Eagle Mountain City

TRAILHEAD ROAD & PONY EXPRESS TRAFFIC SIGNAL

REQUEST FOR PROPOSAL (RFP) NO. EMC-FY26-18

RFP Due Date: July 10, 2026, by 12:00 P.M.

RFP Administrator: Melissa Yates, Purchasing Agent P: (801) 789-6641 E: Myates@EagleMountain.gov

Issued: June 18, 2026

Interested parties may obtain a copy of this RFP and submit responses through the State of Utah’s Public

Procurement Portal:

purchasing.utah.gov https://purchasing.utah.gov/

TABLE OF CONTENTS

OVERVIEW 3

I. INTRODUCTION 3

II. SCOPE OF SERVICES 3

III. PROPOSAL EVALUATION CRITERIA 1

IV. PROPOSAL RESPONSE OUTLINE 17

IV. INSURANCE REQUIREMENTS 18

V. TIMELINE 20

VI. ADMINISTRATIVE GUIDANCE 20

VII. ISSUING OFFICE AND RFP REFERENCE NUMBER 20

VIII. SUBMISSION OF PROPOSAL 21

IX. BID BOND 21

X. VENDOR PREQUALIFICATION 21

XI. INQUIRIES 22

XII. RESPONDENT’S RESPONSIBILITY FOR PROPOSAL COSTS 22

XIII. EVALUATION OF PROPOSALS 22

XIV. KEY COMPANY PERSONNEL 22

XV. ORAL PRESENTATION 23

XVI. AWARD OF THE CONTRACT 23

XVII. PROTECTED INFORMATION 23

XVIII. ADDENDUM TO RFP 23

XIX. AUTHORIZED REPRESENTATIVES 24

XX. ANTI-COLLUSION 24

XXI. RESTRICTIONS / CONFLICT OF INTEREST 24

XXII. RIGHT TO REJECT 24

XXIII. PRIVACY NOTICE 24

ATTACHMENT A 26

ATTACHMENT B 30

OVERVIEW

I. INTRODUCTION

Eagle Mountain City is requesting proposals from responsible firms or individuals for a project called

Trailhead Road & Pony Express Traffic Signal. The project is located at the intersection of Trailhead Road and Pony Express Parkway in Eagle Mountain, Utah.

II. SCOPE OF SERVICES

The work to be performed consists of furnishing and installing the equipment, facilities, services and appurtenances thereto as included in the Contract Documents. The work generally includes, but is not limited to, the following:

Construct a new traffic signal at Pony Express Parkway and Trailhead Road, including associated roadway improvements such as asphalt removal, asphalt pavement, curb and gutter, raised median curb, and asphalt trail.

The project also includes reconstruction of the two intersections (existing roundabouts) directly adjacent to the new signalized intersection. Work includes removal of existing asphalt pavement and landscape islands, installation of new asphalt pavement, curb and gutter, raised medians and channelizing islands.

The intersection on the West side will be formalized into a functioning roundabout with concrete splitter islands and a truck apron while the intersection on the East will be reconstructed from an existing traffic circle into a more standard intersection that allows traffic signal approach, vehicle storage and queuing.

III. BID SCHEDULE

All applicable sales taxes, State, and/or Federal, and any other special taxes, patent rights, or royalties are included in the price quoted in this Proposal. Figures to be typewritten or clearly and legibly printed in ink. LS is equal to lump sum, LF is equal to linear-feet, CY is equal to cubic-yard, EA is equal to each, and SF is equal to square-feet.

Item

No.

Description Quantity Units Unit Cost Total Cost

1 Mobilization & Demobilization 1 LS

2 Traffic Control 1 LS

3 Temporary Controls/SWPPP 1 LS

4 Construction Layout & Staking 1 LS

5 Quality Control & Testing 1 LS

6 Site Clearing 1 LS

7 Remove Shrub 24 EA

8 Remove Landscape Boulder 20 EA

9 Remove and Salvage Sign 9 EA

10 Remove and Salvage RRFB Assembly 4 EA

Description Quantity Units Unit Cost Total Cost

11 Remove and Salvage Advanced Warning

Sign with Flashing Beacon Assembly

4 EA

12 Remove Fence 23 LF

13 Remove Light Pole 2 EA

14 Remove Irrigation Control Valve 6 EA

15 Remove Water Meter 2 EA

16 Remove Storm Drain Structure 1 EA

17 Remove Curb and Gutter 2980 LF

18 Remove Sidewalk and Flatwork 2470 SF

19 Remove Asphalt Pavement 65070 SF

20 Obliterate Message Paint 50 EA

21 Adjust Manhole Frame to Grade 3 EA

22 Relocate Sign 2 EA

23 Relocate Light Pole 2 EA

24 Excavation & Earthwork 930 CY

25 Granular Borrow (Plan Quantity) 3250 CY

26 Untreated Base Course (Plan Quantity) 2210 CY

27 5" Hot Mix Asphalt PG 64-28 (Arterial) 545 TON

28 4" Hot Mix Asphalt PG 58-28 (Collector) 1630 TON

29 4" Hot Mix Asphalt Trail w/ Base 3350 SF

30 Type M1 Modified Curb & Gutter w/ Base 300 LF

31 UDOT Type M2 Curb 940 LF

32 UDOT Type B3 Curb Raised Median 240 LF

33 APWA Type A 24" Curb & Gutter w/ Base 1125 LF

34 APWA Type Q Curb w/ Base 200 LF

35 Type Q Modified Curb w/ Base 165 LF

36 Pony Express Median Curb w/ Base 380 LF

37 Pony Express B2B Median Curb w/ Base 240 LF

38 4" Concrete Sidewalk w/ Base 3640 SF

39 6" Stamped Concrete Island 5080 SF

40 6" Stamped Concrete Flatwork w/ Base 4630 SF

41 8" Concrete Truck Apron w/ Base 3700 SF

42 6" Concrete Pedestrian Refuge w/ Base 325 SF

43 Pedestrian Access Ramp w/ Base 1350 SF

44 Plowable Corner w/ Base 250 SF

45 Plowable End Section w/ Base 5 EA

46 Pavement Markings 1 LS

47 12-Inch HDPE Pipe 305 LF

48 Single Grate Catch Basin 6 EA

Description Quantity Units Unit Cost Total Cost

49 Sign Panel 54 EA

50 Sign Post 19 EA

51 Sign Post w/ Slip Base per UDOT Standards 20 EA

52 Traffic Signal System & Signage 1 LS

53 Native Seeding 4370 SF

54 Rock Mulch w/ Geotextile Fabric 3250 SF

BID SCHEDULE TOTAL

BID SCHEDULE TOTAL (IN WORDS)

Documents and the INSTRUCTIONS FOR PREPARING PROPOSAL relating to what is to be furnished under each item of the PROPOSAL and to submittal of bid.

Bidder understands and agrees that the Owner reserves the right to reject any or all bids and to waive any informality in the bidding.

The bidder agrees that this bid shall be good and may not be withdrawn for a period of 75 calendar days after the scheduled closing time for receiving bids. Bidder acknowledges receipt of the following addenda:

The undersigned bidder shall acknowledge receipt of the following addenda, if any.

Addenda No(s).

Respectfully submitted, Bidder

(Corporate Seal)

If bid is by corporation By:

Title

Witness: if bidder is an individual Bidder’s post office address (if applicable):

Bidder's post office address:

Name and address of all members of the firm or names and titles of all officers of the corporation

Name and Title: Bidder’s address:

SEAL

Bidder’s phone number: ___________

IV. MEASUREMENT AND PAYMENT

BID SCHEDULE

MOBILIZATION & DEMOBILIZATION, Bid Item 1

a. Measurement shall be Lump Sum.

b. Payment shall be full compensation for all preparatory operations for the project, including but not limited to those items necessary for the project site: acquisition and payment of all permits; furnishing construction power and other utilities; furnishing, erecting, and maintenance of construction signs; construction fencing, mobilization, demobilization, installation of temporary facilities including the access roadway; and for all costs associated with the project that are not included in other bid items.

c. Payment also covers the cost of all items necessary to complete construction and restore the construction site to acceptable conditions. This includes, but is not limited to, removal of temporary construction structures, cleanup of all remaining materials on the construction site, and all other necessary clean-up measures to be taken as directed by the specifications and approved by the Engineer.

d. Mobilization & Demobilization cost shall not exceed 10% of the combined total Base Bid amount.

e. Payments will be made in accordance with the following table:

BASIS OF PAYMENT FOR

MOBILIZATION & DEMOBILIZATION

Amount Paid When Paid

25% of bid item amount With first application for payment

Remaining portion of bid item paid as percentage of the contract completed

With each subsequent application for payment

TRAFFIC CONTROL, Bid Item 2

b. Payment includes all costs to provide traffic and/or pedestrian control for the project.

c. Payments will be made in accordance with the following table:

TRAFFIC CONTROL

Amount Paid When Paid

25% of bid item amount With first application for payment and upon initial implementation of traffic control devices

Remaining portion of bid item paid as

TEMPORARY CONTROLS/SWPPP, Bid Item 3

b. Payment includes the cost of complying with State of Utah UPDES Permit, including submitting a Notice of Intent to the Utah State Division of Water Quality, paying the Permit fees, and preparing and submitting a Storm Water Pollution Prevention Plan for City and State approval to address any erosion control measures.

c. Payment also covers the cost of noise control, dust and mud control, surface water control, ground water control, pollution control, and all erosion control required for the project, including furnishing, installing, and maintenance of all BMPs.

d. Payments will be made in accordance with the following table:

CONSTRUCTION EROSION CONTROL/SWPPP

Amount Paid When Paid

25% of bid item amount With first application for payment

Remaining portion of bid item paid as

CONSTRUCTION LAYOUT & STAKING, Bid Item 4

b. Payment covers the cost of all labor, materials, equipment and appurtenances required for construction staking as required within the limits of construction.

CONSTRUCTION LAYOUT & STAKING

Amount Paid When Paid

25% of bid item amount With first application for payment and when project is 5% complete

Remaining portion of bid item paid as percentage of the contract completed, with 10% held as noted below

With each subsequent application for payment

Remaining 10% portion of bid item With final application for payment

(will be held until record drawings have been received by the Owner)

QUALITY CONTROL & TESTING, Bid Item 5

b. Payment for this item shall be considered compensation in full for all subcontractors, labor, materials and equipment necessary to verify and ensure the quality of the installed project including in part proctor, gradation, CBR values. Includes concrete testing. Includes compaction testing of the; trenches, buried structures, untreated base course and granular borrow. Includes asphalt density, asphalt core samples of the asphalt and other testing required in Eagle Mountain and in accordance with the design drawings, and where not covered under separate items.

QUALITY CONTROL & TESTING

Amount Paid When Paid

Portion of bid item paid as percentage of the contract completed

With each application for payment

SITE CLEARING, Bid Item 6

b. Payment covers all costs of labor, materials, equipment and appurtenances required to clear and grub, remove and dispose of all vegetation, landscaping and waste materials as required within the limits as shown on the project plans, in a safe and legal manner. Cost includes stockpiling of topsoil on-site for re-use.

SITE CLEARING

Amount Paid When Paid

Portion of bid item paid as percentage of the contract completed

REMOVE SHRUB, Bid Item 7

a. Measurement shall be Each.

b. Payment covers all costs for labor, materials, equipment, and appurtenances required to remove and properly dispose of shrub, root system and foliage, including backfill and compaction as required.

c. Remove root system to at least 2 feet below finished ground level and within the limits of construction.

REMOVE LANDSCAPE BOULDER, Bid Item 8 remove and properly dispose of landscape boulders.

REMOVE AND SALVAGE SIGN, Bid Item 9 remove post, sign and footing. Contractor shall salvage sign posts and panels to City.

REMOVE AND SALVAGE RRFB ASSEMBLY, Bid Item 10 remove post, sign, footing, and rapid rectangular flashing beacon. Contractor shall salvage sign posts, panels, and rapid rectangular flashing beacon to City.

REMOVE AND SALVAGE ADVANCED WARNING SIGN WITH FLASHING BEACON ASSEMBLY, Bid Item 11 remove post, sign, footing, and flashing beacons. Contractor shall salvage sign posts, panels, and flashing beacons to City.

REMOVE FENCE, Bid Item 12

d. Measurement shall be Linear Foot.

e. Payment covers all costs for labor, materials, equipment, and appurtenances required to saw cut, disassemble, remove, and properly dispose of fencing materials.

REMOVE LIGHT POLE, Bid Item 13

b. Payment covers all costs for labor, materials, equipment, and appurtenances required to saw cut, disassemble, remove, and properly dispose of street light and base materials. Contractor shall salvage street light to City if requested.

REMOVE IRRIGATION CONTROL VALVE, Bid Item 14 remove and properly dispose of irrigation control valve. Abandon existing pipe in place, remove and dispose of valve and valve box.

REMOVE WATER METER, Bid Item 15 remove and dispose of pipe, fittings, couplings, meter, meter setter, meter barrel, frame and cover. Abandon existing pipe in place, remove meter and salvage to city, remove and dispose of meter setter, meter barrel, frame, and cover.

REMOVE STORM DRAIN STRUCTURE, Bid Item 16 remove and dispose of structure, frame, cover, grate, and risers.

REMOVE CURB AND GUTTER, Bid Item 17

a. Measurement shall be Linear Foot along top back of curb.

cut, remove to the nearest joint, and properly dispose of curb and gutter. Payment will only be given for the defined demolition areas. All work outside defined areas will be at the

Contractor’s cost.

REMOVE SIDEWALK AND FLATWORK, Bid Item 18

a. Measurement shall be Square Feet.

cut, remove to the nearest joint, and properly dispose of concrete sidewalk and flatwork.

Payment will only be given for the defined demolition areas. All work outside defined areas will be at Contractor’s cost.

REMOVE ASPHALT PAVEMENT, Bid Item 19

b. Payment covers all costs for labor, materials, equipment, and appurtenances required to saw-cut full depth, break-up, excavate, transport (trucking), and properly dispose of asphalt pavement, regardless of thickness.

OBLITERATE MESSAGE PAINT, Bid Item 20

a. Measurement shall be Each remove pavement striping and messages by high pressure water spray.

ADJUST MANHOLE FRAME TO GRADE, Bid Item 21

a. Measurement shall be Each

b. Payment covers all costs for labor, materials, equipment, and appurtenances required to raise or lower utility manhole lid elevation to grade as indicated in the drawings, including saw cutting, pavement removal, adjusting or reconstructing the structure, replacing the lid at correct elevation, pouring a concrete collar as specified, protection during paving, replacement parts, and all incidentals necessary to bring the manhole to final grade.

RELOCATE SIGN, Bid Item 22

b. Payment covers all cost of work and material to relocate traffic sign panels and posts. Cost includes, but is not limited to, all labor, materials, equipment and incidental items to relocate a sign. Includes providing new posts and/or footings as needed. Adjustments will not be made for size of sign.

RELOCATE LIGHT POLE, Bid Item 23 remove and salvage street light; saw cut, disassemble, remove, and properly dispose of street light base materials; construct new base and install salvaged street light. Includes all electrical disconnection, termination, reconnection, relocation, etc. to provide a fully functioning street light.

EXCAVATION & EARTHWORK, Bid Item 24

a. Measurement shall be Cubic Yard as shown on the project plans and verified by survey computation.

b. Payment covers all costs for labor, materials, equipment and appurtenances required for excavation and removal of materials as required within the limits of construction as shown on the project plans. Covers all earthwork and grading as necessary to the appropriate subgrade elevations. Dispose of all excess excavated material in an approved location. No payment will be made under any item for unauthorized excavation outside of the lines and grades shown on the plans (Grading Plan). Quantity was estimated based on the comparison between Existing

Ground and Finish Ground surface. Contractor shall be responsible for any and all adjustments due to swell, shrinkage, and any subgrade elements.

GRANULAR BORROW (PLAN QUANTITY), Bid Item 25

a. Measurement shall be Cubic Yard as shown on the project plans, compacted in place.

b. Payment covers all costs of labor, materials, equipment and appurtenances required to furnish and place granular borrow as required within the limits of construction as shown on the project plans including: hauling, placing, compaction, final grading, and any other work required to complete this item. Includes all pavement sections.

UNTREATED BASE COURSE (PLAN QUANTITY), Bid Item 26

a. Measurement shall be Cubic Yard as shown on the project plans, compacted in place.

b. Payment covers cost of all labor, materials, equipment, coordination, and appurtenances required to furnish and place untreated base course as required within the limits of construction as shown on the project plans including: hauling, placing, compaction, final grading, and any other work required to complete this item. Includes base for all pavement sections.

5” HOT MIX ASPHALT PG 64-28 (ARTERIAL), Bid Item 27

a. Measurement shall be per Ton of HMA (per APWA standards) placed for the depth shown on the plans and documented by weight tickets.

b. Bid price covers cost of provision, placement, plant mix asphalt, aggregates, asphalt binder, hydrated lime, prime coat, tack coat, additives, compaction, and equipment, labor, and material to place asphalt pavement.

4” HOT MIX ASPHALT PG 58-28 (COLLECTOR), Bid Item 28

a. Measurement shall be per Ton of HMA (per APWA standards) placed for the depth shown on the plans and documented by weight tickets.

hydrated lime, prime coat, tack coat, additives, compaction, and all equipment, labor, and material to place asphalt pavement.

4” HOT MIX ASPHALT TRAIL W/ BASE, Bid Item 29

a. Measurement shall be per Square Feet as shown on the project plans.

hydrated lime, prime coat, tack coat, additives, compaction, and all equipment, labor, and material to place asphalt trail.

TYPE M1 MODIFIED CURB AND GUTTER W/ BASE, Bid Item 30

b. Payment covers costs for concrete, admixtures, reinforcement, forming, finishing, grading, and all labor, materials, equipment, and appurtenances required to furnish and construct Type M1

Modified curb and gutter at the location shown on the plans. Match existing curb and gutter via transitions if necessary.

c. Payment covers cost of supplying, installing, and compacting untreated base course as leveling and foundation material.

UDOT TYPE M2 CURB, Bid Item 31 all labor, materials, equipment, and appurtenances required to furnish and construct UDOT

Type M1 Curb at the location shown on the plans. Match existing curb and gutter via transitions if necessary.

UDOT TYPE B3 CURB RAISED MEDIAN, Bid Item 32

a. Measurement shall be Linear Foot along centerline of curb median.

all labor, materials, equipment, and appurtenances required to furnish and construct (2) back-to-back UDOT Type B3 Curbs at the location shown on the plans.

APWA TYPE A 24” CURB AND GUTTER W/ BASE, Bid Item 33

a. Measurement shall be Linear Foot along top back of curb. Does not include curb adjacent to pedestrian access ramps.

all labor, materials, equipment, and appurtenances required to furnish and construct APWA

Type A curb and gutter at the location shown on the plans. Match existing curb and gutter via transitions if necessary.

APWA TYPE Q CURB W/ BASE, Bid Item 34 all labor, materials, equipment, and appurtenances required to furnish and construct APWA

Type Q curb at the location shown on the plans. Match existing curb via transitions if necessary.

TYPE Q MODIFIED CURB W/ BASE, Bid Item 35 all labor, materials, equipment, and appurtenances required to furnish and construct Type Q

Modified curb at the location shown on the plans. Match existing curb via transitions if necessary.

PONY EXPRESS MEDIAN CURB W/ BASE, Bid Item 36 all labor, materials, equipment, and appurtenances required to furnish and construct Pony

Express Median curb at the location shown on the plans. Match existing curb via transitions if

PONY EXPRESS B2B MEDIAN CURB W/ BASE, Bid Item 37

d. Measurement shall be Linear Foot along top back of back to back curbs or top middle of B2B curb.

e. Payment covers costs for concrete, admixtures, reinforcement, forming, finishing, grading, and all labor, materials, equipment, and appurtenances required to furnish and construct Pony

Express Median curb at the location shown on the plans. Match existing curb via transitions if

f. Payment covers cost of supplying, installing, and compacting untreated base course as leveling

4” CONCRETE SIDEWALK W/ BASE, Bid Item 38

a. Measurement shall be Square Feet as shown on the project plans.

b. Payment covers costs for provision, placement, forming, reinforcement, concrete, admixtures, finishing, curing, weather protections, cure agents, additives, expansion joints, contraction joints, doweling, epoxy, existing connections, grading, compaction, and all labor, materials, equipment, and appurtenances required to furnish and construct 4-inch thick concrete sidewalk at the location shown on the plans.

6” STAMPED CONCRETE ISLAND, Bid Item 39 joints, doweling, epoxy, stamping, and all labor, materials, equipment, and appurtenances required to furnish and construct 6-inch thick concrete island at the location shown on the plans.

6” STAMPED CONCRETE FLATWORK W/ BASE, Bid Item 40 joints, doweling, epoxy, stamping, and all labor, materials, equipment, and appurtenances required to furnish and construct 6-inch thick concrete flatwork at the location shown on the

8” CONCRETE TRUCK APRON W/ BASE, Bid Item 41 joints, doweling, epoxy, and all labor, materials, equipment, and appurtenances required to furnish and construct 8-inch thick concrete truck apron at the location shown on the plans.

6” CONCRETE PEDESTRIAN REFUGE W/ BASE, Bid Item 42 furnish and construct 6-inch thick concrete pedestrian refuge at the location shown on the

PEDESTRIAN ACCESS RAMP W/ BASE, Bid Item 43

a. Measurement shall be Square Feet as shown on the project plans. Includes curb and gutter adjacent to pedestrian access ramp.

furnish and construct pedestrian access ramp at the location shown on the plans.

PLOWABLE CORNER W/ BASE, Bid Item 44 furnish and construct plowable corner at the location shown on the plans.

and foundation material. Payment covers cost of supplying and applying two coats of highway yellow paint.

PLOWABLE END SECTION W/ BASE, Bid Item 45

d. Measurement shall be Each.

e. Payment covers costs for provision, placement, forming, reinforcement, concrete, admixtures, joints, doweling, epoxy, and all labor, materials, equipment, and appurtenances required to furnish and construct UDOT plowable end section at the location shown on the plans per UDOT

Std. Dwg. No. GW 1B.

f. Payment covers cost of supplying, installing, and compacting untreated base course as leveling and foundation material. Payment covers cost of supplying and applying two coats of highway yellow paint.

PAVEMENT MARKINGS, Bid Item 46

b. Payment covers the cost of all labor, materials, equipment, coordination, and appurtenances required to furnish and apply paint striping and messaging as shown on the project plans, complete and in place. Application rates shall follow UDOT Specification Section 02765.

c. Apply two applications on new bituminous surfaces.

o Place second application between 14 and 30 days after the first application.

d. Payments will be made in accordance with the following table:

PAVEMENT MARKINGS

Amount Paid When Paid

Portion of bid item paid as percentage of the item completed

12-INCH HDPE PIPE, Bid Item 47

a. Measurement shall be Linear Foot along the center line of pipe installed.

b. Payment covers all cost of equipment, labor, and materials to supply and install pipe. Also includes incidental work and material such as removing interfering pipe, structures and obstructions, pipe fittings, connecting to existing structures, de-watering, anchoring, subgrade stabilization, shoring and bracing, disposal, shoring and bracing of utility poles, and any temporary roadway or sidewalk surfacing materials.

c. Payment covers cost of excavation, removal and disposal of unsuitable materials, furnishing and compacting all required backfill material, per APWA Plan No. 381. Payment is to the bottom of the roadway cross section in areas of complete roadway reconstruction. Payment is to bottom asphalt, and includes imported road base in other areas.

d. Surface improvements will be paid for under separate bid items.

SINGLE GRATE CATCH BASIN, Bid Item 48

a. Measurement shall be Each. No adjustment will be made for depth.

b. Payment covers all cost of work and material for constructing and installing a single grate catch basin with a D&L I-2436 frame and grate as shown on the project plans, complete and in place.

Connecting storm drain piping to structures and concrete collars shall be considered incidental to installation of the catch basin.

c. Payment covers cost of removal and disposal of unsuitable materials, removal and disposal of conflicting abandoned utilities, installing, and compacting untreated base course as leveling

SIGN PANEL, Bid Item 49

b. Payment covers costs for provision, placement, hardware, and all labor, materials, equipment, and appurtenances required to install traffic sign panels to posts.

SIGN POST, Bid Item 50

b. Payment covers costs for provision, placement, posts, anchors, excavation, concrete, rebar, backfill, compaction, and all labor, materials, equipment, and appurtenances required to install a sign post.

SIGN POST W/ SLIP BASE PER UDOT STANDARDS, Bid Item 51

b. Payment covers costs for provision, placement, posts, anchors, excavation, concrete, rebar, backfill, compaction, and all labor, materials, equipment, and appurtenances required to install a sign post with slip base per UDOT Std. Dwg. No. SN 10A.

TRAFFIC SIGNAL SYSTEM & SIGNAGE, Bid Item 52

b. Payment covers all cost of labor, equipment, installation of Owner and/or State furnished materials, power source connection, advanced warning system, installation of radar detection equipment, installation of CCTV and ITS signal interconnect equipment, conduits, cabinets, controllers, signage, foundation bases, installation and materials necessary to provide a complete and fully operational signal system.

c. Includes test holes associated with foundation installation

d. Pickup and deliver “Owner / State Furnished Items” from UDOT facility in Salt Lake area, to project site or City provided location, as indicated on the drawings.

e. Payments will be made in accordance with the following table:

TRAFFIC SIGNAL & SIGNAGE

Amount Paid When Paid

25% of bid item amount With first application for payment and when item is 10% complete

Portion of bid item paid as percentage of the item completed

NATIVE SEEDING, Bid Item 53

a. Measurement shall be Square Feet as shown on the project plans, verified by survey computation.

b. Payment covers cost of all labor, materials, equipment, coordination, and appurtenances required to furnish or spread from stockpile 4 inches of topsoil and reseed as required within the limits of construction as shown on the project plans.

ROCK MULCH W/ GEOTEXTILE FABRIC, Bid Item 54

b. Payment covers cost of provision, placement, rock, weed barrier geotextile/fabric, properly storing and maintaining stockpiled materials, and all labor, materials, equipment, and appurtenances required to furnish rock mulch as shown on the project plans.

c. Rock mulch shall be 4-inches deep and weed barrier fabric shall be 5-ounces. Install a pre-emergent herbicide on bare soil and again after installation of rock mulch.

V. PROPOSAL EVALUATION CRITERIA

Proposals will be evaluated based on the response to all provisions of this RFP. Since this solicitation is an

RFP as opposed to a Bid, pricing alone will not constitute the entire selection criteria. The city may use some or all of the following criteria and corresponding percentages in its evaluation and comparison of proposals submitted. The criteria listed are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criterion and percentage of the score as deemed appropriate prior to the commencement of evaluation.

Evaluation Process

Proposals will be reviewed by the individual committee members against certain criteria through a pre-prepared scoring matrix. The committee will submit their scores to the City

Purchasing Agent who will compile the scores and rank the submissions. The committee will meet to review the top three scoring firms and may schedule a 1-hour virtual or in-person presentation from each vendor. The presentations will not be scored, but the evaluation committee will, at the conclusion of all presentations, select a firm for award or withdraw the

RFP.

POTENTIAL PROPOSAL EVALUATION CRITERIA

Evaluation Criteria Description Percentage

Firm Experience Qualifications and experience of the firm. Demonstrated expertise and subject matter expertise in the requested Scope of Services

25%

Project Team Experience Qualifications and experience of the Firm’s Project Team, including the Firm’s Project Team’s demonstrated expertise and subject matter expertise in the requested Scope of Services

25%

Functional Approach The Firm’s project team demonstrates the ability to formulate a plan that includes the elements listed in the scope of work.

20%

Technical Approach The quality and clarity of the Firm’s proposal demonstrates the ability to formulate a plan that is concise and easily understood by stakeholders.

17%

Cost Project costs / fee schedule as compared to other firms. 10%

Introduction

Introductory Letter contains all the information requested.

3%

VI. PROPOSAL RESPONSE OUTLINE

Proposals must be clear, concise, specific and, in an outline, format not exceeding 15 single side pages.

Font size must be an 11- or 12-point font. Paper size not to exceed 8.5 x 11 inches. Pertinent supplemental information should be referenced and provided as attachments but will not be considered part of the proposal. All proposals must be organized and tabbed to comply with the following sections. Tabs will not be counted toward page count as long as they do not contain proposal information.

Tab 1 - LETTER OF TRANSMITTAL. The letter of transmittal should include an introduction of the Project

Team: the name, address, telephone number, and email address of the person to be contacted along with others who are authorized to represent the company in dealing with this RFP.

Tab 2 - EXECUTIVE SUMMARY. Should include an introduction of the Firm and parent company: the name, address, telephone number, email address, nature of firm’s principal business, number of years in business, state and federal licensing certificates and Federal Tax Identification. Provide a brief statement that summarizes the unique qualifications of the Firm in relation to the unique and general requirements of this project. The respondent shall provide evidence of their firm’s capability to apply and commit staff and equipment successfully to the project and to complete the required services in a timely manner.

The respondent shall list all bankruptcy filings within the last ten years, and all current pending litigation involving the firm. Failure to provide full information may result in the proposal being deemed nonresponsive.

Tab 3 - DETAILED DISCUSSION. This section should constitute the major portion of the proposal and must contain:

1. Proposed Project Team Organization and Qualifications: Provide a chart that identifies the roles of each of the Key Individuals involved in each phase of the project. Firm should provide a listing of staff to be assigned to the project and commentary on their existing workload, and a description of the project management processes used to ensure work continues uninterrupted and communication with the city and firm is strong. Respondent shall provide, rather than a standard resume, only relevant experience and qualification of each technical person who will be involved on the project, including:

a. Educational background, academic degrees, professional association.

b. Current job title, responsibilities and type of work performed.

c. Experience on projects similar to that requested in this RFP.

Provide a matrix that indicates past project collaborations carried out by the proposed team.

2. Proposed Project Team Performance on Past Projects: Provide information for similar studies that demonstrate the Firm’s ability to accomplish this project. For each project identified, provide the following information: Owner, Description of Work, and Project Team Members’ involvement.

3. References: Provide a reference for each project listed above who may be contacted for further information regarding the performance of the Firm’s Project Team. The respondent should provide examples of similar projects through access to deliverables such as studies, reports, maps, images, video, etc.

4. Team Roles and Responsibilities: Provide a description of the roles and responsibilities of the

Firm’s Project Team members and how the Team will work together to achieve the objectives of the project. List any applicable sub-consultants.

5. Proposed Project Schedule: Provide a schedule that includes individual phases as applicable. The proposed schedule shall list important dates, times, and locations of meetings and submittals.

6. Proposed Project Approach: Outline the tasks, any special approaches, and the plan for completion. Innovation and alternatives to the scope proposed here are welcome.

7. Information addressing Project Objectives and Scope that have not been addressed.

Tab 4 - COST PROPOSAL. The Firm must submit a cost proposal allowing costs to be evaluated independently of other criteria in the proposal, both in grand total, as well as component pricing for logical subsets of service with any associated discounts listed separately. The cost proposal should include the method of determining compensation for the required services with a not-to-exceed cost estimate. It should also include the estimated cost to complete all of the Firm’s Basic Services.

Tab 5 – BID FORM (Attachment A), Certificate of Insurance AND MISCELLANEOUS additional information and attachments, including company literature and catalogs.

IV. INSURANCE REQUIREMENTS

Should the successful firm be invited to negotiate a contract for the work identified in this RFP, it shall have the capability of maintaining insurance and indemnification as follows to cover any claims incurred or arising as a result of the work. The Contractor / Consultant shall furnish Eagle

Mountain a Certificate of Insurance applying to the contract for each type of insurance required, to be approved by Eagle Mountain City. The Consultant’s insurer must be authorized to do business in Utah and must meet the specified A.M. Best rating or better at the time this contract is executed. The following insurance shall be maintained in force until all activities which are required by the Contract or as changed by contract modification are completed and accepted by Eagle Mountain:

f. General Liability insurance with a limit of not less than $1,000,000 per occurrence and not less than $3,000,000 aggregate and having an A.M. Best rating of A-class VIII or better. If this coverage is written on a claims-made basis, the Certificate of Insurance shall so indicate. Consultant represents that as long as commercially available the insurance shall remain in effect such that claims reported up to three (3) years beyond the date of substantial completion of this contract are covered.

g. Commercial Automobile insurance with a minimum combined single limit of $1,000,000 per occurrence OR $500,000 liability per person, $1,000,000 per occurrence, $250,000 Property Damage, and having an A.M. Best rate of A-class VIII or better.

h. Architect and/or Engineers Professional Liability (errors and omissions) insurance having an A.M.

Best rating of A-class VIII or better, is required at the coverage amount of $1,000,000 per claim and $3,000,000 aggregate. If this coverage is written on a claims-made basis, the Certificate of Insurance shall so indicate. Consultant represents that as long as commercially available the insurance shall remain in effect such that claims reported up to three (3) years beyond the date of substantial completion of this contract are covered (on construction contracts or modifications for construction management the insurance, shall remain in effect for one (1) year after completion of the project).

i. Valuable Papers & Records Coverage and/or Electronic Data Processing (Data and Media) Coverage for the physical loss or destruction of the work product including drawings, plans, specifications and electronic data and media. Such insurance shall be of a sufficient limit to protect Consultant, its sub-consultants and Eagle Mountain from the loss of said information.

j. Workers Compensation Insurance: Consultant shall provide evidence that his employees and sub-consultant employees are covered by Workers Compensation. If they are covered by Workers Compensation Fund of Utah, then the A.M. Best rating is not required in this area.

k. Consultant shall require the insurance company that issues the Certificates of Insurance for the evidence of the required insurance coverage to endeavor to provide Eagle Mountain with 30-days written notice in the event that coverage is canceled before the policy expiration date stated in the Certificate. Consultant further agrees to provide Eagle Mountain with 30 days written notice prior to making an alternation or material change to the required insurance coverage. Insurance certificates and notice(s) should be sent to recorder@emcity.org.

l. Builders Risk Insurance. Builder’s Risk Insurance must be indicated by a checked box on the Certificate of Insurance (COI). The Contractor shall provide the City with the price for the Builder’s Risk Insurance coverage applicable to the project. Upon receipt of the Contractor’s quoted price, the City will obtain a comparable quote from the Utah Local Government Trust for the same policy limits. If the Utah Local Government Trust premium is lower than the Contractor’s quoted price, the City will procure the Builder’s Risk policy through the Trust. In such case, the Contractor shall reimburse the City for the cost of the policy, and the amount will be deducted from payments due under the contract.

m. Policies referred to in (a) and (b) above are required to be endorsed naming Eagle Mountain as

Additional Insured and, on General Liability, indicate they are primary and not contributing coverage. All required policies, endorsements, insurance companies issuing same, and self-insured programs are subject to review and approval by Eagle Mountain.

V. TIMELINE

The following is a tentative schedule of this entire RFP process. While the City will attempt to apply the necessary resources to maintain this schedule, the following dates are merely projections. The City reserves the right to modify this schedule as needed to accommodate the completion of this RFP process.

TENTATIVE PROJECT SCHEDULE

RFP Published 06/18/2026

Questions from Firms Due 06/29/2026

Questions and Answers Posted 06/30/2026

Proposals Due 07/10/2026, at 12:00 PM

Anticipated Contract Award 07/16/2026

VI. ADMINISTRATIVE GUIDANCE

The information provided herein is intended to assist Firms in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide interested Firms with sufficient basic information to submit proposals meeting minimum requirements but is not intended to limit a proposal's content or to exclude any relevant or essential data therefrom. Firms are at liberty and are encouraged to expand upon the specifications to give additional evidence of their ability to provide the services requested in this RFP.

VII. ISSUING OFFICE AND RFP REFERENCE NUMBER

Eagle Mountain City Engineering Department is the issuing office for this RFP and all subsequent addenda.

The reference number for this RFP is EMC-FY26-18. This number must be referenced on all proposals, correspondence, and documentation relating to this RFP. During the RFP process, the Purchasing Agent is the sole source of official information. All other communications regarding this RFP, both spoken and written, which are received by any representative of the Firm from other sources (such as any elected or appointed official of the city or any other city staff, unless said communication is required by the primary contact) shall result in the disqualification of the proposal. This refers to both formal and informal conversations and communications.

Contact: Melissa Yates, Purchasing Agent

1650 E Stagecoach Run Eagle Mountain, Utah 84005 Myates@EagleMountain.gov

(801) 789-6641

VIII. SUBMISSION OF PROPOSAL

Proposal RFP documents will be available online on June 18, 2026 at purchasing.utah.gov (select the search bar> select Current Bids > enter “EM” > select search.) Sealed proposals will then be accepted online via purchasing.utah.gov procurement portal until, July 10, 2026 at 12:00 PM. Proposals submitted after this deadline will be rejected. All proposals, upon submission to the City, shall become City property.

Failure to provide a response to items indicated in this RFP will be interpreted by the city as an inability by the Firm to provide the requested service. All submittals shall be complete in all material respects and failure to provide a complete submittal may result in rejection of the response.

IX. BID BOND

A bid or proposal must be accompanied by a bid security made payable to Owner in an amount of 5% of

Bidder’s maximum bid price and in the form of a Bid bond issued by a surety. The cost of the bid bond should be entered as a line item in the RFP cost proposal.

The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract

Documents, furnished the required contract security, and met the other conditions of the Notice of

Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of

Award, Owner may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The

Bid security of other Bidders whom Owner believes to have a reasonable chance of receiving the award may be retained by Owner until the earlier of seven days after the Effective Date of the Agreement or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will be returned.

The bid security of other Bidders whom OWNER believes do not have a reasonable chance of receiving the award will be returned within fourteen days after the Bid opening.

X. VENDOR PREQUALIFICATION

All potential vendors are required to register with Eagle Mountain City prior to doing business. You may complete required prequalification forms by going to EagleMountain.gov/purchasing. Fill out the vendor prequalification form and submit W9.

The City may conduct such investigations as the City deems necessary to establish the responsibility, qualifications, and financial ability of Bidders, proposed Subcontractors, Suppliers, individuals, or entities to perform the Work in accordance with the contract Documents.

XI. INQUIRIES

Questions arising subsequent to the issuance of this RFP shall be submitted in writing through the State of Utah’s online procurement portal. Questions and answers will be posted online or consolidated and provided to all Firms on record of receiving this RFP on the procurement portal. All inquiries must be submitted by the close of business (5:00 PM MST) on July 29, 2026. Questions submitted after the deadline will not be addressed.

XII. RESPONDENT’S RESPONSIBILITY FOR PROPOSAL COSTS

The City is not liable for any cost incurred by Firms associated with the preparation of the proposal or the negotiation of a contract for services prior to the issuance of the contract.

XIII. EVALUATION OF PROPOSALS

The City may award a contract based on initial proposals received without discussion of such proposals with the Firm. Accordingly, each initial proposal should be submitted with the most favorable price and service available.

In evaluating proposals, the city will consider whether or not the proposals comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the proposal or prior to the Notice of Award. Evaluation committee members will evaluate and rank each submittal based on required information provided. Evaluation factors are based on the abilities of the proposer to efficiently perform the Scope of Services as generally outlined in the Request for Proposals. The city will be seeking to identify the submittal(s) which will best meet the needs of Eagle Mountain City as determined from the responses to the Request for Proposals.

The City will also consider the qualifications of Bidders and may consider the qualifications and experience of Subcontractors, Suppliers, and other individuals or entities proposed for those portions of the Work for which the identity of Subcontractors, Suppliers, and other individuals or entities. During the evaluation process and at the sole discretion of the City, requests for clarification of one or more proposer’s submittals may be conducted. This request for clarification may be performed by the city in a written format, or through scheduled oral interviews. Such clarification request will provide proposers with an opportunity to answer any questions the City may have on a proposer’s submittal.

XIV. KEY COMPANY PERSONNEL

In submitting a proposal package, the Respondent is representing that each person listed or referenced in the proposal package shall be available to perform the services described for the city, barring illness, accident, or other unforeseeable events of a similar nature in which case the Respondent must be able to promptly provide a qualified replacement. In the event the Respondent wishes to substitute personnel, the Respondent shall propose a person with equal or higher qualifications and each replacement person is subject to prior written city approval. In the event the requested substitute person is not satisfactory to the city and the matter cannot be resolved to the satisfaction of the city, EAGLE MOUNTAIN CITY reserves the right to cancel the contract for cause.

XV. ORAL PRESENTATION

The city may require an oral presentation by Firms to supplement a proposal. The presentations, if required, shall be scheduled by Melissa Yates, Purchasing Agent, after the proposals have been received and prior to the award of the contract.

XVI. AWARD OF THE CONTRACT

Upon completion of the evaluation process, the City may negotiate with and award the contract to the

Firm whose proposal is determined to be most advantageous and produces the best possible outcome for the city. If detailed in the proposal, factors such as additive alternate bids, discounts, transportation costs, and life cycle costs may be used to determine which bidder, if any, is offered the award. It is understood that the city is not obligated to make an award under or as a result of this RFP or to award such contract.

The parties must execute the contract prior to the commencement of performance. The contract will incorporate the provisions of this RFP (including any addenda) and other terms negotiated by the parties.

By submitting a signed proposal, the Firm agrees to the provisions of the contract described herein.

XVII. PROTECTED INFORMATION

Under the Government Records Access and Management Act, Section 63-2-101 et seq., Utah Code Ann.

(1993 and supp. 1996), as amended ("GRAMA"), the proposal submitted is open for public inspection. If the Firm desires to have information contained in its proposal protected from such disclosure, the Firm may request such treatment by providing a "written claim of business confidentiality and a concise statement of reasons supporting the claim of business confidentiality" with the proposal (GRAMA, Section

63G-2-309). All material contained in and/or submitted with the proposal becomes the Owner's property and may be returned only at the Owner's option. A business confidentiality claim form is available on the

Utah State Records Committee website:

https://eaglemountaincity.com/wp-content/uploads/2022/10/GRAMA-Claim-of-Business-

Confidentiality-Fillable.pdf

XVIII. ADDENDUM TO RFP

In the event that it becomes necessary to review this RFP in whole or in part, an addendum will be provided to all Firms on record as having received this RFP through the State of Utah’s online procurement portal.

https://eaglemountaincity.com/wp-content/uploads/2022/10/GRAMA-Claim-of-Business-Confidentiality-Fillable.pdf https://eaglemountaincity.com/wp-content/uploads/2022/10/GRAMA-Claim-of-Business-Confidentiality-Fillable.pdf

XIX. AUTHORIZED REPRESENTATIVES

The proposal or bid must contain the signature of a duly authorized officer, or agent of the Firm’s company empowered with the right to bind the Firm for the amounts estimated and terms proposed. The Firm must also provide evidence of the authority of the officer or agent to bind the Firm. The owner shall have the option to change the Firm’s contact person if it is in the best interest of the Owner.

Include this information within the "Letter of Transmittal", which will be tabbed section "1" of a successful proposal.

XX. ANTI-COLLUSION

The submission of a proposal constitutes agreement that the Firm has not divulged its proposal to, or conspired with, any other Firm or party to a proposal whatsoever.

This Bid is genuine and not made in the interest of or on the behalf of any undisclosed individual or entity and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract.

XXI. RESTRICTIONS / CONFLICT OF INTEREST

All proposals must clearly set forth any restrictions or provisions deemed necessary by the Firm to effectively service the proposed Contract.

If any officer, director, or agent of your organization is also an employee of Eagle Mountain City, then you shall clearly identify in your response the name of the individual(s) and the position he or she holds in your organization. Further, you shall disclose the name(s) of any City employee(s) who owns, directly or indirectly, any interest in your organization or any of its branches.