1-PII Questionnaire.xlsx

This is a Personal Identifiable Information (PII) Questionnaire submitted to the Utah State Board of Education (USBE) in connection with a Request for Statement of Qualifications (RFSQ) for emergency preparedness training. The document serves as a data inventory tool requiring vendors to identify which student, educator, parent, and payment card data elements will be collected, used, or stored by their proposed system or application. The questionnaire covers multiple categories of PII including student assessment data, communications, conduct records, demographics, enrollment information, special indicators, contact information, performance metrics, program memberships, survey responses, and student work products. For educators, the form addresses name, gender, date of birth, identification numbers, school and class assignments, salary, and license information. Parent/guardian contact information and credit card data are also included in the inventory matrix.

The USBE issued this RFSQ to obtain qualified vendors for delivering developmentally appropriate Avoid, Deny, Defend emergency preparedness training protocols for K-12 school leaders and personnel across Utah. The maximum contract value is $175,000, with the current all-inclusive project budget set at $170,000. This is a small purchase professional services procurement conducted under Utah Administrative Rule R277-122-6, likely resulting in a single contract award to a responsive and responsible offeror. The PII questionnaire functions as a compliance and risk assessment document, requiring vendors to transparently disclose their data handling practices and the specific categories of sensitive information their training systems will access or manage during implementation.