1-SOW.docx

Request for Construction Contract Preparation Instructions Maintenance and Improvement (M&I) Projects (Not for Major Facility Renovations)

A request for contract includes the following documents:

· Section C – Description/Specifications/Work Statement This document provides the technical work requirements and is prepared using a standard template. It includes attachments such as drawings, maps, and supplementary data.

· Site location map, drawing showing work to take place, and photos of the existing conditions are highly recommended attachments.

· Section H – Special Contract Requirements This section includes general contract requirements, clarifications of FAR clauses incorporated by reference, and other non-technical contract requirements related to the statement of work. Starting from a boiler plate document that covers most M&I contracts, the CO and COR work collaboratively to finalize Section H taking into account any special requirements specific to the proposed work.

· General Contract Information for the Contracting Officer Form This form communicates contract specific information to the CO they can use to complete SECTION F Deliveries or Performance, SECTION K Representations, Certifications, and Other Statements of Offerors or Respondents, SECTION L Instruction, Conditions, and Notices to Offerors or Respondents, and SECTION M Evaluation Factors for Award.

· Independent Government Cost Estimate

· iProcurement (UFMS) Federal Acquisition Regulation (FAR) Form

· Required Contract Award by Date

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

I. Overview

A. Site Location

1. The Western Oregon Service Unit (WOSU) is located in Salem Oregon, approximately 43 miles south of Portland, Oregon (Attachment A). The project location and physical address is below.

B. Background

There will be 2 building roofs that will be replaced/repaired due to leaks and age of roof.

The main Clinic roof and the shop roof. The Main Clinic Roof Existing Deck: 100% of the building is one layer of Built-up roof systems installed over metal deck with 3 inches of Polyisocyanurate Insulation Material above Built-up and one layer of Duro-Last PVC membrane on top. Most of the main clinic roof was installed in 2003, The Dental addition was done in 2005, and the Lab and Pharmacy was done in 2021. The Lab and Pharmacy roof does not need to be replaced.

The Shop roof is mostly metal framing with some build out that is wood framing, with a corrugated metal roof. The shop was built in approximately 1993.

C. Work Summary

1.) Walls: Existing Duro-Last membrane must be removed. New Duro-Last 50 mil white membrane must be installed, mechanically fastened.

2.) Base : Removal of top layer of Duro-Last membrane. Install a new 50 Mil White Duro-Last Roofing System. All components will be mechanically attached. 20 Yr. Supreme warranty with 15 yrs. Consequential damage plus 5 yrs. Of Material and Labor.

3.) Wall Material: Edge metal will be removed, cleaned, and re-sealed. Install 50 mil Duro-Last white on walls. Walls will be installed up and over. Remove existing Duro-Last membrane and install new 50 mil white membrane. Re-install existing edge metal.

4.) Additional Line Item: Existing Polyisocyanurate Insulation Material will be inspected for saturation and any affected insulation will be removed and replaced with new Polyisocyanurate Insulation Material.

5.) Inspect existing Polyisocyanurate Insulation Material for waterlogged saturation and replace as needed.

6.) Shop roof: Replace, repair, or modify metal roof to prevent all leaks. Remove penetrations that are no longer needed and permanently seal them. Any insolation or wood found to be in poor condition should be replaced or cleaned to remove any type of moisture problems.

II. Technical Requirements

A. Codes, References, and Standards

Work under this contract shall be performed in compliance with the codes, references, and standards listed below

1. Must follow all applicable state and federal roofing building codes

2. All applicable NFPA fire codes

3. IBC (current adopted edition)

4. NFPA 13, 70, and 101 as applicable

5. Manufacturer (Duro-Last) published installation and warranty requirements

6. OSHA 29 CFR 1910 and 1926

B. Submittals

The Contractor shall provide submittals on the items listed below. COR approval is required before proceeding with the portion of work the submittal applies to.

1. Pre-Construction

a. Construction Schedule

b. Safety and Accident Prevention Plan

c. Infection Control Risk Assessment

d. Interim Life Safety Plan (If Applicable)

e. Placement of Materials on site

f. Placement of roll off dumpster on site (if needed)

g. The System used to repair or replace the maintenance shop roofs must be approved ahead of time by the COR and Facilities manager.

2. Post - Construction

a. Warranties, All roofing must have a 20 year minimum leak free warranty.

b. As-Built

c. Start-Up Report

d. A walkthrough of the roof system with the facilities manager on any maintenance required for the roofing system.

C. Material Specifications

1.) Remove top layer of Duro-Last membrane roofing down to the existing Polyisocyanurate Insulation Material. Always dispose of roofing properly. Duro-Last membrane will be collected and recycled.

2.) Remove all metal flashings.

3.) Inspect all existing insulation fasteners and replace where needed.

4.) Remove existing Duro-Last membrane from Curbs, Vent pipes, drains and existing drains.

5.) Remove All unused penetrations no longer needed for operation of this facility.

6.) Install one layer of 50 mil Duro-Last white membrane.

7.) All wall membrane will be Duro-Last 50 mil White.

8.) Wall membrane will go up and over walls.

9.) Re-install the existing edge metal, clean and re-seal.

10.) In all locations, re-using the existing drain ring and drain is acceptable or Install new Duro-Last Drain Boots and CDR Rings to Duro-Last Specifications.

11.) Replace any missing dome strainer with new Duro-Last low level blue metal strainers.

12.) Use Term bar and Caulk to make the seal at tops of AC curb. Removal of all roofing will be necessary to reach the curb substrate.

13.) Exposed Termination Bar is acceptable without using a secondary metal counter flashing, but a metal counter flashing can be installed if necessary.

14.) Loosen box from the wall to get membrane behind metal box, if possible.

15.) Use detail 6100 to complete the detail.

16.) Strap conduit pipe by using a 1” x 6” strip of membrane, wrapping it tightly around the pipe and welding both ends to the wall membrane.

17.) Where any pipes are too close to each other, a Pitch pan will be acceptable to add to this roof system.

18.) All exposed termination area around the pipe must be cleaned and sealed to Duro-Last specifications.

19.) Install new Duro-Last slip sheet under each wood block used.

20.) Support Electrical lines at one block per 10’. Gas lines, one per 8’, copper water leach lines, one at every 10’. Everything, Electrical, Gas, and Copper lines must be blocked at corners or rises in height of line. No Exceptions.

21.) A total of Two “Safety” walk pads are required at all roof hatches. One pad at roof hatch and another leading away from the hatch in a safe direction away from the hatch.

22.) One at each maintenance side of each AC Unit.

23.) Use walk pad at each location satellite or wood sleepers which support more than 100 Lbs.

D. Quality Assurance 1.) The final roof inspection shall have the following people in attendance: Duro-Last Roofing Technical Inspector. Roofing contractor accompanied by roofing foreman. Chemawa Facilities Manager and COR.

2.) All shall all be present during the final inspection. A punch list shall be generated from the final inspection and the punch list shall be completed with-in 10 days of the final inspection.

3.) Access to roof will be without blocking doors which are used for Fire equipment and fire escape routes. Ladder access is at the rear of buildings.

4.) Restrooms will be provided by Roofing Contractor and must be cleaned once a week by professional cleaners. Locations of the placement of restrooms must have Owner’s approval, prior to placement.

5.) The Duro-Last 20-year NDL Roof Warranty with Consequential damages included, 5 yr. labor and material shall be signed by the Duro-last Inspector and Given to the Owner prior to release of retention.

E. Work Execution Requirements

1. Infection Control

a. Infection Control Checklist shall be reviewed and evaluated in consultation with the Infection Control Officer.

b. Activities that result in excessive dust accumulation, such as cutting and demolition, will require the Contractor to use approved methods to contain and minimize dust dispersion. Methods for dust control are listed in the attached Infection Control Construction Risk Assessment Approval Checklist and require strict adherence. Contractor methods will be evaluated by the Infection Control Officer.

2. Interim Life Safety Measures Plan

a. The Contractor is responsible for notifying and gaining advance approval from the IHS Safety Officer for any modifications or disabling of life safety systems as necessary to complete this work. Examples include temporary modification of exit paths or temporarily disabling an alarm system. In such instances, the Contractor shall implement interim measures acceptable to the IHS Safety Officer.

3. Hazard Inspection

a. Construction will take place in and around a facility constructed in 1978/2005/2021. However the roofing system was installed in 2003 for the clinic, the shop was done in mid 90’s. A comprehensive inspection for the presence of hazardous materials has not been conducted.

b. Note if the work requires the handling/disposal of any known hazardous materials. Eg. The Contract requires inspection of fluorescent light tubes and light fixtures that may contain mercury and lead. The Owner does not know of or suspect the presence of any other hazardous materials in the work area.

c. As part of preparing the Safety and Accident Prevention Plan, the Contractor shall inspect work areas for the presence of potential safety hazards and hazardous materials consistent with the health and safety regulations applicable to this Contract. This includes inspecting for the presence of Asbestos Containing Materials (ACM’s) prior to any renovation or demolition work.

d. If renovation / demolition work is to take place, the asbestos inspection shall be completed by a State Licensed Asbestos Inspector consistent with 40 CFR Part 61, Subpart M (Asbestos National Emission Standards for Hazardous Air Pollutants (NESHAP).

e. If the work is in buildings constructed prior to 1980, or if the Contractor’s hazard inspection finds any reason to suspect the presence of lead based paint, the work area shall be tested for the presence of lead based paint by a certified lead based paint inspector.

f. The outcome of the Contractor’s inspection of the work area shall be included with the Safety and Accident Prevention Plan submittal. In the event that new suspected or confirmed hazardous materials are found during the Contractor’s inspection, a Contract Modification shall be negotiated to assure the requirements of applicable health and safety regulations are met.

4. Work schedule

a. Clinic will be open and operational during work. Patient access and safety must be a priority.

b. The shop building will also be in use but only by employees.

c. Contractor shall maintain watertight conditions at the end of each workday. Failure to do so may result in suspension of work or corrective action at no cost to the Government.

III. Drawings A. Clinic Roof B. Maintenance shop roof

IV. Other Attachments A. Location map B. Infection Control Risk Assessment Checklist. (attached separately)

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H-XX WORK HOURS AND ACTIVE GOVERNMENT OPERATIONS

Normal work days and hours are Monday through Friday, 7:30 am to 5:00 pm, excluding federal holidays. The Contractor shall notify the Facility Manager a aminimum of 24-hrs in advance of arriving on site to complete work and check in with the Facility Manager upon arrival. The facility will be occupied and in operation during normal work days and hours. The Contractor shall coordinate its work to minimize disruption to government operations, keep work areas clean, maintain facility access, and minimize inconvenicnes for the public. Work may be done outside of normal hours if it is indicated in an approved construction schedule or on an as needed basis by obtaining written permission from the COR. A mimimum of 48-hrs of advance notice is required for special request to work outside of normal work hours.

H-XX OPERATIONS AND STORAGE AREAS

Reference FAR 52.236-10 Operations and Storage Areas.

The Contractor shall coordinate its operations and storage areas with the COR and Facility Manager.

H-XX ACCIDENT PREVENTION

Reference FAR 52.236-13 Accident Prevention.

The Contractor shall submit for approval a written Safety and Accident Prevention Plan showing how they will comply with FAR 52-236-13. The Contractor shall also designate in writing the individual who is responsible for identifying and correcting safety hazards or violations on the job site.

H-XX AVAILABILITY AND USE OF UTILITY SERVICES

Reference FAR 52.236-14 Availability and Use of Utility Services The Government anticipates that the proposed work will place a small demand on available utility services and therefore will not charge the Contractor for their use.

H-XX SCHEDULES FOR CONSTRUCTION CONTRACTS

Reference FAR 52.236-15 Schedules for Construction Contracts The Contractor shall provide a schedule for approval prior to commencing work. During the execution of the work, the Contractor shall notify the COR of any proposed changes to the approved schedule on a weekly basis.

H-XX PRECONSTRUCTION CONFERENCE

Reference FAR 52.236-26 Preconstruction Conference.

The Contracting Officer will conduct a pre-construction conference. It will be held at Chemawa Clinic conference room at 1750 Chemawa Rd. NE Salem, OR 97305 and or on TEAMS. The CO, COR, and Contractor are required to participate. The CO may designate required attendance for sub-contractors. The CO and COR may attend the conference via conference or video call.

H-XX WARRANTY OF CONSTRUCTION

Reference FAR 52.246-21 Warranty of Construction All warranties the Contractor receives from sub-contractors, manufacturers and suppliers shall be executed in writing for the benefit of the Government. The Contractor shall provide the COR with copies of all warranties obtained.

H-XX AS BUILT DRAWINGS

The contractor shall maintain during the progress of the work one (1) set of completed and up to date blue line drawings, which shall be available for inspection by the Contracting Officer at any time. These drawings shall be marked up to record all changes in the work as they occur, and the exact location of all exposed and concealed pipe runs, valves, plugged outlets, cleanouts and other control points including, but not limited to, electrical conduits, and ducts, mechanical valves, shut-off switches, etc., in such a manner as will provide a complete, accurate as built record. The location of pipes or control points concealed underground, under concrete, in chases or above hung ceilings shall be dimensioned. In-progress as-built documentation will be reviewed with each progress payment request as a required element. The completed set of as built paper reproducible drawings shall be delivered to the Contracting Officer, in a condition satisfactory to him. As built shall be submitted for review/approval as a condition precedent to the request for final inspection of the work.

H-XX SANITARY CONVENIENCES

Contractor shall provide temporary sanitary conveniences, at approved location, for use by employees on the contract. The convenience premises shall receive regular attention and shall be maintained in a clean and sanitary condition.

H-XX SITE OWNERSHIP

Quoters are notified that this project will be performed on the Western Oregon Service Unit the resulting construction project is owned by Indian Health Service.

EXISTING FACILITY CONSTRUCTION SITE

COMMON SITE ACCESS AND/OR WORK ZONE FOR CONSTRUCTION PERSONNEL

H.XX CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY DAMAGE

The Contractor assumes responsibility for all damage or injury to persons or property occasioned through the use, maintenance, and operation of the Contractor’s vehicles or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents. The Contractor assumes responsibility for any and all damage and/or injury to persons or property resulting from any action of prime contractor and subcontractor employees (at any tier).

The Contractor, at the Contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

The Contractor shall maintain Workers’ Compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

(End of clause)

H.XX PHYSICAL BARRIER AND ACCESS CONTROL

Subject to prior submittal and approval of the IHS, the Contractor shall install or construct a physical barrier between the construction activity/work zone and ongoing hospital/clinic operations. The barrier shall be installed prior to the commencement of all other work and shall control the access of all Contractor personnel to the approved construction activity/work zone. The Contractor must further prohibit all Contractor personnel authorized to perform work under this contract from entering any area of the facility other than those areas where work is being performed and is cordoned off from facility operations. The barrier shall be removed upon completion of all work and as approved by the IHS.

Failure to adhere to this requirement may result in permanent removal of the Contractor employee found to be outside of the approved construction activity/work zone. Repeated failure to adhere to this requirement may result in termination of this contract for default in accordance with FAR 52.249-10.

(End of Clause)

H.XX CONTRACTOR EMPLOYEE SECURITY CLEARANCE RESPONSIBILITIES

The Contractor, at his discretion, is responsible for completing investigations and background checks for all employees, including sub-contractors and their employees that perform work under this contract on the job site. The contractor is responsible for any and all actions of prime contractor and sub-contractor employees (at any tier) permitted physical access to the job site during the performance of work under this contract. The contractor is responsible to ensure all employees’ access is limited to authorized work zones.

The Contractor’s competent superintendent (See Section I.1, FAR 52.236-6) shall be required to pass an IHS background investigation and security clearance review. At least 10 days prior to work initiating the superintendent will be required to submit the following to the designated IHS Personnel Security Representative:

· Fingerprints (need to be favorably adjudicated)

· Background investigation submitted through e-QIP (requires completion of electronic questionnaire in e-QIP, resume, OF-306 form and the child care addendum form)

· 3 references

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