1-RFP Document CMGC Public Works West Side Campus Water Annex Facility.docx

Request for Proposals

Construction Manager/General Contractor Services for the City of South Jordan Public Works Department West Side Campus Water Annex Facility

RFP #2026-019

1.0 PURPOSE

The City of South Jordan is seeking PROPOSALS from Construction Manager/General Contractor (CM/GC) firms for two new building projects that will serve as South Jordan City’s Public Works West Side Facility, and a Public Works and Recreation storage building. The project location for the Public Works West Side Facility is 5464 West Bingham Rim Road. The project location for the Public Works Water Annex Facility west of the existing Public Works yard at 10998 South Redwood Road. CM/GC’s are to submit formal proposals for the project through the State of Utah’s purchasing portal, Bonfire.

The information provided herein is intended to assist in preparing proposals necessary to properly respond to this RFP. The RFP is designed to provide interested proposers with sufficient basic information to submit proposals that meet minimum requirements, but is not intended to limit a proposal's content or exclude any relevant or essential data therefrom. Proposers are at liberty and are encouraged to expand upon the specification written herein. The City of South Jordan will not be liable for any costs proposers may incur in preparing or presenting this proposal. The City of South Jordan reserves the right to cancel or modify this solicitation at any time as it deems necessary, in its sole discretion that such measures are in the City’s best interest.

The CM/GC and the City will enter into an agreement where all provisions must be in compliance with established State and Local laws and ordinances of the State of Utah and its political subdivisions.

2.0 PROJECT DESCRIPTION

The City seeks to hire a qualified CM/GC to guide the City through the pre-construction phase and construction of a new Public Works West Side Facility and a new Public Works Water Annex Facility located within the existing Public Works yard described within this RFP. The City anticipates the CM/GC will provide pre-construction and construction services in conjunction with the Design Team lead by the architect, Blalock & Partners, also referred to within this RFP as “Architect”. The CM/GC shall work proactively with the Architect and the City to design a project within the approved construction budget.

A. Public Works West Side Facility: The Public Works West Side Facility will include facilities and infrastructure to provide a fully functional Public Works Campus to enable the City to continue to provide proper services to a growing community. The campus will occupy a site that is roughly 18 acres of developed area that will include an administration building, fleet maintenance building, enclosed and conditioned vehicle storage buildings, covered parking and storage areas, parking areas, storage and laydown areas, a vehicle wash building, covered bulk material storage building, and a fuel station (among other accessory structures) within a secure fenced area.

B. Water Annex Facility: This facility is expected to be roughly 12,000 square feet and will provide Recreation and Public Works storage areas as well as public restrooms. This facility will replace the existing storage sheds and restrooms on site. Note: the City may choose to deliver this facility using a separate, Design, Bid and Build delivery method.

C. See Attachment B for additional drawings to describe the expected scope of work, based on the current schematic design.

1.0 2.0

GENERAL PROPOSAL INSTRUCTIONS AND REQUIREMENTS

Proposed Schedule:

(1:00 p.m. - Public Works Building 10996 S Redwood Rd)

Proposers must submit an electronic (PDF) version of their proposal and any additional documentation via the Euna Procurement portal (Bonfire).

PROPOSALS WILL BE LIMITED TO A TOTAL OF 25 PAGES.

Page count includes all pages; NOT including covers and tabs / dividers. Each page shall be 8.5 x 11, portrait format, and (2) of the allocated pages may be a full spread (11x17)

As a separate electronic file, Proposers shall submit their proposed fee schedule for the project, in the format identified within the Submission Requirements section.

The City reserves the right to award a contract based solely on the merits of the initial Proposal submitted. The City, however, also reserves the right to request an interview following the proposal submittal. In light of this, Proposers are encouraged to submit the most complete and favorable qualifications, service approach and cost information available.

The legal status of the Proposer, whether a corporation, partnership, limited liability company or individual, shall be stated in the proposal. A corporation shall execute its proposal by its duly authorized officers in accordance with its corporate by-laws and shall indicate the State in which it is incorporated. A partnership shall give full names and addresses of all partners. Partnerships and individual proposers shall be required to state in the proposal the names of all persons interested therein. A limited liability company shall execute the proposal by its members or authorized manager.

If the proposer is a joint venture consisting of a combination of any or all of the above entities, each joint venture party shall execute the proposal. Anyone signing a proposal as an agent of another or others shall submit with their proposal, legal evidence of their authority to do so. The place of residence of each proposer, or the office address in the case of a contractor or company, email address, telephone number and fax number, shall be given after his/her signature.

All proposers must be properly licensed to conduct business in the State of Utah. Proof of all applicable professional licenses is required.

The selected CM/GC will be required to enter into a written contract with the City of South Jordan to provide the services required in the RFP and in an APWA 00500, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price. Note, this is a two-part contract, wherein a formal Contract for Construction services is contingent upon the City agreeing to a Guaranteed Maximum Price provided by the CM/GC.

COMMUNICATION, ADDENDA AND EXPLANATIONS

All questions and requests for explanations must be submitted through the Euna Procurement portal (Bonfire) in the Public Q&A tab under the Message section.

Responses to questions and requests for explanations and any Addenda will be posted through the Euna Procurement portal. Proposers will be responsible to monitor and verify any postings there to obtain updated information.

Addenda issued to proposers shall be considered part of the RFP and, therefore, incorporated as part of the Contract Agreement (by reference) and all proposals shall include the work described in the Addenda.

CM/GC SCOPE OF SERVICES

The CM / GC services shall include the following services and activities:

1. Collaborate with the City and Design Team throughout the design / pre-construction phases of this project providing insight and recommendations on construction sequencing, project phasing, construction methods, product availability, etc. This scope anticipates regular, weekly or semi-monthly meetings with the City and Design Team in person (as well as virtually), but may also include coordination meetings directly with the Design Team.

2. The project’s Preconstruction Phase considers the following milestones at a minimum: Schematic Design; 50% Design Development, 100% Design Development, 50% Construction Documents and 100% Construction Documents.

At each project milestone, the CM/GC shall be expected to provide:

· Detailed Construction Cost Estimates with Allowances, Contingencies and CM/GC costs clearly identified. Comparative cost estimates will be needed to select materials, assemblies and systems for the project;

· Note, Construction Cost Estimates shall be kept current between project milestones and updated as design changes are made.

· The CM/GC will work collaboratively with the City, Design Team, and potential subcontractors to ensure alignment and consensus on project costs.

· Written Constructability Reviews to familiarize the Construction Team with the varying building assemblies, but also to advise on construction sequencing and preferred methods of construction.

3. Evaluation of material options and building systems. This scope will include providing constructability, lead time and cost study on potential building materials, assemblies and systems.

4. Develop CPM Project Schedule.

5. CM/GC shall be expected to obtain and award sub bids and repairs and replace equipment per the Construction Documents and approved modifications. A minimum of three sub-bids (from sub-contractors approved by the City) may be required on all items and the City will have “open book” access to all bids received.

6. Construction must comply with all applicable building codes, zoning ordinances and licensing regulations.

7. Applicant must provide complete construction services utilizing the appropriate professional contractor license in the state of Utah for the scope of work identified.

8. The Contractor is responsible for the cost of plan review and permit/inspection fees, and any plan reviews completed by the City's third-party plan review contractor.

9. Builders Risk Insurance will be paid by the City.

10. Guarantee the work for at least one (1) year after Substantial Completion and correct deficiencies discovered during the warranty period.

REQUIRED STATEMENT OF QUALIFICATIONS SUBMITTAL

Each submission shall include the following:

Cover Letter / Summary Statement – The proposal will have a cover letter indicating the contractor’s willingness to enter into an agreement with the City. An officer of the company who has the authority to commit to the proposed project must sign this letter. Proposals will include the full name, legal status (corporation, state of incorporation, partnership, proprietorship, etc.), and a business address of the Proposer and telephone number. Please include one or two e-mail addresses where you could be notified of an interview, if needed. The proposal will be signed by a principal of the business who is authorized to execute the contract. The name of the principal and their business title will be included in the signature element in either type or print. Penciled signatures or notations will not be accepted. The Cover Letter shall include a brief statement that summarizes the unique qualifications of the proposer in relation to the unique and general requirements of this project. Include an acknowledgement of receiving any Addenda (if applicable). Boiler-plate summary statements will not be looked upon favorably.

Proposed Project Team Organization and Qualifications – Provide an Organizational Chart of all major participants of the contractor’s proposed Project Team. Include resumes of principals, project manager, project engineer, cost estimator, superintendent(s), and/or other primary representatives who will be directly involved in the overall project.

Evidence of current professional licensing in the State of Utah.

Project Experience – Provide information for at least five projects that demonstrate the proposer’s ability to accomplish this project. For each project identified, provide the following information: Owner, Description, Photo, Square Footage, Budgeted Cost vs. Actual Cost, Project Schedule vs. Actual Schedule, and Project Relevance. Provide a reference for each project listed.

Proposed Project Approach — Outline the tasks, any special approaches, and the plan for completion. Innovation and alternatives to the proposed project scope are welcome to be included in this section. Include a projected Construction Schedule as part of this section.

Fee Schedule — Furnish one copy of Attachment A, CMGC Fee and Cost Schedule.

The City desires the selected CM/GC entity to help determine the estimated Construction Budget based on Construction Documents provided by the Architect which will identify the potential scope of work for the project.

a. For the purposes of establishing a Fee Schedule, the following Owner’s Construction Budgets shall be used;

i. West Side Public Works Facility Construction Budget:

1. $35,000,000

ii. Water Annex Facility

1. $3,000,000

GENERAL TERMS AND CONDITIONS

OWNER-CONTROLLED CONTINGENCY

The City will maintain a Construction Contingency throughout the duration of the project, from Design through Construction. The amount of the contingency may be reduced after construction milestones are achieved, and the City may elect to incorporate additional elements into the Project using any Contingency money. These project additions would be incorporated via formal Change Order, in which case the CM/GC shall provide construction costs and schedule impacts, if any, associated with the proposed change. This Owner-controlled Contingency is expected to be 4-6% of the established Construction Budget and inclusive in the Construction Budget, to properly account for potential increased cost due to changes in the work, made at the discretion of the City, that were not anticipated by the City and are beyond the control of the City and/or the CM/GC at the start of construction, and for possible cost escalation(s), if any.

The Owner-controlled Contingency is a fund allocation intended to cover, but is not limited to, the following:

a. City directed design or scope changes;

b. Design revisions, changes or clarifications not represented in the Construction Documents used as the basis of the Guaranteed Maximum Price (GMP) (i.e. changes in the Documents between the 100% CD Set and Final Construction Set);

c. Design errors or omissions;

d. Unforeseen conditions;

e. Possible material cost escalations, if any;

f. To the extent possible, “scope gap” shall not be a valid use of Contingency, but this would be evaluated on a case-by-case basis.

The Contingency value is inclusive of the CM/GC’s fees (Overhead and Profit, General Conditions, Performance and Payment Bonds, etc.), therefore, the Contingency value shall be expressed as a line item in the CM/GC’s cost breakdown without these percentages applied. In the event that a use of Contingency funds is approved which impacts the construction duration, the pre-determined General Conditions value will be applied to the contract duration extension as part of the standard Change Order process.

Fixed Fee for Pre-Construction Services. See list of the minimum expected Pre-Construction Services.

Fee for Change Orders.

a. Performed by general contractor: 5% Maximum

b. Performed by sub-contractors: 10% Maximum

c. Material changes only: 5% Maximum

The City reserves the right to cancel an award at any time before execution of the contract by both parties if the cancellation is deemed to be in the City’s best interest. In no event shall the City have any liability for the cancellation of the award. The contractor assumes the sole responsibility for all expenses connected with the preparation of this proposal.

SELECTION PROCESS

Proposals shall be evaluated according to the following criteria:

Proposed Approach and Schedule as described in Section 6.5 demonstrating the ability of the contractor to meet the requirements of the Scope of Services to be performed and reduce the impacts to the operation of the facility.

The City may consider as incomplete any proposal not prepared and submitted in accordance with the provisions herein and may waive any informalities or reject such proposal for lack of formality.

CONTRACT AND PROPOSAL INFORMATION

Submitting a proposal acknowledges you have read, understand, and agree to be bound and fulfill the requirements and terms and conditions of this solicitation.

GMP: It is anticipated the CM/GC will provide a Guaranteed Maximum Price (GMP) after completion of the Construction Documents. If the CM/GC fails to provide a GMP that is acceptable to the City, the City may at their option (1) increase the project budget (2) require the CM/GC work with the City and the Architect to develop value-engineering alternatives to reduce the GMP, or (3) terminate the agreement with the CM/GC and commence negotiations with the next ranked CM/GC or (4) terminate the agreement with the CM/GC and follow alternate bidding procedures. The CM/GC will be compensated for past pre-construction consulting per the amount identified within the contractor’s proposal.

Pre-Construction Completion: The City has the option to continue with the CM/GC into the Construction Phase of the Project. This is a two-part Agreement. The City reserves the right to:

In house or Sub-Contractor: The CM/GC may build anything with its own forces. CM/GC will provide three (3) competitive bids for all self-performed work. For all CM/GC self-performed work, the CM/GC shall provide the City with a sealed bid 24 hours prior to receipt of sub-contractor bids. The CM/GC shall identify all anticipated (or potential) self-performed work in the Proposal.

Project Review: Books are open, organized for monthly City/Architect review, with separate general conditions, fee, and contracted work correlated with the construction cost estimate.

Managing Contracts: A “CM/GC” is expected to know how to manage contracts with subcontractors. Therefore, a change in contractual or market conditions will not be a justification for an increase in costs.

Damages: Liquidated Damages will be imposed at $1,500.00 per calendar day beyond Substantial Completion as defined within APWA 00500.

Contract: The contract form will be APWA 00500.

General Conditions: As published in Document 00 72 00 in the Manual of Standard Specifications, 2025 Edition by the Utah Chapter of the American Public Works Association.

Firm Pricing: All prices, quotes, or proposals are to remain firm for the duration of the project from submittal of RFP to final contract. Any proposal, which does not offer to remain firm for the required period, may be considered to be non-responsive.

Laws of the State of Utah: All contracts pursuant to acceptance of the Proposer's proposal will be interpreted, construed, and given effect according to the laws of the State of Utah and the Ordinances of the City of South Jordan. No contract will be assigned, in whole or in part, without the written consent of the City.

Licensing: All applicable federal, state, and local licenses must be acquired before the contract is entered into. Licenses must be maintained throughout the entire contract period.

Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise, shall be registered with the Utah State Division of Corporations and Commercial Code. NOTE: Forms and information on registration may be obtained by accessing: www.commerce.utah.gov.

Public Domain: Proposers are advised that Utah law and City ordinances provide that, upon full execution of a contract subsequent to the RFP, the contents of the awarded proposal received pursuant to said request may be placed in the public domain and become public records subject to examination by any interested parties in accordance to the Government Records Access Management Act (GRAMA), Utah Code Ann. 63G-2-101 et seq. Please refer to Section I above for specific details regarding the protection of certain information.

Changes or Modifications: Any changes or modification to the Request for Proposal will be accomplished in writing by addendum. Addenda will be issued via the Euna Procurement Portal. A Proposer submitting a proposal based on any information other than that which is contained in the RFP, or any addenda thereto, do so at their own risk.

Receiving Proposals: The City’s Point of Contact will administer receipt of all proposals. After the closing time, only the identity of each Proposer will be made public. If only one proposal is received, the City’s Point of Contact, may recommend an award of a contract to the single Proposer if the proposal is responsive.

Modifying or Withdrawing Proposals: Proposers may modify or withdraw their proposals at any time prior to the proposal due date. Proposers may withdraw their offer if the City and Proposer cannot agree on contract terms.

Rejection of Proposals: The City reserves the right to reject any or all proposals, to waive any minor irregularity or technical error in the form of proposals or in compliance with the instructions to proposers, and to stop the selection process at any time it is in the best interests of the City. Any proposal containing significant deviations, as defined by the City, from the specifications of the RFPs will be rejected as non-responsive. Proposers claiming minor irregularities or technical errors must assume the burden of identifying them and justifying them to the City for the proposal to receive consideration.

Independent Contractors: Proposer agrees that if they enter into a contract with the City, they are independent contractors and have no authority, express or implied, to bind the City to any agreements, settlements, liability, or understanding whatsoever with any third party.

Free and Competitive Bidding: Any agreement or collusion among prospective Proposers to fix a price or limit competition shall render the proposal void and such conduct shall be unlawful and subject to criminal sanction.

Insurance: If awarded the contract, Proposers will, at their sole cost and expense, secure and maintain during the term of the contract, including all renewal or additional terms, insurance coverage and required bonds as shown in Section 10.

INSURANCE

Contractor shall provide the following minimum insurance coverage or greater if required by law. All such insurance shall be primary to any insurance maintained by the City, and Contractor shall name City as additional insured with waiver of subrogation on the liability insurance coverage:

· Work’s Compensation Insurance: Coverage must meet or exceed the statutory limits required by the State of Utah

· Commercial Automobile: Insurance shall be written with combined single limits of not less than $1,000,000 each occurrence.

· Commercial General Liability - A minimum of One Million Dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury, and property damage, and not less than Two Million Dollars ($2,000,000) in the aggregate. The general aggregate limit shall apply separately to the specific project, or the general aggregate limit shall be two (2) times the required occurrence limit. The coverage shall be in the nature of Broad Form Commercial General Liability coverage, and shall specifically include, at minimum, the following coverages:

· Premises - Operations;

· Product - Completed Operations Hazard;

· Broad Form Contractual Insurance;

· Independent Contractors;

· Comprehensive Form;

· Automotive;

· Broad Form Property Damage; and

· Personal Injury.

· Other insurance requirements may be required.

· If the coverages described above are not in place at the time a proposal is submitted, the Contractor should describe in detail what types and levels of coverage are in place currently, and clearly indicate the Contractor’s ability and willingness to obtain the above listed coverage if required by the City.

· The Contractor shall maintain all employee related insurance, in the statutory amounts, such as unemployment compensation, worker's compensation, and employer's liability, for its employees or volunteers involved in performing services pursuant to this Contract.

· The Contractor shall submit certificates of insurance listing the City as additional insured as evidence of the above required coverage to the City prior to the commencement of this Contract. Such certificates shall provide the City with thirty (30) calendar day's written notice prior to the cancellation or material change of the applicable coverage, as evidenced by return receipt or certified mail, sent to the above address.

· The Contractor shall not commence Work under this Agreement until all of the insurance required herein shall have been obtained by the Contractor. The Contractor shall furnish to the City Certificates of Insurance verifying that such insurance has been obtained. Such certificates will provide that the City will receive at least thirty (30) days prior written notice of any material change in, cancellation of, or non-renewal of such insurance.

Builders’ Risk Insurance: The City will provide Builders’ Risk Insurance for the project unless the Contractor identifies and obtains alternative coverage that, in the City’s judgment, offers protection equal to or greater than that provided under the City’s policy.

11.0 DISCLOSURES

1. Once the RFP is released, communication of any kind made regarding this Bid with any City employee or committee member other that the listed contact person in this RFP is prohibited. Any such contact could disqualify a provider from being awarded this RFP.

2. Any product or services that have been omitted from this specification that is clearly necessary for completing the work shall be considered a requirement although not directly specified or called for in this Bid.

3. The City does not provide Bidders Lists or Planholders Lists.

4. To access the State of Utah's procurements online, you must register as a vendor on the BONFIRE website, https://utah.bonfirehub.com/ . If you require assistance during the registration process, you may contact support.bonfire@eunasolutions.com. Registration, email notifications, and electronic responses for all sourcing events (bids, RFPs, etc.) are free under the State of Utah contract with BONFIRE. Registration with the Utah Supplier Portal is limited to procurements conducted by the State of Utah and political subdivisions of the State of Utah. Go to this link for a vendor support article that covers vendor registration in detail: https://vendorsupport.gobonfire.com/hc/en-us/articles/15646869029783-Vendor-Registration.

5. Please note that Open public projects will be displayed on the Open Public Opportunities page at https://utah.bonfirehub.com/portal/?tab=openOpportunities. Past public projects will be displayed at: https://utah.bonfirehub.com/portal/?tab=pastOpportunities. Vendors can filter to view only City of South Jordan by selecting the Department dropdown and choosing “CITIES – City of South Jordan”.

6. Bid pricing and documentation must be submitted by an agent within the company or organization who has the authorization to bind the organization to the terms and pricing listed.

7. Submit Bids through BONFIRE electronically by the close date listed in BONFIRE. It is the sole responsibility of the Vendor to submit the Bid before the scheduled time. Any questions regarding how to use the BONFIRE program, including how to submit a Bid, download and upload documents, etc., please contact support.bonfire@eunasolutions.com.

8. Any changes or clarifications will be made through the Addendum process through BONFIRE. It is the responsibility of the Vendor to check and ensure they have examined all addendum(s) or questions. The City is not responsible for any Vendors whose Bids do not take into consideration updated information released through the Q&A function in BONFIRE or through any addendums added through BONFIRE.

9. Any Bid emailed or not sent electronically through BONFIRE will not be considered. It is not the responsibility of the City to inform Vendors that they must submit through BONFIRE; it is the sole responsibility of the Vendor to read through this RFP and follow all conditions.

10. It shall be the sole responsibility of the proposer to upload their documents onto the BONFIRE website prior to the deadline. Failure to answer required questions, submit required documents, or follow any of the listed conditions or required step (s) in this RFP may result in the Bid being disqualified, but it is at the sole discretion of the City to do so consistent with the Purchasing Policy and the best interests of the City.

11. Any Bid may be withdrawn prior to the date and time the Bids are due. Any Bid not withdrawn will constitute an irrevocable offer to provide the City with the services/product specified in the Bid. Bids shall remain valid for (90) days after the day of the Bid opening.

12. The City of South Jordan reserves the right to reject any or all RFP’s or any part, thereof; to waive informalities; to negotiate and agree to contract terms with the successful Bid; to disregard non-conforming, non-responsive, unbalanced or conditional Bids, and to re-advertise if it is in the best interest of the City to do so.

13. All questions must be submitted via BONFIRE by the Q&A date/time deadline posted in BONFIRE. Any question emailed or asked of staff will not be answered. Instead potential providers will be directed to go to BONFIRE and submit their questions via the Question and Answer function in BONFIRE. After the Bid has closed, the City may at any time and for any reason make a written request to a potential Vendor for clarifying information contained in a solicitation.

14. Any potential Vendor who seeks to withdraw or modify a Bid because of a computational error shall notify the Purchasing Coordinator at the City no later than three (3) business days following the Bid closing. The Vendor must thereafter promptly demonstrate the Vendor’s mistake by providing worksheets and other information as appropriate or required by the City to substantiate the claim of inadvertent error. The City has sole discretion to determine whether to permit any modification or withdrawal of the Bid per the City’s Purchasing Policy.

12.0 PROTECTED INFORMATION

image1.png