the top asphalt and covered with asphalt.

18. Approved tent vendor shall provide to the County one (1) 20’ x 20’ tent in each of Zoo’s six (6) designated picnic areas from May to October, 2026. Tents must be all of the same style and color.

The Zoo views the aforementioned requested tenting as a sponsorship item as related to exclusive tenting for the Zoo’s Group Sales Department.

19. Approved tent vendor can set up approved promotional materials, tables, linens, etc. in the 7’ x 3’ area outside of the Group Sales Office inside the Zoo.

20. Approved tent vendor shall negotiate individual contracts with Zoo Clients as related to event tenting.

21. Approved tent vendor must be able to provide the following sized tents at minimum: 60 feet by 90 feet, 40 feet by 40 feet and 40 feet by 60 feet.

22. The Vendor is to follow Zoo Recycling guidelines by breaking down all cardboard, bagging and separating from trash all cans, glass, plastic, or aluminum.

23. The Vendor must abide by the Zoo’s No Smoking Policy: Smoking is not permitted anywhere on the grounds.

4.3 TERMS OF AGREEMENT

COMPENSATION

Approved tent vendor shall pay directly to the Zoo a minimum fee of $10,000.00 in consideration for becoming the exclusive Tenting Company to the Zoo’s Group Sales Department Picnic Areas, Gathering Place, Flamingo

Restaurant and Patio, Lakeview Restaurant, Animal Buildings, and Zoo Grounds – April 1, 2026 to March 31, 2027.

The Zoo will provide 250 promotional Sponsorship Zoo Admission passes.

CONTRACT TERM is one (1) year from April 1, 2026 through March 31, 2027. Agreement shall commence upon acceptance by the County. The parties may mutually agree to extend this contract for three (3) additional 12-month periods.

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5 EVALUATION CRITERIA

All Responses will be evaluated based on the following criteria. The weights specify the percentage value for each criterion. Items with a Pass/Fail indicate that the criterion will be scored on a pass-fail basis.

The vendor qualification form will be evaluated by a committee with knowledge of the Zoo’s requirements and familiarity with the Zoo. The evaluation may include an interview if further information is needed to discuss the requirements in greater detail.

Evaluation Area Criteria (Section Reference) Weight

Preliminary Evaluation

All Response Materials Provided

Pass/Fail

Qualifications Response

Evaluation

References 25%

Experience and Qualifications 50%

Capacity 25%

Total Score 100

Available

Points

TBE Bonus Points

Targeted Business Enterprise Commitment

5% of total available points

Total Score with TBE Bonus 105

6 QUALIFICATIONS RESPONSE

6.1 PROPOSAL RESPONSE

The proposer’s responses will be used in the evaluation of the proposal.

Responses should be brief and direct and address all subset 7. Please do not reference any pre-printed materials.

Where required or desired, proposers may upload responses in the “Additional Information” tab on the Bonfire Project

Board.

1. Identifying Information. Offeror must complete the Respondent Information Form (Attachment 7) to this RFP.

2. Acceptance of the Contract’s Terms and Conditions (Appendix A).

3. Describe the respondent firm’s organizational structure and size. Provide company name, address, and name of primary contact person.

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4. Describe your company’s capacity. Please provide a description of Contractor’s approach to timelines and scheduling; proof of the ability to meet a schedule firm’s’ ability to provide Tent services.

5. Provide documentation of the firm’s capability and experience which includes:

a. Demonstration of Contractor’s ability to perform the indicated services

b. Description of previous work

c. Responsiveness and compliance with the items listed in request for proposal.

6. Provide three (3) recent client references (from within the past three years).

6.2 SUBMITTING A RESPONSE

Please follow these instructions to submit via the County’s Bonfire Public Portal. Respondents must upload each of the following required documents to the Bonfire Portal in the format listed. Exhibits or attachments to the Response may also be uploaded in the optional Additional Information section.

Name Type # Files Requirement

Proposal (response to questions in Section 6.1)

File Type: PDF

(.pdf) 1 Required

Attachment 1:

Proprietary Information Disclosure Form

File Type: PDF

(.pdf) 1 Required

Redacted Response File Type: PDF

(.pdf) Multiple

REQUIRED IF:

Proprietary

Information

Identified in

Attachment 1.

Attachment 2:

EEOC Compliance Form

File Type: PDF

(.pdf) 1 Required

Attachment 3:

Targeted Business Enterprise Forms

File Type: PDF

(.pdf) 1 Optional

Attachment 4:

Sworn Statement of Respondent

File Type: PDF

(.pdf) 1 Required

Attachment 5:

Exceptions Form

File Type: PDF

(.pdf) 1 Required

Attachment 6:

Insurance and Indemnity Acknowledgement

File Type: PDF

(.pdf) 1 Required

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Attachment 7:

Respondent Information Form

File Type: PDF

(.pdf) 1 Required

Attachment 8:

Conflict of Interest Stipulation

File Type: PDF

(.pdf) 1 Required

Attachment 9:

Certification regarding Debarment and Suspension

File Type: PDF

(.pdf) 1 Required

Additional Information File Type: Any Multiple

OPTIONAL for any supplemental documentation

Upload your submission at:

The Vendor Discussion period for this opportunity starts, July 22, 2025, 10:00 AM CT. The Vendor

Discussion period for this opportunity ends, August 12, 2025, 5:00 PM CT. You will not be able to send messages after this time.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of August 28, 2025 5:00 PM CST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

Important Notes:

Each item of Requested Information will only be visible after the Closing Time.

Uploading large documents may take significant time, depending on the size of the file(s) and your

Internet connection speed.

You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.

Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.

Need Help?

Milwaukee County uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us https://vendorsupport.gobonfire.com/hc/en-us

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6.3 WITHDRAWING A RESPONSE

Prior to the RFQ Receipt deadline, Responses may be modified or withdrawn by the Respondent’s authorized representative. After the RFQ Response deadline, Responses may not be modified or withdrawn without the consent of Milwaukee County.

6.4 EVALUATION AND SCORING

Preliminary Evaluation

The RFQ Administrator will review all Responses to determine if mandatory submission requirements and minimum qualifications are met. Preliminary Evaluation is made on a pass-fail basis. The Respondent assumes responsibility for meeting submission requirements and addressing all necessary financial, technical, and operational issues to meet the objectives of the RFQ.

Qualifications Response Evaluation

An Evaluation Committee will be established by Milwaukee County to review and evaluate all Responsive

Responses based on the criteria outlined in Section 5: Evaluation Criteria following the steps below.

1. Upon completion of Preliminary Evaluations, all Responses with a determination of “pass” will be provided to the Evaluation Committee.

2. The Evaluators are required to complete the initial round of scoring independently and do not communicate with anyone regarding the content of Responses. The Evaluators assign points to Responses for each criteria following a basic grading scale.

3. The County may check references, request interviews or demonstrations, or ask clarifying questions during the evaluation process.

4. Following independent evaluations, the Evaluation Committee may check references, conduct interviews or demonstrations, ask clarifying questions, or meet to establish consensus scores, at the Evaluation

Committee’s discretion. If any of these supplemental activities will be scored separately from the existing criteria, the RFQ Administrator will provide Respondents with the additional criteria.

6.5 PROTEST PROCESS

Protests or appeals related to this RFQ are subject to the provisions of the Milwaukee County Code of Ordinances, Chapter 32 (http://www.municode.com/Library/WI/Milwaukee_County). Only unsuccessful Respondents may submit protests.

http://www.municode.com/Library/WI/Milwaukee_County

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7 RFQ PROCESS

7.1 COMMUNICATION WITH THE COUNTY

Following public posting of the RFQ, all communications between Milwaukee County and any interested Respondent must follow the guidelines of this section.

All contact between any potential Respondent and Milwaukee County must be conducted through the RFQ

Administrator identified on the RFQ Summary Sheet, except in the case of inquiries about the County’s Targeted

Business Enterprise program which may be directed to the Office of Economic Inclusion as noted in Section 7.4.6.

Respondents are not permitted to contact any employee, elected official, agent, consultant, or representative of

Milwaukee County regarding this RFQ without the RFQ Administrator’s prior written consent. Communication initiated by a Respondent or a Respondent’s agent or representative to any County employee, official, agent, consultant, or representative prior to the time of any award is prohibited, unless made at the explicit direction of the RFQ

Administrator.

Respondents in current business relationships with Milwaukee County are required to disclose such relationships to the RFQ Administrator in writing prior to the RFQ Response deadline. Respondents providing service to Milwaukee

County are permitted to discuss the existing service and business relationship with their contact(s) at Milwaukee

County. Respondents are expressly prohibited from discussing any details of this RFQ, their Responses, or other information related to the Request with their contact(s) at Milwaukee County.

Any unauthorized communication between a Respondent and an employee, official, agent, consultant, or representative of the County may constitute grounds for rejection or elimination of a Response from further consideration, at the sole discretion of the County.

Names and identities of individuals on the Evaluation Committee are confidential and will not be disclosed at any time during or after the solicitation process. Direct contact between the Respondent and any member of the

Evaluation Committee regarding this RFQ is forbidden and may result in immediate rejection of the Respondent’s

Response.

7.2 REQUESTING ACCOMMODATIONS

ADA Accommodations

Upon request, DAS-Procurement will provide reasonable accommodations, including the provision of informational material in alternative format, for qualified individuals with disabilities. If a Respondent needs accommodations, that Respondent should contact the RFQ Administrator.

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7.3 RESPONDENT’S OBLIGATIONS.

Comprehension

Respondents are responsible for reading and ensuring they understand all information in this Request for

Qualifications prior to submitting a Response. Respondents are responsible for ensuring they fully comprehend all requirements associated with the Scope of Work and the Agreement. The provisions of this

RFQ and the Contractor’s RFQ Response will become part of the Agreement.

Monitoring of the Bonfire Portal

Respondents are responsible for monitoring the RFQ’s Project Board on the Bonfire website for all communications and changes regarding the RFQ.

All such communications or changes to the RFQ are acknowledged by the Respondent’s submission of

Attachment 4: Sworn Statement of Respondent form, and submission of the form constitutes a waiver of appeal or administrative review rights based on ambiguity, error, omission, or other deficiency in the amendment document(s).

Questions

If a Respondent has questions about the materials provided in this document, or if a Respondent discovers an error, apparent conflict, or omission in this document, the Respondent is responsible for raising the question or bringing the error, conflict, or omission to the attention of the RFQ Administrator.

Incurred Expenses

Respondents are solely responsible for any cost or expense incurred in preparing and submitting a

Response, including costs related to attending meetings and evaluations of Responses prior to execution of the Contract. Respondents are solely responsible for legal fees for work performed or representation by

Respondent’s legal counsel and/or for any costs pertaining to an appeal or administrative review process during all phases of the RFQ process and prior to County Board and County Executive approval of a Contract award.

Firm Commitment, Availability, Response Validity

Respondents are responsible for maintaining availability of service and proposed price as set forth in their

Response for the anticipated service starting date provided in the RFQ Summary Sheet. Respondents may be expected to perform planning and implementation activities prior to commencement of any Contract.

Milwaukee County will not reimburse for these costs.

Any other requests for confidentiality MUST be justified in writing on the form provided and included in the

Response submitted. Milwaukee County has the sole right to determine whether designations made by a

Respondent qualify as trade secrets under the Wisconsin public records law.

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Permits and Licenses

Respondent and associated employees performing services under this RFQ, at the time of Response submission and during the term of any awarded Contract, must possess and maintain the required licenses and permits required to provide services.

Any reprimand, disciplinary action or investigation taken against Contractor or its employees by any agency issuing permits and licenses required to provide the services must be reported to Milwaukee County within

48 hours of notification by the issuing agency.

Federal, State, and Local Regulations

Respondents are required and agree to comply with all applicable Federal, State and Local laws and regulations throughout the course of the solicitation process, and during the term of any awarded agreement, including, but not limited to, the regulations listed in this RFQ. Following award, the successful Respondent will be required to enter into and maintain a Contract with Milwaukee County that complies with all Federal, State, and local, health, accessibility, environmental and safety laws, regulations, standards and ordinances.

7.4 COUNTY’S RIGHTS

All information in this RFQ, including information in any addenda, was developed from the best available sources at the time the document was created. Milwaukee County makes no representation, warranty or guarantee as to the accuracy of such information.

The County may clarify or revise any part of this RFQ at its discretion. When a clarification or revision is made, the

County will post written amendments to the RFQ’s Project Board on the Bonfire website. It is the responsibility of

Respondents to check the website for any amendments prior to the RFQ submission date.

Milwaukee County reserves the right to:

a. Waive minor irregularities in Responses;

b. Waive any requirements that are not material;

c. Delete or modify any part of the Scope of Work (“SOW”) at any time during the RFQ process.

d. Make an award under the RFQ in whole or in part, and change any scheduled dates;

e. Use ideas presented in reply to this RFQ, notwithstanding selection or rejection of Responses;

f. Make changes to, withdraw, cancel, or re-publish this RFQ at any time;

g. Reject any Response received, or reject all Responses received, if it deems appropriate and in the best interests of the County;

h. Negotiate the terms and conditions of any awarded Contract with any selected Respondent, at its option;

and

i. Proceed with Contract negotiations with other Responsive, Responsible, high-scoring Respondents, should contract negotiations with the winning Respondent be unsuccessful.

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Public Records and Information Release

All materials submitted become the property of Milwaukee County. Any restriction on the use of data contained within a request must be clearly stated in the bid itself. Proprietary information submitted in response to a request will be handled in accordance with applicable Milwaukee County Ordinances, State of

Wisconsin procurement regulations, and the Wisconsin public records law. Proprietary restrictions normally are not accepted. However, when accepted, it is the Proposer’s responsibility to defend the determination in the event of an appeal or litigation.

Data contained in a Request for Proposal and all documentation provided therein cannot be copyrighted or patented. All data, documentation and innovations become the property of Milwaukee County.

Milwaukee County may, at any time during the procurement process, request and/or require additional disclosures, acknowledgments, and/or warranties, relating to, without limitation, confidentiality, EEOC compliance, collusion, disbarment, and/or conflict of interest.

Any materials submitted by the applicant in response to this Request for Proposal that the applicant considers confidential and proprietary information and which Proposer believes qualifies as a trade secret, as provided in s. 19.36(5), Wis. Stats, or material which can be kept confidential under the Wisconsin public record law, must be identified on the Designation of Confidential and Proprietary Information form

(Attachment D – Proprietary Information Disclosure). If the proposer so designates any such information as confidential, it must upload a version of its proposal with all such identified information redacted

(Attachment D-1). Confidential information must be labeled as such. Costs (pricing) always become public information and therefore cannot be kept confidential. Any other requests for confidentiality MUST be justified in writing on the form provided and included in the bid submitted. Milwaukee County has the sole right to determine whether designations made by a proposer qualify as trade secrets under the Wisconsin public records law.

Disclosure and Use of Information Before Award

Provisions of MCCO Chapter 32.47 apply to the release of information. Chapter 32.47 governs disclosure and use of information before award. After receipt of Responses, none of the information contained in them or concerning the number or identity of Respondents shall be made available to the public or to anyone in county government. During the pre-award or pre-acceptance period of a negotiated procurement, only the

Procurement Director or his or her designee(s), RFQ Administrator, or members of the Evaluation Committee shall transmit technical or other information and conduct discussions with Respondents.

Information shall not be furnished to a Respondent if, alone or together with other information, it may afford the Respondent an advantage over others. However, general information that is not prejudicial to others may be furnished upon request, following Section 7.3.3: Asking Questions and Section 7.4.1: Public Records

Requirements. Respondents may place restrictions on the disclosure and use of data in Responses, following Section 7.4.1: Public Records Requirements and Attachment 1: Proprietary Information Disclosure

Form.

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The Procurement Director, RFQ Administrator, and/or Evaluation Committee shall not exclude Responses from consideration merely because they restrict disclosure and use of data, nor shall they be prejudiced by that restriction. The portions of the Response that are restricted (except for information that is also obtained from another source without restriction, or information required to be disclosed to County auditors) shall be used only for evaluation and shall not be disclosed outside the County without the permission of the

Respondent.

Intellectual Property Restrictions in Responses

Data contained in a Request for Qualifications, all documentation provided therein, and innovations developed as a result of the contracted commodities or services cannot be copyrighted or patented. All data, documentation, and innovations become the property of Milwaukee County.

Additional Information Requests

Milwaukee County may, at any time during the procurement process, request and/or require additional disclosures, acknowledgments, and/or warranties, relating to, without limitation, confidentiality, EEOC compliance, collusion, disbarment, and/or conflict of interest.

Requesting Exceptions to RFQ Terms

Respondents must review the RFQ in its entirety. If Respondent takes any exceptions to the requirements defined in the RFQ, such exceptions must be documented on Attachment 5: Exceptions Form and uploaded with the Response. Respondents must cite the paragraph, the exception taken, and state alternate language acceptable to the Respondent. Alternative language is subject to County approval. All exceptions must be included with the Response. Material exceptions taken following submission of the Response may be cause for a finding of non-Responsiveness and removal from consideration.

Understanding Targeted Business Enterprise (TBE) Utilization Requirements

There is no Targeted Business Enterprise (TBE) goal for this RFQ; however, Respondents are encouraged to include TBE subcontractors as part of their Proposal or to report their status as a self-performing TBE.

In recognition of the County’s commitment to supplier diversity, this RFQ will allocate additional points (up to 5%) to Proposals that include a commitment to contract with a TBE firm as a Subcontractor or that are submitted by a self-performing TBE Prime Contractor.

To be eligible for the bonus points, Proposers must submit a signed Commitment to Contract with TBE

(TBE-14) form, one for each TBE firm included in Respondent’s proposal (or for Respondent as a self-performing TBE) identifying the following information:

(1) the TBE firm by name and address,

(2) the scope of service(s) to be provided,

(3) the dollar amount and

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(4) the percentage of total Contract.

The TBE-14 form is first completed and signed by the Respondent and subsequently by the TBE subconsultant (or signed a second time by Respondent if a self-performing TBE) in the affirmation section.

Signatures must occur in the proper date order sequence.

The TBE-14 form is posted on Bonfire as part of Attachment 3: Targeted Business Enterprise Form.

Additional Information; Eligibility

OEI may be contacted at 414-278-4851 or OEIcompliance@milwaukeecountywi.gov for assistance in identifying TBE firms and understanding the County’s TBE Program. The following are the links to Directories for firms eligible for credit.

Business Type Directory

Disadvantaged Business Enterprise

“DBE”

http://wisconsindot.gov/Pages/doing-bus/civil-rights/dbe/certified-firms.aspx

Minority Owned Business

“MBE”

https://supplierdiversity.wi.gov/Pages/Home.aspx

Women Owned Business

“WBE”

https://supplierdiversity.wi.gov/Pages/Home.aspx

Milwaukee County Small Business

Enterprise

“MC SBE”

https://mke.diversitycompliance.com/

Federal Small Business Enterprise

“SBE”

https://www.sam.gov/portal/SAM#1

Complying with Applicable County Policies

Respondents are required to comply with Milwaukee County policies and programs applicable to the commodities or services requested by this solicitation. Compliance with the following policies may be included in any awarded contract as contractual obligations. Respondents should carefully read the http://wisconsindot.gov/Pages/doing-bus/civil-rights/dbe/certified-firms.aspx http://wisconsindot.gov/Pages/doing-bus/civil-rights/dbe/certified-firms.aspx https://supplierdiversity.wi.gov/Pages/Home.aspx https://supplierdiversity.wi.gov/Pages/Home.aspx https://mke.diversitycompliance.com/ https://www.sam.gov/portal/SAM%231

18 | P a g e requirements of each policy or program and ensure they are able to meet all requirements prior to submission of a Response.

7.4.7.1 Non-Discrimination, Equal Employment Opportunity, and Affirmative Action

In addition to its policy regarding racial equity, Milwaukee County requires all contractors providing services or commodities to County departments or divisions to agree to support non-discrimination, equal employment opportunity, and affirmative action programs. All Respondents shall complete and submit

Attachment 2: EEOC Compliance Form.

Respondents shall not discriminate against any employee or applicant for employment because of race, color, national origin or ancestry, age, sex, sexual orientation, gender identity and gender expression, disability, marital status, family status, lawful source of income, or status as a victim of domestic abuse, sexual assault or stalking, which shall include but not be limited to the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeships. If awarded the Contract, Respondent will post in conspicuous places, available for employment, notices to be provided by the County setting forth the provisions of the nondiscriminatory clause. A violation of this provision shall be sufficient cause for the County to terminate the

Contract without liability for the uncompleted portion or for any materials or services purchased or paid for by the Respondent for use in completing the Contract.

The Respondent agrees that it will strive to implement the principles of equal employment opportunities through an effective affirmative action program, and will so certify prior to the award of the Contract, which program shall have as its objective to increase the utilization of women, minorities and handicapped persons, and other protected groups, at all levels of employment in all divisions of the Respondent’s workforce, where these groups may have been previously under-utilized and under-represented. The Respondent also agrees that in the event of any dispute as to compliance with the aforestated requirements, it shall be his/her responsibility to show that he/she has met all such requirements.

7.4.7.2 Responsible Vendor Policy

Milwaukee County recognizes that superior service requires that the Respondent hires well-trained and dedicated staff to provide the services under this RFQ. The Respondent must ensure availability of a qualified staff, avoid labor disruption and costly employee turnover, treat workers fairly, and abide by applicable labor laws.

The County supports the development of a healthy business environment through the responsible management and treatment of employees, adherence to federal, state, and local laws, and appropriate workplace safety procedures. Therefore, the County of Milwaukee maintains the following requirement:

Contractor shall abide by all applicable local, state and federal laws. Contractor shall at all times maintain safe and healthful working conditions and abide by all applicable wage and hour regulations and prohibitions against child labor. Contractor shall ensure its employees’ working

19 | P a g e conditions conform to the standards set by the Federal OSHA. Contractor shall, on request, provide to the County a report on their compliance. The County recognizes the right of an employee to self-organization and the right to form, join, or assist labor organizations to bargain collectively through representatives of their own choosing, and to engage in lawful, concerted activities for the purpose of collective bargaining or other mutual aid or protection and, conversely, the right of such employees to refrain from any or all such activities. All Respondents shall provide working conditions for services of a similar character in a similar locality in which the services are performed.

7.4.7.3 Policy Regarding the Non-Interest of County Employees and Officials

County officials, employees, representatives, officers, and/or agents are bound by Chapter 9 of the

Milwaukee County Code of General Ordinances, Code of Ethics.

No County official, employee, or representative on the evaluation committee shall have any financial interest, either direct or indirect, in the Response or Contract, nor shall they exercise any undue influence in the awarding of the Contract.

No County employee, officer, or agent shall participate in the selection, award, or administration of a

Contract if a conflict of interest, real or apparent, would be involved.

During the period of any Contract awarded as a result of this RFQ, the Contractor shall not hire, retain or utilize for compensation any member, officer, or employee of County or any person who, to the knowledge of the Contractor, has a conflict of interest.

7.4.7.4 Code of Ethics

Respondents shall strictly adhere to Chapter 9 of the Milwaukee County Code of Ordinances, Code of Ethics, with particular attention to Subsection 9.05(2)(l):

“No campaign contributions to county officials with approval authority: No person(s) with a personal financial interest in the approval or denial of a Contract or proposal being considered by a county department or with an agency funded and regulated by a county department, shall make a campaign contribution to any county elected official who has approval authority over that

Contract or proposal during its consideration. Contract or proposal consideration shall begin when a Contract or proposal is submitted directly to a county department or to an agency funded or regulated by a county department until the Contract or proposal has reached final disposition, including adoption, county executive action, proceedings on veto (if necessary) or departmental approval. This provision does not apply to those items covered by section 9.14 unless an acceptance by an elected official would conflict with this section. The language in subsection 9.05(2)(l) shall be included in all Requests for Proposals and bid documents.”

In addition, the Contractor is required to adhere to the Code of Ethics provision in all contracts, which states:

http://library.municode.com/HTML/12598/level2/MICOCOGEORVOI_CH9COET.html#MICOCOGEORVOI_CH9COET_9.05STCO https://library.municode.com/wi/milwaukee_county/codes/code_of_ordinances?nodeId=MICOCOGEORVOI_CH9COET_9.14HOFEEX https://library.municode.com/wi/milwaukee_county/codes/code_of_ordinances?nodeId=MICOCOGEORVOI_CH9COET_9.05STCO

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Contractor hereby attests that it is familiar with Milwaukee County’s Code of Ethics, which states, in part, “No person shall offer or give any public official or employee, directly or indirectly, and no public official or employee shall solicit or accept from any person, directly or indirectly, anything of value if it could reasonably be expected to influence the public official's or employee's vote, official actions or judgment, or could reasonably be considered as a reward for any official action or inaction or omission by of the public official or employee.”

Contractor shall ensure all subcontractors and employees are familiarized with the statement above.

7.4.7.5 Security and Background Checks

Respondents understand that certain background and security checks may be required following award of any Contract under this RFQ. Background checks are mandatory for all employees of the Respondent who will require administrative access to the County’s Information System (for example, accessing servers, systems, or information architecture not available to County end-users). Background checks must be performed at Respondent’s expense. Background check minimum requirement must involve a security check and process that is approved by and deemed satisfactory to Milwaukee County to ensure, at a minimum, that no staff has felony or fraud convictions. Additional requirements may exist for employees who require access to systems containing PCI, PHI, or CJIS data.

Security background checks shall be conducted for all employees prior to starting work.

7.4.7.6 Safety and Security Policies

Respondents understand and agree to use all commercially reasonable efforts to cause any of its employees who provide services under a Contract awarded under this RFQ on County’s premises to comply with

County’s safety and security policies, to the extent that the policies are applicable to the site where

Respondent’s employees are providing services. The County is responsible for communicating general and site-specific security policies to the winning Respondent for distribution to its employees prior to the start of any work under the Contract.

Such standard safety and security policies shall not include policies related to drug testing.

7.4.7.7 Drug Use Policies

Respondents understand and agree to abide by the following policies upon award of any Contract under this

RFQ. Unless conflicting to any laws where the services are being provided, in which case this section is not enforceable, Respondent will advise any employee who provides services under the Contract on County’s premises of County’s right to require an initial drug screen prior to the commencement of the assignment and, further, to require a drug screen at any time during the assignment either:

a. If County believes, in good faith, that the employee is under the influence of an illegal substance, or

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b. As a consequence of an accident caused by or involving the employee on County’s premises during the performance of this Agreement and likely to have been related to employee’s use of an illegal substance.

Drug screening (unless provided by the County) shall be performed by the Respondent at the Respondent’s expense, and Respondent will address any positive results and handle accordingly. Should one of

Respondent’s employees test positive during any drug screening, Respondent shall immediately notify

County of the drug screening results and employee will not be permitted to perform the services at any of the County’s Facilities.

7.4.7.8 Information Technology Policies

All Respondents must read, understand, and agree to abide by the County’s Information Technology

Policies, if and when those policies are applicable to the Respondent’s solution and/or services.

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8 SIGNATURE PAGE

Proposers must complete and sign this page and include it with their Qualification Form.

To the best of my knowledge all information provided included in this Qualification Form is complete and accurate

Signature Date

Print Name

Title

Company Name Company

Address

City State Zip

Telephone Number Fax Number

Email Address

The above individual is authorized to sign on behalf of company submitting proposal. This bid is valid for 90 days from the date of the above signature.