1-SLCIA RWY 14-32 SPECIFICATIONS IFB2.pdf

SALT LAKE CITY INTERNATIONAL AIRPORT

PROJECT MANUAL FOR

DECOMMISSION RUNWAY 14-32 AND

TAXIWAY IMPROVEMENTS

PROJECT NO.: 542405

CONTRACT NO.: CA-005441

AIP NO.: 3-49-0033-146-2025

DESIGN & CONSTRUCTION MANAGEMENT

DIVISION

This Page Intentionally Left Blank

SALT LAKE CITY CORPORATION

SALT LAKE CITY, UTAH

PROJECT MANUAL FOR

DECOMMISSION RUNWAY 14-32 AND TAXIWAY IMPROVEMENTS

PREPARED BY

SALT LAKE CITY DEPARTMENT OF AIRPORTS

DESIGN & CONSTRUCTION MANAGEMENT DIVISION

PROJECT APPROVED:

ASSISTANT DIRECTOR,

DESIGN AND PROJECT MGMT.: DATE

SECTION 00003 – PROJECT MANUAL TABLE OF CONTENTS

Project Name: DECOMMISSION RUNWAY 14-32 AND TAXIWAY IMPROVEMENTS

Project Number: 542405

Contract Number: CA-005441

AIP Number: 3-49-0033-146-2025

Reference Number

Number Title of Pages

PROJECT MANUAL TABLE OF CONTENTS SECTION 00003-i

DECOMMISSION RUNWAY 14-32 AND TAXIWAY IMPROVEMENTS

PROJECT NO.: 542405

DIVISION 0 - BIDDING AND CONTRACT REQUIREMENTS

INTRODUCTORY INFORMATION

00001 Title Page

Signature Page……………………………………………………………………..1

00003 Project Manual Table of Contents

BIDDING FORMS AND INFORMATION

INFORMATION

00020 Notice to Bidders

00100 Instructions to Bidders 00220 Geotechnical Data (Not a Contract Document)

BID

00300 Bid (Bid Form) and Bid Schedule (including mandatory forms)

00430 Subcontractor and Supplier Report

AGREEMENT AND BONDS

AGREEMENT

00500 Agreement

BONDS

00610 Performance Bond

00620 Payment Bond

CONDITIONS OF THE CONTRACT

00700 General Conditions

00810 Special Conditions

00823 Federal Conditions

Department of Labor Wage Rates

SECTION 00003 – PROJECT MANUAL TABLE OF CONTENTS

Project Number: 542405

Contract Number: CA-005441

AIP Number: 3-49-0033-146-2025

Reference Number

Number Title of Pages

PROJECT MANUAL TABLE OF CONTENTS SECTION 00003-ii

DECOMMISSION RUNWAY 14-32 AND TAXIWAY IMPROVEMENTS

ADDENDA AND MODIFICATIONS

00900 Addenda and Modifications

SCHEDULE OF DRAWINGS

Schedule of Drawings

TECHNICAL SPECIFICATIONS

Technical Specifications Table of Contents

DOCUMENTS INCORPORATED BY REFERENCE

Construction Safety and Security Compliance for Salt Lake City International Airport

B I D D I N G F O R M S A N D I N F O R M A T I O N

NOTICE TO BIDDERS SECTION 00020-1

PROJECT NO.: 542405

SECTION 00020–NOTICE TO BIDDERS

NOTICE TO BIDDERS

Decommission Runway 14-32 and Taxiway Improvements

PROJECT NO.: 542405

Sealed bids will be received at the Salt Lake City Department of Airports Administrative Offices located in the terminal at 3920 West Terminal Drive, Third Floor, Salt Lake City, UT 84122, until

1:00 p.m., local prevailing time, on Thursday, October 30, 2025 for Decommission Runway 14-32 and

Taxiway Improvements, Project No. 542405, Contract No. CA-005441, AIP No. 3-49-0033-146-2025, according to the specifications on file in the Department of Airports Design and Construction

Management Office.

Bids will be publicly opened in the Salt Lake City Department of Airports Administrative Offices located in the terminal at 3920 West Terminal Drive, Third Floor, Salt Lake City, UT 84122, at or about 1:00 p.m., local prevailing time, on Thursday, October 30, 2025, by the Department of Airports

Design and Construction Management Staff. Bidders will be required to submit all information required by the bid forms at the time of bid opening.

On the outside of the envelope, the bidder shall indicate the nature of the bid and include the bidder’s return mailing address.

A bid bond or cashier's check in a form acceptable to the City and in an amount equal to at least five percent

(5%) of the total amount of the Bid will be required on each Bid. Bid bonds/checks will be returned to unsuccessful bidders after tabulation and award of the contract.

ATTENTION TO BIDDERS: On October 9, 2025, at the hour of 1:00 p.m. a mandatory Pre-bid

Meeting will be held at Salt Lake City Department of Airports Administrative Offices located at 3920 West

Terminal Drive, Third Floor, Salt Lake City, UT 84122. It is MANDATORY that all Bidders intending to bid on this project attend the pre-bid meeting to obtain relevant information concerning the project.

Contract Documents and drawings can be obtained by registering online at the City’s website, https://www.slc.gov/finance/purchasing/.

REGISTER FOR NOTIFICATION OF BID DOCUMENT CHANGES, CORRECTIONS & ADDENDA:

It is bidders’ responsibility to register to receive any changes, corrections and addenda issued for the bid documents. If bidder plans to download a bid and would like to be notified of changes, corrections or addenda, bidder must register by providing bidders name, company name, company mailing address, telephone, and email address. Bidder will be put on the list of recipients for that bid and will be notified of any changes, corrections or addenda that occur. Failure to provide this information and proceed with the download constitutes an automatic waiver of bidders right to receive a direct notification of any changes, corrections or addenda.

For Americans With Disabilities (ADA) accommodations, contact the individual listed or use our TDD phone at (801) 535-6021. Please allow 48 hour notice.

DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION: The Salt Lake City

Department of Airports has established a goal for DBE Participation in this federally funded project of

9.0% percent. The Contractor awarded the contract will be expected to make good faith efforts to meet this established goal through subcontracting with DBE firms or by entering into a joint venture with a DBE

NOTICE TO BIDDERS SECTION 00020-2

PROJECT NO.: 542405

firm. A listing of eligible DBE firms is contained in the Contract Documents. It is the bidder’s responsibility to ensure that all subcontractors have proper certification at the time of bid. Contractors not meeting this goal at the time of bid opening will be required to submit a statement of good-faith efforts at the time of bid as contained in the bid forms and may be required to otherwise show documentation of their good faith efforts prior to the award of this contract. Further information regarding DBE participation in this contract can be obtained by contacting Ava Cabey, DBE liaison officer, (801) 575-2374.

NON-SEGREGATED FACILITIES: A Certification of Non-Segregated Facilities must be submitted as required in the Instructions to Bidders.

NON-DISCRIMINATION IN EMPLOYMENT: Bidders on this Work will be subject to the applicable provisions of all Federal laws, rules, regulations, or orders.

EQUAL EMPLOYMENT OPPORTUNITY: The proposed contract is under and subject to

Executive order 11246 of 24 September 1965, as amended, and to the equal opportunity clause and the Standard Federal Equal Employment Opportunity Construction Contract Specifications including the goals and timetables for minority and female participation.

FEDERAL WAGE RATES: The work contained in this contract is subject to minimum wage rates established by the Secretary of Labor.

This Contract will be awarded in compliance with the City’s Building Improvement and Public

Works Bidding Program (BIPW Program), which takes into account certain factors in the bidder’s work environment. For more information about this Program, please see Salt Lake City Code

Section 3.24.115.

QUALIFIED HEALTH INSURANCE CERTIFICATION: Bidders on this Work will be required to affirm the information defined in Salt Lake City Code Section 3.24.115 for the Bidder and every subcontractor, as contained in Article 3 of Instructions to Bidders.

WORK ENVIRONMENT CERTIFICATION: Bidders on this Work will be required to affirm that Bidders and every subcontractor has and will maintain, throughout the duration of this project, the following five (5) provisions of Salt Lake City Code Section 3.24.115:

1. A drug and alcohol testing policy

2. A program to actively recruit and/or employ Veterans

3. A job training program

4. A safety program

5. A formal policy of non-discrimination consistent with federal, state and local law.

The right is reserved to reject any or all bids.

INSTRUCTIONS TO BIDDERS SECTION 00100-1

PROJECT NO.: 542405

SECTION 00100 - INSTRUCTIONS TO BIDDERS

ARTICLE 1. - GENERAL

1.1. Defined Terms

1.1.1. The definitions of certain terms used in these Contract Documents are given in the General Conditions.

1.2. Copies of Bid Documents

1.2.1. Bidders must use complete sets of Bid Documents in preparing Bids. The Owner maintains a complete set on file at the address set forth in the Notice to Bidders, and bidders may review the file copy upon request during regular business hours. Bidders are solely responsible to verify whether their sets of Bid Documents are complete.

1.2.2. Bid Documents are made available to bidder only for the purpose of obtaining Bids on the

Work. No license or grant for any other use is given.

1.2.3. Bid Document copyrights shall remain with the Owner.

1.3. Pre - Bid Conference

1.3.1. If a pre-bid conference is held, the Notice to Bidders will state the time, place and nature of the conference, and whether attendance is mandatory in order to submit a bid. Representative of the Owner will be present to discuss the Project. The Owner shall not be bound by any statements, representations, conclusions or assumptions made by any party, whether oral or written, except for written statements that are issued in an Addendum by the Owner to all prospective bidders.

1.4. Physical Conditions

1.4.1. Description of the Work - The Work to be performed consists of furnishing and installing the equipment, facilities, services and appurtenances thereto as included in the Contract Documents. A general description of the Work is set forth in the Agreement to these Contract Documents.

1.4.2. In General - Prior to submitting a bid, each bidder is responsible to review all available explorations, tests and data concerning surface conditions, subsurface conditions and underground facilities at or contiguous to the site, or otherwise, which may affect cost, progress, performance or furnishing of the Work in accordance with the time, price and other terms and conditions of the Contract Documents.

1.4.3. Surface and Subsurface Conditions - Provisions concerning surface and subsurface conditions, if any, are set forth in a document titled Geotechnical Data (Document 00220), and such document is specifically excluded and not made a part of the Contract. The document provides the identification of:

1. Those report of explorations and tests of subsurface conditions at the site which have been utilized by the Owner or the Designer in preparing the Contract Documents; and

2. Those drawings of physical conditions in or relating to existing surface and subsurface structures (except underground facilities) which are at or contiguous to the site which have been utilized by the Designer in preparing the Contract Documents.

INSTRUCTIONS TO BIDDERS SECTION 00100-2

PROJECT NO.: 542405

1.4.4. Underground Facilities - Information and data indicated in the Contract Documents regarding Underground Facilities at or contiguous to the site is based upon information and data furnished to the Owner and the Designer by owners of such underground facilities. The Owner does not assume responsibility for the accuracy or completeness thereof.

1.4.5. Additional Explorations - If feasible as determined by the Owner, Owner will provide each bidder access to the site upon written request received at least ten business days before bid opening to conduct any explorations and tests as each bidder deems necessary for submission of a bid. Bidder shall obtain permits, fill all holes, clean up, and restore the site to its former condition upon completion of such explorations. By requesting such an exploration or test, bidder agrees to release, indemnify, defend, and save the Owner harmless from all costs, damages, and liabilities of any kind whatsoever, including reasonable attorneys' fees that may arise in connection with or as a result of the performance of such exploration or test.

1.5. Compensation and Quantities

1.5.1 If the Contract Documents require a lump sum, the lump sum will be the only sum paid. If any portion of the Contract Documents requires unit pricing, the successful bidder will be paid only for work actually performed and materials supplied at the unit prices bid and on the terms set forth in the Contract Documents, irrespective of any quantity approximations in the Bid Documents. The Owner may deviate in either direction from any indicated quantities. Stated quantities are estimates for the purpose of doing the class of Work required and as a basis for determining the amount of the bid, but not to fix the amount of the Work to be done or materials to be furnished. The bidder shall have no claim for any variation in quantity, except to the extent permitted in the General Conditions, and the bidder shall sign a Change Order to account for any variation.

1.5.2 The bid price for any lump sum or unit price shall include all labor, materials, and all other matters needed to fully complete the Work in a satisfactory manner under the terms of the Contract Documents. Bidders are responsible to inform themselves of the character of the Work to be performed. Any quantity approximations in the Bid Documents are stated as a basis for determining bids, and they do not fix the amount of Work to be done or materials to be furnished. Actual quantities will vary.

1.6. Bidder’s Investigations

1.6.1. In General - The Owner shall not be bound by any statements, representations, conclusions, or assumptions made by any party, whether oral or written, except for written statements that are issued in an Addendum by the Owner to all prospective bidders.

1.6.2. Site Access - The Contract Documents designate the site for performance of the Work. Bidder is responsible to investigate the site and understand all access requirements. All additional off-site lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by bidder.

1.6.3. Bidder's Obligations - In addition to bidder's other responsibilities and obligations in connection with submitting a bid, it is the responsibility of each bidder before submitting a bid, to:

1. Examine the Contract Documents thoroughly;

2. Visit the site to become familiar with local conditions that may affect cost, progress, performance, or furnishing of the Work;

INSTRUCTIONS TO BIDDERS SECTION 00100-3

PROJECT NO.: 542405

3. Investigate all applicable construction and labor conditions, quantities, and the character of the Work as they affect cost, progress, performance, or furnishing of the Work.

4. Consider federal, state and local Laws and Regulations that may affect cost, progress, performance or furnishing of the Work; Special attention should be given to Section

3.24.115 of the Salt Lake City Code referring to the City's Building Improvement and Public Works Bidding Program (BIPW Program) which takes into account certain factors in the Bidder's work environment and qualified health insurance coverage.

5. Study and carefully correlate bidder's observations with the Contract Documents;

6. Attend any pre-bid conference, which shall be mandatory if so designated in the Notice to Bidders;

7. Review all available explorations and data concerning surface and subsurface conditions as set forth in Section 1.4 above; and

8. Identify and notify the Owner in writing in the manner set forth in Section 2.1 below of all specific conflicts, omissions, errors, or discrepancies that bidder finds in the Contract Documents, or if bidder doubts any meaning.

The failure or omission of any bidder to take any of the foregoing actions shall not in any way relieve bidder of its bid, and shall not in any way relieve bidder of its obligation to furnish all material, equipment, labor and services necessary to carry out the provisions of the Contract Documents and to complete the contemplated Work for the consideration set forth in its bid.

Submission of a bid shall constitute prima facie evidence of compliance with these instructions.

1.6.4. Deviations from the Terms of the Contract Documents - The Owner will not accept any deviations whatsoever from the printed terms of the Agreement and the Contract Documents, except by Addendum or Change Order.

ARTICLE 2. - BIDDING PROCEDURES

2.1. Interpretations and Addenda

2.1.1. All requests for interpretation of the Contract Documents shall be made in writing and delivered to the Owner no later than seven (7) calendar days prior to opening of Bids. At the Owner’s discretion, the Owner will send the written interpretation to all persons receiving a set of Bid Documents in the form of a written Addendum. If the Owner does not respond to a bidder's request for interpretation, the bidder shall comply with the intent and terms of the Contract Documents.

2.1.2. No oral interpretations shall be made to any bidder. The Owner shall not be responsible for or bound by any statements, interpretations, explanations, representations, conclusions, or assumptions made by any party, whether oral or written, except for written statements that are issued in an Addendum by the Owner to all prospective bidders.

2.1.3. Each statement made in an Addendum is a part of the Contract Documents at the location designated in the Addendum. A statement issued in an Addendum shall have the effect of modifying a portion of the Bid Documents when the statement in the Addendum specifies a particular section, paragraph or text and states that it is to be so modified. Only the specified section, paragraph, or text shall be so modified, and all other portions of the Bid Documents shall remain in effect.

2.1.4. Bidders shall sign to acknowledge their receipt of all Addenda issued. Bidders shall also acknowledge receipt of all Addenda in the space provided in the bid.

INSTRUCTIONS TO BIDDERS SECTION 00100-4

PROJECT NO.: 542405

2.1.5. Except to postpone the bid opening, no Addenda shall be issued within 48 hours of the bid opening.

2.2. Equipment and Material Options Prior to Bid Opening

2.2.1. If a bidder or supplier wishes to use items of equipment or materials other than those identified in the Contract Documents, said bidder or supplier shall submit a written request for approval to the Owner at least ten (10) calendar days prior to the date set for opening of bids.

2.2.2. The procedure for submission of any such product option shall be as set forth in paragraph 3.9 of the General Conditions. It is the sole responsibility of the bidder or supplier to submit complete descriptive and technical information so that the Owner can make a proper appraisal.

2.2.3. The Owner’s failure to act upon such a request within five (5) calendar days after receipt shall be deemed a denial thereof.

2.2.4. Any such approval is at the sole discretion of the Owner and will be in the form of an

Addendum issued to all bidders holding Bid Documents indicating that the additional equipment or materials are approved as equal to those specified for the Project.

2.2.5. The Construction Contract, if awarded, will be on the basis of materials and equipment described in the Drawings and Specifications and any changes permitted in any Addenda.

2.3. Bid Security

2.3.1. Bid Security Required - A bid security must accompany each bid. The total amount of the bid on which bid security is to be based shall be the sum of all items of the bid constituting the maximum amount of the possible award to the bidder. The bid security amount must equal at least five (5) percent of the total amount of the bid. The bid security may be in the form of a bid bond or cashier's check.

2.3.2. Form of Bid Security - The bid security may be in the form of a bid bond or cashier’s check.

A bid bond must be issued by a licensed Utah agency on behalf of a surety company licensed to do business in the state of Utah. A cashier’s check must be drawn on a bank doing business in the state of Utah and made payable to Salt Lake City Corporation. No other form of bid security will be accepted. If a cashier’s check is used in lieu of a bid bond, or if the bid bond does not specifically so provide, a certificate from an approved surety company guaranteeing execution of performance and payment bonds in the full amount of the bid must accompany the bid.

2.3.3. Purpose of Submission - The bidder understands and by the submission of a bid security agrees that the bid security guarantees the following: that the bidder will submit a responsive bid, that the bidder will not withdraw the bid for a period of ninety (90) days after the time and date fixed for bid opening, that the bidder will promptly enter the Contract Documents in their present form with the Owner if an award is made to the bidder, that bidder will provide the bonds and insurance required by the Contract Documents, and that bidder will take all steps necessary to properly execute the Contract Documents. By submission of the bid security, the bidder also agrees that if any of the foregoing requirements are not met, the Owner is entitled to the full amount of the bid security as compensatory damages to the Owner resulting from the failure to meet those requirements. The bidder agrees that the Owner may immediately execute on such security upon bidder’s failure to perform as required.

INSTRUCTIONS TO BIDDERS SECTION 00100-5

PROJECT NO.: 542405

2.3.4. The Owner will return Bid Securities to all except the three apparent low, qualified responsive and responsible bidders within ten business days after bid opening. The remaining Bid Securities will be returned within three business days after Owner and the successful bidder have executed the Contract Documents, or after all Bids have been rejected. Owner shall have no obligation with respect to Bid Securities other than to return them in the manner set forth in this paragraph.

2.4. Completing Bid Documents

2.4.1. The General Conditions identify all forms comprising the Bid Documents. Additional copies may be obtained from the Owner. The bidder shall make no stipulations or alterations on the Bid Forms. The bidder must use and execute only the Bid Form and bid Schedules bound in the Bid Documents. The complete Bid Documents (excluding the Drawings) should be submitted as the bidder's bid, and bidder shall complete and submit all forms included in Section 00300 Bid (Bid Form).

2.4.2. The bidder must fill in all items in the Bid Form in ink or by typewriter. If applicable, furnish both the unit and total costs for each item. The total bid price is the full price for the performance of all Work under the Contract Documents. Numbers shall be stated in numeric figures and written form, and prices in written form shall govern over prices in numbers. Bidder shall initial in ink any corrections, interlineations, alterations, or erasures made by the bidder on bidder’s entries in the Bid Documents.

2.4.3. Any work or material which is specified in the Contract Documents or which is necessary because of the nature of the Work, but which is not listed separately in the Bid Schedule shall not be measured or paid for separately. The cost of such work or material shall be considered as included in the Contract Price.

2.4.4. Bids by corporations must be executed in the corporate name by a corporate officer authorized to sign and be properly attested to as an official act of the corporation. At the Owner's request, authority to sign shall be submitted.

2.4.5. Bids by partnerships or joint ventures must be executed in the partnership or joint venture name and signed by a partner or joint venturer whose title and official address must be shown. If a partnership or joint venture is the low bidder, the partnership or joint venture must also submit evidence to the Owner of the responsibility of the partnership or joint venture as a bidder in the manner directed by the Owner.

2.4.6. Where the bidder is a wholly owned subsidiary of another company, the bid must so state, and the owner or parent corporation also must agree to sign and be bound with the bidder.

2.4.7. All names must be typed or printed under or near the signature. Signatures shall be in longhand.

2.4.8. The bid shall contain an acknowledgment of receipt of all Addenda. The Addenda numbers must be filled in on the Bid Form.

2.4.9. The bidder's address, telephone number, and facsimile number for communications regarding the bid must be shown on the first page of the Bid Form.

2.4.10. The divisions and sections of the specifications, and the identifications of any Drawings, shall not control bidder in dividing the Work among subcontractors or suppliers, or delineating the Work to be performed by any specific trade.

INSTRUCTIONS TO BIDDERS SECTION 00100-6

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2.4.11. The base bid and/or alternates shall include all Work required to be performed by the Contract Documents. In the Bid Form, the blank spaces, opposite the correspondingly numbered alternates, shall be completed by inserting the exact amount to be deducted or added to the Base Bid for that particular alternate.

2.5. Submission of Bids

2.5.1. Bids shall be submitted at the time and place indicated in the Notice to Bidders and should be enclosed in an opaque sealed envelope, marked with the Construction Contract name and number, the name and address of the bidder, and the date and the opening time for Bids. If the bid is sent through the mail or other delivery system, the sealed envelope should be enclosed in a separate envelope with the notation "BID ENCLOSED" on the face of it. It is the sole responsibility of the bidder to deliver the bid before the scheduled time

2.5.2. Alternate Bids, other than those called for in the Bid Form, will not be considered. If called for, the base bid and/or alternates shall include all Work required to be performed by the Contract Documents. In the Bid Form, the blank spaces, opposite the correspondingly numbered alternates, shall be completed by inserting the exact amount to be deducted or added to the base bid for that particular alternate.

2.5.3. No oral, telegraphic, telephonic, facsimile or modified Bids will be considered.

2.6. Modification and Withdrawal of Bids

2.6.1. Bidder may modify a bid prior to the time for bid opening by delivering an original, written notice signed by the bidder clearly setting forth the modification. Upon providing proof of identity, a bidder may withdraw a bid prior to the time for bid opening by physically retrieving the bid, or by delivering an original, signed notice that the bid is withdrawn. Delivery must be made to the attention of Melyssa Trnavskis, Director of Design and Construction Management (the Procurement Official for the Contract), at the addresses set forth in the Agreement and the Notice to Bidders. Proper delivery is solely the responsibility of the bidder. Bid security will be returned upon proper withdrawal of a bid prior to the time for bid opening.

2.6.2. Within 24 hours after Bids are opened, any bidder may file written notice with Melyssa

Trnavskis, Director of Design and Construction Management (the Procurement Official for the Contract), that there was a substantial mistake made in the preparation of its bid. Bidder must thereafter promptly demonstrate bidder's mistake. The Owner has sole discretion to determine whether to permit any modification or withdrawal or the return of any bid security.

2.6.3. When it appears a mistake has been made, or when the Owner desires an assurance of any matter, the Owner may request a bidder to confirm the bid in writing

2.7. Opening of Bids

2.7.1. Bids will be opened and read aloud publicly unless obviously non-responsive. An abstract of the amounts of the base schedule of prices and any alternate schedules will be made available for review after the opening of Bids.

2.7.2. Any Bids received after the time specified in the Notice to Bidders will be returned unopened.

2.8. Bids Subject to Acceptance for 90 Days

2.8.1. All Bids remain subject to acceptance for 90 days after the day of the bid opening. The Owner may, in its sole discretion, release any bid and return the bid security prior to that date.

INSTRUCTIONS TO BIDDERS SECTION 00100-7

PROJECT NO.: 542405

ARTICLE 3. - EVALUATION AND AWARD

3.1. Building Improvement or Public Works Project

3.1.1. Introduction

A. Owner has determined that in accordance with Section 3.24.115 of the Salt Lake City

Code the health, safety, and general welfare of the citizens of Salt Lake City are reasonably furthered by Owner’s Building Improvement or Public Works Projects procurement code requirements.

3.1.2. Building Improvement or Public Works Projects Procurement Requirements

A. The Building Improvement or Public Works Projects procurement requirements are set forth in Salt Lake City Code Section 3.24.115 and can be found at the following web address: www.slcinfobase.com. To access the code section, select Ordinances, Policies & Procedures, General City; select City Code/Sterling; select Title 3, Revenue and Finance; select Chapter 3.24, Procurement; select Article III, Source Selection; select 3.24.115 Building Improvement or Public Works Projects.

B. Bidder shall submit with its bid the Qualified Health Insurance Coverage Form. In this form Bidder certifies that the information given is true as of the time of submitting its bid. The information will be used in the manner stated in paragraph “F” below to evaluate “responsiveness” if bids are within 10% of each other. This form is used by Bidder to certify that Bidder and all subcontractors of Bidder with a subcontract value of $1,000,000 or more at the original execution of the subcontract working on the project have and will maintain qualified health insurance coverage in compliance with Salt Lake City Code 3.24.115 for the duration of the contract. Neither the failure to submit this form nor checking “No” regarding Qualified Health Insurance Coverage will render the bid non-responsive.

C. Bidder shall submit with its bid the Work Environment Certification Form. In this form Bidder certifies that the information given is true as of the time of submitting its bid. If “Yes” is not certified for each item a through e, the bid will be rejected as non-responsive. See Section 3.24.115 of the Salt Lake City Code. This form is used by Bidder to certify that Bidder and every subcontractor, if any, of Bidder working on the project have and will maintain 1) a drug and alcohol testing policy; 2) a program to recruit and/or employ veterans; 3) a job training program; 4) a safety program; and

5) a formal policy of non-discrimination in compliance with Salt Lake City Code Section 3.24.115 for the duration of the contract.

D. Owner reserves the right to review or audit any information provided by Bidder to make its evaluation. Bidder shall provide or furnish access to any necessary records or other information in order to permit Owner to verify Bidder’s and/or Subcontractor’s certifications. Bidder shall provide or furnish access to such records and information no later than three (3) business days after Owner issues a written request for the same.

E. The Building Improvement or Public Works projects procurement requirements will only apply to contracts in excess of $2,000,000 or more, as determined by the engineer’s estimate.

F. If more than one Bidder answers "Yes" on the Qualified Health Insurance Coverage Form, the following analysis will apply: A Bidder who has and will maintain qualified health insurance coverage in compliance with the Building Improvement or Public Works projects procurement requirements and whose bid is not more than 10 percent higher than the low Bidder who does not have such insurance, will be deemed the more responsive Bidder. If two or more Bidders are judged to be equally responsive, Owner will make the award to the Bidder with the lowest bid price. For purposes of this paragraph “F”, references to “Bidder” with respect to qualified health insurance

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coverage shall be deemed to refer also to any subcontractors with a subcontract value of $1,000,000 or more at the original execution of the subcontract under such Bidder

3.1.3. Within three (3) calendar days of the Owner’s request, a bidder whose bid is under consideration for award shall submit to the Owner the following information for the bidder.

The Owner may request like information on the bidder’s Subcontractors, or bidder's Suppliers or any other information the Owner may require.

1. A current financial statement for the Work (as provided to bonding company);

2. A chronological list of "in progress" and “completed" construction work done by bidder during the last 3 years; including project name, address, owner, contact name, and current telephone number;

3. Present construction commitments other than items listed in paragraph 2 above;

4. Proposed organizational structure such as firm ownership, project manager, progress scheduler, and superintendent for the Work of this Project;

5. Owned and rented equipment which is to be used to do the Work;

6. Investigations, arbitrations, litigations or claims which are pending, threatened, settled or otherwise disposed of within the last three (3) years;

7. Evidence of ability to perform and complete the Work in a manner and within the time limit specified. As a minimum, identify specific experience on projects similar to the Work in physical size, cost, and commercial nature. If the work experiences of the project manager and superintendent designated to construct this project are different than that of the company, provide resumes of their work history. Include their actual project titles and indicate their actual responsibilities on each given project;

8. All matters consistent with federal, state and local Laws and Regulations; and

9. Qualified Health Insurance Coverage documentation for bidder and each subcontractor of bidder with a subcontract value of $1,000,000 or more which shall include the following two documents:

(i) An original statement on company letterhead signed by a duly authorized officer of the bidder/subcontractor stating that the bidder/subcontractor will maintain qualified health insurance coverage for the duration of the contract as defined in Section 26-40-115, Utah Code Annotated, as amended, or its successor in compliance with Salt Lake City Code 3.24.115.

(ii) A written statement of actuarial equivalency from either:

1. An actuary selected by the bidder/subcontractor or bidder’s/subcontractor’s health insurer; or

2. An underwriter who is responsible for developing the bidder’s/subcontractor’s health insurance premium rates.

10. Such other data as may be called for by the Owner.

3.1.4. If bidder believes any information should be held confidential for business reasons, bidder must submit a written claim of business confidentiality for that particular information and include a specific statement of the reasons supporting the claim pursuant to UTAH CODE ANN. § 63-2- 308.

3.1.5. Untimely response or failure to provide the requested information by bidder will release the

Owner of any obligation to further consider the bidder's bid.

INSTRUCTIONS TO BIDDERS SECTION 00100-9

PROJECT NO.: 542405

3.2. Evaluation of Bids

3.2.1. The Owner reserves the right: to reject any and all Bids or any part thereof; to waive any informalities in the Bid Schedule and elsewhere; to negotiate and agree to Contract items with the successful bidder; to disregard non-conforming, non-responsive, unbalanced or conditional Bids; and to withhold the award for any reason deemed in the best interests of the Owner.

3.2.2. Bidders and all parties associated with the bid must comply with all Laws and Regulations.

Without limitation, the bidder is advised and agrees that the Salt Lake City Procurement Code and Administrative Rules, and the Owner’s Policies, apply to all aspects of this procurement and any subsequent contract. Copies of the same can be viewed at the Owner’s offices Monday through Friday, except holidays, between the hours of 8:00 a.m. and 4:30 p.m., or they can be obtained from the Owner for a charge of ten cents per page. Bidders will be bound to the official Contract Documents, codes, rules, and policies on file.

3.2.3. Owner reserves the right to reject any bid if the Owner believes that it would not be in the best interest of the Project or the Owner. Without limitation, such rejection may be because the bid is not responsive, or the bidder is unqualified or of doubtful ability or bidder fails to meet any other pertinent standard or criteria established by the Owner.

3.2.4. The Owner may consider all information which the Owner believes is relevant when evaluating a bid, including, without limitation:

1. The qualifications and experience of the Bidder and of the Subcontractors, Suppliers, and other persons and organizations proposed (whether or not the bid otherwise complies with the prescribed requirements).

2. Such alternates, unit prices and other data, as may be requested in the Bid Form, Bid Schedule, or written requests issued prior to the Owner's Notice of Intent to Award the Construction Contract.

3. Operating costs, maintenance requirements, performance data, and guarantees of ability to provide the required materials and equipment.

4. Corporate organization and capacity for any party.

5. Ability to perform and complete the Work in the manner and within the time specified.

6. Pending litigation.

7. The amount of the bid.

8. Proper licensing to do the Work in compliance with licensing laws of the state of Utah for contractors and subcontractors.

9. All other relevant matters, consistent, with the Owner’s Procurement Code and

Administrative Rules, other City ordinances, and the Owner’s Policies including Bidder's compliance with Section 3.24.115, Salt Lake City Code.

3.2.5. To establish qualifications of the bidder, the Owner may request such data indicated in the Bid

Documents, conduct such investigations as the Owner deems appropriate, and consider any other information (whether obtained from the bid, the bidder, or any other source).

3.2.6. If the Construction Contract is to be awarded, it will be awarded to the lowest responsive, qualified, and responsible bidder as determined by the Owner. Alternates may be accepted depending upon availability of the Owner’s funds and as determined by the Owner. Accepted alternates will be considered in determining the lowest responsive, qualified, and responsible bidder.

INSTRUCTIONS TO BIDDERS SECTION 00100-10

3.2.7. Evaluation of Bid Schedules will include the following, without limitation:

1. Discrepancies in the multiplication of quantities of Work items and unit prices will be resolved in favor of the unit prices, and the Owner may correct errors in extending unit prices.

2. Prices written out in words shall govern over prices written out in numbers.

3. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum.

4. Bids shall not contain any recapitulations of or changes in the work to be done.

3.2.8. The Owner, in the Owner’s sole discretion, shall make determinations as to disqualification of bidders or rejection of Bids. Such matters may include, without limitation, submission of more than one bid by the bidder (whether under the same or different names); evidence of collusion among bidders; other commitments of bidder which, in the Owner’s sole judgment, might hinder the Work; previous defaults, bid irregularities when not waived in the best interests of the Owner, delays or poor performance by bidder on any project; official action against bidder;

and any other cause which, in the Owner’s sole discretion and judgment, is sufficient to justify disqualification of a bidder or rejection of a bid.

3.3. Subcontractors, Suppliers and Others

3.3.1. Bidder shall not subcontract more than 75 percent of the dollar value of the total contemplated Work (exclusive of the supply of materials and equipment to be incorporated in the Work) without the Owner's prior written approval.

3.3.2. The Owner has determined that the following person or firms may not participate in the solicitation due to conflicts arising from their prior services to the Owner: None

3.4. Contract Security and Other Submittals

3.4.1. Performance Bond and Payment Bond - The Owner's requirements as to Performance and Payment Bonds are as set forth in the bonds themselves and elsewhere in the Contract Documents.

1. The form of the Bonds should be carefully examined by the bidder.

2. When the successful bidder delivers the executed Construction Contract to the Owner, it must be accompanied by the required Performance and Payment Bonds.

3.4.2. Subcontractor and Supplier Report - The apparent low bidder shall submit this report form within 24 hours of the Owner’s request to do so. The form shall list the name and address, and contract amount of each subcontractor who will perform work or labor or render service to the bidder at the site of the Work, or a subcontractor who, off the job site, will specifically fabricate a portion of the Work or improvement according to detail Drawings. Include professional or consultant services, construction, purchase of materials or supplies, lease or purchase of equipment and any other types of services. In each instance, the nature and extent of the Work to be sublet shall be described. Bidder must have the written consent of the Owner to substitute for any of the subcontractors or suppliers designated or to employ any subcontractor or supplier that is not listed. The failure of the Contractor to specify a subcontractor, or the listing of more than one subcontract for the same portion of the Work, constitutes an agreement by the Contractor that he or she is fully qualified to perform that portion, and that the Contractor shall perform that portion.

3.4.3. Contractor Status Report - One completed form shall be submitted at the time of bid.

INSTRUCTIONS TO BIDDERS SECTION 00100-11

3.4.4. Other Information - When a determination has been made to award the Construction Contract, bidder is required, prior to the award or after the award, or both, to furnish such other information as the Owner requests.

3.4.5. The Total Contract Price identified in the Agreement represents the cost of the Work that is to be paid by the Owner to the Contractor.

3.4.6. If the Owner makes an award, a Notice of Intent to Award will be issued to the low, qualified, responsible and responsive bidder whose bid is most advantageous to the Owner, price and other factors considered.

3.5. Signing of Agreement

3.5.1. Within five (5) working days after the Owner gives Notice of Intent to Award the Construction Contract to the successful bidder, the bidder shall pick up, sign and return the required number of copies of the Construction Contract to the Owner, including the required bonds and insurance. A minimum of six (6) originals will be signed. One executed original will be returned to the bidder. Bidder shall comply with all execution requirements.

3.5.2. All of bidder’s executions and submittals must be delivered to the Owner before Owner will execute the Construction Contract. The Construction Contract will not be deemed awarded and shall not be binding on the Owner until it has been approved and executed by the Owner, and a fully executed copy is formally delivered to the Contractor. The Owner reserves the right to rescind its Notice of Intent to Award without liability, except for the return of bidder’s bid security, at any time before the Construction Contract has been fully executed by all parties and delivered to the Contractor.

3.5.3. Transfers, delegations, or assignments of interests in the Contract Documents are prohibited, unless prior written authorization is received from the Owner.

3.5.4. At the time of bidding, and the signing of the Contract, and at all times during the Work, bidder shall be properly licensed to do the Work and shall be in compliance with the license laws of the state of Utah, Salt Lake City, and Salt Lake County. The bidder also shall require all Subcontractors to do the same.

3.5.5. If a bidder fails to fully and properly execute the Construction Contract and provide all submittals required therewith within five (5) working days after the date of the Notice of Intent to Award, the Owner may elect to rescind the Notice of Intent to Award, and the Owner shall be entitled to the full amount of bidder’s bid security, not as a penalty, but in liquidation of and compensation for damages sustained. In the Owner’s sole discretion, a Notice of Intent to Award may then be provided to the next lowest, qualified responsive and responsible bidder whose bid is most advantageous to the Owner, price and other factors considered.

ARTICLE 4. - BID SUBMITTALS AND EFFECT OF SUBMISSION

4.1. Required Submittals for this Bid

4.1.1. The complete Bid Documents must be submitted with this Bid. Bidder will make no recapitulations, stipulations, alterations, alternate submissions, or modifications in any manner to any of the Contract Documents.

INSTRUCTIONS TO BIDDERS SECTION 00100-12

PROJECT NO.: 542405

4.1.2. Bidder must submit a bid by completing and submitting all of the Bid Form documents, which are:

1. The form “Article 1 - General”, 1.1 through 1.6

“Qualified Health Insurance Coverage Form” - Neither the failure to submit this form nor checking “No” regarding Qualified Health Insurance Coverage will render the bid non-responsive. This form is used by Bidder to certify that Bidder and all subcontractors of Bidder with a subcontract value of $1,000,000 or more at the original execution of the subcontract working on the project have and will maintain qualified health insurance coverage in compliance with Salt Lake City Code Section 3.24.115 for the duration of the contract.

“Work Environment Certification Form” - If the Bidder does not certify "Yes" to each item a through e in this form the bid will be rejected as non-responsive. This form is used by Bidder to certify that Bidder and every subcontractor, if any, of Bidder working on the project have and will maintain 1) a drug and alcohol testing policy; 2) a program to recruit and/or employ veterans; 3) a job training program; 4) a safety program; and 5) a formal policy of non-discrimination in compliance with Salt Lake City Code Section 3.24.115 for the duration of the contract.

2. The form “Article 2 - Covenants”

3. The form “Article 3 – Execution”

4. The form “Article 4 - Contractor Status Report,”

5. The form “Article 5 - Equal Opportunity Compliance Clause”

6. The form “Article 6.1 - Contractor/Subcontractor Statement of Experience”

7. The form “Article 6.2 - Qualified Key Personnel Statement of Qualifications”

8. Federal Form "A - Certification of Bidder Regarding Tax Delinquency and Felony

Convictions"

9. Federal Form "B - Certificate of Buy American Compliance for Manufactured

Products"

10. Federal Form "C - Lobby and Influencing Federal Employees Certification

Regarding Lobbying"

11. Federal Form "D - Trade Restriction Certification"

12. Form " E - Contractor Disadvantaged Business Enterprise (DBE) Commitment"

13. Form "F - Disadvantaged Business Enterprise (DBE) Confirmation of Contract

Participation"

14. Form “G - Bidder’s Statement of Good Faith Efforts”

15. Form “H - Bidder’s Solicitation Statistics - 49 CFR Part 26.11”

16. "Contractor's Safety Plan Compliance Document (SPCD)"

17. The form "Cashier's Check - Bid Security" (if required)

18. The form “Bid Schedule”

4.1.3. The bidder must submit a bid bond that conforms to the requirements of the Bid Documents.

If the bidder submits a certified check in lieu of a bond, the bidder must also submit the form “This Form is to be Used when a Cashier’s Check is Submitted in Lieu of Bid Bond” which is attached as a part of the Bid Form.

INSTRUCTIONS TO BIDDERS SECTION 00100-13

4.1.4. After bid opening, the apparent low bidder must submit the following at the times specified:

1. The form “Subcontractor and Supplier Report,” Document 00430. The Contractor shall submit the form within 24 hours of the Owner’s request to do so.

2. If requested by the Owner, the bidder shall sign and submit a non-collusion affidavit covering the bidder and all subcontractors on the Owner’s form.

4.2. Effect of Submitting a Bid

4.2.1. Bidders are responsible to carefully examine the Contract Documents, visit the site, and fully inform themselves so as to include in the bid a sum to cover the cost of all items. Bidder agrees that bidder’s failure or omission to receive or examine any form, instrument, addendum or other document, visit the site and become acquainted with existing conditions, or attend any pre-bid Conference, shall in no way relieve any bidder from any obligations with respect to bidder’s bid or the Construction Contract.

4.2.2. The submission of a bid constitutes a representation that bidder has complied with all requirements of the Bid Documents, that the bid is premised on properly performing and furnishing the Work required by the Contract Documents within the times specified therein, that bidder is informed of the conditions to be encountered and the character, quality and quantities of the Work, that bidder believes the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. Submission of a bid constitutes bidder’s agreement to all of the terms, conditions and provisions of the Bid Documents.

4.2.3. Submission of a bid constitutes an agreement that the bidder will enter the Contract Documents in the form presented in connection with the bid. Bidders should carefully examine all Contract Documents, including the required bonds and insurance to be provided by the bidder.

1. Bidder’s agreement includes an agreement to provide the Performance Bond and

Payment Bond in the form provided, and in accordance with the requirements set forth in the General Conditions.

2. The Performance Bond is a guarantee of faithful performance of the requirements of the Contract Documents, including all applicable warranties.