1-IFB Package Unleaded Tank OWS Reading Operations Ctr (official document).pdf

INVITATION FOR BID

REPLACE UNLEADED FUEL TANK AND OIL-

WATER SEPARATOR AT THE READING

OPERATIONS CENTER

for the

SOUTH CENTRAL TRANSIT AUTHORITY (SCTA)

PROJECT # 01-2026

MARCH 4, 2026

South Central Transit Authority

45 Erick Road

Lancaster, PA 17601

(717) 397-5613

TABLE OF CONTENTS

Section Page

Invitation for Bid Notice

Instructions to Bidders and Contract Conditions 1 – 11

Bid Contents and Requirements 11

Approval and Award 11

Bidder’s Checklist 2 pages

Bid Form A Prime 3 pages

Bid Form B Electrical 2 pages

Certification of Receipt of Addenda 1 page

Attachment A 4 – A26

FTA and Commonwealth of Pennsylvania Third Party Contract Provisions

Attachment A-1 Protest Procedures 3 pages

Certifications 24 pages

Attached in PennBid Separately as Individual Files

Attachment B General Wage Decision 8 pages

Attachment C-1 Sample A101-2017 Agreement btw Owner & Contractor 8 pages

Attachment C-2 Contractor’s Qualification Statement 4 pages

Attachment D Drawings 16 pages

Attachment E Scope of Work 6 pages

Attachment F Construction 14 pages

INVITATION FOR BID

REPLACE UNLEADED FUEL TANK AND OIL-WATER SEPARATOR - READING OPERATIONS

CENTER

The South Central Transit Authority (SCTA) is requesting qualified firms to submit sealed bids electronically via

PennBid for the project “Replace Unleaded Fuel Tank and Oil-Water Separator at the Reading Operations Center.”

Bids are due by 2:00 PM, prevailing time, on Wednesday, April 29, 2026. The bids received shall be opened online with results posted via PennBid.

Two individual bids to be awarded contracts:

Contract No. 1 – Prime/Mechanical. Provide for all construction activities included with the replacement of the unleaded fuel tank and the oil-water separator and for building/property modifications, if any, in accordance with the Contract Documents.

Contract No. 2 – Electrical. Provide for the new electrical system and fuel systems and the rehabilitation of the existing systems in accordance with the Contract Documents.

All documents, specifications and solicitation details are available at no cost electronically at PennBid – https://pennbid.bonfirehub.com Bidders will be requested to register with PennBid.

A non-mandatory Pre-Bid meeting will be held at the Reading Operations Center at 1700 N 11th Street, Reading, PA

19604 on Thursday, March 19, 2026, beginning at 9:30 AM.

All bids and contracts are subject to all applicable state and federal laws and to a financial assistance contract between the South Central Transit Authority and the Pennsylvania Department of Transportation and the Federal

Transit Administration.

Contractors and subcontractors will be required to comply with all applicable Buy America, Build America Buy

America, Non-Discrimination, Non-Collusion, Lobbying, Debarment and Contractor Integrity laws and regulations.

All bidders will be required to certify they are not on the Comptroller General’s list of ineligible contractors.

SCTA encourages disadvantaged business enterprise (DBE) participation. DBEs shall be afforded full consideration of their response and will not be subject to discrimination. However, a DBE goal has not been established for this

Contract.

Bidders are advised that this project is subject to and will be governed by the provisions of the federal Davis-Bacon

Act, including amendments and supplements thereto. Bidders shall prepare their bids after giving consideration to the applicability of said federal Davis-Bacon Act to the work.

A Performance Bond and Payment Bond, each for 100 percent (100%) of the contract price will be required by the winning bidder at the time of the execution of the contract.

SCTA reserves the right to postpone, to accept or reject any and all proposals, in whole or in part, or to waive any and all informalities or technicalities, as it deems in its best interest.

No bids may be withdrawn for a period of sixty (60) days after the date set for the opening of bids.

For information, contact Kevin Hessler, SCTA Assistant Director of Capital Projects & Planning, at (610) 406-4507 or khessler@sctapa.com .

Gregory C. Downing

Executive Director

South Central Transit Authority https://pennbid.bonfirehub.com/ mailto:khessler@sctapa.com

REPLACE UNLEADED FUEL TANK AND OIL-WATER SEPARATOR - READING

OPERATIONS CENTER

(Project # 01-2026)

INSTRUCTIONS TO BIDDERS AND CONTRACT CONDITIONS

1. GENERAL DESCRIPTION OF WORK TO BE DONE AND LOCATION: Without intending to limit or restrict the extent of the work required under this Project as more fully defined in the specifications and drawings, the work is generally comprised of the following (below revised as needed):

Contract No. 1 – Prime/Mechanical. Provide for all construction activities included with the replacement of the unleaded fuel tank and the oil-water separator and for building/property modifications, if any, in accordance with the Contract

Documents.

Contract No. 2 – Electrical. Provide for the new electrical system and fuel systems and the rehabilitation of the existing systems in accordance with the Contract

Documents.

All work to be done under this Contract will be performed at the project site located at 1700 N 11th

Street, Reading, PA 19604.

The South Central Transit Authority (SCTA) is defined as the “Owner” for the purposes of advancing this project.

SCTA was organized as of January 1, 2015 as a result of the consolidation of the management and administrative functions of the Red Rose Transit Authority (RRTA) in Lancaster County and the

Berks Area Regional Transportation Authority (BARTA) in Berks County. RRTA and BARTA remain in existence as the agencies operating the service in their respective counties. SCTA signed

Management, Administrative and Support Services Agreements with BARTA and RRTA to provide all executive, management, administrative and support services to BARTA and RRTA.

2. Bidders can submit bids online via PennBid (https://pennbid.bonfirehub.com) until 2:00 PM, prevailing time, Wednesday, April 29, 2026, for the following: “Replace Unleaded Fuel Tank and

Oil-Water Separator at the Reading Operations Center” South Central Transit Authority, Lancaster, PA. All documents, specifications and solicitation details are available at no cost electronically at

PennBid – https://pennbid.bonfirehub.com At the designated time in this notice, the bids received shall be opened online with results posted via PennBid and available for public viewing.

3. SCTA will not accept bids through email or fax. Late bids will not be accepted. Bids submitted by any other means other than PennBid will not be considered.

4. The Owner will award a contract to the lowest responsive and responsible bidder who have the ability and the financial and technical resources available to perform successfully under the terms and conditions of the proposed contract and in possession of the necessary certifications, licenses and permits required by law for the scope of work of this project. The Bidder must have adequate organization, facilities, equipment and personnel to ensure both the timely and efficient construction of this project.

Owner reserves the right, before recommending any award, to request additional information from the

Bidder, to inspect the facilities and organization of the Bidder, to consider a Bidder’s history of citations and/or violations of environmental regulations and/or to take any other action they deem https://pennbid.bonfirehub.com/ necessary. Owner shall also consider Bidder’s history of post-award litigation in the last ten years, including whether Bidder has been or is involved in litigation with SCTA or any of its affiliated or partner agencies (Red Rose Transit Authority (RRTA) and Berks Area Regional Transportation

Authority (BARTA), or funding sources, including the Pennsylvania Department of Transportation, the U.S. Department of Transportation, Federal Transit Administration, the County of Berks and the

County of Lancaster.

Owner reserves the right to cancel the award of the contract before execution if SCTA deems such cancellation to be in its best interest. In no event will SCTA have any liability for cancellation of such award. The proposer assumes sole risk and responsibility for expenses prior to execution of a contract.

5. The bid shall include a description of the firm, including history, size, principals and specialty area, if any, and a list of five recent clients for who similar projects have been completed.

NOTE: Contractor’s Qualification Statement should be included as Attachment C-2 of the bid package. All Bidders shall complete and submit with its bid the Attachment C-2 Contractor’s

Qualification Statement. The Owner will reject any bidder or bid if the evidence submitted by or investigation of such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the contract and to complete the specified work.

6. The bidder shall provide within ten (10) days of receipt of Owner’s or designee’s written request additional information as requested by SCTA or its designee to assist in its determination that the

Bidder is responsible and has the financial, legal and technical capacity to perform the work.

7. All bids and contracts are subject to a financial assistance contract between SCTA and the U.S.

Department of Transportation, Federal Transit Administration, and the Pennsylvania Department of

Transportation. All applicable Federal and State laws, municipal ordinances, codes, statutes and/or orders and the rules and regulations of all authorities having jurisdiction over construction of the

Project shall apply to the Contract Documents throughout, and they shall be deemed to be included in the Agreement the same as though herein written out in full.

8. The Bidder shall review Attachment A, “FTA and Commonwealth of Pennsylvania Third Party

Contract Provisions”, and SCTA Protest Procedures (Attachment A-1), and Attachment B, “General

Wage Decision,”, as it prepares a Bid. The Bidder shall include the following signed certificates with its Bid:

a. Buy America Certification – Certificate 1

b. Build America, Buy America (BABA) Certification – Certificate 2

b. Non-Collusion Certificate – Certificate 3

c. Commonwealth Non-Discrimination Clause – Certificate 4

d. Lobbying Certificate – Certificate 5

e. Disadvantaged Business Enterprise Certificates – Certificates 6-1 and 6-2

f. Certification of Participants Regarding Debarment, Suspension, and Other

Ineligibility and Voluntary Exclusion – Certificate 7

g. Certification of Lower-Tier Participants Regarding Debarment, Suspension, and Other

Ineligibility and Voluntary Exclusion – Certificate 8

h. Contractor Integrity – Certificate 9

i. Letter of Intent – Certificate 10

j. Public Works Employment Verification Form – Certificate 11

k. DBE Subcontractor and Supplier Commitment Sheet – Certificate 12

l. Clean Air & Water Act – Certificate 13

m. Energy Conservation – Certificate 14

n. Federal Changes Acknowledgement – Certificate 15

o. U.S. Cargo Preference – Certificate 16

p. Access To Records – Certificate 17

NOTE TO BIDDERS: A BID SUMBITTED THAT IS OVER $150,000 AND IS NOT

ACCOMPANIED BY A BUY AMERICA AND BABA CERTIFICATIONS (CERTIFICATE 1

AND CERTIFCATE 2) MUST BE REJECTED AS NON-RESPONSIVE. ADDITIONAL

INFORMATION ON THE BUY AMERICA AND BABA CERTIFICATIONS ARE

INCLUDED IN ATTACHMENT A.

ATTACHMENT A PROVIDES ADDITIONAL INFORMATION ON ALL OF THE

CERTIFICATES.

9. Bidder is to furnish the specified other documents set forth in Paragraphs 22, 23 and 24 within ten

(10) days after notification of the Notice of Intent to Award the Contract to the bidder.

10. BID FORM: Proposed cost of the project shall be submitted on the forms provided: BID FORM A

PRIME/MECHANICAL; BID FORM B ELECTRICAL. The price shall be signed by an official authorized to bind the offer, and it shall contain a statement to the effect that the price is firm for a period of at least sixty (60) days from the closing date for the submission of bids. The Bid package submitted shall also include the signed Certificates.

All required items on the Bid Form shall be completed and responded to appropriately. The failure of the Bidder to fully respond to SCTA’s Invitation for Bids may result in the Bidder being rejected as non-responsive in accordance with applicable law. SCTA may reject the bid of any bidder failing to meet the requirements of the Invitation for Bid, failing to conform with all the material terms and conditions of the invitation or any other requirements of the Contract Documents. Bidders are advised that any omission, alteration of form, a conditional or un-invited alternate bid/proposal or an unbalanced bid may render the proposal non-responsive under applicable law. However, SCTA reserves the right, in its sole discretion, to waive technical defects or irregularities in the bid that do not render the bidder non-responsive under applicable law.

11. NON-MANDATORY PREBID MEETING: A non-mandatory Pre-Bid meeting will be held at the

Reading Operations Center at 1700 N 11th Street, Reading, PA 19604 on Thursday, March 19, 2026, beginning at 9:30 AM. A visit to the project site will be included as part of the Pre-Bid meeting.

12. EXAMINATION OF CONTRACT DOCUMENTS AND SITE. It is the responsibility of each

Bidder before submitting a bid to (a) examine the Contract Documents, the Invitation for Bids, the

Instructions to Bidders and Contract Conditions, plans and specifications, including all addenda and all documents that will form, compose or be included in the Contract Documents, thoroughly, (b) perform a site visit to become familiar with local conditions that may affect cost, progress, performance or furnishing of the Work, (c) consider federal, state and local laws and regulations that may affect cost, progress, performance or furnishing of the Work, (d) study and carefully compare

Bidder’s observations with the Contract Documents and (e) notify SCTA of all conflicts, errors or discrepancies in the Contract Documents. Submission of a bid will be considered as conclusive evidence of the Bidder’s complete examination and understanding of the plans and specifications.

13. SITE VISIT: Bidders may visit the site of the work to obtain first-hand knowledge of the existing conditions. A site visit is included as part of the Pre-Bid meeting. Visits to the site outside of the Pre-

Bid Meeting shall be made by pre-arranged appointments by contacting Kevin Hessler, Assistant

Director of Capital Projects & Planning, at (610) 406-4507 or khessler@sctapa.com . In any event, no allowances or extra payments shall be made on account of site conditions which reasonable inspection would have disclosed due to a bidder’s failure to visit the work site.

14. COMPLIANCE WITH SPECIFICATIONS: In all cases, items proposed must be as specified. If a bidder finds any discrepancy or ambiguity, or omission from the drawings and/or specifications, it must promptly notify SCTA, who will, if it determines it to be necessary, send a written addendum for clarification purposes to all bidders. Changes to the specifications shall be made by written addenda only. SCTA is not responsible for misinterpretation of the specifications by the bidder.

15. ADDENDA: Bidders may be furnished Addenda for additions and/or deletions to, or alterations of, the Contract Documents. Any interpretations of this Invitation For Bids and any supplemental instructions will be in the form of a written Addendum which will be forwarded to all prospective firms on record via PennBid no later than Monday, April 13, 2026. No interpretation of the meaning of the specifications or other contract documents will be made to the bidders orally. Every request for such interpretation or approved equal shall be submitted via the “Ask a Question” / Vendor

Discussion feature in PennBid, to be given consideration, and must be received by close of business on, Thursday, April 2, 2026. All addenda shall become part of the Contract and must be included in the bid price. Only questions answered by formal written addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

16. CLARIFICATIONS, EXCEPTIONS AND APPROVED EQUALS: The various materials and products specified in the specifications by name or description are given to establish a standard of quality and cost for bid purposes. It is not the intent to limit the acceptance to any one material or product specified, but rather to name or describe it as the absolute minimum standard that is desired and acceptable. A material or product of lesser quality would not be acceptable. Where proprietary names are used, whether or not followed by the words “or as approved equal”, they shall be subject to equals only as approved by SCTA. All potential bidders may request SCTA to provide clarification, exceptions, or approved equals for portions of the technical specifications and drawings by close of business on, Thursday, April 2, 2026. The bidder shall provide submittals such as catalog cut sheets, manufacturer’s data, etc., that includes sufficient information to document its request that the material or product is equal to the material or product specified. Submittals will be reviewed by the engineer.

All selections must be made on the cut sheets where they exist. All submittals shall match the basis of design components selected where pre-selection was agreed upon or as-equal to the equipment shown on the drawings. Notice of any changes or approved equal allowed will be submitted via the “Ask a

Question” / Vendor Discussion feature in PennBid no later than Monday, April 13, 2026 to all potential bidders. The bidder must comply with all specified items or its bid will be considered non-responsive. No exceptions to the technical specifications and drawings will be allowed after the bid due date.

mailto:khessler@sctapa.com

17. CONDITIONAL BIDS: Conditional bids, or those which take exception to the specifications, may be considered nonresponsive and be rejected.

18. PRICE AND TAXES: The price shall include all items specified including all items of labor, materials, tools, equipment, insurance, permits and other costs necessary to fully complete the work.

While SCTA itself is exempt from the payment of the Federal Excise and Transportation Tax and the

Pennsylvania Sales Tax, a contractor performing work on this project is not exempt from paying the applicable and required taxes. Information regarding the applicable and required taxes is available through the Pennsylvania Department of Revenue. SCTA is not responsible for any costs associated with preparing the bid, including the fee based on a percentage of the total cost of the award billed from PennBID to the winning bidder.

19. LABOR PROVISIONS: Bidders are advised that this project is subject to and will be governed by the provisions of the federal Davis-Bacon Wage Act, including amendments and supplements thereto.

Bidders shall prepare their bids after giving consideration to the applicability of said federal Davis-

Bacon Wage Act to the work involved and all other laws and regulations, State and/or Federal, applicable to such projects. Please see Attachment A for additional information related to Labor

Provisions. Attachment B provides the General Wage Decision from the U.S. Department of Labor applicable to this project.

Compliance with the Copeland “Anti-Kickback” Act:

Prohibits contractors from inducing any person employed in the construction, completion or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled.

20. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PARTICIPATION:

a. This contract is subject to the requirements of Title 49, Code of Federal Regulations, Part 26, Participation by Disadvantaged Business Enterprises in Department of Transportation

Financial Assistance Programs. The national goal for participation of Disadvantaged

Business Enterprises (DBE) is 10%. It is the policy of SCTA to practice nondiscrimination based on race, color, sex or national origin in the award or performance of this contract. All qualifying firms are encouraged to submit bids/proposals. The award of this contract will be conditioned upon satisfying the requirements of this specification/ request for proposal.

These requirements apply to all bidders/proposers, including those who qualify as a DBE.

b. The Contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49

CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the

Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy as the recipient deems appropriate, which may include, but is not limited to: (1) Withholding monthly progress payments; (2) Assessing sanctions; (3) Liquidated damages; and/or (4) Disqualifying the

Contractor from future bidding as non-responsible. Each contract the contractor signs with a subcontractor must include the assurance in this paragraph (see 49 CFR 26.13(b)).

c. Contract DBE Goals:

(1) A separate contract goal has not been established for this procurement. A bidder/proposer is encouraged to contract with DBE firms to perform portions of the work.

The bidder/proposer utilizing a DBE firm will be required to submit the following information: (a) The names and addresses of DBE firms that will participate in the contract; (b) a description of the work that each DBE will perform; (c) the dollar amount of the participation of each DBE firm participating; (d) written documentation of the bidder/proposer’s commitment to use a DBE subcontractor whose participation it submits to meet a contract goal; and (e) written and signed confirmation from the DBE that it is participating in the contract as provided in the prime contractor’s commitment. To assist the bidder/proposer in providing the requested information, a “DBE Subcontractor and Supplier Commitment Sheet”

(Certificate 12) and “Letter of Intent” (Certificate 10) are attached.

(2) Contractors may use the Pennsylvania Unified Certification Program (PA UCP) web-based directory to locate DBE’s certified by the PA UCP. Firms can be found on the

PA UCP-sponsored website, PAUCP - DBE Certification Management System https://paucp.dbesystem.com/, by their NAICS code. In addition, firms can be located within the website by name and type of work performed. The PA UCP certifies DBE applicants for recipients of federal transit funds in Pennsylvania.

SCTA will use federal transit funds to fund the cost of this contract.

(3) The contractor will be required to report its DBE participation throughout the period of performance on a form provided by SCTA. The form shall be submitted on a monthly basis with the application for payment.

(4) The contractor must promptly notify SCTA, whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work, and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of SCTA. If SCTA’s written consent is not provided, the Contractor shall not be entitled to any payment for work or material unless it is performed by the listed DBE firm and the Contractor may be subject to the contract actions described in Contract Assurance.

(5) The bidder/proposer is required to complete and submit the following certificates included in Attachment A as a matter of responsibility:

(a) Disadvantaged Business Enterprise Certification (Certificate 6-1)

(b) Affidavit of Disadvantaged Business Enterprise (to be completed by the DBE firm committed to participating in the contract)(Certificate 6-2)

21. PROMPT PAYMENT AND RETAINAGE:

a. Prompt Payment. The prime Contractor agrees to pay each subcontractor under this prime

Contract for the satisfactory performance of its contract no later than thirty (30) days from the receipt of each payment the prime Contractor receives from SCTA. Any delay or postponement of payment in accordance with the thirty (30) day time frame may occur only for good cause following written approval of SCTA. This clause applies to both DBE and non-DBE subcontracts.

b. Retainage. The prime Contractor agrees to return retainage payments to each subcontractor within thirty (30) days after the subcontractors’ work is satisfactorily completed. Any delay or postponement of payment in accordance with the thirty (30) day time frame may occur only for good cause following written approval of SCTA. This clause applies to both DBE and non-DBE subcontractors.

c. Monitoring and Enforcement. SCTA has established, to monitor and enforce that prompt payment and return of retainage is occurring, a monthly DBE statement to be completed by the Contractor. This statement is submitted to SCTA for the purpose of recording of prompt payment and successful completion of work duties assigned to DBEs.

SCTA will confirm with DBEs that payments reported by contractor have been received.

Furthermore, depending on the size and scope of the work performed, construction management consultants may be used.

https://paucp.dbesystem.com/

The Contractor shall notify SCTA in writing of any delay or postponement of payment beyond thirty (30) days and such written notification shall set forth, with appropriate documentation, the full details of the reasons upon which the Contractor is basing its actions.

SCTA shall not be obligated to make a progress payment or a final payment to a Contractor who has failed to make payments promptly to its subcontractors for work performed, and for which SCTA has made payment, without good cause. The remedies SCTA has available to enforce the DBE requirements contained in its contracts include, but are not limited to, the following:

1. Breach of contract action pursuant to the terms of the contract. The intent of proceeding will be to initiate corrective action on the part of the contractor. If the corrective action is not implemented, the contractor will be terminated in accordance with the terms of the contract.

2. Inform the Pennsylvania Department of Transportation of any false, fraudulent, or dishonest conduct with regard to the DBE Program.

3. Beyond the power of SCTA within the contract terms, the Federal government has available the following mechanisms that apply to firms participating in the DBE program:

a) Suspension or debarment proceedings pursuant to 49 CFR Part 26.

b) Enforcement action pursuant to 49 CFR Part 31.

22. INSURANCE: The successful bidder shall provide evidence of appropriate and applicable Workers’

Compensation and Employer’s Liability Insurance, Comprehensive General Liability Insurance and

Vehicle Liability Insurance. The Contractor and its subcontractors shall be required to provide at its own cost and expense Workers’ Compensation Insurance complying with the requirements of the statutes of the jurisdiction(s) in which the work for this project will be performed; General Liability

Insurance with the limits of liability of not less than $2 million general aggregate and $2 million per occurrence for bodily injury, personal injury and property damage; Excess or Umbrella Liability with limits of $5,000,000 general aggregate and $5,000,000 each occurrence; and Automobile Liability

Insurance with the limits of liability of not less than $2 million per occurrence, combined single limit, for bodily injury and property damage liability.

SCTA and KCI Technologies shall be listed as an additional insured.

The Certificate of Insurance shall be submitted to SCTA by the successful bidder within ten (10) calendar days from the date the Notice of Intent to Award is received.

The Contractor shall purchase and maintain property insurance for the Work to the full insurable value thereof. This insurance shall be in an amount sufficient to protect the interests of SCTA, Contractor, subcontractors, Engineer and Engineer’s consultants in the Work, all of whom shall be listed as insured or additional insured parties. The insurance shall: be written on a Builder’s Risk all-risk or open peril or special causes of loss policy form that shall at least include insurance for physical loss or damage to the Work, temporary buildings, falsework and Work in transit and shall insure against at least the following perils or causes of loss: fire, lightning, extended coverage, theft, vandalism and malicious mischief, earthquake, collapse, debris removal, demolition occasioned by enforcement of laws and regulations, water damage, and such other perils or causes of loss as may be defined; include expenses incurred in the repair or replacement of any insured property (including, but not limited to, fees and charges of the Engineer); and cover materials and equipment stored at the site or at another location that was agreed to in writing by SCTA prior to being incorporated in the Work, provided that such materials and equipment have been included in an application for payment recommended by the Engineer. The Contractor shall also purchase and maintain coverage against losses, damages and expenses arising out of or resulting from any insured loss or incurred in the repair or replacement of any insured property.

23. BONDS: A Performance Bond and a Payment Bond for one hundred percent (100%) of the contract price are required. The bonds shall be underwritten by a reputable bonding company authorized to do such business by the Pennsylvania Insurance Department. The bidder to whom the Notice of Intent to

Award is given will be required to obtain the Performance Bond and the Payment Bond within ten

(10) calendar days from the receipt of the Notice of Intent to Award. The successful bidder shall execute two (2) counterparts of the bonds. In case of failure of the Bidder to execute and deliver the bonds, SCTA may at its option consider the Bidder in default, in which case SCTA shall not execute a contract with Bidder.

Bonds must be obtained from companies holding certificates of authority as acceptable sureties under

Department of the Treasury regulations, “Surety Companies Doing Business with the United States,”

31 CFR Part 223.

•For a current list of approved sureties, see Department of the Treasury’s Listing of Approved

Sureties (Department Circular 570) https://fiscal.treasury.gov/surety-bonds/list-certified-companies.html

24. EXECUTION OF AGREEMENT: The bidder, whose bid is accepted, shall be required within ten

(10) calendar days after receipt of the Notice of Intent to Award is received to deliver to SCTA a fully executed Agreement Between Owner and Contractor. The successful Bidder shall execute the

Agreement in no less than two (2) counterparts. A sample of Attachment C-1 AIA Document A101-

2017 Agreement Between Owner and Contractor to be signed by the successful contractor is included for review.

25. NOTICE TO PROCEED: If all required documents are received by the Contractor in a timely manner, the Notice to Proceed shall be issued to the Contractor within fifteen (15) days of the award of the contract unless the time is extended by the mutual written consent of SCTA and the Contractor.

In case the Performance Bond, Payment Bond, Agreement and/or the Certificate of Insurance submitted by the Contractor do not meet the requirements of the Contract Documents and changes are to be made before it can be accepted by SCTA, the Contractor is obligated to accept an extension of the date of the issue of the Notice to Proceed for that period of additional time required to furnish acceptable documents.

26. TIME OF COMPLETION: The work shall be completed within one hundred sixty (160) calendar days from the date of receipt by Contractor of the Notice to Proceed, based upon the availability of product, the issuance of permits from the City of Reading and weather permitting. If the contractor is not able to meet the one hundred sixty day schedule, an alternative schedule must be included with the bid. Time is of the essence in the performance of this contract. The Contractor shall fully perform all of its obligations, including, without limitation, the satisfactory performance of all work to be done.

27. PERMITS: Contractor shall be responsible for obtaining any permits required by the City of Reading in order to perform the Work.

28. PAYMENT: Contractor shall prepare a Schedules of Values for submission for review and acceptance by the Engineer and SCTA. Contractor shall submit its Application for Payment on an

AIA Form 702/703 or on a similar form acceptable to the Engineer and SCTA. Payments due the

Contractor will be made within thirty (30) days after the date the Application for Payment is received by SCTA from the Contractor, provided the identified milestones have been successfully completed and accepted by SCTA and the Engineer and the Contractor has submitted all of the information requested by SCTA and the Engineer in order to review and approve the Application for Payment.

No advance payments will be made. The electronic transfer of funds will not be considered for payment.

29. PROTEST AND APPEAL PROCEDURES: SCTA has in place Protest Procedures that are in compliance with FTA Circular 4220.1G. The “Protest and Appeal Procedures”, are described in

Attachment A-1.

30. GUARANTEE: The Contractor shall guarantee all materials and equipment furnished and Work performed for a period of one (1) year from the date of Substantial Completion. SCTA will give notice of observed defects with reasonable promptness. In the event, the Contractor shall fail to make such repairs, adjustments or other Work that may be necessary by such defects, SCTA may do so and charge the Contractor the cost thereby incurred. The Performance Bond shall remain in full force and effect through the guarantee period.

31. INDEMINIFICATION: The Contractor agrees to defend, indemnify and hold harmless the South

Central Transit Authority, BARTA, RRTA, the County of Berks and the County of Lancaster, their

Board members, officers, agents, servants and employees from and against any and all third party claims, judgments and awards, including court costs and reasonable counsel fees, (hereinafter collectively referred to as “Damages”) arising out of any claim, suit or action at law, in equity or otherwise, of any kind or nature whatsoever, which may be brought against SCTA, BARTA and

RRTA and/or any or all of the aforementioned acts arising out of any actions or inactions referenced in this agreement on account of any actual or alleged loss to property or injury to any person or persons (including death or mental injury), loss due to non-injury claims, including but not limited to harassment or violation of civil rights or violence to person or property. This shall include all losses

Contractor’s and its subcontractor’s officers, agents, servants, employees or third parties, but only to the extent caused by the negligent, directly or indirectly, performance or non-performance under this

Agreement by the Contractor, and/or subcontractor(s), and/or their officers, agents, servants or employees, even if caused in part by any party indemnified hereunder, excepting only the sole negligence of SCTA. Contractor shall also be liable to SCTA for damages for loss of revenue, cost of money or capital, or loss of goodwill. SCTA, BARTA and RRTA will provide prompt notice within forty-five (45) days of obtaining knowledge of a claim subject to this indemnification and make available all information and assistance that the Contractor may reasonably request. This indemnification requirement shall apply notwithstanding any determination by any insurance carrier as to coverage or failure or lapse of coverage set forth within this Agreement.

The aforementioned indemnification provision shall survive and continue in full force and effect beyond the expiration or termination of this Agreement as to any claim arising out of this Agreement.

Furthermore, in the event that a claim arises under this Agreement, the Contractor has a duty to advise

SCTA of the status of the claim in which this Indemnification applies.

32. BID SCHEDULE: The bid schedule is an unbiased, practical evaluation of the overall phasing and times for the various activities, and with the exception of certain milestone dates and the completion date, is intended merely as a guide to bidders.

Advertise March 4, 2026

Pre-Bid Meeting March 19, 2026 @ 9:30 AM

Deadline for Receipt of Questions and Clarifications, April 2, 2026 @ 5:00 PM

Exceptions and Approved Equals Requests

Last Addendum Issued April 13, 2026

Bids Due April 29, 2026 by 2:00 PM

Notice of Award May 20, 2026

Notice to Proceed (NTP) June 1, 2026

Project Final Completion NTP +160 days, product/permit delays, weather permitting

33. CHANGES IN THE WORK: Changes in the Work shall be advanced in accordance with the terms and conditions as described in A201-2017, Article 7, “Changes in the Work”, and as supplemented by the terms and conditions described herein for advancing Change Orders.

a. Without invalidating this Contract, the Owner may at any time order additions, deletions, deductions or revisions in the Work. These shall be authorized by a change order, and the Contract price and time may only be changed by a change order. A change order shall be issued to the Contractor only after approval by the Owner of the Contractor’s proposal or request submitted pursuant to Paragraph 33.b or 33.c. Upon receipt of a change order, the Contractor shall promptly proceed with the Work involved which shall be performed under the applicable conditions of the Contract Documents.

b. Owner may initiate the change order procedure by issuing a request for proposal to the Contractor, accompanied by drawings and specifications. The Contractor shall, within the time period stated in the request for proposal, submit to the Owner and Engineer for evaluation detailed information concerning the cost and time adjustments, if any, as may be necessary to perform the proposed change order work.

c. A request by the Contractor for a change in the Contract price or time shall be based on written notice stating the general nature of the request delivered by the Contractor to the Owner and Engineer within five (5) days after the beginning of the occurrences of the event giving rise to the request. The requested cost and time adjustment, with supporting data, shall be delivered within thirty (30) days after the end of such occurrence and shall be accompanied by a written statement that the amount requested includes all known amounts, direct, indirect and consequential, incurred as a result of the occurrence of the event. If the Contractor fails to comply with all provisions of this Paragraph, the

Contractor shall have waived any and all rights it may have against the Owner.

d. The Owner and Engineer shall review the Contractor’s detailed information regarding proposed or requested changes to the contract price or time, and will initiate discussions with the Contractor to determine a price and time adjustment that is acceptable to the Owner. Additional information may be requested by the Owner and Engineer from the Contractor during this review.

e. If the Contractor and Owner are unable to arrive at an agreement as to the change in the Contract price or time, the terms and conditions of A201-2017, Paragraph 7.3, “Construction Change Directives”, shall apply.

f. The Contractor shall not be entitled to an increase in the Contract price or an extension of the Contract time with respect to any work performed that is not required by the Contract Documents as amended, modified and supplemented, except as specifically provided herein.

If notice of any change affecting the extent or character of the Work or the provisions of the Contract

Documents including, but not limited to, Contract price or Contract time is required by any surety providing a bond on behalf of the Contractor, the giving of any such notice shall be the Contractor’s responsibility and the amount of each applicable bond shall be adjusted accordingly.

g. Change of the Contract Price. The value of the Work included in a Change Order will be paid in the following manner:

(1) Application of unit prices stated in the Contract or subsequently agreed upon; or

(2) Documented increase in equipment, materials and supplies; or

(3) A lump-sum price agreed to by both the Owner and the Contractor. The term “Lump Sum Price” means the sum of all costs which will be necessarily incurred and paid by the Contractor in the proper performance of the Change Order Work. The Lump Sum Price shall include such items as:

• Anticipated payroll costs for employees in the direct employ of the Contractor in the performance of the Change Order Work.

• Cost of all materials and equipment to be furnished and incorporated in the Work, including costs of transportation and storage thereof, and suppliers’ field services required in connection therewith.

• Payments to be made by the Contractor to the subcontractors for the Change Order Work to be performed. The Contractor’s fee shall not exceed five (5) percent of the Subcontractor’s total lump sum proposal.

• Costs for special consultants or services and rental costs for construction equipment and machinery needed to advance the Change Order Work.

• Other costs related to advancing the Change Order Work as documented by the Contractor.

h. Change of the Contract Time. The Contract time shall only be adjusted if an event occurs that changes the duration of the critical path, and that event is beyond the Contractor’s control. Such events shall include, but not be limited to, acts by the Owner, documented disruptions in supply chain schedules or to fires, floods, labor disputes, epidemics, abnormal weather conditions, or acts of God.

All proposed or requested changes in the Contract time shall include an analysis showing the actual effect of the event on the Construction Schedule and the critical path. The time extension granted due to causes beyond the control of the Owner and Contractor shall be equal to the time lost due to such cause.

BID CONTENTS AND REQUIREMENTS

The bid shall include the following elements but not be limited to:

1. Cover letter. A cover letter transmitting the bid to SCTA on company letterhead and signed by an official authorized to contract for the firm. The letter shall contain the following: Name, title, address, telephone number, and email address of the company’s contact person for the bid; a statement that the offeror understands and agrees with the scope of services and accepts all other requirements, terms, and conditions of the IFB; and identifies the materials and enclosures being forwarded in response to the IFB.

2. A description of the firm, including history and ability to provide the Work, statement of financial capacity to provide the Work and its specific experience with similar organizations in providing the Work.

3. A list of five current and past contracts within the past three (3) years involving similar Work. This list must be complete. The list of past and present contracts shall include the name of the entity, the type of service provided by the bidder, address of entity, the contact person at the entity and their contact information and the size of the service.

APPROVAL AND AWARD

A. Once all required documents have been completed and received, the award of a contract to the most responsive and responsible bidder, whose bid is the lowest priced and is deemed to be in the best interests of SCTA, will be recommended to the SCTA Board. Upon approval of award, SCTA will enter into a contract. All bidders will be notified in writing of the results.

BIDDER’S CHECKLIST

This checklist shall be completed and returned with the submission of BID documents. The Bidder shall use this list to ensure all required certifications, affidavits and documentation have been provided.

Bidder SCTA

Check Off Check Off

Bid Form A – Prime/Mechanical _________ _________

Bid Form B – Electrical _________ _________

Certification of Receipt of Addenda _________ _________

Bid Security/Bid Bond ___N/A___ __N/A____

Cover Letter _________ _________

Description of Firm _________ _________

List of Five Recent Clients _________ _________

Attachment C-2 Contractor’s Qualification Statement _________ _________

Performance Bond Submitted after Contract Award

Payment Bond Submitted after Contract Award

Attachment C-1 AIA Document A101-2017 Agreement Submitted after Contract Award

Certificate 1 Buy America Certificate _________ _________

Certificate 2 Build America, Buy America _________ _________

Certificate 3 Non Collusion Statement _________ _________

Certificate 4 Commonwealth Non-Discrimination/

Sexual Harassment Clause _________ _________

Certificate 5 Lobbying Certificate _________ _________

Certificate 6-1 Disadvantage Business Enterprise

Certification _________ _________

Certificate 6-2 Affidavit of Disadvantaged

Business Enterprise (if applicable) _________ _________

Certificate 7 Certification of Participants _________ _________

Regarding Debarment Suspension

Certificate 8 Certification of Lower-Tier Participants_________ _________

Regarding Debarment Suspension

Certificate 9 Contractor Integrity _________ _________

Certificate 10 Letter of Intent _________ _________

Certificate 11 Public Works Employment

Verification Form _________ _________

Certificate 12 DBE Subcontractor and

Supplier Commitment Sheet _________ _________

Certificate 13 Clean Air & Water Act _________ _________

Certificate 14 Energy Conservation _________ _________

Certificate 15 Federal Changes Acknowledgement _________ _________

Certificate 16 U.S. Cargo Preference _________ _________

Certificate 17 Access To Records _________ _________

Project No. 01-2026

BID FORM A

BID FORM A: PRIME/MECHANICAL

Unleaded Fuel Tank and Oil-Water Separator Replacement - Reading Operations Center

The Bidder agrees that this Bid will not be withdrawn for a period of sixty (60) calendar days after the closing time for receipt of Bids.

The Bidder hereby proposes and agrees to furnish all the labor, materials, equipment, tools and services necessary for the work specified in the Contract Documents.

The Bidder has examined the location of the proposed work, the Drawings, Specifications, and all other Contract Documents; and is familiar with the local conditions at the place where the Work is to be performed. Submission of this bid is conclusive evidence that the bidder has made such examination and is fully aware of the conditions that may be encountered in performing the work and the requirements of the

Contract Documents. The Bidder understands that any information relative to any existing structures, apparent and latent conditions, and natural phenomena, as set forth in the Contract Documents or otherwise, carries no guarantee (expressed or implied) as to its completeness or accuracy, and has made all due allowances therefore.

The Bidder declares that this bid is made without connection to any other person or persons making bids for the same work and is in all respects fair and without collusion or fraud.

The Bidder has determined the quantity and quality of equipment and materials required, have investigated the location to his satisfaction, have determined supply sources for the materials required, has investigated labor conditions, and has arranged for the continuous prosecution of the Work herein described.

The Bidder understands that the quantities appearing in this Bid Form are approximate only and are prepared for the comparison of Bids. The quantities of items may be increased or decreased as provided in the

Contract Documents, and payment will be made at the original unit prices for work complete in accordance with the Contract Documents.

The Bidder agrees that the bid price shall apply to actual quantities required, approved and used during the Work, including Addenda. He further agrees to complete the entire work for this Contract within 120 days calendar days from the date specified in the Notice-to-Proceed, based upon availability of product and weather permitting and obtaining permits.

The Bidder hereby agrees to be bound by the award of the Bid, and if awarded the Contract on this

Bid, to execute the Contract and the required Bonds and Insurance Certificates, and to furnish all other information and documents required by the Contract Documents within the time limits specified.

The Bidder understands that the South Central Transit Authority reserves the right to reject any or all

Bids, or to waive any informality or technicality of any Bid, in the interest of the South Central Transit

Authority.

The Total Price Amount including Bonding shall be entered below as Total Bid Amount.

ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL PRICE

NO. DOLS. CTS. DOLS. CTS

Base Bid Prime/Mechanical Reading

– Permitting, remove existing gasoline tank and piping systems; provide and install complete and operational gasoline storage and dispensing systems; replace the OWS system; repave and site restoration as shown on the contract documents.

Lump

Sum

NA

TOTAL BASE BID AMOUNT XXXX XXXX

TOTAL BID AMOUNT – Prime/Mechanical Replacement Unleaded Fuel Tank and OWS at Reading Operations Center

(Amount in Numbers)

(Amount in Words)

ADDITIONAL INFORMATION

1. Amount of Clean Fill included in the Base Bid tons.

2. Contractor should also provide a full rate sheet indicating all personnel rates along with markups.

UNIT COSTS FOR ADDITIONAL WORK BEYOND THE BASE BID

ITEM DESCRIPTION UNIT QUANTIT

Y

UNIT PRICE TOTAL PRICE

Demolish, remove, transport and dispose of concrete hold-down pad under existing gasoline

UST. Provide and install additional backfill. (If applicable due to contamination)

ITEM DESCRIPTION UNIT QUANTIT

Y

UNIT PRICE TOTAL PRICE

NO. DOLS. CTS. DOLS. CTS

Characterization sampling and analysis (all inclusive), DRO, GRO, VOC w/ BTEX per

DEP requirements. Soil and Water.

Standard Turnaround.

EA

Characterization sampling and analysis (all inclusive), DRO, GRO, VOC w/ BTEX per

DEP requirements. Soil and Water.