1-F. CBI FORM 3 MWSBE Utilization - 269-2026-007.docx
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- Solicitation number
- 269-2026-007
- Issued by
- Mecklenburg County, Charlotte City, North Carolina
About this file
This document is a City of Charlotte Minority, Women, and Small Business Enterprise (MWSBE) Utilization Commitment form (CBI Form 3) for the Citywide Vehicle Cleaning, Detailing, and Decontamination Services contract. The solicitation seeks one or more qualified companies to provide vehicle washing, cleaning, and decontamination services for the City's fleet, with services to be performed either off-site or on-site. The standard cleaning frequency is monthly, with potential for more frequent cleaning based on departmental needs, and decontamination services available on an as-needed basis.
The form requires proposers to document their intended use of MWSBE subcontractors and suppliers, with specific requirements for certification, documentation, and compliance with the City's Administrative Procedures Manual. Proposers must list all minority, women-owned, and small business enterprises they plan to utilize, and submit Letters of Intent within three business days of the City's request. All subcontractors and suppliers must be registered in the City of Charlotte's vendor database, and proposers must maintain the level of MWSBE participation throughout the contract duration, with specific protocols for terminating, replacing, or adding subcontractors.
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Text version
CBI FORM 3: Subcontractor / Supplier Utilization Commitment This form MUST be submitted at the time of Proposal Opening. Copy this CBI Form 3 as needed.
Failure to properly complete and submit Form 3 with the Proposal constitutes grounds for rejection of the Proposal.
Per Section 3.5 of the CBI Administrative Procedures Manual, the Subcontractor/Supplier Utilization Commitment (CBI Form 3), captures information regarding the MWSBEs and other subcontractors and suppliers that the Proposer intends to use on the Contract FOR ALL TIERS.
M/W/SBEs must satisfy the requirements of Section 2 of the CBI Administrative Procedures Manual in order to count the work they intend to perform on the contract with its own current workforces towards the Contract Goal, and must list themselves below.
Proposer Name:
Project Name:
MWBE Goal:
MBE Goal:
MSBE Goal:
WBE Goal:
MWSBE Goal:
SBE Goal:
List below all M/W/SBEs that you intend to use on this Contract. NOTE: You will only receive credit for M/W/SBEs that are currently certified with the City as of the Proposal Opening Date.
M/W/SBE Vendor Name (Non-Hauling Services)
| Description of work / materials |
| NIGP Code |
CBI FORM 3: Subcontractor / Supplier Utilization Commitment
List below all non-M/W/SBEs (subcontractors and suppliers) that you intend to use on this Contract
| Vendor Name |
| Description of work / materials |
| NIGP Commodity Code |
Letters of Intent submitted upon notice from the City Per Section 3.5 of the CBI Administrative Procedures Manual, within three (3) Business Days after receiving a request from the City (or within such longer time as may be communicated by the City in writing), Proposers must submit a separate Letter of Intent (CBI Form 4) for each M/W/SBE listed on CBI Form 3. Each Letter of Intent must be executed by both the M/W/SBE and the Proposer. The City shall not count proposed M/W/SBE utilization for which it has not received a Letter of Intent by this deadline. The Proposer is still obligated to pay the M/W/SBE the full amount listed on the Contract with the M/W/SBE regardless of what percentage is actually counted towards the M/W/SBE Goal.
Adding subcontractors or suppliers after submitting this form Nothing in this certification shall be deemed to preclude you from entering into subcontracting arrangements after submission of this form. However, per the CBI Administrative Procedures Manual, you must comply with the following:
· You must maintain the level of M/W/SBE participation stated in the Contract throughout the duration of the Contract, except as specifically allowed in Section 5
· If you need to terminate or replace a M/W/SBE, you must comply with Section 5.3
· If the scope of work on the Contract increases, or if you elect to subcontract any portion of work not identified on this form as being subcontracted, then you must comply with Section 5.4
· A Letter of Intent (CBI Form 4) must also be submitted for each M/W/SBE you add subsequent to contract award.
All Subcontractors and Suppliers must be registered with the City of Charlotte.
Pursuant to the City’s Vendor Registration Policy, each subcontractor or supplier (non-MBE/SBE, WBEs, SBEs and MBEs) that you use on this contract must be registered in the City’s vendor database.
Signature Your signature below indicates that the undersigned firm certifies and agrees that:
| (a) | It has complied with all provisions of the CBI Policy and Administrative Procedures Manual; and, |
| (b) | Failure to properly document such compliance in the manner and within the time periods established by the CBI Policy and Administrative Procedures Manual shall constitute grounds for rejection of your proposal. |
Signature of Authorized Official
Printed Name
Title
Submittal Date
Version 06-2023 image1.png
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