1-RFI Locomotive Bombardier Bi Level Cabs Locoamotive Digital Audio Video Recording System Rev 1.pdf

Revision Date: September 2020 1

Utah Transit Authority (UTA)

REQUEST FOR INFORMATION

RFI#26-04067

(Locomotive/Bombardier Bi-Level Cabs Locomotive Digital Audio/Video Recording

System)

RFI Coordinator

All communication regarding this RFI must be made through the RFI Coordinator identified below.

Name: Tim Da Silva Title: Sr. Strategic Sourcing Specialist Contact Information: tdasilva@rideuta.com

Informational Meeting (optional)

Date: 10/12-10/22/26 By Appointment Location: Warm Springs Service Center

Submitted Questions Due

All questions must be submitted via the Bonfire portal by:

Date: 10/25/2026, no later than 3:00 p.m., local time

Response Submission

Submission Deadline: 11/5/2026, no later than 5:00 p.m., local time Submit to:

https://solutions.Bonfire.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah

PART I INTRODUCTION

A. Purpose and Background

This Request for Information (RFI) is an information-gathering and market research tool, not a formal solicitation of a specific requirement (such as in a “Request for Proposals” document). UTA is seeking information regarding locomotive digital audio/video recording systems from interested parties as defined in this RFI document. This is an opportunity for interested parties to assist UTA in better understanding the marketplace and/or specific subject matter. Throughout this document, the locomotive digital audio/video recording system along with the crash hardened memory and the associate cameras, wiring and cabling will be referred to as the LDVR system.

This Request for Information (RFI) is issued by the Utah Transit Authority (UTA) to obtain information from qualified rail vehicle system integrators, audio/video system integrators, audio/video installers, and engineering firms regarding the design, incorporation, and installation of locomotive digital audio/video recording systems on UTA's MP36PH-3C locomotives and Bombardier Bi-Level Cab Cars commuter rail fleet. The purpose of integration and installment of an LDVR system installed on the Utah Transit Authority (UTA) commuter rail vehicles is to meet/exceed the requirements set forth by the Federal Rail Administration (FRA) under §229.136 Locomotive image and audio recording devices. These regulations are to go into https://solutions.sciquest.com/apps/Router/SupplierLogin?CustOrg=StateOfUtah Tim da Silva Highlight

Tim da Silva Highlight

Revision Date: September 2020 effect on October 12, 2027. Compliance with all FRA, EN 50155, NFPA 130 regulations will be required throughout the proposed LDVR system integration and installation.

UTA operates twenty-two (22) Bombardier Bi-Level commuter rail cab car vehicles consisting of 233-Series and 246-Series cab cars along with eighteen (18) MP36PH-3C locomotives. The existing audio/video systems do not fully comply with upcoming regulatory requirements due to missing components, functionality, and concerns regarding system reliability. The proposed LDVR project will require completion prior to the FRA compliance deadline of October 12, 2027.

UTA is evaluating design and installment solutions for replacement and upgrades to the current LDVR system that meet FRA requirements. While UTA is particularly interested in an LDVR system that can be added to for further expansion, respondents are encouraged to identify alternative architectures, including modular products, localized solutions or other commercially proven technologies, that may provide equal or greater benefits in reliability, maintainability, diagnostics capability, lifecycle supportability, passenger safety, and operational performance.

UTA seeks industry feedback regarding available technologies, lifecycle support strategies, installation, and lessons learned from similar passenger rail LDVR programs. Respondents are encouraged to recommend solutions they believe represent the best long-term value and reliability for the fleet.

Information received may be used in development of a future Request for Proposal (RFP).

B. Current Conditions

UTA currently operates a fleet requiring LDVR systems consisting of:

Fleet Series Vehicle Quantity 233 Series 12 246 Series 10

MP36PH-3C 18

Total 40

This RFI applies only to LDVR systems that meet/exceed the requirements set forth by the Federal Rail Administration (FRA) under §229.136 Locomotive image and audio recording devices.

The existing audio/video recording system may require removal for proper integration of the updated, compliant LDVR system. The legacy units, formerly supplied by a third party, are the property of UTA.

Disposal will be conducted at the discretion of the UTA.

UTA is seeking information regarding a comprehensive LDVR system and installation process that may include, but is not limited to:

a. FRA compliant Locomotive Digital Recording unit

b. Department of transportation (DOT) certified Crash Hardened Memory

c. FRA compliant camera systems

d. Associated wiring

e. Associated cabling

f. Associated electrical connectors and circuit breakers

g. Installation processes

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) We operate 38 Bi-level cars 22 Cabs and 18 Coaches. With 18 Locomotives. This RFI is focused on the 18 Locomotives and the 22 Cab cars. The 18 coaches will not be part of this RFI.

Jubert, Robert (Fleet Engineer) Clarified

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) The existing audio/video systems do not fully comply with upcoming regulatory requirements due to missing functionality and concerns regarding system reliability.

Jubert, Robert (Fleet Engineer) Added that wording along with missing components

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) do we need to change this to identify that the vehicles affected by this RFI are only the ones in this table? Our current fleet is 38 vehicles.

Jubert, Robert (Fleet Engineer) Added clarification

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) Should we include system expandability options available?

Jubert, Robert (Fleet Engineer) Good catch. Added

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) Should we add the installation labor suggestions or options?

Jubert, Robert (Fleet Engineer) Installation processes is listed in the heading and letter g.

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) Installation processes may be seen as a different item from the installation labor options. They may supply the installation instructions, but not offer the actual labor or subcontractor to perform the install. They may expect UTA to install their system.

Jubert, Robert (Fleet Engineer) OK. I added a line that states that.

h. Wiring diagrams

i. Bracketry and product support specifications

j. Warranty information

k. Product reliability information

l. Project completion timelines

m. Possible system expansion

n. Installation labor options

UTA is interested in understanding current industry best practices and commercially available solutions that could support a long-term fleet modernization strategy. Respondents should identify any additional LDVR-related components they would normally include in a comprehensive install/ upgrade program.

C. General Provisions

1. All contact with UTA regarding this RFI must be made through the designated RFI Coordinator. No other person is authorized to make binding statements regarding this RFI.

2. This is a non-binding Request for Information. Therefore, no award shall be made as a result of the RFI process.

3. Issuance of this RFI does not commit UTA to pay any expenses incurred by a Respondent in preparing their response to this RFI. This includes attendance at personal interviews or other meetings and software or system demonstrations, where applicable.

4. Issuance of this RFI in no way constitutes a commitment by UTA to issue a Request for Proposal

(RFP).

5. All responses should adhere to the instructions and format requests outlined in this RFI and all written supplements and amendments, such as the Summary of Questions and Answers, issued by UTA.

6. All submissions in response to this RFI will be considered public records available for public inspection pursuant to the State of Utah Records Access Management Act.

PART II INFORMATION SOUGHT

UTA seeks information regarding comprehensive LDVR system and installation processes and welcomes responses to this RFI, including creative suggestions and feedback to enhance and expedite all future processes while providing efficient, reliable, and high-quality outcomes. Respondents are not required to submit responses to every question, but UTA encourages interested parties to respond to any or all relevant aspects of the RFI. Respondents are encouraged to provide recommendations, alternatives, lessons learned, and innovative approaches beyond the specific areas identified below.

The UTA seeks detailed yet succinct responses that demonstrate the Respondent’s experience and/or familiarity with the subject matter. As this is not a competitive RFP process, Respondents should not provide any detailed and specific cost or customized pricing documentation in their response. General cost estimates, ballpark estimates, or standard pricing history are permitted. If you submit detailed pricing information regarding your preferred product, method, or approach, you will disqualify UTA technical evaluators and potentially contaminate any future procurement that were to be conducted.

A. General Information

Provide a brief overview of yourself and your organization, if applicable.

1. Please identify yourself and any organization you represent in this RFI.

a. Name of respondent

b. Organization and affiliation

c. Address (organizational, if responding on behalf of an entity)

d. Contact information (phone number(s) and email address)

2. Please identify your experience in providing LDVR design, integration, installation, replacement, refurbishment, and lifecycle support services for commuter rail, intercity rail, transit, or similar passenger rail vehicles.

B. Feedback Requested

UTA seeks industry feedback regarding comprehensive LDVR systems, installation processes, replacement, support, testing, and lifecycle management of LDVR systems for MP36PH-3C Locomotives and Bombardier Bi-Level cab car commuter rail vehicles. Respondents are encouraged to provide recommendations, lessons learned, alternative approaches, and information regarding similar projects. UTA welcomes responses beyond the specific questions listed below.

1. Company Qualifications and Relevant Experience

1. Describe your organization's experience with passenger rail LDVR system design, installation, and replacement programs.

2. Identify comparable projects completed within the last ten (10) years, including:

o Commuter rail vehicles o Bi-level passenger vehicles o Push-pull passenger equipment o Bombardier fleets o Locomotive Fleets

3. Describe your role on each project.

4. Provide examples of projects involving:

o New LDVR systems o FRA railway regulations o EN 50155 regulation o NFPA 130 regulation o Installation of LDVR systems o LDVR upgrades o Fleet standardization programs o LDVR expansion options o Possible incorporation with existing onboard equipment o Compliance with all CFR railway requirements o 4g, 4g, 8g FEA testing and documentation

5. Describe lessons learned and best practices from previous projects.

2. Modernization Strategy and Technical Approach

1. Describe your recommended design and install approach for this fleet.

2. What LDVR/camera architecture do you recommend?

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) and expansion?

3. Describe your preferred approach for modernizing legacy recording systems.

Please identify whether you recommend:

o Modular products o Fully compensated units o Remote connectivity o Other architectures and explain the advantages, disadvantages, lifecycle impacts, reliability impacts, maintenance impacts, and operational considerations associated with your recommended solution.

4. Describe technologies you recommend for:

o Video retrieval (local) o Video retrieval (remote) o Software integration o Networking systems o Health status checks o Crew interfaces o Emergency access systems o Warning systems o Diagnostics systems o 4g, 4g, 8g FEA testing and documentation o Other

5. What modifications to existing vehicles would typically be required?

6. What opportunities exist to minimize vehicle modifications?

7. Are there alternative technical approaches UTA should consider?

8. For a fleet of this age and configuration, what advantages and disadvantages do you see between different systems?

9. Which architecture would you recommend and why?

10. If UTA were to prioritize reliability, maintainability, lifecycle cost, parts availability, and long-term supportability, how would you rank modular compared to one-piece units?

3. LDVR Integration and Install Scope In addition to LDVR install and integration, what components should be included in a comprehensive LDVR incorporation program?

Please provide recommendations regarding installation, inspection, maintenance, or replacement of:

1. LDVR unit

2. Crash Hardened Memory Units

3. Hard Drives

4. Wiring and cabling

5. Hardware

6. Installation cabinets/brackets

7. Wiring harnesses

8. Electrical connectors

9. Audible warning devices

10. Warning lights

11. Structural attachment points

12. 4g, 4g, 8g FEA testing and documentation

Please identify any additional components that should be included in a complete integration and installation effort.

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) Should we add anything requesting information on the options for the backoffice retrieval, IT and network system?

added

4. Fleet Standardization

1. What opportunities exist to standardize on board data collection, hardware, software, diagnostics, and maintenance procedures across multiple fleet series?

2. For a fleet of this size and expected service life, what percentage of total project value is typically allocated toward initial spare-parts procurement?

3. What components should be considered mandatory spare parts versus recommended spare parts?

4. What level of commonality is typically achievable?

5. Which components are commonly standardized?

6. What challenges are typically encountered when standardizing multiple vehicle fleets?

7. What methods are used to reduce:

o Inventory requirements o Maintenance complexity o Training requirements o Lifecycle costs

5. Reliability, Availability, and Service Life UTA is evaluating long-term lifecycle requirements for the modernized system.

Please provide recommendations regarding:

1. Appropriate service-life expectations for an LDVR system.

2. Recommended reliability targets.

3. Recommended Mean Time Between Failure (MTBF) requirements.

4. Recommended availability requirements.

5. Typical reliability performance achieved on similar fleets.

6. Recommended warranty periods.

7. Reliability demonstration testing methods.

8. Fleet reliability monitoring practices.

9. Common failure modes and mitigation strategies.

10. Recommended Key Performance Indicators (KPIs) for post-delivery monitoring.

11. What contractual or technical mechanisms do you recommend to manage component obsolescence over a 20-year service-life period?

12. What minimum component support period should UTA require from the Contractor?

13. What reliability metrics are most commonly specified in LDVR installation/integration procurements?

Examples:

o MTBF o Availability o Mean Cycles Between Failure o Failure Rate per Door Cycle o Fleet Reliability Metrics

6. Diagnostics, Software, and Digital Systems

1. Describe the diagnostic capabilities available with your proposed LDVR system.

2. Describe:

o Fault monitoring o Event logging o Data recording o Maintenance trending capabilities

3. Describe available maintenance and diagnostic software tools.

4. What information can maintenance personnel access?

5. What information can engineering personnel access?

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) leftover from Door RFI template.

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) Including any back office requirements or compatibility needs.

Including synchronization with other systems like the Event Recorder?

6. Can fault logs be exported for fleet trending and reliability analysis?

7. Describe software update processes.

8. Describe configuration-management capabilities.

9. Describe remote diagnostic capabilities, if available.

10. Describe predictive-maintenance or condition-based-maintenance features, if available.

11. Describe any digital-twin, digital asset management, or configuration management tools available.

12. Describe software requirements

13. Describe possible integration with other preexisting on board systems

7. Software Ownership, Licensing, and Intellectual Property UTA is interested in understanding industry practices associated with long-term ownership and support.

Please describe:

1. Software licensing models.

2. Availability of:

o Configuration software o Maintenance software o Diagnostic software

3. Availability of:

o Firmware files o Configuration files o Backup files o Programming tools

4. Availability of source code access.

5. Availability of source-code escrow arrangements.

6. Restrictions associated with software ownership.

7. Recommended software-rights structure for transit agencies.

8. Methods used to ensure long-term supportability when original suppliers are unavailable.

9. What level of source-code access, source-code ownership, source-code escrow, or configuration ownership is typically provided to transit agencies for systems of this type?

10. Does the proposed system require any subscriptions for service?

8. Cybersecurity and Network Security

1. What cybersecurity controls are recommended for LDVR systems?

2. What risks should UTA consider when implementing LDVR remote accessed systems?

3. What user-access controls are recommended?

4. How are software changes controlled and documented?

5. What protections are available against unauthorized configuration changes?

6. What cybersecurity standards are commonly applied within the rail industry?

7. What cybersecurity documentation is typically provided?

9. Vehicle Integration and Interface Management

1. Describe your process for evaluating:

o Mechanical interfaces o Electrical interfaces o Trainline interfaces o Communications interfaces o 4g, 4g, 8g FEA testing and documentation

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) Subscriptions?

I put it in but I believe that would be more geared to the RFP.

2. Describe field-verification activities typically required.

3. What information should UTA make available to support design activities?

4. What vehicle surveys are normally required?

5. What risks are associated with legacy documentation inaccuracies and how are they mitigated?

10. Installation Strategies UTA is evaluating multiple installation approaches.

Please describe advantages, disadvantages, risks, costs, and recommendations associated with:

1. Contractor installation

2. UTA installation

3. Joint installation teams

4. Pilot vehicle installations

5. Production installations

Please also describe:

o Expected installation duration per vehicle.

o Required staffing levels.

o Required tooling.

o Required fixtures.

o Vehicle downtime requirements.

o Commissioning activities.

o Suggested pilot vehicle quantities.

o Recommended acceptance processes.

o Considering a fleet of forty (40) vehicles, what installation strategy would you recommend and why?

11. Testing and Validation Please describe your recommended testing program including:

1. Design verification testing

2. Qualification testing

3. Environmental testing

4. Functional testing

5. First Article Inspection (FAI)

6. Pilot vehicle testing

7. Production acceptance testing

Please provide recommendations regarding:

o Acceptance-testing criteria.

o Reliability demonstration testing.

o Validation periods prior to fleet release.

o Recommended performance benchmarks.

o Typical LDVR safety validation requirements.

o 4g, 4g, 8g FEA testing and documentation

12. Training and Technical Documentation Describe technical documentation normally provided for projects of this type.

Please include information regarding:

1. Work instructions

2. Maintenance manuals

3. Troubleshooting guides

4. Schematics

5. Drawings

6. Illustrated parts catalogs

7. Training materials

8. 4g, 4g, 8g FEA testing and documentation

Please describe training recommendations for:

1. Maintenance personnel

2. Technicians

3. Engineers

4. Supervisors

5. Instructors/train-the-trainer personnel

6. Safety and security personnel

9. IT/network personnel

13. Spare Parts and Lifecycle Support UTA is evaluating multiple spare-parts acquisition strategies.

Please provide recommendations regarding:

1. Initial spare parts provisioning.

2. Spare-parts quantity methodology.

3. Percentage-based spare-parts budgets.

4. Fixed-quantity spare parts programs.

5. Recommended critical spares.

6. Recommended repairable component pools.

7. Long-lead components.

8. Obsolescence risk management.

9. Long-term parts availability commitments.

1. End-of-life component management practices.

2. Exchange, repair, or component rebuild programs.

3. Recommended lifecycle-support period (10, 15, 20+ years).

14. Warranty and Fleet Defect Management

1. Describe your standard warranty coverage.

2. Describe available extended warranty programs.

3. Describe your process for handling recurring fleet issues.

4. What fleet-defect threshold is typically used?

5. What corrective-action process is employed?

6. Describe warranty response timelines.

7. Describe support available during warranty investigations.

15. Schedule and Project Execution Please provide recommendations regarding:

1. Typical project schedules for fleets of approximately forty (40) vehicles.

2. Typical durations for:

o Engineering o Design reviews o Procurement o Manufacturing o Qualification testing o First Article Inspection o Pilot vehicle installation

Brooks, James (Mgr Rail Vehicle Proc & Ovrhl) Radio techs, Safety and Security, IT/network, etc.

40 Vehicles?

o Production rollout o 4g, 4g, 8g FEA testing and documentation

3. Major schedule risks.

4. Critical-path activities.

5. Strategies to reduce vehicle downtime.

6. Recommended project execution models.

16. Commercial and Procurement Considerations UTA is not requesting formal pricing.

However, respondents may provide:

1. Typical program cost ranges.

2. Typical overhaul versus replacement cost comparisons.

3. Typical spare-parts budgets.

4. Recommended contract structures.

5. Recommended milestone structures.

6. Recommended payment structures.

7. Methods that minimize change orders.

8. Commercial approaches that improve schedule certainty and lifecycle value.

17. Future Technology and Strategic Recommendations Please provide recommendations regarding:

1. Open architecture systems

2. Future technology migration

3. Remote diagnostics

4. Predictive maintenance

5. Digital asset management

6. Reliability growth programs

7. Energy reduction opportunities

8. Passenger safety enhancements

9. Human factors improvements

10. ADA enhancements beyond minimum compliance

11. Long-term software support

12. Cybersecurity improvements

13. Future interoperability considerations

14. Obsolescence management

15. Emerging LDVR system technologies

Additionally, identify any risks, concerns, lessons learned, or opportunities that UTA should consider before developing a formal Request for Proposal (RFP).

PART III KEY RFI EVENTS AND PROCESSES

A. Informational Meeting (optional)

UTA may sponsor an Informational Meeting concerning this RFI on the date, time and location shown on the RFI cover page. The purpose of the Informational Meeting is to provide interested parties with additional information related to this RFI, field questions, and clarify any questions as to this RFI request.

leftover from Door RFI Template

B. Questions

1. General Instructions

a. It is the responsibility of each interested party to examine the entire RFI and to seek clarification in writing if they do not understand any information or instructions.

b. Interested parties should submit questions via the Bonfire Q&A page

c. Questions must be submitted as soon as possible, but no later than the date and time specified on the RFI cover page.

d. UTA assumes no liability for ensuring the accurate/complete/on time submission of questions.

2. Question & Answer Summary

Questions must be submitted via the Bonfire Q&A page before the end of the Question and Answer period listed on the cover page. UTA’s answers to timely submitted questions will be posted on the Bonfire Q&A page. It is the responsibility of all interested parties visit this website to obtain a copy of the Question & Answer Summary.

C. Submitting the Response

1. Responses Due Responses must be received no later than the date and time listed on the cover page.

2. Delivery Instructions

Responses must be uploaded to Bonfire by the “Bid ends” date and time listed on Bonfire.

To submit your Response, log onto Bonfire at:

https://utah.bonfirehub.com/portal/?tab=openOpportunities ; If you have already registered, log in and search by Utah Transit Authority or the RFI number.

If you need to create an account, please select “Create Account,” and then you can search UTA or the RFI number listed on the Cover Page. If you need assistance, please email the Utah Supplier Portal Support at https://vendorsupport.gobonfire.com/hc/en-us

3. Response Format Responses to this RFI may be developed in a manner that suits the respondent. A list of key questions is included within the RFI, and all submissions, regardless of format, will be reviewed. Respondents are asked to be brief and respond to as many questions as possible within the RFI. Number each response to correspond to the relevant question or instruction in the RFI to allow for comparison and clarity.

PART IV REVIEW OF RESPONSES RECEIVED

General Information

1. UTA will review responses received for the purpose of gathering information and conducting market research only. UTA will not score, or rate responses received.

2. UTA reserves the right to communicate and/or schedule interviews/presentations with Respondents, if needed, to obtain clarification of information contained in the responses received and/or additional information to enhance marketing research efforts.

https://utah.bonfirehub.com/portal/?tab=openOpportunities https://vendorsupport.gobonfire.com/hc/en-us

APPENDIX A

UTAH TRANSIT AUTHORITY

RESPONSE COVER PAGE

RFI#

(Locomotive/Bombardier Bi-Level Cabs Locomotive Digital Audio/Video Recording

System)

Lead Point of Contact - Name/Title:

Organization Name (if applicable):

Tel: Cell:

E-Mail: Website:

Street Address: City/State/Zip: