1. RFP - HW-10152024 AR ATS-STA Lambertson Magnets.docx

University of California, Managing and Operating Lawrence Berkeley National Laboratory Request for Proposal No. HW-10152024

REQUEST FOR PROPOSAL (RFP) No.: HW-10152024

PROPOSAL DUE DATE: 11/22/2024

Accelerator Ring (AR) Accumulator-to-Storage Ring Storage-to-Accumulator (ATS/STA) Lambertson Septum Magnet

North American Industry Classification System (NAICS) Code: 332999 - All Other Miscellaneous Fabricated Metal Product Manufacturing, business size standard is 750 or fewer employees.

Procurement Point of Contact: Howard Wilson Telephone No: (510) 486-7987 Email: hjwilson@lbl.gov

1. INTRODUCTION

The University of California, Lawrence Berkeley National Laboratory (“University” or “LBNL”) requests a proposal to provide Lambertson septum magnets for the Accumulator to Storage (ATS) Transfer Line and the Storage to Accumulator (STA) Transfer Line that are part of Advanced Light Source Upgrade Project (ALS-U) at Lawrence Berkeley Laboratory, in accordance with this RFP, Sample Subcontract, and other enclosures.

This solicitation is governed by procurement policies and procedures established under the University’s Prime Contract No. DE-AC02-05CH11231 with the U.S. Government, represented by the Department of Energy (DOE), for management and operation of LBNL. Proposals submitted will be treated as offers and any resulting award(s) will be a Subcontract under the University’s Prime Contract.

Timeline of Events

Table 1

1.1 Estimated Term

It is expected that the Subcontract will be performed over a period of 12 months.

1.2 NAICS Code and Small Business Size Standard

The North American Industry Classification System (NAICS) Code identified for this acquisition is 332999 - All Other Miscellaneous Fabricated Metal Product Manufacturing. The corresponding small business size standard for this acquisition is 750.

The offeror shall complete the Small Business Program Representations clause in the attached Representations and Certifications form based on this small business size standard. Refer to Subpart 19.1 - Size Standards, of the Federal Acquisition Regulation (FAR) for information on calculating the number of employees.

Under 15 U.S.C. 645(d), any person who misrepresents a firm's status as a business concern that is small, HUBZone small, small disadvantaged, service-disabled veteran-owned small, economically disadvantaged women-owned small, or women-owned small eligible under the Women-Owned Small Business (WOSB) Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall-

2. SOLICITATION RESPONSE REQUIREMENTS AND EVALUATION FOR AWARD

2.1 General

The offeror must submit documentation illustrating their approach for satisfying the requirements of this solicitation. Failure to submit any of the information required by this solicitation may be cause for unfavorable consideration or exclusion from further consideration. Proposals must be written in English and be clear, coherent, and prepared in sufficient detail for effective evaluation.

Written proposals must be submitted by email (or other form of secure electronic submission) to the University Procurement Representative (hjwilson@lbl.gov) no later than 3:00 pm Pacific Time on Friday, November 22, 2024.

All correspondence in conjunction with this solicitation must be directed to the University Procurement Representative. Proposals shall be valid for a period of 90 days from the proposal due date. Acceptance of late proposals will be at the University’s discretion. The University reserves the right to reject any proposal, to waive any minor proposal irregularities, or to cancel this RFP at any time prior to award without cost to the University. The University will not reimburse any firm for proposal preparation or any other costs related to the participation in this RFP.

2.2 Offerors’ Questions

The University will respond to questions submitted via email to the University Procurement Representative on or before 3:00 pm Pacific Time on Friday, November 8, 2024. Questions submitted after this date may not be answered prior to the proposal due date. Answers to questions that are submitted timely will be issued or be made available to all offerors electronically, ensuring that the identity of all offerors will remain anonymous.

2.3 Evaluation and Selection

2.3.1 Determination of Responsive and Responsible Offers

The University intends to select for award the responsive and responsible offeror(s) whose proposal demonstrates that the offeror(s) can satisfy the technical requirements specified later in this RFP and contains the combination of price, performance features, and supplier attributes (described later in this RFP) offering the best overall value to the University.

An initial review of offers will be performed by the Procurement Specialist to determine if the offer is complete and provides all the required information to enable the University to evaluate the offer to determine if it is responsive.

Offerors may be contacted only for clarification purposes during the initial review. Incomplete offers may be considered non-responsive and may be excluded from further consideration if the omissions are substantive (e.g., one or more required documents not submitted, one or more evaluation factors not addressed). Offerors will be notified when appropriate in the interest of fair business practice and professional courtesy if their offer was determined non-responsive and/or not meeting minimum requirements and the reasons for rejection will be provided if a debrief is requested.

A responsive offeror is one whose proposal satisfies the requirements of this RFP including those listed in Section 2.4, and the requirements of the Sample Subcontract and its incorporated documents. A responsible offeror is one that has adequate financial resources, ability to comply with the performance schedule, has a satisfactory performance record, has the necessary technical skills to be considered capable of performing and is otherwise eligible and qualified to perform the proposed Subcontract at the time of award. An offeror cannot be determined as “responsible” if it is currently ineligible for receiving new federal government prime contracts or subcontracts. The determination of responsiveness and responsibility of complete offers will be made by a team consisting of technical and procurement personnel and considering the evaluation factors described in Section 2.4, below.

2.3.2 Evaluation of Requirements, Desired Performance Features, Supplier Attributes and Non-Technical Factors Once the University has determined offers are complete in the initial review, they will be evaluated to confirm that requirements of the solicitation stated in Section 2.4.2 have been met.

The University will go on to determine the best overall value by evaluating the desired performance features, supplier attributes, and non-technical factors including the price. The University Procurement Representative will make a determination for award to the successful offeror based on the results of the evaluation.

The University’s expectations for these evaluation factors are stated in Section 2.4.2 and 2.4.3. The University reserves the right to award to other than the lowest price offeror(s). Offerors should therefore strive to be persuasive in describing the value of their proposed performance features, supplier attributes, and other factors, including how they would enhance the likelihood of successful performance and achievement of the University’s objectives. Price will be evaluated based on the total proposed price, including freight and (if applicable) import duties and tariffs.

2.3.3 Additional Evaluation Considerations

The University’s evaluation will be based on the information provided by the offeror(s), the University’s own experience with the offeror(s), and/or information obtained from the offeror’s references and other sources. In its evaluation, the University will consider the degree of substantiation of the proposed approaches in the proposal volumes and in response to any discussions, if held. The University is not responsible for locating or securing any information which is not included in the proposal. To ensure sufficient information is available, offerors must furnish as part of their proposal all descriptive material (such as manuals, drawings, technical specifications, or other information) necessary for the University’s evaluation.

Offerors are advised that, although negotiations may follow receipt of proposals, award may be made without discussions on proposals received. If the University determines that revised proposals are necessary, the University may solicit them from only those offerors deemed to have a reasonable chance to be selected for award. An offeror is identified as having a reasonable chance of award based on the evaluation indicating they are responsive and responsible; their offer satisfies the requirements of the solicitation; they have presented acceptable or strong performance features and supplier attributes; they have sufficient bandwidth to take on new work; and their proposed pricing is considered fair and reasonable. The University reserves the right to make no awards, a single award, or multiple awards as a result of this solicitation, if it is in the best interest of the University.

2.4 Proposal Submittal Requirements

Proposals should consist of a cover letter, a technical volume, and a business volume. Offerors should submit these as separate documents using the Microsoft suite of products.

The offeror may submit an alternate proposal to address the objectives of the Statement of Work and/or Specifications, if considered more advantageous to the University than the requested proposal. An explanation of the perceived benefits to the University should be included. If accepted, alternative proposals will be evaluated in accordance with the evaluation factors as described in Section 2.4.2 below.

This includes information regarding delays or interruptions in supply chain pipelines that could affect the proposed delivery date(s) for shipments to LBNL. Provide a committed delivery date and include any issues, concerns, or Subcontractor dependencies that could create an impact on meeting that date. If no such impacts are foreseeable, please indicate as such in your proposal.

Proposals must include information on the following evaluation factors. Please note that a description of the information required of each factor is provided after the table below.

Technical Evaluation Factors

Factor 1 – Ability to meet technical requirements per the Statement of Work, the Specification Document, and all incorporated documents

Factor 3 _ Manufacturing capabilities and capacity (including lower-tier subcontractors)

Factor 4 – Past performance producing similar products

Factor 5 – Quality Assurance

Non-Technical Evaluation Factors

Enclosures

Financial Resources

Price Proposal

2.4.1 Cover Letter

The cover letter must identify the offeror’s name and address, solicitation number and title, the name(s), title(s), email address(es), and telephone number(s) of the individuals in offeror’s organization who have commitment authority on behalf of the offeror and will be responsible for contractual negotiations and administration of any resultant Subcontract.

2.4.2 Technical Volume

The technical volume should contain a comprehensive discussion of how the offeror will fulfill the technical requirements and successfully perform the Subcontract, including a discussion of important performance features and supplier attributes, highlighting any aspects which may separate it from its competitors.

· Factor 1 – Ability to meet technical requirements per the Statement of Work, the Specification Document, and all incorporated documents

The technical proposal should demonstrate the offeror’s ability to successfully meet the technical specifications set out in ATS-STA Lambertson Magnet Statement of Work, AL-1695-1519, Rev B and ATS-STA Lambertson Magnet Specification AL-1311-8004 Rev A. The technical proposal should include but not be limited to substantiation of the following;

Meet the requirements of ATS-STA Lambertson Magnet Statement of Work, AL-1695-1519 Rev B;

o Section 2 Scope o Section 3 Deliverables o Section 4 Testing and Reports o Section 5 Management o Section 6 Engineering o Section 7 Shipping, Handling, and Storage o Section 8 Quality Assurance

Meet the technical requirements of ATS-STA Lambertson Magnet Specification AL-1311-8004 Rev A o Section 6 Lambertson Magnet Specifications o Section 7 Reference Design Parameters o Section 9 ALS-U Transfer Line Dipole Requirements adopted to Lambertson Magnet

The offeror’s technical proposal will be evaluated to confirm that it demonstrates the offeror’s ability to successfully manufacture products that meet the requirements of the SOW and Specifications of this solicitation. The offeror must address, confirm, and provide examples of their ability to comply with all sections of Attachment A - AR ATS-STA Lambertson Septum Compliance Matrix.

· Factor 2 – Deliverables

The offeror shall submit a schedule and delivery that addresses all requirements contained in the SOW of this RFP including but not limited to Bi-weekly Technical Reviews, Complete System Design, Final Design Review and report, testing, inspections, evaluation, & delivery that meets the University’s project schedule requirements.

Offeror’s documentation submitted should include but not be limited to the following;

a) A detailed delivery schedule or timeline including all areas referenced above.

b) Proposed lead times and the ability to meet the projected delivery schedules.

c) Proposed carrier and estimate of total shipping costs.

d) The offeror may also propose an alternate delivery schedule that would result in a cost avoidance and ultimately a better overall value to the Laboratory.

* Acceptance of the alternate schedule will be at the sole discretion of LBNL.

The offeror will be evaluated on its submitted schedule and delivery that successfully meets the University’s requirements.

· Factor 3 – Manufacturing capabilities and capacity (including lower-tier subcontractors)

a) The offeror shall provide a plan to successfully demonstrate the offeror’s resources and project management support that are adequate to deliver this system.

b) Outlines of equipment, space, and processes that are sufficient to produce the Lambertson magnet parts and complete the magnet assembly.

c) The offeror shall also provide a synopsis of its experience in working together with its lower-tier-subcontractors.

The offeror’s proposal will be evaluated regarding the narrative of their approach and execution plan to satisfy and execute all the requirements as described in this RFP.

· Factor 4 – Past performance producing similar products

a) The offeror shall submit documentation for up to 2 similar/comparable products delivered within the last 3 years of successful performance of similar work demonstrating that the offeror has experience performing similar work in a quality manner.

b) Included should be the client/customer technical and business contact information (name, title, telephone number, and/or e-mail address).

c) Identify corrective action for any issues or problems encountered during past performance of similar contracts.

d) Provide examples of experience with comparable Lambertson septum magnets or accelerator grade DC magnets instrumented with UHV beam chamber.

e) Identify how many years of experience in manufacturing Lambertson septum magnets or accelerator grade DC magnets instrumented with UHV beam chamber, and the components required in this procurement.

f) Provide information on any budget and/or schedule variances that occurred on project comparable with Lambertson septum magnet or accelerator grade DC magnet instrumented with UHV beam chamber.

g) Provide an organizational chart for this project.

h) Supply resumes for the individuals listed on the organizational chart.

The offeror will be evaluated based on their demonstrated past performance to successfully plan and execute the manufacture of similar/comparable products that meet the criteria under similar circumstances and schedule requirements. The offeror’s past performance will be evaluated based on information provided by past customers and examples of recent prior contracts. The offeror will also be evaluated on their identification and corrective action for any issues or problems encountered during past performance of similar contracts.

· Factor 5 – Quality Assurance

The offeror should provide a copy of their Quality Management System (QMS) or Quality Assurance (QA) Program Manual that demonstrates how Quality Assurance is incorporated into its policies, processes, and work activities. The QMS or QA Program may be a standalone document or QA Standard Operating Procedures (SOP) that collectively describe the QMS or QA Program. QA program requirements will be flowed down to lower-tier offerors and subcontractors. The basis for the offeror’s QMS or QA Program should be American Society of Mechanical Engineers (ASME) Nuclear Quality Assurance (NQA-1), International Standards Organization (ISO) 9001, or other QMS/QA industry standard. The offeror should provide any applicable third-party accreditation(s) of their QMS or QA Program for the requested item(s)/service(s) (e.g., ISO, International Electrotechnical Commission (IEC), National Voluntary Laboratory Accreditation Program (NVLAP), DOE Laboratory Accreditation Program (DOELAP), Automotive Service Excellence (ASE), Accredited Quality Contractor (AQC), National Environmental Balancing Bureau (NEBB) Firm Accreditation, Testing, Adjusting and Balancing Bureau (TABB) Certified Commissioning Contractor (CCC)). The offeror will also complete and return the ALS-U Supplier Quality Evaluation Survey AL-1208-0209 Rev A for the University to assess their capabilities.

The offeror shall submit evidence and will be evaluated to confirm their complete Quality Assurance Systems and any certifications that are the basis for their manufacture and quality assurance will meet the requirements of this RFP. The offeror shall also submit a complete ALS-U Supplier Quality Evaluation Survey AL-1208-0209 Rev A. Offeror’s documentation submitted should include but not be limited to the following; National Voluntary Laboratory Accreditation Program (NVLAP), DOE Laboratory Accreditation Program (DOELAP), Automotive Service Excellence (ASE), Accredited Quality Contractor (AQC),

The following adjectival ratings will be used to rate the performance features and supplier attributes:

· Excellent: Proposal demonstrates excellent understanding and satisfaction of the University’s requirements. Its approach significantly exceeds the desired performance features and supplier attributes and is highly beneficial to the University. There are no evaluated weaknesses.

· Good: Proposal demonstrates good understanding and satisfaction of the University’s requirements. Its approach exceeds the desired performance features and supplier attributes and is beneficial to the University. There are no significant evaluated weaknesses.

· Acceptable: Proposal demonstrates an adequate understanding and satisfaction of the University’s requirements. Its approach satisfies most desired performance features and supplier attributes and is beneficial to the University. There may be minor, but correctable evaluated weaknesses.

· Unacceptable: Proposal fails to demonstrate an adequate understanding of the University’s requirements or its approach fails to meet desired performance features or supplier attributes that are beneficial to the University. There are unacceptable weaknesses that can only be met with major changes to the proposed approach.

2.4.3 Business Volume

Non-Technical Factors The following non-technical factors will also be evaluated as a part of the negotiation and award process.

Enclosures The offeror must complete the following enclosures and submit them with the business volume:

· Representations & Certifications

· The Sample Subcontract and its Incorporated Documents with any and all exceptions and/or comments, include the reasons for the exceptions and your proposed edits or submit an acceptance statement

· ALS-U Supplier Quality Evaluation Survey AL-1208-0209C

· Attachment A - AR ATS-STA Lambertson Septum Compliance Matrix

The following enclosures are provided for informational purposes and do not need to be returned with the proposal:

· General Provisions for; • GPs

- Commercial Domestic (12-22-23)

- Commercial Foreign (12-22-23)

· AL-1695-1519B - ATS-STA Lambertson Magnet Statement of Work

· AL-1311-8004A_ATS-STA Lambertson Magnet Specification

Offeror’s Acceptance of Terms and Conditions Offeror’s Acceptance of the terms, conditions, general provisions, and other incorporated documents of the Sample Subcontract.

The offeror should accept the terms, conditions, general provisions, and other incorporated documents of the Sample Subcontract, including the requirement to include clauses in its lower-tier subcontracts at any tier, to the extent applicable. The terms and conditions of the Sample Subcontract have been approved by the DOE, and it is not the University’s intent to make material changes. While an offeror may identify “exceptions” to the Sample Subcontract, such exceptions may reflect unfavorably upon the offeror’s proposal. Exceptions make it difficult to compare competing offers, and the process of resolving exceptions may be time-consuming and result in unacceptable delays in the award of a Subcontract.

The offeror should include in its proposal a statement that the offeror takes no exceptions to the terms, conditions, general provisions, or the incorporated documents of the Sample Subcontract. The offeror should include in its request for consideration of exceptions a redlined version of the Sample Subcontract with all proposed revisions indicated by tracked changes, or a separate sheet with all proposed revisions indicated by tracked changes, referencing the article or clause to which the proposed revision applies. The offeror must also include in its request for consideration of any exception, a business case for that exception, providing a justification for the requested change and an analysis of any increased risk to the University.

The University will attempt to resolve exceptions in a timely manner through an iterative process and with review, concurrence, and/or approval of both the University and DOE. However, offerors are advised that when exceptions cannot be resolved and agreement cannot be reached on terms and conditions, award will not be made to otherwise successful offerors.

Financial Resources The offeror should have adequate financial resources to perform the resulting Subcontract, or the ability to obtain them.

The offeror should provide the documentation referenced below as confirmation of adequate financial resources to perform the resulting subcontract. The University reserves the right to request additional offeror’s financial statements or additional information regarding the offeror’s financial resources.

• A Dun and Bradstreet report no more than 6-months-old or documentation that provides equivalent financial information to the D&B categories referenced below.

• The Offeror will be evaluated based on a rating between low & moderate for the following categories;

o Risk Assessment o D&B Paydex score o D&B Rating o D&B Financial Stress Score The University reserves the right to request the offeror’s financial statements or additional financial information regarding the offeror’s financial resources. Information may include an independent CPA-audited or reviewed year-end financial statements for the last two fiscal years in the form of balance sheets, income statements, and statements of cash flow, and include information on any commitments or explicit arrangements that will be relied on to acquire the needed facilities, equipment, other resources, or personnel.

Price Proposal Price, while being an important factor, is not in and of itself the determining factor in the selection of the successful offeror for award of the Subcontract contemplated by this solicitation. Price is not weighted; rather, each offeror’s price will be evaluated for realism, reasonableness, and completeness of the proposed Subcontract price.

3. SOLICITATION PROVISIONS

3.1 Restriction on Disclosure and Use of Proposal Data

The University will safeguard any commercial or financial data or information contained in proposals when marked in accordance with paragraph (e) of Federal Acquisition Regulation clause 52.215-1. Such data or information includes (i) trade secrets or (ii) commercial or financial information that is privileged or considered business confidential, either of which is developed at private expense.

The University will endeavor to properly maintain such data and information to the same degree as its own data and information and not disclose such data or information to individuals other than those working for the University or the Government on this procurement. These individuals will be bound by an obligation of confidentiality to use such data or information solely for the purpose of evaluation of the proposal. Proposals received will be retained and disposed of in accordance with requirements in the University’s Prime Contract with DOE.

If the offeror intends to use a product or process for which there is a patent position, the proposal should so indicate and list patent applications and/or patents granted (including dates, numbers, and descriptions), and whether the Government has rights related to the patents.

3.2 Export Control Classification Information

Before Subcontract award, the offeror will provide export control classification information for all items as required by the Representations and Certifications. Items may not be accepted without the export control information required by this Request for Proposal.

If any of the ordered items (including data, software, or services) are export controlled under the International Traffic in Arms Regulations (22 CFR Sections 120-130, aka "ITAR"); the Export Administration Regulations (15 CFR Sections 730-774, aka "EAR"); the Nuclear Related Regulations (10 CFR 110 and 10 CFR 810); the Foreign Assets Control Regulations (31 CFR section 500-599, aka "OFAC"); or if sourced internationally, i.e., controlled under a country's equivalent dual use or military strategic goods list, then the Subcontractor agrees to provide the Procurement Representative with written notification of this export controlled status prior to shipment or transfer to the University. The notification must specifically identify the export-controlled item(s) and its export classification. The University reserves the right to cancel or modify any part of the Subcontract that includes export-controlled items, data, software, or services prior to accepting delivery. Subcontractor shall indemnify the University and the Government for all export enforcement mitigation cost, fines, or penalties incurred by the University, specifically arising from Subcontractor's failure to comply with this notification provision and the University's reliance on the Subcontractor's representation as provided.

3.3 System for Award Management (SAM)

The selected offeror will be required to be registered in the federal government’s SAM database within 30 days of Subcontract award. This requirement will not apply if the work supports emergency operations or the Subcontract is with an individual for work performed outside the U.S. and its outlying areas. Refer to the System for Award Management (FAR Clause 52.204-7) and System for Award Management Maintenance (FAR clause 52.204-13) clauses for additional information.

3.4 Buy American Act Requirements - Supplies

The General Provisions of the Sample Subcontract include FAR Clause 52.225-1, Buy American Act - Supplies, which requires that only domestic end products be delivered (i.e., products manufactured in the United States or unmanufactured products mined or produced in the United States), unless a specific exception applies. The offeror is to indicate in the Representations & Certifications form, to be submitted with the proposal, whether it proposes to furnish any foreign end products.

The University may apply an exception to the Buy American Act for a proposed foreign end product if:

1. Its price, including any customs duty, is more than 20% less than the price for a comparable domestic end product available from a large business concern, or more than 30% less than the price for a comparable domestic end product available from a small business concern; or

2. A domestic end product satisfying the University’s requirements is not reasonably available.

If the offeror proposes to furnish any foreign end product, the proposal should also include information and data supporting its use as an exception to the Buy American Act. Refer to FAR Clause 52.225-1 for the definition of end product, domestic end product, and foreign end product.

3.5 Sustainability-Related Requirements

LBNL’s Sustainable Acquisition Program (SAP) is subject to several interacting initiatives and Federal, DOE, State, and University requirements related to sustainability, including Recycled Content Products (EPA Designated Products), Biobased (BioPreferred®), energy efficient products (EnergyStar®), environmentally preferable and energy efficient electronics (EPEAT®), Federal Energy Management Program (FEMP), Non-Ozone Depleting Alternative Products (SNAP) and Water Efficient Plumbing Products (EPA WaterSense®).

The selected offeror must deliver products and services in compliance with the Environmentally Preferable Products and Services (EPP) article of the Sample Subcontract which implements the requirements of DEAR 970.5223-7 and 952.223-78, Sustainable Acquisition Program, as well as other federal- and state-mandated sustainability requirements.

As part of this requirement, the Subcontractor must report on compliance with recycled content requirements, bio-based, and/or energy-savings (i.e. EPEAT® and EnergyStar®) if applicable to their work effort or product being provided.

Offerors are strongly encouraged to consult the General Services Administration (GSA) Sustainable Facilities Tool (SFTool), the SFTool Product Search, and Vendor Resources pages within that site for additional information on the listed products and services potentially subject to these requirements. Offerors should pay particular attention to the following subject areas and/or products and services that are frequently delivered as a part of LBNL’s subcontracted work efforts (the terms in parentheses are defined within the SF Tool site):

· Recycled Content Products (EPA Designated Products)

· Biobased Products (BioPreferred®)

· Energy Efficient Products (EnergyStar®)

· Environmentally Preferable and Energy Efficient Electronics (EPEAT®)

· Greenhouse Gas Emissions Reduction

· Non-Ozone Depleting Alternative Products

· Water Efficient Plumbing Products (EPA WaterSense®)

· Waste Reduction LBNL is required to comply with UC policy on sustainable procurement to the extent to which they do not conflict with requirements in the Prime Contract with DOE. The UC policy prioritizes waste reduction in the following order: reduce, reuse, and then recycle. Accordingly, subcontractors and vendors must first reduce unnecessary purchasing and then prioritize purchasing surplus or multiple use products before purchasing recyclable or compostable products in accordance with the EPP article of the Sample Subcontract. UC Policy also sets forth requirements for:

The California In-Use Off-Road Diesel-Fueled Fleets Regulation requires in-use off-road diesel-fueled fleet owners to report off-road diesel vehicle inventories and actions taken to reduce vehicle emissions to the California Air Resources Board (CARB). LBNL is required to obtain certificates from potential subcontractors and vendors using or offering equipment or fleets exceeding 25 total horsepower (HP) demonstrating compliance for Laboratory-related work in the State of California prior to award. A fleet is defined as one or more vehicles collectively exceeding 25 HP.

By submitting a proposal, offerors acknowledge the SAP and reporting requirements included in the Environmentally Preferable Products and/or Services article and General Provisions of the sample subcontract.

3.6 Shipping Insurance

All quotes and cost proposals must include the cost of shipping insurance to cover risk of loss of items in shipping. The subcontractor or their shipper shall be required to cover replacement of any and all items lost in shipping.

(END OF RFP DOCUMENT)

(Rev. 07/26/24) image1.png