REQUEST FOR QUOTES

RFQ # 25028

SALE OF DISTRICT IPAD’S (7TH GEN)

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TABLE OF CONTENTS

I. INSTRUCTIONS TO PROPOSERS

A Terms and Conditions

B Delivery and Opening of Quotes

C Submission of Quotes

II. GENERAL CONDITIONS AND SPECIFICATIONS

A Provisions

III. PRODUCT INFORMATION

IV. BASIS OF AWARD

V. VENDOR QUALIFICATION FORM

VI. NON-COLLUSION AFFIDAVIT

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QUOTE SPECIFICATIONS

I. INSTRUCTIONS TO PROPOSERS

Rochester Public Schools (RPS) invites qualified vendors to submit quotes for the purchase of surplus Apple iPad 7th Generation devices. This project provides an opportunity for vendors specializing in the procurement and resale of used technology equipment to acquire approximately 1300 units, which have been decommissioned from RPS inventory. Interested vendors must meet the criteria outlined in this RFQ and demonstrate their ability to comply with all terms and conditions.

Rochester Public Schools is offering for sale approximately 1,300 Apple iPad 7th Generation devices that have been used within the district’s educational programs. These devices have been maintained in protective cases for the majority of their use and will be factory reset and removed from RPS's management system prior to pickup.

The sale of these devices aims to maximize value recovery while ensuring proper handling and compliance with data security best practices. Vendors must submit quotes based on the details provided in this RFQ, including the purchase of all devices in a single lot. The District seeks to engage with vendors who have experience in handling, refurbishing, or reselling used technology equipment.

A TERMS AND CONDITIONS

All proposers shall acknowledge and abide by the terms and conditions as set forth by Rochester Public Schools. Independent School District No. 535 anticipates a sale of the items being quoted but is under no obligation to proceed. All quotations received will be evaluated to determine the best value for Independent School District No. 535, and such evaluation may include factors other than cost.

All proposers shall acknowledge and abide by the terms and conditions as set forth by Rochester Public Schools. Terms and conditions can be found at https://www.rochesterschools.org/page/legal-ads under Terms and Conditions.

B DELIVERY AND OPENING OF QUOTES

Proposals for the sale of technology devices will be received until 2:00 PM on Friday, April 10, 2026. Quotes must be submitted via the Euna Procurement platform.

Submissions by other methods (in-person, fax, or email) will not be accepted.

3 | Page https://www.rochesterschools.org/page/legal-ads%20

After the opening of quotes, no proposal or any part thereof shall be modified, withdrawn, or canceled for the next 60 days. The District reserves the right to accept or reject any or all quotes and to waive any informalities or irregularities.

C SUBMISSION OF QUOTES

Rochester Public Schools (RPS) is seeking quotes from organizations and individuals wishing to purchase the district’s used iPad devices in accordance with the quote specifications. These proposals will be awarded as a LUMP SUM purchase.

No proposer may withdraw their proposal for a period of sixty (60) days after the date set for the opening. All vendors must have at least five (5) years of experience in purchasing used technology items. Rochester Public Schools may verify compliance.

II. GENERAL CONDITIONS AND SPECIFICATIONS

A PROVISIONS

To be considered, vendors must include the following provisions:

1. Vendor must purchase ALL equipment and accessories.

2. Vendor will supply all packing labor, packing materials, and shipping necessary to remove the equipment from RPS premises.

3. Packaging takes place at our Technology Support Services Center located at 3018

40th Ave NW, Rochester, MN 55901.

4. Payment must be received by RPS as one check on or before the pickup date. If payment is not received, RPS will not release the devices and reserves the right to award to the next highest vendor.

5. Pickup must be made within 60 days of award notice and only after payment is received.

6. The vendor must provide a data destruction guarantee for all systems. A certificate of data wipe compliance must be provided.

7. The vendor must provide a Certificate of Insurance

8. The vendor must provide a list of references or past clients, especially from other school districts or public entities.

9. The vendor must complete and return the Vendor Qualification Form.

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III. PRODUCT INFORMATION

The estimated inventory from Rochester Public Schools surplus technology equipment consists of the following:

● Device: Apple iPad 7th Generation

● Model Number: A2197, MW742LL

● Color: Space Gray

● Connectivity: WiFi Only

● Storage: 32GB

● Quantity: Approximately 1300 units (final quantity to be determined after quote review)

● Condition: Devices will show a range of wear. They will be the standard bell curve as far as some will be rough, some will be spotless, and most will be in between.

● Cases: Devices were in protective STM cases, but 10-20% will not have cases.

● Asset Tags: Most devices have asset tag stickers on the back.

● Screen/Battery Condition: No known bent or cracked screens. Devices are functional, and no broken iPads will be included.

● Reset & Management Removal: Devices will be factory reset and removed from the RPS management system.

● Chargers & Cables: Vendors should provide pricing with and without chargers/cables.

IV. BASIS OF AWARD

A. This bid is LUMP SUM at one guaranteed price. Rochester Public Schools reserves the right to award this bid in whole to a single supplier or to reject any and all quotes if it’s in the best interest of the District to do so. The purchasing company agrees to purchase all equipment at one guaranteed price. Quotes shall be valid for a period of 60 days after the scheduled closing time for receiving quotes.

B.Award of the bid shall be based on the vendor's overall ability to meet all the criteria specified in this quote request. The vendor will be notified of the award after approval by the Director of Technology.

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V. VENDOR QUALIFICATION

* This form must be completed and returned

I. VENDOR CERTIFICATION

A. I certify that this proposal is made without previous understanding, agreement, or connection with any person, firm,or corporation making a bid for the same materials, supplies,or equipment, and is in all respects fair and without collusion.

B. I agree that my business is not debarred, suspended, proposed for debarment, declared ineligible, are not in the process of being debarred, or are not voluntarily excluded from conducting business with a federal department or agency of the federal government.

C. I agree to abide by all terms and conditions of ISD#535, Instruction to Proposers and Proposal Specifications.

Vendor Name Address

Authorized Representative Name Authorized Representative Title

Phone Number Email

Signature Date

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VI. NON-COLLUSION AFFIDAVIT

* This form must be completed and returned

To be executed by proposer and submitted with proposal.

, being first duly sworn, deposes and says that he or she is an Authorized Representative of

(proposer name), the party making the foregoing proposal, and affirms that the proposal is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the proposal is genuine and not collusive or sham; that the proposer has not directly or indirectly induced or solicited any other proposer to put in a false or sham proposal, and has not directly or indirectly colluded, conspired, connived, or agreed with any proposer or anyone else to put in a sham proposal, or that anyone shall refrain from bidding; that the proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price of the proposer or any other proposer, or to fix any overhead, profit, or cost element of the proposal price, or of that of any other proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the proposal are true; and further, that the proposer has not, directly or indirectly, submitted his or her proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, proposal depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

Date Signed at Place

Proposer Name (Person, Firm or Corp) Address

Authorized Representative Name Authorized Representative Title

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REQUEST FOR QUOTES

RFQ # 25028