1-SOUTH CANYON SPRING FENCE WELDING CONTRACT SPECIFICATIONS SOW.pdf

STATE OF UTAH - DEPARTMENT OF GOVERNMENT OPERATIONS

Division of Purchasing & General Services 4315 South 2700 West, Floor 3, Taylorsville, Utah 84129-2128 Phone: 801-957-7160 www.purchasing.utah.gov

SOUTH CANYON SPRING FENCE WELDING

CONTRACT

SPECIFICATIONS

Introduction:

Utah Division of Wildlife Resources (UDWR) is acquiring services for fencing. contract to upgrade existing fencing for habitat protection of the South Canyon Spring in the Book Cliffs area of Southern Uintah County, Utah. The project includes the welding of two rungs of succor rod to 300 existing drill pipe posts. UDWR will supply and stockpile all succor rod and post connecting clips on site for the contractor to use for this project. Contractor will only need to provide welding and torch equipment for this project. Please read the “Construction Specifications” of this document for details regarding requirements of the contractor for this project. Bids should be submitted on a per/post basis.

THIS CONTRACT WILL BE BID ON AN AVERAGE PER POST AND TOTAL PROJECT COST BASIS.

PER POST AND TOTAL BID PRICES WILL INCLUDE ALL MOBILIZATION AND OPERATION COSTS. THERE WILL BE NO FUEL SURCHARGES OR ADJUSTMENTS NEGOTIATED. THE CONTRACT WILL BE AWARDED

BASED ON BID PRICE AND WILL BE EVALUATED AND AWARDED AT THE SOLE DISCRETION OF

THE GOVERNMENT.

SITE SPECIFICS

Location and Description: The South Canyon Spring Fence project area is located, in the Book cliffs area of Southern Uintah County, Utah at the following On X location:

copy and paste - https://maps.app.goo.gl/DkAM26S2eTKKhNDt5

Elevation at the site is 7,600 feet. The project will begin on or after October 1, 2026, and must be completed and inspected by November 20, 2026.

Access to the site: The main access route to the project area is a well-maintained county dirt road.

The project area is adjacent to this road.

SPECIFIC TASKS

Work Limits: Fence welding and torching will occur on the 300 existing drill pipe posts. Section and property corner markers will be marked and must be preserved by the contractor. Utah Division of Wildlife (UDWR) staff will identify unit boundaries for the work executed under the contract. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction. Section and quarter section corners will be marked by (UDWR) as to avoid any damage during fence construction. Construction shall be performed in an organized systematic manner as determined in the pre-work conference.

http://www.purchasing.utah.gov/ http://www.purchasing.utah.gov/

CONSTRUCTION SPECIFICATIONS:

All fence work for this project will be on existing drill pipe posts already secured in the ground and connected by a drill pipe top rail. (UDWR) will supply and stockpile all succor rod and fence clips on site.

Contractor must be equipped to work on 300 drill pipe posts to upgrade the fence. Each post must be prepped for welding by grinding the welding area of each metal clip (See attached photo of clip on last page #8 ). Each of the 300 posts must have the supplied succor rod attached by the completely welded clips at heights of 16” and 32” from ground level. Succor rod must be screwed together at connection joints snugly with wrenches and allowed to move freely within the welded clips. At 23 locations along the fence line, the ends of the succor rod must be heated with a torch and bent around the post they are welded to with a gap to allow for expansion and contraction. This will also allow for a change in direction of the fence. Succor rods will be stockpiled at one location next to the fence. It is the contractor’s responsibility to distribute it along the entire fence line. The project area is accessible by truck. Along two of the three sides via a dirt road. The third side of the fence involves a wash crossing and is only accessible via OHV. Contractor must be equipped with OHV transported welding and torch equipment to access/stage material/to work on this third side of the fencing.

IT IS STRONGLY RECOMMEDED THE CONTRACTOR VISIT THE SITE PRIOR TO BIDDING TO BE

FAMILIAR WITH LOGISTICS INVOLVED IN ACCESSING THE ENTIRE FENCE LINE.

Records and Notification:

The Contractor shall maintain adequate records to allow the (UDWR) to monitor contract progress and for the Contractor to be accountable for work quality. Contractor records shall include:

1. Work dates,

2. Distance completed,

3. Location of distance completed

4. Supervisor/inspector name,

5. Work quality percentage and

6. Supervisor signature and date.

Written or oral notice of completed distance shall be submitted to the Project Manger on a weekly basis.

CONTRACTOR FURNISHED PROPERTY AND SERVICES

The Contractor shall furnish all labor, equipment, supervision, transportation, operating supplies and incidentals to perform all work as set forth in the specifications.

Equipment Requirements:

The Contractor shall furnish all equipment needed to construct the fence as set forth in the contract specifications with competent, fully qualified operators, and shall meet the following requirements:

1. Must provide a minimum of a 4-person crew.

2. All equipment shall be free of fluid leaks and be in good operating condition.

3. Equipment shall be washed before entering and exiting state lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

4. GOVERNMENT FURNISHED PROPERTY UDWR will supply and stockpile all succor rod and metal clips on site to be used for the project.

FIRES

The project site is in an area with high susceptibility to fires due to vegetation type and time of year. Fires resulting from power equipment, tobacco smoking, vehicle exhaust, or any other activity of the contractor in or around the project area will be the responsibility of the contractor to extinguish. CONTRACTOR WILL BE FULLY LIABLE FOR DAMAGES CAUSED BY ANY FIRES THAT

BECOME TOO LARGE TO IMMEDIATELY CONTAIN AND FULLY EXTINGUISH.

EQUIPMENT AND WORKMANSHIP

All equipment and/or materials incorporated into the work covered by this contract shall be of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. All work under this contract shall be performed in a skillful and workmanlike manner. The State may require, in writing, that the contractor remove from the work an employee deemed by the State to be incompetent, careless, or otherwise objectionable.

Environmental Considerations:

Project sites shall be cleaned up, and all refused removed by the Contractor. The Contractor shall be responsible for disposal of materials in a manner consistent with State, Federal and local laws and for all expenses incurred with disposal. Public or private access roads damaged by the Contractor shall be restored at the Contractors expense to the same condition they were in at the commencement of work.

Use of 2-wheel and 4-wheel vehicles is only permitted on existing dirt roads, power lines, and along the fence-line. Off-road driving is strictly prohibited.

Hazardous Materials:

1. Use of Hazardous Materials and/or petroleum products requires that all appropriate State and

Federal Regulations be complied with including, but not limited to, Materials Safety Data Sheets (MSDS) on hand and use of necessary Personal Protective Clothing (PPE). On-site disposal of Hazardous Materials or Waste including hydrocarbons is not authorized.

2. On-site disposal will subject the contractor to at least the cost of reclamation and the appropriate disposal of contaminated soil.

3. Incidental (de minimus) leaks from fittings, gaskets or ruptured hoses will not subject the contractor to remedial requirements. They will be considered to be normal and unavoidable losses. Continual leaks will be noted on inspection reports and correction through maintenance required.

4. Maintenance and repair operations that require the draining of engines or hydraulic systems may be conducted on site only if the fluids are captured, containerized, and removed from public lands for proper disposal.

Public Access:

Access into and through the project site shall always remain open to the public. The Contractor shall maintain roadways free of vehicles, tools and debris.

Security of Equipment and Property:

The Contractor may leave equipment at the work site. The Contractor shall be fully responsible for equipment if it should be lost, stolen or damaged.

Crew Supervision Contractor shall designate one English literate supervisor who will be on-site during operation hours. Supervisors shall be identified during the pre-work conference. Any changes in supervisory designations must be submitted in writing to the Project manager at least 24 hours prior to the change taking effect.

Person designated by the Contractor, as supervisor must remain with and effectively directs the crew by (1) making periodic inspections of the crew’s work, (2) advising them as to improper work methods, (3) providing instructions for correcting any improper work methods encountered.

Emergency transportation will be provided by the Contractor at all times.

Work Camps:

Primitive camping is allowed in the Project area. The access allows for a reasonably sized, towed camp trailer to easily access the site.

Work Hours:

Work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. Work may be done on Saturday, Sunday, and legal national holidays.

Work Schedule:

The work schedule shall be submitted at the pre-work conference.

SITE VISIT

There is no site visit scheduled. Bidders are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. All questions related to this solicitation, specifications, or bidding procedures MUST be asked online through state purchasing.

THERE ARE NO EXCEPTIONS TO THIS. Questions and subsequent answers will be recorded and posted so that all potential bidders can review questions and answers.

CONTRACT TIME

The Contractor shall begin work within seven (7) calendar days from the effective date of the notice to proceed. The Contractor shall continue performance of the work under the contract without delay or interruption except by causes beyond his/her control. The Contractor shall complete all work required within the time specified in the work schedule.

PERFORMANCE TIME:

Fence Upgrade: Two rungs of succor rod attached to 300 posts: 51 Calendar Days (October 1, 2026 – November 20, 2026).

Delays The contractor is expected to complete all contract performance in a timely manner, regardless of the contractor or subcontractor's other workload, including any work being performed under other state contracts. A delay or failure to perform may be considered excusable when the delay or failure arises from causes beyond the control and without the fault or negligence of the Contractor or subcontractor. Examples of these causes are (1) acts of God or of the public enemy,

(2) acts of the State in either its sovereign or contractual capacity, (3) fires, (4) floods, (5) epidemics, (6) quarantine restrictions, (7) strikes, (8) freight embargoes, and (9) unusually severe weather. In each instance, the failure to perform must be beyond control and without the fault or negligence of the Contractor or subcontractor.

Upon request of the Contractor, the Contracting Officer shall ascertain the facts and extent of the failure. If the Contracting Officer determines that any failure to perform results from one or more of the causes above, the delivery schedule may be revised, subject to the State’s contract termination rights under the contract.

PROJECT MEETINGS

Pre-work Conference

1. Location: Meetings shall be held at the project site, or as determined by the Project Manager

2. Notification: A pre-work conference will be held prior to the start of work. The Contractor will be notified in advance of the meeting time, date and place. The purpose will be to review required work, project drawings and specifications, construction schedules, payroll and payments, and administrative provisions of the contract.

3. Attendance: The Contractor, subcontractors and the persons responsible for coordination of the work shall be present at the meeting.

4. Presentation: The Contractor shall be prepared to summarize and explain procedures planned for each project and present the work schedule requested in the specifications.

Progress Meetings

1. Location: Meetings shall be held at the project site, or as determined by the Project

Manager

2. Notification: Either the Project Manager or the Contractor may call meetings. Request shall state who should attend.

Inspection:

The UDWR will inspect completed fencing and provide recommendations to improve work quality while work is in progress. The Contractor is responsible for providing quality control to ensure that work complies with the contract specifications.

Final Inspection:

Location: Meeting shall be held at the project sites, or as determined by the Project Manager Notification: The Contractor shall notify the Project Manager at least three (3) working days before completing date so the UDWR can schedule the final inspection.

Deficiencies: The Contractor shall correct deficiencies and project areas will be reinspected by the Project Manager.

ACCEPTANCE

Based on inspection results, if the quality level falls below contract specifications, the Project Manager will immediately notify the Contractor in writing and instruct the Contractor to improve the quality of work. If the quality of the work is not raised to an acceptable level after written notification, the Project Manager may issue a suspended work order to resolve the problem, during which time contract time will continue to run. If construction specifications not being followed are the primary reason for unsatisfactory work, the Contractor shall rebuild fence sections designated by the UDWR until satisfactory work quality is obtained.

PAYMENT

Payments will be made for the total number of posts completed as of November 20, 2026, inspected and accepted by the government as agreed to during the Pre-work Conference. Payment will be made in one lump sum at completion of the entire project.

FIRE DANGER SEASON

If the Project Manager allows the Contractor to continue work during the periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the Project Manager.

PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

1. The Contractor agrees that should he or any of his employees in the performance of this contract discover evidence of possible scientific, pre-historical, historical, or archeological data he will notify the Project Manager immediately giving the location and nature of the findings.

2. Where appropriate by reason of discovery, the Project Manager may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted.

3. The Contractor agrees to insert this paragraph in all subcontracts, which involve the performance of work on the terrain of the site.

Protection of Cultural Resources

Location of known historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture, such as settler or Indian artifacts, protected by American Antiquities Act of 1906 (16 U.S.C. 431-433), National Historic Preservation Act of 1966 (16 U.S.C. 470) and the Archaeological Resources Protection Act of 1979 (16 U.S.C. 470aa-ll) (36 CFR 296.4 and 36 CFR 261.9(g)), shall be identified on the ground by the Government. The Government may unilaterally modify or cancel this contract to protect an area, object of antiquity, artifact, or similar object which is or may be entitled to protection under these Acts regardless of when the area, object or artifact is discovered or identified. Discovery of such areas by either party shall be promptly reported to the other party and operations will be suspended at that location until the significance or potential significance of the site is determined.

Contractor shall protect all known and identified historic or prehistoric sites, buildings, objects, and properties related to American history, architecture, archaeology and culture against destruction, obliteration, removal or damage during Contractor's operations. Contractor shall immediately notify the Government if disturbance occurs to any known site, and shall immediately halt operations in the vicinity of the site until the Government authorizes the Contractor to proceed. Contractor shall bear costs of evaluation and restoration in accordance with 36 CFR 296.14(c), provided that such payment shall not relieve Contractor from civil or criminal remedies otherwise provided by law.

NOTICE TO PROCEED

After the award of the contract, the Project Manager will issue a notice to proceed to the contractor.

Issuance of such notice may be delayed for a reasonable time if adverse soil, vegetative or climatologic conditions exist.

Example of clips that will be supplied. Two of these clips must be welded to each post and secure the succor rod at heights of 16” and 32” above ground level.