10-02. Specific Terms and Conditions - ALP-2026 RFP.pdf

Cherokee County School District Specific Terms and Conditions

Adaptive Learning Pathways ALP-2026 RFP

1. The Cherokee County School District (CCSD) is soliciting proposals from qualified proposers to provide a secure comprehensive instructional digital platform for both math and ELA that allows for customization, personalized, and adaptive support for students. The platform must have the capability to be used in centers and with small group populations (EIP, REP, ELs, SWDs) with individualized and adaptive learning pathways.

2. All questions regarding the ALP-2026 RFP must be submitted through the CCSD Euna Procurement (formerly

Bonfire) Message Center by 2:00 p.m. on Tuesday, January 6, 2026. Questions should be submitted individually in order to receive a response.

3. All information requested for this solicitation must be submitted through the Euna Procurement (formerly

Bonfire) portal. RFP proposals must be submitted in the portal on Tuesday, January 13, 2026, by 9:00 a.m.

Paper submissions will not be accepted.

Proposals must be submitted in the templates and/or format prescribed on the electronic platform. Elaborate proposals in the form of brochures or other presentations beyond that which is necessary to present a complete and effective proposal are not desired and will not be reviewed or considered.

4. The 48-month term for the ALP-2026 RFP will be July 1,2026 through June 30, 2030. The term may be extended if requested by the awarded proposer(s) at least 120 days in advance of current term expiration.

All prices submitted must be firm for the duration of the term as well as any subsequent renewals.

Yearly terms are as follows:

a. Preparation: March 1, 2026 – June 30, 2026 – Complimentary access and setup.

b. Year 1: July 1, 2026 – June 30, 2027

c. Year 2: July 1, 2027 – June 30, 2028

d. Year 3: July 1, 2028 – June 30, 2029

e. Year 4: July 1, 2029 – June 30, 2030

5. All pricing options and applicable charges must be listed to ensure comparisons are fair and equitable. It is the proposer’s responsibility to provide all available pricing options and list all applicable charges. All information requested on the CCSD proposal form must be provided for analysis purposes.

If the proposal form is altered in any way, the proposal may be rejected. If you have any other product information and/or pricing not listed on the proposal form, you may submit the information under Any Misc.

& Additional Charges not Listed on Proposal Form (General Term #51).

Pricing must include the following:

• Based on 4-year adoption term

• Implementation & PL costs should be broken out as line items

• If CCSD has current products from the proposer, please provide details and bulk pricing

6. A current Certificate of Insurance must be submitted with the proposal even if current insurance limits do not meet CCSD’s required amounts. The awarded proposer(s) is required to maintain the insurance requirements as specified in CCSD General Terms and Conditions (General Term #30-32).

If awarded, all insurance required limits must be met within five (5) business days. Failure to meet required insurance limits within five (5) business days of the award will result in removal from the RFP award. The awarded proposer must maintain insurance coverage for the duration of the contract with CCSD including all renewals.

7. All proposers, including any person affiliated with or in any way related to the proposer, are strictly prohibited from contacting Cherokee County Board of Education members, CCSD employees or consultants on any matter having to do in any aspect with this RFP, other than the CCSD Department of Procurement Services.

Contact of this nature will result in immediate disqualification of the proposer.

8. Upon receipt and analysis of all proposals, proposers may be selected to meet with the RFP committee and staff for an in-person Vendor Showcase. Selected proposers will be notified prior to the presentation.

Vendor Showcase details below:

• Vendor must supply a demo account of the proposed solution that will be accessible only to CCSD teachers and administrators.

• Vendor is expected and responsible for delivering and setting up all resources at CCSD Office of Technology & Information Services, 1010 Keeter Road, Canton, Georgia 30114, on February 4, 2026, between 1:00 pm and 5:00 pm. Proposed solutions will be reviewed by teachers and the community on February 5th (7a.m.-7p.m.), and February 6th (7a.m.-4 p.m.).

• Vendor representatives are welcome and encouraged to participate in the three review sessions as noted above.

• Provide access to all student and teacher digital content for each grade level.

The final award may be based upon evaluation of both written and vendor showcase participant responses.

9. Provide a proposed solution based on the following. Please specify how the solution meets the criteria detailed for each item (e.g., A, B, C, etc.).

Requirements:

A. Content

• ELA content must be aligned to GA’s New ELA K-12 standards implemented SY25-26

• Math content must be aligned to GA Math K-12 standards implemented FY23-24

• Indicate whether the content is newly developed to meet the updated standards or identify any existing content that has been cross walked to align with the new standards.

• Support for grades K-8 for ELA and math is mandatory. Please indicate solutions available to address grades K–10 or K–12.

• Ensure that students receive support through remediation, re-teaching, and advanced instruction including feedback specifically aligned to a student’s response based on standards.

• Incorporate targeted intervention to ensure gaps are identified and addressed promptly.

• Include ongoing progress monitoring that clearly connects instructional standards to each student’s individual goals.

• Describe how instructional pathways and ongoing formative assessments demonstrate a strong alignment with, and predictive correlation to, student outcomes on the grade-level GMAS assessment.

• Provide a description of any virtual manipulatives and/or calculators utilized in the ELA and math content.

• Include diverse item formats—such as multiple choice, multiple select, drag-and-drop, interactive graphs, and short constructed-response items—to promote engagement and effectively assess understanding.

• Describe any connections to other disciplines (science or social studies).

B. Screener & Pathway

• Enable integration of STAR screener data (or future screeners) to support customized learning pathways.

• Provide a crosswalk aligning the scope and sequence with CCSD STAR Screeners (or future screeners).

• Describe how teachers place students on the appropriate learning pathway using STAR (or any future screener) without administering an additional placement assessment.

• Explain the relationship between time spent in the learning pathway and student progress addressing:

o What is the recommended daily or weekly time-on-task for students?

o How does that change based on assessment outcomes?

C. Student Accessibility & Subgroup Support

• Enable teachers to design customized, skill-based learning pathways that address individual learning gaps and track student progress toward mastery, including for students served through EIP/REP and IEPs.

• Provide content with built-in supports, scaffolds, and differentiated instructional options to meet the needs of all learners—English language learners, students with disabilities, and advanced students.

• Allow the platform to import and apply student accommodation through data exported from the Synergy SIS system.

D. Data & Reporting

• Provide comprehensive, real-time reporting on student, teacher, school, and district data, fully aligned with Georgia standards.

• Offer standards-mastery reports that link directly to individualized learning pathways.

• Display student performance data—including growth, progress toward standards mastery, and identification of domain-level skill gaps.

• Equip teachers with data tools that support efficient creation of targeted small-group interventions.

• Allow teachers to view and analyze specific questions students answered incorrectly.

• Support the creation of custom reports, where available, to meet unique school or district needs.

• Describe their ability to develop and deliver customized reporting.

E. Integration & Interoperability

• Accessible through SSO (Clever) with seamless rostering

• Optional Integration with Canvas

• Dedicated support provided during implementation and for the duration of the contract

• Enable teachers and school administrators to view complete class rosters, regardless of state course-coding requirements for the service model.

F. Implementation & Professional Learning

• Provide a comprehensive implementation and professional learning plan—with a detailed timeline—that includes thorough onboarding and training for teachers, school administrators, and district staff. Training should be offered in both in-person and virtual formats.

• Offer early access to the platform so schools can explore its features, become comfortable with its use, and provide feedback to support smooth implementation.

• Provide access to demo version of the digital solution which will be accessible exclusively to CCSD teachers and administrators.

10. The proposer must provide a link to demo account that is comprehensive of the instructional digital platform for both math and ELA that addresses individual and adaptive learning pathways.

11. The proposer must provide a company overview.

12. The proposer is required to complete and submit the CCSD Technology Requirements and Questions – Attachment A.

13. The District Representative for this adoption is Elizabeth Crook, Supervisor Instructional Resources. After award, supervision of the contract will be performed by the District representative and/or their designee(s).

14. The proposer must provide who will serve as the District’s primary account representative with the name, address, phone number, and email for whom all contract-related correspondence will be forwarded.

15. All products and services offered in response to this RFP must not involve advertising in any way, either by advertising to education agency personnel or students in the software, nor by transmitting any customer information to third parties.

16. Proposers must provide a contact for technical support and an overview of available user roles in the digital platform to include the following:

• What and how many different roles are available?

• How granular can the roles be?

• Can the roles be customized?

17. Invoices must be sent to Elizabeth.Crook@cherokeek12.net.

18. ACH/EFT payments are highly recommended. If awarded, the proposer(s) may submit payment information with the W-9. ACH/EFT requires the following information:

• Bank Name

• Account Number

• Routing Number

• Email Address to send remittance

19. Any deviations to the above specific terms must be stated with written documentation clarifying any such nonconformity and must be submitted with proposal response.

20. The services being sought under this RFP are professional in nature. Submittals will be evaluated on a combination of factors. They include, but are not limited to the following award criteria:

• 50 points Degree to which the product meets CCSD’s needs

• 30 points Price

• 15 points Implementation & Training

• 05 points References