1-FINAL RFB Neighborhood House ADA Gate Project Plan (1).pdf

Neighborhood House ADA Gate and Accessible Route Project Plan | September 2026 | 1

NEIGHBORHOOD HOUSE

ADA Gate and Accessible Route Project Plan Rear Building Access Improvement

Project location 1050 West 500 South, Salt Lake City, Utah 84104

Prepared for Neighborhood House

Prepared by City Wide Facility Solutions

Planning date September 2026

RFB Timeline

Activity Proposed Date

RFB Posting By Friday, October 30, 2026 5:00 PM

Mandatory In-Person Pre-Bid Meeting and Site Walkthrough Tuesday, November 10, 2026, at 11:00 AM

Deadline for Contractor Questions Thursday, November 12, 2026, 5:00 PM through U3P.

Responses Posted Through U3P Monday, November 16, 2026, 5:00 PM

Bid Submission Deadline Thursday, November 19, 2026, 5:00 PM through U3P

Bid Opening Friday, November 20, 2026, 5:00 PM

Anticipated Contractor Selection Monday, November 23, 2026, 5:00 PM

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Executive Summary

Neighborhood House proposes to improve the rear side of its facility by constructing an accessible route through the existing curb and landscape area and installing a new gate with panic hardware. The project is intended to remove a physical barrier, improve safe movement through the rear area, and provide a more usable route for participants, caregivers, visitors, and staff with mobility needs.

This plan includes removal and restoration of landscaping, curb demolition, concrete installation, gutter grinding, a gate with panic hardware, temporary security, architectural plans, permit allowance, project supervision and coordination, debris removal, cleanup, and contingency.

Organization and Community Need

Neighborhood House serves children and adults at 1050 West 500 South in Salt Lake City. Its programs include toddler, preschool, afterschool, and summer care for children, as well as adult day services and family support. An accessible rear gate and route will support a facility used by people across a wide range of ages and abilities.

The existing rear-side condition requires construction through a curb and landscaped area before an accessible gate can be installed. Without a properly designed route, changes in level, narrow clearances, difficult hardware, or uneven transitions may limit independent access and create avoidable safety concerns. The proposed improvement addresses the full route at the gate rather than treating the gate as a stand-alone hardware replacement.

Project Goal and Objectives

The project goal is to create a safe, durable, code-reviewed accessible route and gate at the rear of the Neighborhood House facility.

• Remove the curb and landscape barriers within the approved construction footprint.

• Install a stable concrete route and transitions that meet the dimensions and slopes shown on approved plans.

• Install a gate with accessible operating hardware and required clear opening and maneuvering space.

• Maintain site security and safe program operations during construction.

• Complete required plan review, permits, inspections, cleanup, and documentation.

Proposed Scope of Work

Work area Planned activity

Planning and field verification Confirm existing grades, drainage, gate location, route width, adjacent obstacles, utility conflicts, gate swing, egress function, and security requirements.

Design and permit documents Prepare and submit architectural plans and supporting information required for Salt Lake City review. Revise documents as required by the authority having jurisdiction.

Site preparation and protection Establish the work area, protect adjacent operations, remove affected bushes and landscape materials, and install a temporary security wall or barrier.

Demolition and grading Sawcut and remove the affected curb and concrete. Prepare the base and grades for the approved accessible route.

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Work area Planned activity

Concrete and transition work Place new concrete, form the approved curb or ramp transitions, finish surfaces for slip resistance, and grind the top of the gutter where required for a safe transition.

Gate installation Provide and install the new gate with panic hardware. Final gate width, hardware height, maneuvering clearance, opening force, closing behavior, and swing will follow the approved plans and applicable life-safety requirements.

Restoration and closeout Haul off debris, complete construction cleanup, restore affected landscaping, obtain final inspection approval, and deliver closeout documentation.

Accessibility and Code Requirements

The selected contractor is responsible for ensuring that the final design and construction comply with applicable building, accessibility, fire, and emergency exit requirements. The contractor must coordinate any required professional design services, drawings, permits, and City approvals. The following requirements must be considered when preparing the bid and final design:

• Accessible route and ramp geometry, including running slope, cross slope, clear width, landings, changes in level, drainage, edge protection, and handrails where required.

• A minimum 32-inch clear opening at the gate where the gate is part of the accessible route, with adequate maneuvering clearance on both sides.

• Gate hardware that can be operated without tight grasping, pinching, or twisting of the wrist, with operable parts generally located 34 to 48 inches above the finished surface.

• A stable, firm, slip-resistant walking surface and smooth transitions at the curb, gutter, gate threshold, and adjoining route.

• Coordination of the gate swing and panic hardware with required means-of-egress and fire/life-safety provisions.

Implementation Schedule

The following schedule provides estimated timeframes for the project. Actual timelines will depend on required design work, City permit reviews, material availability, and site conditions. Contractors must include a proposed project schedule with their bids, covering design, permitting, construction, inspections, and final completion.

Phase Planning duration Completion point

1 Project authorization 1-2 weeks Confirm funding conditions, contract structure, decision authority, site contacts, and insurance requirements.

2 Design and field verification 2-4 weeks Survey existing conditions as needed;

complete plans, specifications, and final cost check.

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Phase Planning duration Completion point

3 Permit review and procurement 3-8 weeks or as directed by the City Submit through the City process, respond to comments, and order the gate after approved dimensions are confirmed.

4 Construction 1-3 weeks Secure the area; demolish; complete base, concrete, gate, and restoration work.

Concrete cure and weather may affect access.

5 Inspection and closeout 1-2 weeks Complete corrections, final inspection, cleanup, documentation, and owner acceptance.

Project Management and Responsibilities

Party Primary responsibility

Neighborhood House Approve funding and final scope; identify an authorized representative; coordinate program access; review disruption plans; retain grant, payment, and closeout records.

Coordinate contractor communication, schedule, documentation, site updates, issue escalation, and closeout within the executed agreement.

Licensed contractor and trades Verify site conditions; prepare and submit permit documents to the city; respond to plan-review comments; define the accessible route, gate, and life-safety criteria.

Perform work under approved documents and permits; maintain site safety and security; coordinate inspections; correct deficiencies.

Salt Lake City Review submitted documents, issue required permits, conduct inspections, and approve completed work within its authority.

Risk Management

Risk Potential effect Management action

Design or code revisions Existing grades or egress requirements may change the concept or cost.

Complete field verification and permit drawings before ordering the gate or starting demolition.

Unknown site conditions Utilities, subgrade, drainage, or concealed conditions may be found during work.

Locate utilities, document preconstruction conditions, and require written change approval.

Program and site disruption Rear access and outdoor areas may be unavailable during construction.

Use temporary security, barriers, signage, and a daily coordination plan with Neighborhood House.

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Material and permit delays Gate fabrication and City review may extend the schedule.

Confirm lead times after approved dimensions and avoid committing to a construction date before permit release.

Insufficient contingency The included contingency allowance may not cover a material field change.

Review reserve needs after design and define who may authorize additional spending.

Measures of Completion and Community Benefit

The project will be considered complete when the approved scope is installed, required inspections are passed, identified corrections are closed, the work area is restored, and Neighborhood House accepts the closeout package.

The expected project outcomes include:

• One new accessible rear gate and connected route placed into service.

• Removal of the existing curb and landscape barrier within the approved project area.

• Final inspection approval and documentation of completed work.

• Improved independent movement and emergency egress for facility users with mobility needs, subject to the approved design.

• Continued access to Neighborhood House programs during construction through a documented safety and security plan.

Federal Funding and Davis-Bacon Compliance

This project is funded through the Community Development Block Grant (CDBG) Program administered by Salt Lake County and is subject to applicable federal labor standards, including the Davis-Bacon and Related Acts (DBRA).

The contract is to be awarded to the lowest responsible and responsive bidder, whose bid meets the requirements and criteria set forth in the document "PY25 Pre-Bid Orientation.Prime Contractor Compliance Checklist.The selected contractor and all subcontractors must comply with the applicable federal prevailing wage requirements. Workers performing covered construction work must be paid at least the applicable wage rates and fringe benefits, paid weekly, and included in weekly certified payroll reports submitted for compliance review.

The applicable wage determination and required federal contract provisions will be included in the RFB. Contractors must review these requirements and account for all associated labor and compliance costs when preparing their bids.

A mandatory pre-construction meeting with Salt Lake County will be required after contract execution and before any construction work begins.

Appendix A Sources and Planning References

• Neighborhood House official website - Facility address and program information.

• Salt Lake City Building Permit Applications - Permit application and plan-submittal process.

• 2010 ADA Standards for Accessible Design - Federal accessibility standards and alterations requirements.

• U.S. Access Board Chapter 4 Accessible Routes - Technical provisions for accessible routes, ramps, curb ramps, doors, and gates.

• U.S. Access Board Guide to Entrances Doors and Gates - Explanatory guidance for door and gate clearances and hardware.

• U.S. Access Board Guide to Ramps and Curb Ramps - Explanatory guidance for ramp width, slope, landings, handrails, and edge protection.

Compliance note: This project plan supports grant review. It is not an architectural drawing, permit, accessibility certification, or construction contract. The final design must be prepared or validated by the appropriate licensed professionals and approved by the authority having jurisdiction.

https://www.nhutah.org/ https://www.slc.gov/buildingservices/building-permits/ https://www.ada.gov/law-and-regs/design-standards/2010-stds/ https://www.access-board.gov/ada/chapter/ch04/ https://www.access-board.gov/ada/guides/chapter-4-entrances-doors-and-gates/ https://www.access-board.gov/ada/guides/chapter-4-ramps-and-curb-ramps/