1-ITB 26-008 Specifications Park Site Furnishings.pdf

Jackson County, Missouri Invitation to Bid No. 26-008

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking a Twelve (12) Month Term and Supply Contract with Three (3) Twelve (12) Month Options to Extend for the furnishing of Park Site Furnishings for use by Parks + Rec Department.

1.2 Although exact usage cannot be determined, the County estimates it will spend $65,000.00 annually on

Park Site Furnishings.

1.3 Jackson County, Missouri Invitation to Bid No. 26-008 has a response deadline of 2:00 p.m., CDT on April 7, 2026.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at http://jacksongov.bonfirehub.com Bids submitted by any other method will not be accepted.

1.5 All submissions must be uploaded to the Bonfire website by 2 pm CDT on April 7, 2026. Failure to do so will result in the rejection of your submission, as the software does not accept late entries. However, if you submit your proposal early, you can edit it up until the 2 pm deadline.

1.6 If bid documents are obtained by the Bidder from a source other than Bonfire, it will be the Bidder's responsibility to verify all due dates and pertinent information (Response Deadline, Questions Deadline, Intent to Bid Deadline, Addendums) in the Bonfire Portal.

1.6 Jackson County reserves the right to split the contract award. Bidders do not have to bid on all items to be considered for award.

1.7 Jackson County reserves the right to request clarifications on any bid.

1.8 Jackson County reserves the right to add and/or delete locations as necessary.

1.9 Items specified herein will be ordered on as “As Needed” basis. While the primary, specific, items are listed herein, County may purchase alternative equipment “As Needed” from successful vendors full line of Park Furnishing with discounts noted on Bidders Quotation Sheet.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid. All questions must be received on the Bonfire Portal by 5:00 p.m. CDT on March 31, 2026.

2.2 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County Bonfire Portal.

2.3 Bidders and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact is grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area. If the Bidder is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

3.2 If the Bidder is located in the Greater Kansas City Metropolitan Area, on company letterhead provide company name and address and submit with your bid.

3.3 Jackson County, Missouri Invitation to Bid No 26-008 has an Intend to Bid response deadline of 12:00 pm (noon) CDT on April 7, 2026. This is two hours before bid submission deadline

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Bidder will be required to submit to the Purchasing Department a Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Bidder, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Bidder and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 W-9 Form: The Successful Bidder must provide a complete IRS W-9 Form for this Contract.

4.4 Other Licenses: The Successful Bidder must provide, upon written request, evidence of current required Federal, State, and Local Occupational Licenses.

4.5 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of the awarded Bidders to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.6 Insurance and Indemnification: The Successful Bidder shall indemnify, defend and save harmless the

County against all damages to persons and property which may arise out of the work included in the performance of this Contract, including all claims for personal injuries and property damage and all losses, costs, attorney’s fees or judgements which may arise out of any claims against the County. The Successful Bidder shall purchase and maintain as a minimum such insurance as described in Exhibit A of this Invitation to Bid. The Successful Bidder shall file with the County such Certificate of Insurance as described in Exhibit A and within the time specified in Exhibit A.

5.0 SPECIFICATIONS

5.1 CANTILEVER STYLE PICNIC TABLES: Eight-foot, wheelchair, and ADA complaint cantilever-style picnic tables, providing access for a wheelchair at each end, two full length seats, meeting or exceeding the following specifications:

5.1.1 End Frame: one-piece welded construction fabricated from 2.375” O.D. (2-3/8”) steel pipe to meet 2” nominal steel pipe size specifications with 2” x 2” x 3/16” A-36 structural grade steel angle attaching the seats and top.

Welded mounting plates with 9/16” diameter holes allow table to be permanently anchored to hard surfaces.

Anchors not included.

5.1.2 Table frame design incorporated step-over design.

5.1.3 Table provides ADA compliant access for a wheelchair at each end of the table: 30” wide, 19” deep, and 27” from ground to bottom of tabletop for knee space, and minimum 9” above ground extending a total of 24” deep for toe space.

5.1.4 Nominal Table height is 29 ½”. Nominal seat height is 17 ½”.

5.1.5 Frames are supported by diagonal braces of 1 15/16” O.D. x 14-gauge wall steel pipe connected to the tabletop.

5.1.6 All fasteners are provided for assembly.

5.1.7 All steel frame components shall have powder coat finish: BLACK

5.1.8 Tabletop and seats are each a one-piece welded construction fabricated from a 14-gauge perforated steel surface with 9/16” diameter holes in a 13/16” center to center in-line pattern and 2” formed 14-gauge steel vertical edges on all sides and reinforced by a strap and die-formed angel substructure. The substructure includes all mounting holes for easy assembly of table.

5.1.9 All steel surfaces of the top and seats are covered with a thermos-plastic coating. Color shall be BLACK. The coating shall be UV-stabilized and shall be permanently heat fused and bonded to the steel. The textured matte thermos-plastic polyethylene finish shall be impact resistant and will not support mold or mildew growth.

5.1.10 Tabletops, seats and frames shall all be BLACK color.

5.2 PORTABLE RECTANGULAR PICNIC TABLES: Eight-foot tables with frame design incorporating non-trip, walk through design features meeting or exceeding the following specifications:

5.2.1 End Frame: one-piece welded construction fabricated from 2.375” O.D. (2 3/8”) steel pipe to meet 2” nominal steel pipe size specifications with 2” x 2” x 1/8” die formed steel angle attaching the seats and top.

5.2.2 Table frame design incorporates step-over design.

5.2.3 Nominal table height is 30”. Nominal seat height is 18”.

5.2.4 Frames are supported by diagonal braces of 1 15/16” O.D. x 14-gauge steel pipe that connect to the underside of the tabletop.

5.2.5 All fasteners are provided for assembly.

5.2.6 All steel frame components shall have powder coat finish: BLACK.

5.2.7 Tabletop and seats are each a one-piece welded construction fabricated from a 14-gauge perforated steel surface with 9/16” diameter holes in a 13/16” center to center in-line pattern and 2” formed 14-gauge steel vertical edges on all sides and reinforced by a strap and die-formed angel substructure. The substructure includes all mounting holes for easy assembly of table. All steel surfaces of the top and seats are covered with a thermo-plastic coating.

Color shall be: BLACK. The coating shall be UV stabilized and shall be permanently heat fused and bonded to the steel. The textured matte thermos-plastic polyethylene finish shall be impact resistant and will not support mold or mildew growth.

5.2.8 Tabletops, seats, and frames shall all be BLACK in color.

5.3 PERFORATED STEEL TRASH RECEPTACLE

5.3.1 Receptacle: All welded construction, fabricated from a single piece of 14-gauge perforated steel with 9/16” diameter holes in a 13/16” center to center line pattern formed into a cylindrical shape. The receptacle is reinforced with 10-gauge top and bottom rings and die-formed cross braces across the bottom providing holes for anchoring.

5.3.2 Size: 55-gallon capacity trash receptacle 26 ½” O.D. x 25 7/8” I.D. x 36” high.

5.3.3 Finish: Receptacles shall be finished with heat fused thermo-plastic coating.

5.3.4 Color shall be BLACK. The coating shall be UV-stabilized and shall be permanently heat fused and bonded to the steel. The textured matte thermos-plastic polyethylene finish shall be resistant and will not support mold or mildew growth.

5.3.5 Mounting Bracket: None

5.3.6 Lids: 16-gauge flat formed steel with a minimum of 10” diameter hole in center.

5.3.7 Liner: Heavy duty rigid plastic liner. Capacity: 55 gallons Dimensions: 28” O.D. x 35” high.

5.3.8 All components shall all be BLACK color.

5.4 PREMIUM PARK BENCH: 6’ steel bench with surface mounting hardware. Bench shall be “58 Series” as manufactured by DuMor, Inc. or approved equal. Bench shall meet or exceed the following specifications:

5.4.1 Bench Frame: Main supports are constructed of one-piece cast-iron leg and arm support.

5.4.2 Seat: Seat is fabricated from rolled ¼” x 1 ½” steel bar.

5.4.3 Seat Supports: shall consist of 2 3/8” O.D. 2 schedule 40 steel pipe.

5.4.4 Leg Support: 1 1/16” O.D. ¾” schedule 40 steel pipe.

5.4.5 Fasteners: ½” x 3 ¾” expansion anchors.

5.4.6 Plaque: 3” x 6” aluminum plaque shall be provided. Custom lettering shall have a total of 37-character spaces.

5.4.7 Finish: All components shall be coated with zinc and polyester powder coating.

5.4.8 Bench seats, supports and frames shall all be BLACK color.

5.5 STANDARD PARK BENCH: 6’ steel bench with surface mounting meeting or exceeding the following specifications:

5.5.1 Bench Frame: Main supports are constructed of 2 3/8” O.D. x 12-gauge structural steel tubing. Braces are 1”

O.D. x 15-gauge structural steel tubing. Mounting brackets on legs are ¼” x 2” steel flat bar or 10-gauge sheet steel. Base plates are ¼” plate steel.

5.5.2 Seats: Seats and backs use 12-gauge sheet steel perforated with 9/16” diameter holes in a 13/16” center to center in-line pattern.

5.5.3 Framing shall consist of die formed 10-gauge mitered angles ¾” x 1 ¾”. Center brace and mounting brackets are ¼” x 1 ½” sheet flat bar.

5.5.4 Fasteners: Stainless steel to resist corrosion.

5.5.5 Finish: Seats and backs shall be heat-fused poly-vinyl coating, finished on inner-metal structure, to an approximate 3/16” thickness. Frames shall be powder coated, electrostatically applied and oven cured according to powder manufacturer’s specifications.

5.5.6 Bench seats, backs and frames shall all be BLACK color.

5.6 Bidders Quotation Sheet References Two Separate Manufacturers, Alternate Manufacturers will be accepted. Bidder must indicate on the Bidders Quotation Sheet the Alternate Manufacturer and Model No. being bid. Bidder must include cut-sheets and specifications for each Alternate item bid.

5.7 Purchase Orders: All work performed under this Contract must be covered by a Purchase Order. Under no circumstances will work be performed that is not authorized in advance by a Purchase Order. Any work performed that is not covered by a purchase order will be at the Contractor’s risk and expense.

5.7.1 It is the intent of Jackson County to Email all purchase orders on the contact.

5.8 Price Increases: The Successful Bidder may increase prices only when the increase applies to the General

Public and is stated officially in writing to Jackson County, Missouri. Price Increase shall not take effect against the County until the Successful Contractor has verified the fulfillment of this condition to the reasonable satisfaction of the County’s Purchasing Department. No price increases will be allowed in the first six (6) months of this contract.

5.9 Substitutions or Discontinued Items: The Successful Bidder shall not substitute any ordered item without the prior approval of the ordering department. Unauthorized substitutions shall not be acceptable. If an item has been discontinued, the Successful Bidder shall contact the ordering department to advise them of the discontinued item and suggest comparable replacement items. The ordering department must approve any replacement item.

5.10 Delivery: The Successful Bidder shall deliver to the below County locations:

Jackson County Parks + Rec Fleming Park Operations Center 3314 Rennau Lee’s Summit, MO 64064

Or

Jackson County Parks + Rec Longview Operations Center 10700 E. 109th Street Kansas City, MO 64134

5.11 Delivery shall include a delivery truck with power lift gate and driver lowering equipment to the ground. The County shall unload and assemble from that point.

5.12 Shipping: Quotations shall include all packaging, freight, delivery, fuel, and all other miscellaneous charges. The County will not pay for any separate surcharges.

5.12.1 All orders shall be labeled with the Purchase Order Number and be packaged adequately to assure safe handling, proper delivery, and acceptable conditions.

5.12.2 All orders must include an itemized packing slip that reflects the Purchase Order Number. The packing slip shall indicate if the order is complete or partial.

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted, and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 Term and Supply Contract Page

7.1.2 Affidavit

7.1.3 Certificate of Compliance

7.1.4 Statement of Contractor’s Qualifications

7.1.5 Acknowledgment of Receipt of Addenda

7.1.6 Bidder’s Quotation Sheet

7.1.7 Exhibit F – Bidder’s Exceptions

7.2 Attachment B – General Purchasing Information to be read prior to submitting your bid:

7.2.1 General Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 Term and Supply Contract Page

8.1.2 Affidavit

8.1.3 Certificate of Compliance

8.1.4 Statement of Contractor’s Qualifications

8.1.5 Acknowledgement of Receipt of Addenda

8.1.6 Greater KCMO Area Information Memo (per section 3.0 - on company letterhead)

8.1.7 Bidder’s Quotation Sheet

8.1.8 Exhibit F – Bidder’s Exceptions

8.1.9 Dedicated Email Addresses (per section 4.5 – on company letterhead)

8.1.10 Cut sheets and Specifications for each Alternate item bid, per section 5.6

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.