1-RPS W-9.pdf

This is a W-9 form related to Rochester Public Schools' (RPS) Request for Quote for the sale of approximately 1,300 surplus Apple iPad 7th Generation devices. The W-9 form serves as the tax identification documentation required from vendors interested in submitting quotes for the purchase of these decommissioned devices. The iPads, which have been maintained in protective cases throughout their use in the district's educational programs, will be factory reset and removed from RPS's management system prior to pickup. Vendors must submit quotes for the purchase of all devices as a single lot and demonstrate experience in handling, refurbishing, or reselling used technology equipment to be considered for this procurement opportunity.

The W-9 form captures essential vendor information including tax identification details necessary for RPS to process payments and maintain compliance with federal tax reporting requirements. Prospective vendors must complete and submit this form as part of their qualification documentation alongside their formal quotes. This form is a standard prerequisite in government procurement processes and ensures that selected vendors are properly registered for tax purposes before any transaction can be finalized.